Job Scope

· Process payroll transaction, calculate staff & general worker’s overtime, and CPF submission.

· Maintain employee annual leave database and process petty cash.

· Prepare employment contracts, KETS (for staff), letters of appointment, and confirmation/ termination letter.

· Prepare job description, post job ads and source for suitable candidates.

· Proper filling for all the invoices and payment vouchers.

· Submission of year-end IR8A and IR21.

· Updating MOM Labour Survey and Occupational Employment Dataset (OED).

· Assist in ISO & GGBS Renewal & Surveillance Audit, BCA registration renewal, GeBiz renewal and BizSafe Renewal.

· Submission of application/ renewal for the Contractor Registration and Builder License under eBACS.

· Compile the relevant business documentation used in banking process.

· Maintain accurate financial records and statements.

· Record transactions and events relating to sales, purchases, receivables, payables and cash.

· Issuing and process payment vouchers

· Preparation and monitor weekly/ daily cash flow.

· Coordinate and liaise with insurance for Performance Bond / Advance Payment Bond matters.

· Coordinate and liaise with insurance agent for Foreign Workers Hospitalisation Insurance renewal, WICA renewal and Machinery Insurance.

· Coordinate with valuer for the machinery valuation matter.

· Perform ad-hoc duties as assigned.

Requirement

*Education: A certificate, diploma, or higher qualification in accounting, administration, or a related field

*Skills: Proficiency in Microsoft Office and the internet, and the ability to use accounting software like MYOB

*Experience: At least two years of relevant work experience

*Language: Proficiency in writing and speaking English

*Other skills: Ability to multitask

Responsibility

• Request quotation and price negotiation with suppliers.
• Prepare purchase order, ensure timely delivery and follow through the complete procurement cycle.
• Responsible for construction material / machinery purchase and to maintain with proper record for receipts and issuance.
• Matching of supplier’s invoices with supporting documents such as PO & DO.
• Generate monthly purchasing report for management.
• Liaise with local and overseas suppliers.
• Administrative tasks on and ad-hoc basis
• Take sufficient steps to minimize project risks.
• Handle the planning and preparation of company contracts.
• Liaise with and support the Project Manager to ensure the project is executed safely and properly
• Ensure compliance with the company’s work health and safety policies, standards and procedures
• Prepare monthly project reports and make presentations at meetings
• Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors
• Assess and prepare claims from suppliers.
• Ensure project members use the contract correctly
• Candidate must possess at least Secondary School/O Level, Higher Secondary/Pre-U/'A' Level, Diploma, Advanced/Higher/Graduate Diploma Understanding of procurement process, Good Communication Skills

Interested applicants, please remember to include the following details for us to conduct a more effective job-matching for you:

1. Work experiences and job responsibilities

2. Current and Expected salary

3. Reason for leaving

4. Date of availability

5. Education background

6. Recent photo

• Manage and securely store project-related documents, contracts, and records to ensure easy accessibility and compliance with organizational policies.
• Assist project managers by maintaining accurate and updated project schedules, coordinating appointments, and tracking deadlines to ensure project milestones are met.
• Manage correspondence with suppliers and vendors to ensure timely delivery of materials, resolve procurement issues, and maintain accurate records for ongoing projects.
• Handle client inquiries, schedule meetings, and prepare necessary documentation for client communications and project reviews.
• Monitor project-related expenses, process invoices, and assist in preparing budget reports to support financial management of renovation projects.
• Assist with the creation and reconciliation of project budgets by providing accurate financial data and ensuring timely processing of payments.
• Conduct regular reviews of project documentation and procurement records to ensure compliance with company policies and regulatory requirements.
• Compile and distribute project status reports to stakeholders, ensuring updates on progress, milestones, and any issues affecting timelines or budgets.

Job Description

• Input sales orders from emails, WhatsApp and Telephone calls into accounting system (Microsoft D365 Business Central)
• Submit tax invoices numbers into customer portals such as supermarkets, Ariba, etc
• Create new customer accounts for new customers

Job Requirements

• 2 years experience working with sales order processing
• Familiar with Microsoft D365, Microsoft Excel, Outlook

• Assist in daily operational matters
• Attend phone enquiry
• Assist in coordination between office and drivers
• To perform weighbridge admin works & operation;
• Daily duties will include recording of incoming/ outgoing vehicles
• Efficiently input data onto the weighbridge system from vehicles collecting & delivering to the site
• To undertake other weighbridge administration duties at site

Requirements:

• At least an O-level certificate or ITE graduate;
• Proficient in MS Office applications, such as MS word and excel, including emailing.
• Previous weighbridge experience is more advantage;

Air conditioned environment.

Job Title: Admin Executive

Location: Jurong (shuttle available from Jurong East MRT)

Timing: 9am-5:30pm/12:30pm-9pm/9am-9pm

Workdays: Mondays to Sundays

Duration: 1 year contract

Job Scope: Processing of patients' registration, height/weight measurements, collect payments, filing and admin duties as assigned by the medical centre.

Requirements:

- Some experience in basic office administrative duties

- Minimum GCE 'N' Levels or higher

- Proficient in MS Office

- Good spoken & written English

- Able to commit at least 4-5 shifts weekly

- Able to start work immediately

- Position is open only to Singaporeans & Singapore PRs only

Interested candidates, please email resume to [email protected]. For any questions, whatsapp to 96815824. Kindly do not send any resumes via whatsapp.

Job Description:

• Handle daily administrative tasks
• Sorting incoming mails
• Filing and sorting out documents
• Handle all incoming phone calls & filling
• Perform a variety of ad-hoc tasks as assigned from time to time
• Dedication at work is a must! Meticulous at work
• Oversee and coordinate all administrative activities

Requirements:

• Diploma or equivalent in in relevant field of studies
• Can communicate in Mandarin to liaise with Mandarin speaking counterparts
• Good attitude, Meticulous & able to work independently
• Proficient in MS Word & Excel
• Team player with pleasant disposition and excellent interpersonal & communication skill

Job & Responsibilities:

• Perform day-to-day administrative tasks, including managing emails, scheduling appointments, and handling phone inquiries.
• Maintain and organize company files, records, and documents, both electronically and physically.
• Coordinate internal and external meetings, including preparing agendas, taking meeting notes, and ensuring follow-ups on action items.
• Handle office supplies, inventory management, and office equipment maintenance.
• Prepare and process invoices, purchase orders, and expense reports.
• Assist in HR-related administrative functions, such as onboarding new employees and maintaining personnel records.
• Provide support for various departments, including logistics, finance, and marketing.
• Ensure smooth operation of office operations by managing facilities and vendor relationships.
• Assist in the preparation of reports, presentations, and correspondence as required.
• Handle ad-hoc administrative duties as assigned by management.

WhatsApp 82255122 if interested.

Thank You

ROLE AND RESPONSIBILITIES:

• Update, compile, control and monitor the Customer Product BOM (Bill of Material), drawing and specification.
• Assists Sales Support during the Quotation stage by preparing the proposal and tender documents.
• Assists Sales Support to trigger the production Job Launch.
• Compilation and submission of Pre-Production Documentations.
• Assists Sales Support to update Customer purchase order and Delivery Schedule.
• Compilation and submission of Concession/NC documents to customer.
• Compilation and submission of Final Product Documentation to Customer.
• Control in Filing System Managment.
• Other task that delegated by Superior.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• A-Level, ITE or Diploma in Engineering/Business or equivalent.
• At least 1 year of relevant working experience is preferred.
• Fresh graduate with strong background in related business/engineering discipline will also be considered.

PREFERRED SKILLS:

• Self-motivated
• Good Interpersonal skills
• Teamwork spirit
• Good oral and written communication skills
• Willing to undertake multi-tasking
• Analytical, resourceful and problem-solving capabilities
• Understanding in engineering drawing and documents will be an added advantage
• Proficency with Computer skills (e.g. MS Office)

Job Description:

• Assist in Document Control of existing projects by ensuring files are saved in timely manner.
• Assist and support L&D Manager in administrative tasks.
• Manage procurement of materials and promptly follow up on payments to Subcon / Suppliers.
• Assist in tender documents preparations.
• Other administrative duties

Job Requirements:

• Good MS Office skills
• Communicate effectively
• Experience in the construction industry would be preferred
• Able to commence work with short notice is a bonus

Roles and Responsibilities:

1. Administrative Support:Provide administrative assistance to the sales team.
   Maintain organized records and documentation.
   
2. Purchasing and Customer Liaison:Handle purchasing tasks and coordinate with suppliers and customers.
   Ensure timely follow-ups and smooth communication.
   
3. Order Processing and General Duties:Process delivery orders, invoices, and related documents.
   Perform other ad-hoc duties as assigned.
   

Requirements:

• Education: Minimum ITE or Diploma qualification.
• Training: On-the-job training provided.
• Language Skills: Proficient in basic written and spoken English

Account cum Admin Assistant / Executive

Working Hours: Monday-Friday (9.00 am - 6.00 pm)

Working Location: Bartley

Salary: $2000-$2800

Requirements

• Preferably with 2 years of Administrative/ Accounting experience

Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Perform general office duties and upkeep of office to ensure that it is always neat and tidy.
• Assist to prepare sale quotation and invoices
• Keep good records of the company documentation.
• Assist in coordination with vendors
• Printing, scanning and filing documents (e.g. tax invoices, invoices issued etc.)
• Keeping good records of supplier invoices and payment
• Other admin/accounts duties as assigned by superior.
• Assist team on project coordination if required
• Assist team on submitting permit to work application to landlord before projects commence

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

5days / Mon-Fri / Chinatown

Responsibilities:

• Ensuring the accuracy of financial documents, as well as their compliance with relevant laws and regulations
• Preparing and maintaining important financial reports
• Consolidate a business’s financial documents — i.e., bank statements.
• Perform monthly closing and bank reconciliation
• Generate quarterly billing and statement, and GST for submission
• Handle daily finance operations (AR & AP functions)
• Administrative and ad-hoc duties

Tee Xin Li Reg No: R24121619

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

The Administrative Executive ensures smooth administrative and operational support for the Canossian Child Development Unit (CCDU), which provides therapeutic care to children and families in the Canossian Village and other schools. This role involves coordinating with professionals, families, and schools, preparing funding reports, managing inventories, and maintaining efficient administrative workflows to ensure efficient service delivery.

Work Functions

1. Administrative and Data Management

• Process referral and discharge cases by creating records and preparing necessary documents within the allocated timeframe
• Contact parents/caregivers to provide therapy-related information and cost details
• Gather documentations and apply for subsidies for therapy if required
• Maintain accurate records and databases for children and family cases
• Prepare monthly case update excel
• Remind team members to complete case documentation and updates on time
• Compile and submit stakeholder reports and data
• Draft secondment contracts and official documents
• Work closely with the Manager to ensure smooth administrative operations

2. Operational Support

• Act as the main point of contact for inquiries, feedback, and communication
• Manage calendars and schedules for the unit
• Procure therapy tools, resources, and cleaning supplies
• Track and maintain unit inventory
• Ensure therapy rooms are equipped, organised, and meet hygiene standards
• Coordinate daily meal arrangements with Operations Head
• Arrange meals for team meetings and events (e.g., bonding sessions, birthdays, farewells)
• Initiate the yearly unit calendar and update SOPs and manuals
• Assist in tracking of trainings/ workshops provided

3. Finance

• Manage agreements/ contracts as required
• Monitor therapy tracker and follow up with parents for payments
• Handle weekly case billing
• Consolidate monthly income and expenditure and work closely with finance department to ensure timely and accurate billing
• Prepare all necessary documents required for corporate card statement monthly
• Assist in procurement and ensure compliance with financial regulations
• Monitor payments and therapy schedules for financial reporting

4. Event and Programme Support

• Assist in organising parent workshops, staff trainings, and meetings
• Provide logistical support for therapy and intervention programmes
• Participate in facilitation of programmes and special projects as assigned

5. Compliance and Reporting

• Monitor compliance with organisational and unit protocols, including confidentiality and funding requirements
• Generate routine and ad-hoc reports for management and stakeholders
• Assist in audits and service outcome tracking

Education and Experience

• Diploma or equivalent in Business Administration, Social Services, or related field (relevant experience without a diploma will also be considered)
• Prior administrative experience, preferably in healthcare, education, or social services
• Familiarity with the therapy and intervention process for children and families is advantageous

Technical Skills and Competencies

• Proficient in using Microsoft Office Suite and administrative software for billing and data management
• Strong organisational skills with attention to detail
• Ability to manage multiple tasks and prioritise effectively
• Basic knowledge of therapeutic work is a plus
• Proficient in billing processes and expenditure monitoring

Generic Skills and Competencies

• Excellent interpersonal and communication skills
• Ability to collaborate, build and maintain strong relationships with different stakeholders
• Ability to contribute to a positive work and team culture where members strive for the highest standards of service delivery and care
• Ability to adapt to change and a willingness to embrace new strategies and ways of working
• Ability to work independently with minimal supervision
• Ability to work effectively in a team-oriented environment
• Ability to multi-task and prioritise responsibilities
• Attention to detail and accuracy in record-keeping
• Strong organisational and time management skills
• Demonstrated professionalism and a strong work ethic

Order-taking from customers

Issue DO, PO, invoices

Coordination works between customers and internal departments

Basic accounting tasks

Other administrative works as and when required

Has to be versed in basic English and Mandarin, both written and spoken

Prepare correspondence emails, quotations, contract agreements, letters, documents, purchase orders, reports etc.

• Work with other departments/divisions and companies

• Coordinate administrative work within department

• Prepare reports by collecting all relevant information

• Handle the collation and submission of documents to clients / government agencies

• Offer constructive solutions to superiors when problems arise.

• Undertake any other ad-hoc tasks and duties as and when assigned by superior.

Working hours: 10:30am to 7:30pm (Monday to Friday)

10:30am to 3:30pm (Sat)

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Main Duties and Responsibilities

• Work closely with the various stakeholders and users, both internal and external, during planning, design, tender and construction stages.
• Assist with the management and coordination with stakeholders, consultatants and contractors.
• Plan, administer and execute projects to ensure project objectives are met.
• Monitor construction and inspect site works for compliance and discrepancies.
• Assist with the preparation and management of construction contracts
• Prepare project progress reports.
• Other relevant duties as assigned.

Requirements

• Diploma in Engineering or construction related.
• At least 2 years of relevant experience in design and/or management of building construction projects.
• Proficient in drafting related and project management software.
• Ability to coordinate and manage multiple stakeholders from diverse backgrounds.
• Detail-oriented and a good team player.

Job Description

We are looking for a dedicated and organised Admin Executive to join our growing digital lock business. The ideal candidate will play a pivotal role in providing excellent customer service and ensuring smooth day-to-day operations.

Responsibilities:

• Assist walk-in customers with inquiries, providing product information and support.
• Respond promptly and professionally to customer requests via WhatsApp Business and other communication channels.
• Manage general administrative tasks, including maintaining records, processing orders, and coordinating schedules.
• Support the team in handling operational activities, such as inventory checks and basic reporting.
• Address and escalate customer concerns to the relevant team members when necessary.
• Perform ad-hoc duties as required to support the business.

Job Requirements

Qualifications & Experience:

• Singaporean/PR
• Prior experience in customer service or administrative roles is a plus.

Skills & Competencies:

• Strong communication skills, both verbal and written.
• Proficient in Google Drive and comfortable with using WhatsApp Business.
• Highly organised and detail-oriented with the ability to multitask.
• Customer-focused with a friendly and professional demeanour.
• Able to work independently and as part of a team.

Additional Information:

• Work location: 501 Jurong West Street 51, Singapore 640501
• Work hours: 9.30 am - 6 pm
• Attractive remuneration package with opportunities for growth.

Join our vibrant and dedicated team at Tao Li Swimming Club (TLSC), where we're passionate about fostering a love for swimming and promoting excellence in aquatic sports. Our club provides a supportive and inclusive environment for swimmers of all ages and skill levels, from beginners to elite athletes. We are currently seeking an enthusiastic Administrative Executive to contribute to the efficient operation of our club and support for both our Learn-To-Swim Program and Competitive Program swimmers.

Responsibilities:

• Provide administrative support to the club's management team, coaches, and members.
• Manage club inquiries from members and the public.
• Coordinate scheduling for club activities, including new classes, replacement classes, leave of absence and fees payment.
• Assist with fee collection, and membership inquiries.
• Maintain accurate records and databases related to membership.

Qualifications:

• Proficiency in both Chinese and English languages to effectively communicate with a diverse members.
• Previous experience in an administrative role preferred, if no experience. training will be provided as long have a strong willingness to learn.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and accuracy in record-keeping and data management.

Benefits:

• Competitive salary based on experience.
• Flexible work schedule and supportive work environment.
• Commision Pay

WORK SCHEDULE: 5 Days Week

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

1. Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

2. Coordinate with internal and external stakeholders, to ensure timely delivery of project deliverables and resolve any issues or conflicts that may arise.

3. Monitor project progress and identify potential risks or deviations from the plan, escalating to Service Delivery Manager (SDM), Project Director (PD) any necessary requirement from customers.

4. Plan, track and monitor the tasks assigned to the managers, team leaders and members

5. Clear and open communication with customers on operations and project issues or clarifications.

6. Assist in creating of PowerPoint presentation and Excel documents.

7. Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Description:

• Handle CRM enquiries
• Route queries to the right processing officers for follow up.
• Draft and issue replies to external enquiries

Requirement:

• Proficient in Microsoft Office
• Some customer experience handling preferred

Work Arrangement:

Working Hours:

• Monday to Thursday: 8.30 am to 6 pm
• Friday: 8:30 am to 5:30 pm

Location: Havelock Road

Contract Period: 10 Months

EA License No.: 96C4864

Reg. No.: R22110485 SHANICE LIM XIN NI