ABOUT US
Syniti is the enterprise data partner, empowering anyone who relies on data to make business-critical decisions by delivering data they can trust through a unique combination of intelligent software and experts who deeply understand the role of data in enterprise growth.
Trusted by the Fortune 2000, Syniti helps leading businesses reconfigure the role of enterprise data from afterthought to foundational first step; enabling them to unlock valuable insights that ignite growth, reduce risk, and expand their competitive advantage.
Syniti’s Data First philosophy and enterprise data management platform supports data migration, data quality, data replication, data matching, master data management, analytics, data governance, and data strategy in a single, unified solution.
As an innovative, global leader in Enterprise Data Management, the combination of our award-winning software platform and premier consultants creates a unique advantage for leading enterprises. Syniti is also a preferred data solution used by the world’s top system integrators, and a portfolio company of BridgeGrowth Partners LLC. Headquartered in Boston, Massachusetts with offices in 25 countries around the world, Syniti operates in all global regions and industry verticals, and maintains a 100% client success rate across thousands of complex data projects and initiatives.
The ROLE
The Executive Assistant will use their organizational and time management skills to support the day-to-day logistics of their assigned Executives. Reporting to SVP & MD, APJ, you will have the responsibility to help your executives maximize their day ensuring their internal and client facing engagements are professionally supported. The Executive Assistant must be a self-starter, assertive, confident, and enthusiastic. Our ideal candidate is an outstanding planner, detail oriented, and can thrive in a dynamic, fast-paced environment. The Executive Assistant is a go getter, an exceptional communicator, scheduling expert and top-notch organizer.
WHAT YOU WILL DO
· Executive assistant to 3-4 assigned executives both local and remote
· Consistently work toward an understanding the executive(s) line of business, clients and team
· Identify new ways to add value & proactively take on new tasks to help the executive be more productive
· Perform as direct assistant to the office executives to include calendar management, expense reporting and logistics associated with staff management
· Receive, screen and manage calls and respond to inquiries and requests for information as directed
· Schedule and support internal and external meetings (coordinate calendars, organize logistics, take notes, coordinate follow-up)
· Prepare, type, format and proofread a wide variety of documentation as needed
· Maintain office filing system including paper files/file cabinets, shared electronic files etc.
· Understand and apply company policies and procedures, laws, regulations as directed
· Research and compile a variety of informational and/or confidential materials, summarizing information as directed
· Coordinate with internal departments as needed to assist in information sharing/gathering for Sales, Delivery, People Operations, Legal, Travel, Finance and others
· Manage communications with other executives globally
· Purchase and organize equipment and supplies needed by the executive
· Assist in the onboarding of new hire direct reports to assigned executives
· Support the general operations of the Singapore office
· Ordering and organising supplies
· Dealing with invoices as required (predominately dealt with by Finance)
· Organising Singapore Engagement Activities
· Managing SG, AU, PH and Japan Distribution Lists
· Answering the mainline phone and greeting visitors
· Collecting/distributing post and arranging courier deliveries
· Fire warden duties
· Reconciliation of monthly credit card statement and analysis
· Liaising with charity partner to organise corporate volunteering days
- Take on special projects as requested by the assigned executives
WHAT IT TAKES
· Bachelor’s Degree in Business Administration or related field
· Minimum of 7 years of progressive administrative support experience, preferably in a professional services environment
· Minimum of 5 years’ experience as an Executive Assistant
· Ability to proactively troubleshoot problems, ask questions for clarification and understand when to escalate
· Proficiency in Microsoft Office Suite applications, Web-based research skills and ability to learn firm-wide applications and technology packages
· Experience with various communication tools such as zoom, Skype and Google Hangouts
· Experience with professional collaboration tools such as SharePoint and MS Teams
· Ability to prioritize competing requirements and/or deadlines
· Excellent communication skills, both written and verbal
· Strong work ethic, self-motivated and a passion for a high performing team
· Exceptional relationship building skills, the ability to exercise good judgment in a variety of situations
· Excellent interpersonal skills, ability to handle different personalities
· Sense of humor and ability to have fun in a productive atmosphere
· Adaptability to different working styles
· Consistent track record of working independently but also acting as a successful standout colleague
· Ability to prioritize and anticipate needs; requires a high degree of judgment
· Ability to maintain confidentiality of highly sensitive information
· Ability to think on your feet and respond rapidly to changing work environments as well as changing conditions
· Capacity to work extended hours if needed with up to 25% business travel
· Be fully aligned to the our core values:
o Think Big - Be courageous and bold. Aspire to greatness. Relentlessly pursue market innovation. Set the standard by which others follow. Create solutions that have a meaningful impact. Solve the challenges our customers don’t know they have.
o Be Curious - Be a lifelong learner. Seek out new ideas to serve customers. Understand our competition and the world. Be permanently dissatisfied with the status quo. Challenge preconceptions. Focus on the future rather than yesterday.
o Take Action - Be the first. Don’t wait. Take accountability. Inspire others by doing. Fail fast and learn from mistakes. Make a difference every day.
o Stronger Together - Respect, trust and look out for each other. Celebrate diverse perspectives. Listen. Build connections and belonging. Act with integrity. Give back. One Syniti family.
WHAT WE OFFER
· Trust that you are good at what you’re doing. At Syniti you will find a supportive environment and access to learning tools, but micromanagement is not our thing.
· Growth. We are growing rapidly and steadily solving the biggest challenges enterprise companies are faced with today. There was never a better time to join and grow with us. Most importantly you will have the chance to shape our journey and share in our success story.
· Support. We all rely on each other and enable each other to be successful. You won’t stand alone.
· Curiosity and genuine interest in you. We all have our different stories, all equally fascinating with each depicting a different journey and we want to hear them all.
· Recognition. We are the sum of individual achievements and we always take the time to celebrate them.
· An open organisation. Hierarchies are not our thing and access is something we make sure of across the board. We are a family where everyone is just as important, everyone’s work is seen and ideas valued.
