Job Purpose
The Accounts Executive supports the finance department in carrying out the responsibilities of the accounting department. He / She is involved in work that is specific to accounts receivable, payment, data compilation, and other accounting tasks.
In some instances, he / she may work specifically with ensuring the accuracy of Accounts Payable Ageing, assist Auditors in providing necessary documents during audit exercise and be the custodian of Petty Cash and reimbursement of expenses. He / She may be called on to participate in ad-hoc finance-related projects and systems testing when necessary.
Job Responsibilities
1) Quote and process transactions for Accounts Payable function, ensure they are appropriately quoted, accurate and timely for month end closing.
2) Process all types of payments e.g. GIRO, FAST, PAYNOW, Telegraphic Transfer, Internet Banking etc. for weekly Schedule and monthly processing.
3) Ensure payment batches are generated according to the authorized bank signatories matrix and compiled with banking procedures and signatories sign off all documents to enable release to the bank within banking timeline.
4) Reconcile payment listing in banking platform after file delivery to ensure completeness and trouble shoot if errors are found.
5) Execute urgent, ad-hoc and manual payment when required and ensure all related supporting documents are duly provided.
6) Check the Accounts Payable Ageing to ensure it is correct and accurate.
7) Liaise and support auditors with the necessary documents during audit exercise.
8) Custodian of Petty Cash and disbursement to staff once a week.
9) Staff to work closely with Senior Accounts Payable Executive to form the Accounts Payable Team.
10) The staff will have the opportunity to learn AR functions over time and gear for job rotation.
11) Others:
• Any other duties/projects as assigned by Supervisor and/or Management
• Follow the workplace safety and health system, safe work procedures or safety rules implemented at the workplace
• Not engage in any unsafe or negligent act that may endanger yourself or others working around you
• Use personal protective equipment provided to you to ensure your safety while working. You must not tamper with or misuse the equipment
12) Any other duties/projects as assigned by Supervisor and/or Management.
Qualifications and Education Requirements
· Diploma, LCCI Higher Accounting, ACCA foundation, Finance related discipline
Required Skills
· 3-4 years accounting experience.
· Microsoft Words, Excel, Outlook, PowerPoint & Knowledge of Accounting software
· Experience in bank payment functions would be good.
· Working knowledge /experience in Integrated accounting system. Example: Clube2000.
· Meticulous team player with excellent time management
· Good Interpersonal skills and able to interact with internal departments and with members in a professional and responsive manner.
