The Accounts and Admin Executive plays a key role in managing our financial records across multiple entities and ensuring the smooth operation of daily office functions. This position offers a unique opportunity to contribute to the growth of the Company by supporting and handling accounting and administrative duties.

Key Responsibilities:

• Handle accounts payable and receivable and ensuring timely payments
• Preparing and maintaining accurate financial records and presenting monthly quarterly and yearly financial reports
• Reconciling tax and other financial statements
• Liaising with internal and external stakeholders (invoice, payment etc)
• Assist in order processing payment records, updating and recording databases and spreadsheet
• Processing, storing and updating invoices, bank deposits and other financial records
• Managing cash flow processes and petty cash flow
• Keep track of office/cleanroom stock inventories.
• Provide general office administrative support, including managing correspondence, scheduling, and maintaining office supplies and office maintenance and other administrative tasks
• Manage any ad hoc administrative tasks as required to support smooth operations

Requirements:

• Diploma and above in Accounting, or minimum of 5 years accounting and booking keeping experience
• Strong knowledge of accounting principles
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize
• Good communication and interpersonal skills
• Ability to work independently

Responsibilities:

• Maintain full set of accounts and prepare timely management reports for multiple entities.
• Process monthly journal entries, schedules and bank reconciliations.
• Manage loan covenants and ensure compliance with bank requirements.
• In-charge of cash flow management.
• Prepare monthly, quarterly and annual financial statements for stakeholders.
• Handle GST filings and submission.
• Assist with year-end financial closing and audit processes.
• Liaise with external partners (company secretary, tax agents, auditors and banks).
• Assist in the setup & strike off companies with company secretary.
• Support the preparation of financial forecast and budgeting.
• Perform general administrative tasks.
• Perform other ad-hoc duties as assigned.

Requirements:

• Proficient in MYOB & Microsoft Excel.
• Matured, organized and meticulous with the ability to handle multiple tasks under tight deadlines.
• Work independently in a fast-paced environment.
• Report to Finance Manager.
• Able to start work immediately.
• Diploma/Degree in Accounting or equivalent.

Responsibilities:

• Maintain full set of accounts and prepare timely management reports for multiple entities.
• Process monthly journal entries, schedules and bank reconciliations.
• Manage loan covenants and ensure compliance with bank requirements.
• In-charge of cash flow management.
• Prepare monthly, quarterly and annual financial statements for stakeholders.
• Handle GST filings and submission.
• Assist with year-end financial closing and audit processes.
• Liaise with external partners (company secretary, tax agents, auditors and banks).
• Assist in the setup & strike off companies with company secretary.
• Support the preparation of financial forecast and budgeting.
• Perform general administrative tasks.
• Perform other ad-hoc duties as assigned.

Requirements:

• Proficient in MYOB & Microsoft Excel.
• Matured, organized and meticulous with the ability to handle multiple tasks under tight deadlines.
• Work independently in a fast-paced environment.
• Report to Finance Manager.
• Able to start work immediately.
• Diploma/Degree in Accounting or equivalent.

Monday to Friday, 9am to 6pm
Pandan Loop (Nearest MRT: Clementi)
$2500 to $2800

Permanent full-time position

Responsibilities:

• Maintain accurate records for accounts payable and receivable.
• Prepare and track customer invoices, follow up on overdue payments.
• Help reconcile bank accounts and financial records.
• Assist with employee payroll and leave records.
• Review and process staff expense claims.
• Process payments to suppliers and contractors on time.
• Maintain records of all payments and receipts.
• Maintain and update employee and financial records.
• Other ad-hoc admin duties assigned by supervisor

To apply, please submit your resume to:
Email: [email protected]

We regret to inform that only shortlisted candidates will be notified.

Jaslynn Koh Li Wei R1546523
Recruit Express Services Pte Ltd 13C6614

Roles & Responsibilities

The main responsibilities of the role will include (but not limited to):

Client and relationship:

· Act as a point of contact for the clients on their day to day affairs, with supervision where necessary, and ensure that all communication, whether written or spoken in a professional manner;

· Maintain good relationship with clients;

· Respond to and deal with client queries in a professional and timely manner

· Ensure that the manager is kept up to date with any issues arising from the client or itsactivities

Service provision:

· Prepare financial data for entry into the accounting system

· Ensure all receipts are updated in the accounting system on timely basis

· Handle the banking of cheques into bank accounts on timely basis

· Handle accounts receivables and accounts payables

· Prepare bank reconciliation and audit schedules

· Prepare monthly payslips for payroll purpose

· Handle account closing up to the monthly trial balance, income statement and balance sheet

· Handle quarterly Goods and Services Tax filing

· Handle corporate secretarial documents and annual return filing

· Compilation of accounts or reports (preparation of unaudited report)

· Liaising with external auditor

· Handle corporate tax computation and tax return filing

· Perform other ad-hoc duties as assigned

Requirements

· Minimum Diploma/Degree in Accountancy/Finance;

· Fresh graduates are encouraged to apply.

· Proactive and committed to meet deadline;

· Pleasant personality and organised.

· At least 2 years of professional firm experience will be an advantage.

· Experience of auditing or tax (corporate income tax) will be an advantage.

· Experience of usage of Quickbooks, Xero, SAGE will be an advantage.

Job Type: Full-time

Salary: $3,000 - $4,000 per month

Benefits:

· Performance bonus will be considered (average: 2 months for past a few years)

· Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years

· Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)

· Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a benefit to certain employee last time or currently. And the decision is subject to the employer and performance/working period.

· The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.

· A few staff opt to work from home a few days in a week

· Average OT hours is less than 5 hours in a month

· Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

Job Description:

• Prepare and send invoices to customers for construction projects.
• Manage customer accounts and follow up on outstanding payments.
• Handle cash receipts and deposits.
• Reconcile customer accounts and resolve discrepancies.
• Process supplier invoices for payment.
• Manage vendor relationships and ensure timely payments.
• Perform three-way matching (PO, invoice, and receiving report) for accuracy.
• Maintain accurate and up-to-date general ledger records.
• Process accounting transactions, including journal entries.
• Assist with monthly, quarterly, and annual closing procedures.
• Reconcile bank statements and other financial accounts.
• Prepare and submit GST returns to the Inland Revenue Authority of Singapore (IRAS).
• Maintain GST records and ensure compliance with regulations.
• Generate financial reports, such as income statements, balance sheets, and cash flow statements.
• Analyze financial data and prepare reports for management.

Job Requirements:

• Degree / diploma in accountancy or any other relevent field
• At least 2 years of accounting experience. Working experience in construction sector is added advantage.
• Meticulous, with an eye for detail
• Candidates with prior experience with IFCA accounting software will have a significant advantage, but not a must

RESPONSIBILITIES

• Handle partial/full set of accounts.
• Prepare management reports such as P&L and Balance Sheet
• Handle GL functions and entries.
• Handle petty cash and bank reconciliation.
• Proceed payment & update daily cash book.
• Handle month-end and year-end closing.
• Maintain fixed asset register.
• Monitor and follow up on AR ageing in accordance with timeline.
• Any other finance ad-hoc related duties as assigned.
• Liaise with external auditors and tax authority when required!
• Ensure timely GST and income tax filing.
• Any other duties assigned.

REQUIREMENTS

• Possess a Degree in Accounting or Finance with minimum 1 year of relevant experience.
• Proficient with MS Office and accounting software
• Pro-active and hands-on team player
• Good interpersonal and communication skills.
• Ability to work under pressure.
• Meticulous and good problem solving and analytical skills.

Others

5-day work week. Working hours: 8am - 5pm (Mon - Fri)

Work-life balance and friendly work environment.

Transport provided: Pick up and drop off at Yew Tee MRT & Fajar Road

The Responsibilities:

· Responsible for processing invoices, claims, petty cash, etc.

· Support in monthly closing including recording recurring transactions, posting accruals, etc., to ensure consistency in reporting.

· Handle quarterly GST submission.

· Coordinate the annual statutory audit, including preparation of reports and addressing auditors’ queries.

Ideal Candidate:

· Holds a Diploma or Bachelor’s degree in Accounting or equivalent qualification.

· Has over 3 years of experience in an Accounting or Finance role.

· Able to work independently as well as part of a team.

· Excellent communication and interpersonal skills.

· Highly detailed-oriented.

· Proficient in MS Office (Excel, Word, etc.).

· Singaporean and PR.

· Contract Duration: 6 months (with the possibility of conversion to a permanent role if suitable).

Availability: Immediate

JOB REQUIREMENTS

1. Strong Accounts background
2. Able to work independently
3. Good communication skill
4. Deligent and meticulous

JOB DESCRIPTION

Accounts Payable

• Monitor and ensure data of inventories/ invoices/ vendor particulars are input into the Accounting System.
• Ensure all documentations are well received, invoices tally with delivery orders and ensuring payment are promptly issued within credit term.
• Generating of payment vouchers and issuance of cheques.
• Ensure payment are immediately entered into the Accounting System upon payment.
• Proper filing and book keeping.

Accounts Receivable

• Generating invoices accordingly to certified payment.
• Follow up on accounts receivable with relevant clients.
• Ensure timely collection of payment.
• Keeping proper documentations and paper trail regarding related AR matters.

Monitoring of Project

• Generate weekly (WIP) Work-in-progress report to reflect revenue, COGS, labour costs and other operating expenses to derive the profitability of the week.
• Ensure timely and justifiable certification of payment are provided by Clients.
• Keep track of progress claim status and Accounts Receivable.

Finalization of Project

• Generate report to reflect the statistics of man-hours/ COGS/ operating expenses and update to system for future reference.
• Finalize payment and keep track of retention amount and time frame.
• Final settlement of payment and record project reference into “Completed projects”.

Administrative Duties/ Others

• Generating of invoices, payment vouchers and other related documents.
• Ensure neat and tidy book keeping.
• Assist with issuance of wages to workers and breaking down into the appropriate monetary denominations.
• Fulfil any other ad-hoc duties as and when assigned by Superior/ Management.
• Reimbursement to employees / Petty cash.
• Generate weekly reports for Management review. (Progress Claim status, WIP and Accounts Receivable)
• Handle GST quarterly report and filing, Form C-S/C submission.
• Liaise with auditors for statutory reporting and compliance.

Office Location:

• Algas - Blk 5042 Ang Mo Kio Industrial Park 2, #01-515- S(569545)
• Valcan - 6 Ubi Road 1, Wintech Centre, #08-14, S(408726)

Availability: Immediate

JOB REQUIREMENTS

1. Strong Accounts background
2. Able to work independently
3. Good communication skill
4. Deligent and meticulous

JOB DESCRIPTION

Accounts Payable

• Monitor and ensure data of inventories/ invoices/ vendor particulars are input into the Accounting System.
• Ensure all documentations are well received, invoices tally with delivery orders and ensuring payment are promptly issued within credit term.
• Generating of payment vouchers and issuance of cheques.
• Ensure payment are immediately entered into the Accounting System upon payment.
• Proper filing and book keeping.

Accounts Receivable

• Generating invoices accordingly to certified payment.
• Follow up on accounts receivable with relevant clients.
• Ensure timely collection of payment.
• Keeping proper documentations and paper trail regarding related AR matters.

Monitoring of Project

• Generate weekly (WIP) Work-in-progress report to reflect revenue, COGS, labour costs and other operating expenses to derive the profitability of the week.
• Ensure timely and justifiable certification of payment are provided by Clients.
• Keep track of progress claim status and Accounts Receivable.

Finalization of Project

• Generate report to reflect the statistics of man-hours/ COGS/ operating expenses and update to system for future reference.
• Finalize payment and keep track of retention amount and time frame.
• Final settlement of payment and record project reference into “Completed projects”.

Administrative Duties/ Others

• Generating of invoices, payment vouchers and other related documents.
• Ensure neat and tidy book keeping.
• Assist with issuance of wages to workers and breaking down into the appropriate monetary denominations.
• Fulfil any other ad-hoc duties as and when assigned by Superior/ Management.
• Reimbursement to employees / Petty cash.
• Generate weekly reports for Management review. (Progress Claim status, WIP and Accounts Receivable)
• Handle GST quarterly report and filing, Form C-S/C submission.
• Liaise with auditors for statutory reporting and compliance.
• Oversees Logistics and Human Resource

Office Location:

• Algas - Blk 5042 Ang Mo Kio Industrial Park 2, #01-515- S(569545)
• Valcan - 6 Ubi Road 1, Wintech Centre, #08-14, S(408726)

• ACCA/ Degree in Accounting, Finance or it's equivalent
• Minimum 4 -5 years of experience
• Handling full set of accounts, including accounts payable, accounts receivable, and general ledger
• Ensure records are complete, accurate, and compliant with accounting standards.
• Generate ledger balances for reporting purposes.
• Oversee month-end closing processes and prepare quarterly financial reports for management.
• Handle tax and GST submissions.
• Liaise with auditors for year-end audits
• Perform additional duties as assigned by the Finance Manager
• Good communication and interpersonal skills
• Strong attention to detail, accuracy, and time-management skills
• Experience in SAP software would be an added advantage
• 5 working days, East area.

Accounts Executive

• Full Set Accounting
• General full set accounting functions, Organizes and maintains up-to-date financial records / Cash flow/Sales Invoice process/Filing and Data Archiving/Payroll/Inventory/ Bookkeeping/HR, etc.
• Must be able to use Xero accounting software
• Industry: eCommerce/Retail at Bukit Batok

All are welcome

Job Highlights

• 5 days work week, Mon - Fri
• Staff Benefits
• Work-Life Balance
• Friendly and positive working environment

Responsibilities :

• Handle Full / Partial set Accounts and other adhoc duties.
• Monthly preparation of final accounts, audit and tax schedules.
• Preparation and submission of GST returns.
• Liaise and negotiate with company bankers & auditors.
• Proficient in Microsoft Office Excel & Words.

DUTIES AND RESPONSIBILITIES

The Accounts Executive duties and responsibilities are as follows:

· Handle full set of accounts for monthly closing which includes :-

• Raise invoices
• Raise journals
• Input of invoices and payment of invoices
• Preparation of suppliers’ payment
• Cash book maintenance
• Cash flow projection
• Monthly Management Reports
• GST preparation and submission
• Tax preparation and submission
• Preparation and sending out the monthly Statement of Accounts to customers

· Quarterly, half yearly and year-end financial closing.

· Preparation of Financial Statements for year-end closing

· Preparation of Audit Schedules

· XBRL preparation and submission of Financial Statements

· Assist in internal and external audit

· Assist in tax and GST queries

· Ensure compliances of Accounting standards and regulations

· Other duties as assigned by Departmental Manager.

Position Overview:

The Accountant supports the Finance Team in their daily tasks in payroll calculations, AR and AP as well as the preparation of the monthly reports. You will play a pivotal role in ensuring the effective management of the organization's most valuable asset - its people.

Accountant’s job

The Accountant’s job is a dynamic role with a multitude of responsibilities, including:

• Ensuring timely, accurate month-end closing and financial reporting to Management
• Responsible for preparation and closing of monthly and annual financial statements
• Responsible for AP & AR process, GL, account reconciliation, etc.
• Coordinate and liaise with internal parties to track and support intercompany billings
• Support and ensure compliance with all finance filing requirements, tax filing requirement (GST), unaudited financial statements and XBRL
• Assist in new processes and system implementation when required
• Prepare Financial statements to close books for venue

Accounts Executive's qualifications and requirements

A degree, although not always mandatory, is very advantageous. An accounting diploma, degree or its equivalent qualification will be considered.

• Good working knowledge of IFRS
• Basic knowledge of payroll calculations and CPF rules
• Well-versed in MS Office, especially MS Excel (intermediate to advance level), PowerPoint and Word
• A self-starter who can plan, organise and take initiative to meet job objectives and deadlines independently
• Can-do attitude, driven and passionate about work
• Strong verbal and written communication skills

If you have the necessary skills and qualifications, coupled with a passion for building a finance team, we welcome you to apply and join our esteemed team.

Job Description & Requirements

Key Responsibilities:

1. Perform day-to-day operational matters – Account Receivables (AR) and Account Payable (AP)

2. Recording AR receipts into the accounting system and to ensure all AR collection is up to date

3. To verify vendors’ SOA and prepare payment vouchers

4. To assist in month end closing activities in term of bank reconciliation, GL, accrual, depreciation and prepayment entries

5. Any ad-hoc and other duties as assigned by the company

Requirements:

1. A good team player with positive attitude

2. Meticulous with an eye for details

3. Possess initiative and have a strong sense of responsibility

4. Good knowledge of Microsoft Excel & other Microsoft Office Applications

• Update the records to process account payable and petty cash
• Review AP aging, report of exception matter (if any)
• Reconcile vendors’ SOA to our accounting record (at least for major suppliers
• Update records of account receivables
• Prepare general ledger in time for audit schedule assigned
• Small entities monthly and yearly closing
• Handling the full set of accounts for small entities
• Assist in preparation for GST return, corporate income tax return, ECI
• Assist in quarterly or half yearly and financial year end stock take conducted by finance dept
• Assist to prepare stock take variance report for superior to review

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the role

As a Strata Management Accounts Executive at Knight Frank, you’ll take ownership of handling multiple sets of accounts, ensuring the smooth execution of day-to-day financial operations. This role is ideal for someone with an accounting background, attention to detail, and the ability to work independently.

What you will be doing:

• Handling full sets of accounts across multiple portfolios, ensuring accuracy and timely processing.
• Managing accounts payable and receivable.
• Preparing monthly financial and management reports, and bank reconciliation within stipulated deadlines.
• Preparing audit schedules and addressing auditor queries for annual statutory and audits.
• Preparing quarterly GST submissions to IRAS.

We’re looking for someone who’s:

• Qualified in accounting, with at least 2 years of relevant experience (entry-level candidates are welcome to apply!).
• Proficient in Microsoft office, especially Excel and Word, with familiarity in accounting software as a plus.
• Meticulous and responsible, ensuring accurate accounting records
• Ability to work under pressure, manage tight deadlines, and operate independently.
• A team player with a positive attitude and interpersonal skills.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Accounts Executive

• Full spectrum of Accounts Payable functions, ensuring smooth and accurate processing of payments
• Maintain and organise all necessary documentation for processing, ensuring accuracy and completeness.
• Keep financial records up to date, ensuring data integrity and precision
• Manage the fixed asset register, ensuring compliance and accuracy in asset tracking
• Investigate and resolve outstanding issues with supplier in a timely manner
• Perform monthly reconciliation of supplier statements, ensuring all discrepancies are addressed
• Assist in the annual audit process by preparing schedules and working closely with auditors to ensure compliance
• Ensure timely closing processes and accurate reconciliations, including intercompany transaction
• Support system and process improvements by assisting with system implementations and automating tasks to enhance efficiency.
• Foster relationship with customers and vendors, supporting operation teams in maintaining positive communication
• Provide administrative support to the accounting team, including maintaining contracts database and tracking project cost
• Any other duties suitable duties as and when assigned by Supervisor

Requirements:

1. Diploma/ Degree in Accountancy or equivalent

2. At least 3 years of relevant working experience

3. Proficient in MS Office Applications

4. Meticulous and proactive

5. Well-organised and comfortable with figures

We regret that only shortlisted candidates will be notified.

Job Purpose

The Accounts Executive supports the finance department in carrying out the responsibilities of the accounting department. He / She is involved in work that is specific to accounts receivable, payment, data compilation, and other accounting tasks.

In some instances, he / she may work specifically with ensuring the accuracy of Accounts Payable Ageing, assist Auditors in providing necessary documents during audit exercise and be the custodian of Petty Cash and reimbursement of expenses. He / She may be called on to participate in ad-hoc finance-related projects and systems testing when necessary.

Job Responsibilities

1) Quote and process transactions for Accounts Payable function, ensure they are appropriately quoted, accurate and timely for month end closing.

2) Process all types of payments e.g. GIRO, FAST, PAYNOW, Telegraphic Transfer, Internet Banking etc. for weekly Schedule and monthly processing.

3) Ensure payment batches are generated according to the authorized bank signatories matrix and compiled with banking procedures and signatories sign off all documents to enable release to the bank within banking timeline.

4) Reconcile payment listing in banking platform after file delivery to ensure completeness and trouble shoot if errors are found.

5) Execute urgent, ad-hoc and manual payment when required and ensure all related supporting documents are duly provided.

6) Check the Accounts Payable Ageing to ensure it is correct and accurate.

7) Liaise and support auditors with the necessary documents during audit exercise.

8) Custodian of Petty Cash and disbursement to staff once a week.

9) Staff to work closely with Senior Accounts Payable Executive to form the Accounts Payable Team.

10) The staff will have the opportunity to learn AR functions over time and gear for job rotation.

11) Others:

• Any other duties/projects as assigned by Supervisor and/or Management

• Follow the workplace safety and health system, safe work procedures or safety rules implemented at the workplace

• Not engage in any unsafe or negligent act that may endanger yourself or others working around you

• Use personal protective equipment provided to you to ensure your safety while working. You must not tamper with or misuse the equipment

12) Any other duties/projects as assigned by Supervisor and/or Management.

Qualifications and Education Requirements

· Diploma, LCCI Higher Accounting, ACCA foundation, Finance related discipline

Required Skills

· 3-4 years accounting experience.

· Microsoft Words, Excel, Outlook, PowerPoint & Knowledge of Accounting software

· Experience in bank payment functions would be good.

· Working knowledge /experience in Integrated accounting system. Example: Clube2000.

· Meticulous team player with excellent time management

· Good Interpersonal skills and able to interact with internal departments and with members in a professional and responsive manner.

ob Description

• Able to prepare full set of accounts and perform Bookkeeping functions on a monthly, quarterly or yearly basis for different types of companies and businesses
• Able to prepare and compile financial and management reports
• Preparation, submission and filing of GST returns for our clients
• Preparation of Audit Schedules and liaising with external auditor during Annual Audit
• Having relevant knowledge of corporate and personal tax and handle simple tax computation and able to liaise with IRAS if necessary
• Any other duties/tasks as assigned

Job Requirements

• LCCI higher certificate/diploma or Diploma in Accounting at least 3 years of relevant working experience
• Work experience in a CPA firm would be an added advantage
• Proficiency with Microsoft Office
• Must be initiative, multi-tasking, work independently, hardworking and meets tight deadlines
• Good interpersonal, communication and ability to work under pressure
• Bilingual in English and Chinese preferred (to liaise with Mandarin speaking clients)

Statement Of Purpose (Overall Purpose of Job)

To provide financial reporting and other duties.

Major Duties & Responsibilities

(A) Specific :

• Handle full set of account and prepare monthly management report on time.
• Review the work of accounts assistant and provide guidance for them.
• Manage the company cash flow by monitoring on the account receivable collection and liaising with the customers.
• Preparation of budget forecast for the company.
• Ensure that all the statutory and tax requirements for the company are met by liaising with various external parties such as auditors and tax agent.

(B) General :

• Ad-hoc reporting and analysis.
• Other duties as assigned.

(C) Safety:

• To follow the safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• Diploma/Degree in Accountancy/ ACCA.

(B) Knowledge & Skills :

• Proficient in Microsoft office and good communication skill.
• Proactive, committed and good team plater with effective inter-personal skills.

(C ) Experience :

• Minimum 3 years financial related experience.

Position: Accounts Executive

Salary: Up to $3,700

Location: Raffles Place

Working Hours: 5 days, office hours

Responsibilities:

Assisting in Team Administration/Co-ordination with Fund Administrator and Administration within the Company:

• Able to establish and verify statement of banks against trading contract note
• Provide co-ordination with Group Fund Management Company’s activities
• Updating/checking of Register of Shareholders to ensure proper records
• Third party mini accounting spreadsheet
• Provide administration duties (i.e. filings, stationery organization, etc)
• Data entry of funds transactions
• Ad Hoc duties as request by Manager

Assisting Accounting of Companies:

• Data entry
• Print e-banking bank statement & monthly bank balance check
• Check of payable and receivable situation
• Assisting in establishment of invoices and payment check
• Assisting in quarterly closing and reporting to the Management
• Inter Company balance check and reporting to Group management
• Verification and/or establishment of the evidence of the activity (contract, invoices, mail, confirmations etc.)
• Assist in preparation of financial statements and the yearly audit
• Coordination duties with the other companies of the Group
• Team support for other duties assigned

Requirements:

• Minimum Diploma in Accounting
• Excellent time management skills and the ability to prioritise work
• Attentive to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task and work independently as well as in a team
• Ability to work fast under pressure
• Proactive, take initiative and well organised
• Knowledge of office management systems and procedures
• Proficiency in MS Office & MYOB if possible (MS Word, MS Excel and MS PowerPoint, in particular)

HOW TO APPLY:

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidate will be notified.

Reg No: R1433814

EA License No: 20C0426 (Elitez & Associates)

JOB PURPOSE

The Accounts Executive is responsible for providing financial and administrative support to colleagues, clients and stakeholders of the business. He/she will be exposure to full set of accounts of one or more entities in the group and managing both accounts payable and receivable.

CORE ROLES AND CRITICAL WORK FUNCTIONS

General Ledger / Management account

• Administer and monitor the financial system to ensure that financial information is maintained accurately and timely
• Compile and analyze financial information to prepare financial statements including monthly and annual accounts
• Ensure financial records are maintained in compliance with accepted policies and procedures
• Ensure all financial reporting deadlines are met
• Prepare financial management reports
• Ensure accurate and timely monthly, quarterly and year end closing
• Adhere to accounting control procedures
• Resolve accounting discrepancies and irregularities, and escalate to Senior Finance Manager if unresolved
• Provide support in budgeting and forecasting activities
• Monitor and support taxation issues
• Develop and maintain financial data bases
• Financial audit preparation and coordinate the audit process if required
• Ensure accurate and appropriate recording and analysis of revenues and expenses
• Analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues
• Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems
• Using accounting software to create spreadsheets and reports
• Drafting summary reports concerning key issues senior management need to review
• Assigning projects to departments and overseeing productivity
• Verifying that all accounting related departments follow company protocol
• Presenting accounting issues and results to executive committees and senior management

Accounts Payable / Accounts receivable

• Administer and monitor the AP / AR system in order to ensure that the AP / AR are maintained in an accurate and timely manner
• Coordinates and liaises with other business units on billing and invoices requirement
• Reviews invoices for accuracy & compile source documents
• Sorts documents by account name or number, and processes invoices for payment.
• May perform other clerical duties associated with accounts payable / accounts receivable.
• Verifies and posts transactions to journals, ledgers and other records.
• Prepares statements, invoices and vouchers for suppliers & customers
• Ensure transactions are properly recorded and entered into the accounting system
• Handle AP / AR balancing and reconciliations.
• Determines credit worthiness of clients and formulates credit and collection policies. Takes appropriate action against delinquent accounts.
• Establishes and maintains accounting practices to ensure data necessary for business operations is accurate and reliable.
• Ensures the settlement of outstanding accounts according to contract terms. Contacts customers by telephone and/or letter.
• Reviews customers’ credit limits and accounts, sends monthly statements, issues escalation or final notice letters, and refers unpaid accounts for debt collection or legal action.

QUALIFICATIONS, SKILLS & EXPERIENCE REQUIRED

• At least a Diploma/Degree in Finance / Accountancy or equivalent
• At least two (2) years of working experience in the related field.
• Candidates without prior experience are welcomed to apply
• Proficient in Microsoft Office - Excel, Word, PowerPoint

CORE COMPETENCIES REQUIRED

• Good planning skills and able to multi-task
• Result-oriented with excellent interpersonal and communication skills
• Ability to meet deadlines and meticulous

Job Description:

1. Accounting Support:

• Perform basic accounting tasks such as data entry, account reconciliation, and maintenance of financial records.
• Assist in drafting and reviewing accounting policies and procedures.
• Support the preparation of financial reports and statements as required.

2. Data Management:

• Organize, sort, and analyze financial data for accurate reporting and record-keeping.
• Ensure data integrity and compliance with company standards.

3. Administrative Duties:

• Handle document filing, preparation of reports, and correspondence related to financial operations.

4. Communication and Collaboration:

• Collaborate with internal teams to ensure the timely completion of tasks.
• Effectively professionally communicate with relevant stakeholders.

Requirement:

1. Diploma in Accounting, Finance, or a related field preferred
2. Prior experience in accounting roles or related administrative functions
3. Strong basic accounting knowledge and familiarity with financial principles and practices
4. Experience in data sorting and accounting policy write-up
5. Competence in data entry and general administrative tasks
6. Good command of English and proficiency in Mandarin are advantageous for liaising with Mandarin-speaking stakeholders
7. Able to commence after The Chinese New Year (February 3 or February 10, 2025)

Job Highlights

• Job Types: 6-12 months contract
• Working Hours: Mon to Fri 9 am to 6 pm
• Great learning development opportunities
• Work-life balance and a positive/friendly working environment

(Only shortlisted candidates will be notified)