We are recruiting a Junior Assistant to join the executive team of our global organization that is committed to making progress inevitable. Working directly with the CEO’s Executive Assistant, this role will help plan and execute Antler’s global leadership’s calendar as well as our admin operations as we continue Antler’s growth—pursuing our fresh approach to early-stage investing and transforming startup ecosystems across six continents.

About Antler

Antler is the investor backing the world’s most driven founders, from day zero to greatness. Founded on the belief that people innovating is the key to building a better future, we partner with people across six continents to launch and scale high-potential startups that address meaningful opportunities and challenges. Knowing that exceptional founders can come from anywhere with any background, we have offices in 30 cities, including Singapore, Austin, New York, London, Berlin, Stockholm, Bangalore, Jakarta, Seoul, Tokyo, and Sydney. Our global community backs people from the beginning with co-founder matching, deep business model validation, initial capital, expansion support, and follow-on funding. Fueled by a personal passion that goes beyond traditional investing, we have helped create and invested in more than 1,000 startups across a wide range of industries and technologies, with the goal of backing more than 6,000 by 2030.

The world needs talented, determined, and resilient people to build a better future. Antler team members are part of an ambitious global community dedicated to helping the most driven founders move the world forward. We ease the path to entrepreneurship so more exceptional people can launch and scale companies that disrupt the status quo, create employment, contribute to GDP, and drive technology development and adoption.

We are looking for a junior executive assistant to be a supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with strong communication skills and meticulous attention to detail. He/she will have previous experience working in an office environment, performing administrative duties, and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role

• With a primary responsibility of supporting the global leadership, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

Support the Executive Assistant and the global leadership group with activities such as:

Admin

• Planning of travel, calendar management for management-level executives
• Assisting in organizing and coordinating events and communications
• Checking company email accounts and redirect requests to the applicable functions
• Owning process for application and renewal of work passes
• Liaising with government bodies, e.g. ESG and MOM

Operations

• Drive onboarding of new employees on to Antler’s systems and troubleshoot when access issues occur
• Act as the main point of contact for G Suite related admin
• Ownership of the Google Workspace, including but not limited to management and cleaning of Google emails, setting up Shared Drive folders and mailing groups

Office Management

• Support in maintaining the office condition and arrange necessary repairs
• Manage contract and price negotiations with office vendors and service providers
• Address employees' queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements)

Duties

• Responsible for the preparation and maintenance of full set of accounts
• Prepare financial data for entry into the financial system
• Keep accounting records and bank statements
• Prepare monthly audit schedules, maintain loan schedules
• Prepare and file GST returns
• Preparation of tax computation and tax planning
• Provide other supporting functions to the Division
• Other ad hoc duties

Requirements

• Diploma/ Degree in Accounting with at least 2 years of experience in (Accounting Firm preferable), including keeping full sets of accounts and tax.
• Able to perform under pressure and meet deadlines
• Good communication and interpersonal skills
• An independent team worker
• Able to work under stress to meet tight reporting deadlines

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Job Description

• Design and drafting of mechanical engineering works e.g. ACMV, Fire protectio systems, plumbing and sanitary
• Conducting technical feasibility study, life cycle study and planning for building engineering.
• Preparation of study reports, design reports, technical notes and public consultation papers.
• Preparation of tender documents and technical specifications.
• Evaluation of tenders and preparation of tender assessment reports.
• Provide support in project management and contract administration for building engineering contracts.

Requirements

• Bachelor Degree in Mechanical Engineering
• Minimum 3 years hands-on design experience in building and/or infrastructure projects
• Good project management and technical skills
• Team player and able to work independent with minimal supervision

About the job

Allison+Partners is seeking an experienced, motivated Senior Account Executive with a passion for creative and digital storytelling to join our fast-growing Singapore office.

We are pursuing candidates who are focused on a long-term communications agency career and have the curiosity to understand and appreciate our clients’ challenges and opportunities across a variety of media and platforms.

The ideal candidate should be an excellent content creator and project manager with at least 3 years of public relations or marketing experience and have an understanding of integrated campaigns and digital content strategy.

At Allison+Partners, we push boundaries and challenge convention to solve tough challenges for our clients. Beyond that, we also take great pride in the people that we get to work with – our employees bring many unique personalities, perspectives, and passions to their work. If you are a strategic thinker with the curiosity to learn and a passion for communications, we want to hear from you!

Duties and Responsibilities

• Supports the management of day-to-day client activities, projects and deliverables
• Provide account management support such as development of client status reports, campaign recaps, project timeline and others
• Acts as right-hand to senior account executive to form the foundation of the account team
• Drafts quality content and communication materials that contribute to campaign activities and content calendars alongside taking ownership of media lists
• Maintains ongoing knowledge of comms industry and media activity alongside trends in the social, influencer space and actively shares with team and clients, as appropriate
• Monitors and posts content on client-owned platforms
• Begins developing skills outside of traditional media, including integrated campaigns, social media, influencer work, etc.
• Demonstrates solid working knowledge of clients, products, competitors, industry, etc.
• Directs and supports event logistics and execution, including on-site support for team and client
• Manages time and projects well, meeting all objectives and deadlines

As part of the company’s commitment to building strong workplace culture, you’re also invited and encouraged to participate in various global and local office committees as well as training and professional development opportunities including mentorship.

Duties

• Responsible for the preparation and maintenance of full set of accounts
• Prepare financial data for entry into the financial system
• Keep accounting records and bank statements
• Prepare monthly audit schedules, maintain loan schedules
• Prepare and file GST returns
• Preparation of tax computation and tax planning
• Provide other supporting functions to the Division
• Other ad hoc duties

Requirements

• Diploma/ Degree in Accounting with at least 2 years of experience in (Accounting Firm preferable), including keeping full sets of accounts and tax.
• Able to perform under pressure and meet deadlines
• Good communication and interpersonal skills
• An independent team worker
• Able to work under stress to meet tight reporting deadlines

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Job Summary:

Yayasan MENDAKI’s Perform in School Department (PSD) focuses on preparing our children to be resilient & future-ready – particularly in the Primary and Secondary School level. PSD looks into Academic Support Intervention through our MENDAKI Tuition Programmes (MTP) for our school goers. We will also engage parents and children in our Empowerment Programmes to enhance our knowledge and discuss current affairs pertaining to education.

You will be supporting PSD in various department functions – from Event Management to Data Management & Administration, as an intern and will have opportunities to learn and work in meaningful and holistic projects for the community’s school goers and their family.

You may be expected to work between speculated times on weekdays but also be required to work on evenings and over weekends, to support PSD events and/or programmes. (claimable via working hours time-off).

Job Requirements:

1. Assist officer-in-charge on the overall planning, administration and management, and operational deliverables of the MENDAKI Tuition Programmes.
2. Supporting PSD Data Team in distributing, collecting, analysing and reporting of data and research for all PSD’s Academic Support Intervention Empowerment programmes.
3. Upkeep the database of programme for programme administration, evaluations, and audits.

Learning Objectives & Outcomes:

1. Learn about Malay/Muslim community challenges in the educational landscape and how Yayasan MENDAKI can provide holistic support in the educational pathway.
2. Learn about programme and event management in the context of Self-Help Group initiatives for the Malay/Muslim community
3. Learn how to derive insights through data analysis & design initiatives through data-driven evidence-based approach.

· Answer incoming calls and perform other receptionist duties when needed

· Apply, maintain and update outlets’ relevant licences, (SFA, Electrical license, Music License, Liquor Licence etc.)

· Render administrative support to CEO and Business Planning Managers

· Assist Business Planning Managers for the setting up of new outlets and closure of outlets

· Maintain proper filing and disposal of confidential document

· Order office supplies, Stationary and research new deals and suppliers

· Run company’s errands to post office, SFA, SP services and office supply store

· Coordinates and organizes department meetings and conferences including meeting venue bookings, catering requirements, sets up the room and any other requirements of department meetings;

· Performs clerical functions such as preparing correspondence, receiving visitors, arranging courier services etc.

· Any other ad-hoc duties assigned.

Foreign Worker Administration

• Apply, renew, and cancel work pass for foreign workers and update changes. in personal particulars and address of foreign workers via MOM.
• Update work permit renewal/expiry in the HR system.
• Monitoring movement of passport of foreign worker.
• Purchasing of air tickets when repatriating foreign workers.
• Update the movement of foreign workers list for the various sites.
• Update the changes in foreign worker accommodation in the system and relevant shared folder timely and ensure accuracies.

Recruitment

• Advertise vacancies on all major job posting sites, and on social media platforms, working with government and recruitment agencies.
• Assist HR Director for recruitments, collaborate with Operations. Managers/Directors and other stakeholders in developing temporary staffing strategies to cover extended absences or extended openings of key positions.
• Review applications to shortlist candidates.
• Conduct initial interview for the shortlist candidates.
• Forward resumes of suitable candidates to the hiring managers for their consideration.
• Arrange interview appointment between the chosen candidate and the hiring managers.
• Conduct reference and background checks if necessary.
• Prepare necessary papers for the hiring process.
• Support recruitments for HR and Operations teams with recruitment. administrative, organizational and logistical tasks.
• Serving as the logistical point of contact for both internal and external candidates at the written offer stage, including interacting directly with the candidates and ensuring signed paperwork is received in a timely manner.
• Managing various aspects of the candidate experience post offer acceptance, including ensuring accurate start dates and compliance of onboarding paperwork.
• Coordinating with the HR team to ensure correct procedures followed at all times and operational risks are minimized.
• Establish positive relationships within the various stakeholders and candidates to assist with the seamless recruiting process.
• Engage with HR team to recommend process improvements as needed
• Maintain accurate record keeping and consistent storage of new hire candidate records.
• Effective and efficient management of day-to-day queries and raising of issues.
• Completing daily, weekly, monthly and quarterly reports as required.
• Conduct new employees’ orientation, exit interviews, referral programs.
• Updating of handbooks, orientations programs and documents templates when required.
• Any other ad-hoc tasks that are assigned.

Job Duties & Responsibilities

• To increase market share and meeting sales targets
• To develop new market and increase customer base
• To ensure prompt payment collections
• To collect business information from customer/market

Job Requirements

• Candidate must possess at least Secondary / 'O' Level
• Preferably experience in HORECA and retail field