Job Purpose:
Facilitating Business Development (Business Development Department) and communication by performing administrative duties and acting as personal assistant to the Managing Director and Business Development (International Business partnerships and administrating Joint-ventures administration)
Job Description / Duties:
ā¢ Providing office support including client and employee support for the department.
ā¢ Create and maintain up-to-date price, and prepare accurate and timely quotations for certain clients; especially pertaining to ex-SIN projects as well as clients involved in JV/M&A entitiesā activities
ā¢ Assist to prepare bids and tenders to maintain and/or win new accounts and businesses.
ā¢ Utilizing companyās ERP systems or otherwise, perform sales admin tasks such as order confirmation, sales order & job order creation, project expenses tracking, work with Accounting Dept. to follow-up on invoices and payment collection.
ā¢ Follow-up on business communications externally with clients, and internally with relevant departments like Operations, Finance and Accounting.
ā¢ Prepare regular Reports (preferably with analysis) such as Sales Forecast Reports, Actual Sales Reports, Outstanding Projects Summary, Account Receivables Summary, etc.
ā¢ Track business and project costs and expenses by using spreadsheet or other tools.
ā¢ Researching company data and archived reports.
ā¢ Keeping well-organized files and records of business activities.
ā¢ Keeping computer databases up to date.
ā¢ Acting as a task and activity assistant to the Snr Executive team (MD & Business Development Department).
ā¢ Making travel arrangements for employees within Business Development Department.
ā¢ Scheduling appointments and events concerning Business Development Department.
ā¢ Ordering office stationery and other supplies for Business Development Department.
ā¢ Preparing meeting rooms by setting up chairs and getting refreshments.
ā¢ Participating in office meetings and taking meeting minutes.
ā¢ Giving feedback on office efficiency and suggesting possible improvements.
ā¢ Being ready for any other administrative tasks that are required.
Requirements:
ā¢ Postsecondary Education such as Diploma in Business Administration or Diploma in Sales and Marketing.
ā¢ Proven working experience in Business Administration, Sales and Marketing or a similar function preferably in the service sector.
ā¢ Experience in administrating business grant portal is a +
ā¢ Proficiency in relevant ERP systems like SAP, Oracle, Navision, Yonyou, etc.
ā¢ Proficiency in Microsoft Office Suite, in particular with Excel Spreadsheet (preferably with Macro knowledge and pivot data and trend-appreciation) and PowerPoint Presentation.
ā¢ Good networking and communication skills with strong relationship-building attribute.
ā¢ Able to work well in a fast-paced environment, with ability to prioritize.
ā¢ Good time management with multi-tasking ability.
ā¢ Possess problem solving mindset and ability.
ā¢ Pleasant and possess good interpersonal skills.
ā¢ Able to take initiatives to reach out to clients as and when required.
ā¢ Meticulous, resourceful, proactive and a team player.
ā¢ Fluent in written and spoken English and Mandarin.
ā¢ Exposed to corporate and international law documentation is a plus
ā¢ Proficient in Project management is a plus (example AGILE)
Please send your resume, complete with details of qualifications, experience, current and expected salary to [email protected] to fasten the recruitment process.
We regret that only short-listed applicants will be notified.
For more information about our company, you are invited to visit our website at:
www.bhskinetic.com