Position: Senior Accounts Executive/ Accountant
Business Unit: Molycop Singapore Trading Pte Ltd
Reports to: Finance manager
Job Summary
The Accounts Executive will play a key role in managing day-to-day financial transactions and maintaining accurate financial records. This position requires a professional with strong attention to detail who can handle multiple accounting functions, from processing invoices to reconciling bank accounts. The successful candidate will support the finance team in achieving the company’s financial objectives through efficient handling of accounts payable, sales invoicing, and asset management.
Role Accountabilities:
1. Vendor Invoice and Payment Processing
- Manage and process vendor invoices, ensuring accuracy and timely payment.
- Coordinate with internal departments to verify invoices and ensure proper authorization.
- Handle payment processing, track outstanding payables, and resolve any payment discrepancies
2. Prepare Payment and Receipt Journals and Perform Bank Reconciliations
- Record payments and receipts journals accurately.
- Perform bank reconciliations and resolve discrepancies.
- Prepare bank reconciliation report
3. Sales Invoicing
- Generate sales invoices to clients promptly
- Work closely with the operations team to ensure accuracy in billings
4. Credit and Debit Note Management
- Create credit and debit notes
- Ensure all credit/debit notes are authorized, documented, and aligned with company policy.
- Process intercompany recharge debit/credit notes
5. Fixed Asset Register Maintenance
- Maintain and update the fixed asset register, ensuring accurate recording of asset acquisitions and disposals.
- Conduct periodic asset audits and reconcile asset data with the financial system.
- Prepare monthly fixed asset reports
6. General Ledger
- Post entries to the General Ledger (GL) and ensure alignment with financial transactions.
- Prepare journal entries for accruals, prepayments, and adjustments.
- Assist in month-end closing activities
7. Administrative Support
- Provide general administrative support to the finance team, including filing, document management, and assisting with financial audits.
- Support the preparation of financial statements and management reports.
8. Bank Document and Letter of Credit (Ad-hoc Support)
- Maintain bank documents and manage LC applications.
- Handle LC presentation and discounting processes.
- Ensure accurate records and compliance with banking requirements.
9. Ad-Hoc Tasks
- Undertake additional tasks as assigned to support financial operations.
- Adapt to changing priorities and contribute proactively to team efforts.
Qualifications & Experience
1. Education: Degree in Accountancy or related field.
2. Experience: at least 5 years of experience in accounts payable or general accounting roles
3. Technical Skills:
- Proficiency in accounting software (specify if known, e.g., Microsoft D365, SAP, QuickBooks, Oracle).
- Strong command of Microsoft Excel, including formulas, pivot tables, and data analysis.
4. Core Competencies:
- Attention to Details: Strong focus on accuracy and completeness in all financial transactions.
- Organizational Skills: Ability to manage multiple tasks and meet deadlines.
- Problem-Solving: Aptitude for identifying discrepancies and resolving payment and reconciliation issues.
- Teamwork: Capable of collaborating within a team and supporting team objectives.
5. Personal Attributes: Meticulous, proactive, and reliable. Strong sense of responsibility and ability to handle sensitive financial information.
