We are looking for a dynamic, resourceful, and ambitious Event Specialist to join our fast-growing team. The successful candidate will be responsible for supporting the client’s marketing activities, campaigns and events management. As part of the Account Servicing team, you will be developing marketing campaigns to generate leads across marketing pillars such as events, campaigns, and media buys. You will be responsible for working with an ecosystem of companies that provide data, tools, and services that maximize the performance of marketing. This role is responsible for leading marketing initiatives across partner types, including comarketing, content development, thought leadership, and events.

Why Join Us?

• Besides Tai Seng MRT
• Medical/Insurance benefit
• Fun and Friendly working environment
• Hybrid Working Style

Job Description:

Account Management

• Serve as the event/marketing support team for all current clientele and its active projects.
• Project manage and ensure the timely, successful, and profitable delivery of our client’s creative solutions according to their business needs and objectives
• Be part of supporting the client's campaign and an informed expert on the products and solutions.
• Contribute effectively in any incoming brief/project discovery phase - discover and identify the client's business pain points, SWOT, and landscape.
• Collaborate with the creative and strategy team to identify new ideas and be an effective team member for the ongoing ideation of new business and creative solutions
• Forecast, prepare, and track key account management metrics in the company's CRM platform to ensure the account timeliness of billing.
• Communicates the client's goals/objectives and represents the client's interests to the team
• Work closely with the creative team to maintain a continuous communication of project status to identify potential issues and opportunities within or related to the project
• Acquire a good understanding of company capabilities and services and effectively communicates all offerings to the client
• Provides regular updates on all account activities, including project status and inquiries, on a weekly basis
• Maintain the Account team archive library
• Help plan an event in accordance with client objectives and requirements, and proactively identify and address gaps and potential problems based on the venue’s capability
• Negotiate and liaise with third-party vendors/caterers for quotations and event setup requirements
• Work as part of a team to execute events flawlessly, troubleshoot and problem-solve on-site, and also manage and service clients throughout.

Job Requirements:

• 2 - 4 years of work experience, ideally with 1+ years’ experience focused in B2B marketing, especially IT industry
• Relevant experience in MICE, Hospitality/Tourism or a relevant industry knowledge
• Experience in partner marketing, lead generation campaigns, events, or media buy is preferred
• Strong marketing background with a track record in strategizing, executing, and measuring performance and creative marketing campaigns end-to-end
• Develop, execute and manage highly effective advertising campaigns and media plans to drive traffic and awareness.
• Propose creation of relevant and engaging digital content for publishing onto various digital platforms
• Analyze digital marketing analytics reports and share insights with the team to develop optimization plans.
• Experience collaborating with cross-functional teams and managing stakeholders
• Excellent computer knowledge of PC environments with proficiency in Microsoft Word, PowerPoint, and Excel Writing and proofing skills are also required
• Relevant experience in digital marketing &/or performance marketing.
• Experience in SEM, SEO and SMM skills.
• Experience growing SEO traffic and organic lead acquisition. Familiar with on-site SEO best practices and knowledge of ranking factors and search engine algorithms.
• Experience in launching campaigns across a variety of channels including email, ads, web, social, events, and more.
• Excellent communication skills (written and verbal), administrative skills and negotiation skills
• Independent personal motivation and initiative, as well as discipline and good judgment
• Ability to work independently, organized, dependable, detail-oriented and work well under pressure
• Team player with a cooperative spirit Quick learner, efficient and high sense of urgency

Overall in charge of the company's HR & Accounts Work and general day-to-day office administrative duties.

Report directly to the Director.

Fresh graduates are welcome!

Accounting Responsibilities:

• Verifying suppliers invoice, intercompany transaction
• Preparation of invoices, Purchase Order, Payment Voucher and Cheque Payment to Supplier
• Checking, verifying and processing expenses claimed by staffs(Petty Cash)
• Monitoring cash flow, and aging report
• Daily bookkeeping
• Monitor A/R & A/P
• Profit Balance Loss
• Xero software knowledge would be advantage

HR Responsibilities:

• Assist with foreign employee related queries
• Assist with preparation and issuance of Appointment Letters
• Assist with Payroll
• Arrangement of Employee Team Bonding Event
• Infotech knowledge would be advantage

Administrative Responsibilities:

• Handle company confidential documents
• General administrative duties
• Assist with marketing tools such as Facebook, Instagram

Requirements:

• Proficient Microsoft Office(Word,Excel)
• Able to work independently and multi-task efficiently
• Positive work attitude and display initiative to resolve problems independently

Responsibilities:

• Upsell existing clients’ other enterprise solutions
• Acquire new customers by cold calling, emailing, networking and using various Media platforms
• Plan and Execute sales plan such as meeting clients, preparation of tenders, proposals and quotations for clients
• Assist in new clients’ acquisition
• Assist in managing client accounts
• Any other ad-hocs as assigned

Requirements:

• Positive attitude & independent
• Experience and knowledge in office system furniture or commercial carpet or interior design
• Good contacts with interior Designer & Architect
• Possess good interpersonal skills
• At least 1 year of working experience in the related field is required
• Preferably Entry Level specialized in Sales – Corporate or equivalent

Responsibilities:

• Content planning and copywriting for social media platforms such as IG, Tiktok
• Develop creative marketing content
• Product photography
• Graphic design
• Keeping up with social media trends/functions
• Knowledge on video production
• Collaborate with influencers and other stakeholders to create video contents

Requirements:

• Familiar with social media platforms (e.g IG, Tiktok is a plus)
• Product photography
• Graphic design (Adobe PS/AI)
• Adobe Premiere Pro would be a plus
• Highly motivated and target driven

Trinax is the leading creative technology agency in Singapore. We represent the power of interactive and immersive experiences where we transform the audience into explorers, paving the way for new adventures. Combining our passion for innovation and desire for excellence, our mission is to revolutionise experiences in impactful ways and empower the biggest brands in the world to embark on an exciting journey into the future era of experiences.Joining Trinax means embracing a culture that thrives on discipline, effective communication, exemplary work quality, and upholding our cherished values. Our expectations extend beyond mere job performance; we seek individuals who bring a high level of intensity, positive energy, and leadership to each day, fostering an environment where passion, craftsmanship, and punctuality drive our collective success.Our day to day mission is to challenge the status quo of how humans interact with technology and create experiences that have high impact, value and reliability for our customers globally. This is a mission fulfilled by multi-disciplinary specialists and the Trinax pillars — Experiential, Innovation and Acceleration. When interconnected, these pillars enable Trinax to provide innovative solutions that merge creativity with technology for a worldwide audience.We encourage you to find out more about us from the following channels:

1. Website at https://trinax.sg/ and more about career with us at https://www.trinax.sg/career/
2. LinkedIn at https://www.linkedin.com/company/13737163/
3. Instagram at https://www.instagram.com/trinax.sg/?hl=en

We are expanding our team and looking for passionate Sales Executive to join us!

Job description:
Scope of work includes:

• Developing proposals, quotations and tenders for enquiries and negotiating terms to secure sales opportunities.
• Pursue new business opportunities aligned with Company's capabilities in interactive & experiential technologies for markets such as Marketing, Events, Galleries & Exhibitions and Retail.
• Developing solutions to improve clients experience and retain brand loyalty.
• Work closely with team members to produce and implement clients’ expectations.
• Working with partners to deliver innovative and successful project
• Managing company and clients’ expectations.
• Participating in strategic plans and solutions to drive sales.
• Base pay plus project commission

Key Requirements:

• Preferably with at least 2 years of relevant working experience in IT, Multimedia, MICE, Marketing or Creative industries
• Possess good interpersonal communication skills.
• Good communication skills both written and verbal.
• Possess positive and keen-to-learn attitude in acquiring technical knowledge and with creative flair.
• Passionate about all things Technology , User Experiences and other areas of design and innovation.

Responsibilities

• Assist in formulating and implementing internal control procedure
• Assist in the review and recommendation on new finance work processes and improvements
• Daily monitoring of inward transactions
• Work closely with external counterparts for completion of monthly closing
• Ensure accurate & timely submission of claims and prompt disbursements
• Responsible for the processing of GIRO Application Forms and liaison with respective banks for approval
• Provide reliable details for cashflow projections
• Maintain Fixed Assets Register along with regular asset count.
• Liaison with HR for Payroll Reconciliation
• Proper documentation of workflow and policies
• Review AP ageing with long outstanding balances and follow-up closely for closure
• Liaison with audit partners
• Perform ad-hoc duties as assigned by superior

Requirements

• Able to work in a fast-paced environment
• Goal-oriented and meticulous to details

Working location : Pioneer

Job Description:

- Perform inbound and outbound logistics operations

- Responsible for daily orders processing

- Attend to customer queries regarding inbound and outbound matter

- Provide customer service, coordination and admin / operation department

- Order fulfilment and customer support in warehousing & transportation

- Perform cycle count

- Willing working in warehouse

Requirements:

- 5.5 working day, alternate Saturday

- Proficient in using computers and Microsoft Office

- Possess good work ethics and positive working attitude

- Able to handle pressure & adapt in a fast-pace environment

- Demonstrate an eye for details and ability to prioritize urgent tasks

- Expect overtime on a regular basis

- Individual without experience may apply as training will be provided as our cost

Responsibilities:

• Assist in formulating and implementing internal control procedure
• Assist in the review and recommendation on new finance work processes and improvements
• Daily monitoring of inward transactions
• Work closely with external counterparts for completion of monthly closing
• Ensure accurate & timely submissions of claims and prompt disbursements
• Responsible for the processing of GIRO Application Forms and liaison with respective banks for approval
• Provide reliable details for cashflow projections
• Maintain Fixed Assets Register along with regular asset count
• Liaison with HR for Payroll Reconciliation
• Proper documentation of workflow and policies
• Review AP ageing with long outstanding balances and follow-up closely for closure
• Liaison with audit partners
• Perform ad-hoc duties as assigned by superior

Requirements:

• Able to work in a fast-paced environment
• Goal-oriented and meticulous to details

• Handle full or partial sets of accounts, GST and compliance matters;
• Maintain and administer on accounting matters for the portfolio of clients;
• Responsible for full spectrum of payroll functions in relation to the portfolio of clients (computation of payroll, CPF contribution, IR8A tax submission);
• Ensure payments to vendors are processed in compliance with the client’s policies and statutory requirements;
• Prepare compilation financial statements according to Singapore Financial Reporting Standards;
• Prepare income tax returns, liaise with and attending to enquiries from clients and Inland Revenue Authority of Singapore (IRAS);
• Any ad-hoc duty assigned

Requirements

· Min 1 year of experience in similar role

· Preferable with full sets of accounts experience

· Detailed, well organised, meticulous and proficient in MS Excel & Office

· Good communication skills and strong problem solving skills

· Possess good communication and interpersonal skills

· Able to meet tight deadlines and with minimum supervision

· Able to work independently in a fast-paced environment

You will assist the Accounting Manager in overseeing the Accounts Payable functions.

Responsibilities:

• Accounts Payable
• Process vendor invoices and prepare payments
• Update bank balances and cash flow records
• Perform monthly bank reconciliations
• Post journal entries
• Ad hoc tasks when required

Requirements:

• Minimum LCCI or equivalent
• Experience in partial accounts payable
• Proficient in Excel and other Microsoft Office applications
• QuickBook knowledge will be an advantage
• Meticulous, eye for details, precise, organise and efficient

Benefits:

• Meal Allowance
• Insurance cover
• Medical benefits

* Only shortlisted candidates will be notified.

Responsibilities:

• Formulate and implement effective procurement strategies to achieve cost-efficient purchasing and timely delivery of goods and services.
• Conduct market analysis to optimize costs and mitigate procurement risks.
• Build and maintain strong relationships with suppliers.
• Negotiate contracts, monitor supplier performance, and lead continuous improvement initiatives.
• Work closely with internal departments, including engineering and quality teams, to ensure alignment with material and parts requirements.
• Ensure procurement activities meet company policies, technical specifications, and industry regulations.
• Oversee inventory levels to reduce excess stock, prevent shortages, and implement effective inventory management systems.
• Negotiate favorable terms with suppliers and perform cost comparisons.
• Provide recommendations to management based on detailed analyses.
• Track and follow up on orders to ensure on-time delivery.
• Maintain accurate documentation for all procurement activities.

Requirements:

• Bachelor's degree or Polytechnic Diploma in a relevant field.
• Minimum of 5 years of experience in a similar role within the manufacturing industry.
• Proficiency in ERP systems, Microsoft Office, and data management tools.
• Familiarity with Microsoft Dynamics 365 is an advantage.
• Knowledge of mechanical and electrical parts.
• In-depth understanding of procurement best practices, market trends, and industry regulations.

Job Description & Requirements

• Must able to manage the full set of accounts.
• Handle AP and AR activities including work in progress schedule
• Perform daily bookkeeping activities
• Ensure compliance with statutory reporting requirements and financial accounting regulations
• Responsible for all statutory filings including financial statements preparation, yearly audit and the relevant tax compliance
• Monitor & update outstanding payments, collections and prepare bank reconciliations
• Handle payroll, GST, CPF, IR8A,Tax computation, Government survey, other statutory filings and month end reports
• Process payments to vendors
• Prepare information & documents required by the auditor, resolve audit queries, and obtain audit confirmations.
• Handle any other ad-hoc duties/task assigned

Requirements

• Proficient in Quickbook & Microsoft Office applications (Excel, Word, Powerpoint).
• Min Diploma or above in Accounting or equivalent
• Minimum 3-5 years of experience in handling full sets of accounts.
• Team player and able to work independently that process good working attitude
• Self-motivated and an ability to take ownership of all tasks assigned
• Meticulous, organized, and good attention to details
• Highly responsible and reliable
• Experience in Construction Industry is an added advantage

- Preapre for material for advertising

- Handle daily operation

- Arrange delivery and schedule, follow up on delivery. Delivery of item

- Other ad hoc duties assigned by management

- Event set up and dismantle

Requirement

- Driving license

- Basic computer knowledge

- Read and understand simple english

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably have experience in relevant fields
• Team players and committed to work
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

- Provides secretarial and administrative support

- Opening of files and conducting online searches

- Drafting of letters

- Undertaking other general administrative tasks – filing, printing, scanning, etc

- Ad-hoc administrative duties and support to other colleagues

Please email your resume to [email protected]

Job Description

Responsibilities:

• Support various HR functions across the entire spectrum.
• Contribute to payroll processing and employee tax-related matters.
• Assist with the onboarding processes for staff.
• Maintain accurate records of personnel, attendance and leave, along with handling general administrative tasks, including documentation and filing.
• Aid in the application, renewal, cancellation, and appeal processes for work passes, as well as manage medical check-up arrangements.
• Ensure the efficient use, maintenance, and management of office equipment and resources.
• Perform ad-hoc duties as needed.​​​​​​​

Candidate Requirements:

• Knowledge of HRMS software.
• Knowledge of Microsoft Word and Excel.
• Detailed, meticulous with good organisation skills.
• Able to work in a team and individually.
• Possess positive attitude and the ability to thrive in a fast-paced environment.​​​​​​​

New Life Consultancy Pte Ltd (EA Licence No.: 21C0662);

Imelda Halim (Registration No.: R24124905)

Event Executive

As Retail Event Organizer since 2013, we are looking for passionate, resourceful, highly motivated and committed individual with positive attitude and strong work ethics to join us as Event Sales Executive, to organise, manage and grow number of atrium sales events.

Job Description:

The Event Sales Executive will be responsible for event sales, management, coordination and admin. You will be given the opportunity to serve existing clients and grow new clients and events. The ideal candidate should have a good understanding of retail event management, including wagons sales, atrium fairs, roadshows, food & lifestyle fairs, thematic fairs, etc; embrace its dynamics and possess great passion for it.

Key Responsibilities:

• Conceptualise, propose, plan, market, onboard, coordinate, execute & manage events.
• Liaising with mall management for events booking dates.
• Increase events booking, quantity & quality.
• Identify and invite vendors for events onboarding.
• Manage vendors & mall management relationship & expectation.
• Prepare & coordinate events logistics.
• Involve, supervise & manage onsite events setup & pack-up.
• Provide onsite events supports & follow-ups.
• Manage event related administrative duties such as creating informative floor plans; cost & budget management; event booking, calendar & schedule management; documents submission; permit & license application; invoice & payment management; event marketing material & social media updates; prepare & send sales report; hire and manage part timer schedule, etc.
• Other assigned duties.

Key Requirement:

• At least 2 years of relevant experience in organizing retail events, or similar role in other events management.
• Diploma or degree holder in Events Management, Retail or Business Management or related fields.
• Willing to work late hours on events setup & pack-up nights, weekends & PH, in accordance to events schedule & needs.
• Able to write & converse in English and Mandarin, due to type of clients served.
• Knowledge of using Microsoft Office, OneNote, Outlook, Xero and Canva.
• Knowledge of photo, video editing, social media marketing is a plus.
• Positive learning attitude with strong interpersonal & problem solving skills.
• Good administrative & coordination skill.
• Excellent communications and organizational skills.
• Service and target oriented, passionate about event management.
• A team player who is efficient, resourceful and meticulous.
• Able to multi-task and work independently under a fast paced environment with tight deadlines and minimum supervision.

Benefits:

• Opportunity to work independently as Event IC, empowered to make decision.
• Connect to existing resources, network and opportunity to grow higher income.
• Exposure to essential aspects of the process, liaison with all stakeholders to achieve greater height.

Remuneration:

• Basic $3,000
• 1% Commission for fully in-charged and profitable events. Approx $50 - $150 per event, target around 4-6 events monthly, depending on individual performance and achievement.
• Incentive for achieved monthly target.
• Year end performance bonus.
• Company phone & fees provided.
• Transport Claims for night setup.
• Worker's Insurance.
• Remuneration will commensurate with relevant experience & contribution and be offered to suitable candidates.

Work hours, location & leave:

• 5.5 days or 44 hours.
• Work at kaki Bukit and various events sites.
• 12 days annual leave.

Application Process:

• Serious Applicant only.
• Interested candidates should submit full resume with recent photo, expected salary and notice period to the job platform.

Key Responsibilities:

• Manage day-to-day administrative tasks, including maintaining office supplies, coordinating office maintenance, and supporting general office operations.
• Accurate and timely processing of payroll for both office staff and ship crew, ensuring compliance with relevant regulations and company policies.
• Develop and manage a comprehensive performance appraisal system to facilitate employee growth and development.
• Contribute to the development, implementation, and review of HR policies and procedures to align with industry best practices and legal requirements.
• Manage the full recruitment cycle, from sourcing and interviewing candidates to onboarding new hires. Conduct exit interviews and manage employee offboarding processes.
• Organize company events and initiatives to foster a positive and engaging work environment.
• Handle employee feedback, address concerns, and resolve workplace issues effectively and professionally.
• Attend meetings, take minutes, and distribute them to relevant stakeholders.
• Develop and implement workflow charts to optimize processes within departments and across the company.

Qualifications:

• Diploma in Human Resources Management or a related field.
• Minimum 3 years of proven experience in a similar HR role.
• Strong knowledge of Singapore's employment laws and regulations.
• Proficient in payroll processing and HR systems.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite.

Job Description & Requirements

• Attend to all telephone and visitors’ enquiries at frontdesk.
• Administer receiving of all company mails/parcels.
• Sorting, scanning and filing of documents.
• Administer the supply of company’s stationaries, equipment and office pantry. Including assistance in organizing Company functions.
• Data entry into HR system (including verification against other HR records)
• Work passes application, renewal, and cancellation.
• PLRD notification of employment and cessation of employment.
• Security Licence application and renewal.
• Preparation of HR Letters (Certificate of Employment, Confirmation, etc.)
• HR & Recruitment duties, onboarding and offboarding; including liaising with external vendors and employment agencies.
• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis.
• Working closely with HR Manager and respective department on any HR & administrative needs.
• Interviews, on/off boarding process, career fairs, etc.
• Other ad hoc admin and HR duties assigned.

Requirements:

• Minimum 2 years of relevant experience
• Good communication and interpersonal skills
• Independent and must be able to multi-task.
• Good knowledge of employment laws and best practices and well-versed in MS Office
• Able to work under pressure to meet tight deadlines and perform in a fast-paced environment.

Roles & Responsibilities

We are looking for a passionate and motivated Brand Executive who has a keen passion in beauty industry to be part of the team making impact in the industry and achieve sales and growth target.

The role requires you to work closely with internal team, collaborating with brand partners, offline sales channel, online platform to drive brand visibility and sales revenue for both existing and new brands.

Key Responsibilities

• Support offline and E-com team to manage business, sales promotions, ensuring optimization of products positioning and presentation.
• Assist in develop and support annual marketing calendar, brain storming marketing program and campaign.
• Involve in marketing strategies, align brand objectives, improve brand awareness and driving sales target and profitability.
• Ensure brand activations/promotions are rolled out timely across all channel.
• Ensure on-shelf merchandising standards.
• Plan, develop, and implement launch of new products.
• Involve in managing pricing across all channels.
• Support to manage brand & trade marketing plans budget.
• Manage all customers enquiries/requests from all channels
• Product training and brief field team on trade activations/new & promo skus launch.
• Coordinate closely with logistics for shipment tracking, monitor and follow-up action plans with warehouse team to minimize overstocks.
• Prompt review and action to minimize the non-working or slow-moving inventory.
• Support in development of feature ads/image requirements.
• Provide monthly/quarterly/yearly reporting to Principals.
• Analysis of reports and variances and preparation of annual sales budget and forecasts.
• Responsible for planning and logistics of gifts, samples, and testers to retail stores accordingly to promotional usage.
• Other additional tasks and responsibilities may be required as and when necessary, to achieve the Company’s objectives.

The ideal candidate:

Experience in brand management, marketing in relevant industry.

Ability to interpret data, always keep track on Singapore market trends effectively.

Ability to manage deadlines in a fast-paced environment.

Good communication and interpersonal skills with all level.

Familiarity with e-commerce platforms, digital marketing tools, basic knowledge of Adobe Illustrator.

Able to cope with stress and demand required by the interaction with internal team and external partners.

Responsibilities:

Posting of recruitment advertisements
Ensure and maintain good brand and communication consistency for all company materials and collaterals
Scheduling of interviews
Engagement with both internal and external stakeholders such as employees and vendors, etc
Manage office sundry purchases
Reports generation
Payroll administration
Work pass administration
Provide general administrative support as assigned
Requirements:

1 years experience and above is preferred
Good to have experience in construction industry or similar industry.
Possess a keen interest in human resources
Ability to work independently and with a team
Thrives in a fast-paced environment and has the ability to handle the pressure of meeting tight deadlines
Self-motivated and resourceful with good multitasking and organisational ability

Job Summary:

We are seeking a highly motivated and results-driven Sales Executive to join our team. As a Sales Executive, you will be responsible for generating new sales leads, building strong relationships with customers, and driving revenue growth. You will play a key role in helping us achieve our sales targets and expand our market presence. Proven experience in sales, preferably in the vegetable, fresh produce, FMCG, F&B, Hospitality, or related industry

Key Responsibilities:

⁠Generate New Sales:

• Identify and approach new customers.
• Develop and maintain a pipeline of potential customers.
• Meet and exceed monthly sales targets.

Building Relationships:

• Build and maintain strong relationships with existing and new customers.
• Meet customer satisfaction and loyalty.
• Identify and address customer needs and concerns.

Achieve Sales:

• Ensure sales and marketing alignment to drive revenue growth.

Vegetable Knowledge and Development:

• To identify target customers from FMCG, Hotels, and F&B sectors.
• Familiar with all types of vegetables. (Training will be provided)

Reporting and Performance Metrics:

• Be able to work according to the management's performance target.
• Track and report sales performance and results.
• Continuously improve sales performance and results.

Requirements for Skills and Qualifications:

• Secondary or Diploma in Marketing, Business Administration, or a related field.
• Good communication, negotiation, and relationship-building skills.
• Ability to work independently and as part of a team.
• Knowledge of the local vegetable/F&B/FMCG market.
• Experience with sales and marketing strategies and tactics.
• Be able to work in fast-paced environments.
• Knowledge of Microsoft Office e.g., Excel, Word, and PowerPoint.
• Multilingual will be an advantage as this position will deal with various type of stakeholders.

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably having experience in relevant fields
• Team players and committed to work.
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

Responsibilities:

• Assist in formulating and implementing internal control procedure.
• Assist in the review and recommendation new or finance work processes and improvements.
• Daily monitoring of inward transactions.
• Work closely with external counterparts for completion of monthly closing.
• Ensure accurate & timely submission of claims and prompt disbursements.
• Responsible for the processing of GIRO Application Forms and liaison with respective banks for approval.
• Provide reliable details for cashflow projections.
• Maintain Fixed Assets Register along with regular asset count.
• Liaison with HR for Payroll Reconciliation.
• Proper documentation of workflow and policies.
• Review AP ageing with long outstanding balances and follow-up closely for closure.
• Liaison with audit partners.
• Perform ad-hoc duties as assigned by superior.

Requirements:

• Able to work in a fast-paced environment.
• Goal-oriented and meticulous to details.

A Security Executive is responsible for overseeing the overall security operations of a company, organization, or specific site. This role typically involves the management of security personnel, ensuring the protection of assets, developing and enforcing security policies, and responding to security incidents. A Security Executive plays a strategic and managerial role in maintaining safety and security. Below is a detailed breakdown of the job scope:

1. Security Operations Management:

• Supervision of Security Personnel: Oversee the daily activities and performance of security officers and supervisors. Ensure that they are fulfilling their duties effectively and adhering to security protocols.
• Scheduling and Deployment: Plan and coordinate the deployment of security officers at various locations. Ensure adequate staffing levels for regular operations and special events.
• Incident Response: Lead the response to security incidents, ensuring that they are handled professionally and efficiently. Investigate incidents such as theft, breaches, or safety hazards.
• Patrol Oversight: Ensure that regular patrols of the premises are conducted to detect and prevent security breaches or hazards.

2. Policy Development and Enforcement:

• Create Security Policies: Develop and implement security policies and procedures to protect assets, personnel, and visitors. This includes emergency response plans, access control procedures, and protocols for handling security breaches.
• Enforce Compliance: Ensure that all security policies are followed by employees, contractors, and visitors. Conduct regular audits and inspections to ensure compliance with security regulations and company policies.
• Review and Update Policies: Regularly review and update security policies to reflect changes in organizational needs, legal requirements, and industry standards.

3. Risk Assessment and Security Planning:

• Risk Assessment: Conduct risk assessments to identify potential security vulnerabilities and threats to the organization or site. Recommend and implement measures to mitigate these risks.
• Security Plans: Develop comprehensive security plans for the organization, including contingency plans for emergencies such as natural disasters, fire, or active shooter situations.
• Site Inspections: Perform regular security inspections to ensure that security systems, access control points, and surveillance equipment are functioning properly.

4. Security Technology Management:

• Surveillance Systems: Oversee the installation, maintenance, and operation of surveillance systems (CCTV, alarm systems, and access control systems). Ensure they are properly monitored and that any suspicious activity is reported promptly.
• Access Control: Manage access control systems, ensuring that only authorized personnel have access to restricted areas. Review access control reports to detect any irregularities.
• Technology Integration: Work with IT teams to integrate advanced security technologies, such as biometric access, cybersecurity measures, and automated surveillance systems, into the company’s overall security strategy.

5. Incident and Emergency Management:

• Emergency Response: Lead the organization’s response to emergencies, including evacuations, medical emergencies, fires, or security breaches. Ensure that security officers are trained in emergency protocols and know their roles.
• Incident Reporting: Maintain detailed records of all security incidents. Ensure timely and accurate reporting of incidents to management and relevant authorities.
• Post-Incident Investigation: Conduct investigations into security incidents, theft, accidents, or breaches. Develop recommendations to prevent future occurrences and improve security measures.

6. Liaison and Communication:

• Internal Coordination: Serve as the primary point of contact for all security-related matters within the organization. Coordinate security activities with other departments, including HR, facilities, and IT.
• External Liaison: Establish relationships with external agencies, such as local law enforcement, emergency responders, and security service providers. Ensure timely communication and coordination in the event of a security incident.
• Client and Visitor Relations: Manage security concerns and expectations for clients, visitors, and VIPs. Ensure that security arrangements meet client expectations and industry standards.

7. Training and Development:

• Staff Training: Organize and conduct training programs for security officers, ensuring that they are well-versed in security procedures, emergency response, and the use of security technology.
• Awareness Programs: Conduct security awareness training for employees across the organization, educating them on basic security protocols, such as how to identify potential security risks and respond to emergencies.
• Continuous Improvement: Stay up-to-date with industry trends, new technologies, and best practices in security. Implement ongoing training and improvement programs to ensure that the security team is equipped to handle new threats.

8. Budget and Resource Management:

• Budgeting: Develop and manage the security department’s budget, ensuring that resources are allocated effectively for staffing, equipment, and technology.
• Cost Control: Identify cost-saving opportunities in security operations without compromising safety and effectiveness. Manage the procurement of security equipment, ensuring cost-effective solutions.
• Resource Allocation: Ensure optimal utilization of security personnel, equipment, and technology across the organization or site.

9. Regulatory Compliance and Legal:

• Ensure Legal Compliance: Ensure that the organization complies with local, state, and national security laws and regulations, including safety and data protection regulations.
• Health and Safety Regulations: Implement security policies that align with occupational health and safety standards. Ensure that security operations are designed to protect the health and well-being of employees and visitors.
• Incident Documentation: Maintain detailed and compliant records of security incidents, inspections, and audits as required by law.

10. Performance Monitoring and Reporting:

• Key Performance Indicators (KPIs): Develop and track KPIs for security operations, including response times, incident rates, and system effectiveness.
• Reporting to Management: Provide regular security updates and reports to senior management, including incident summaries, risk assessments, and recommendations for security improvements.
• Security Audits: Conduct internal audits of security procedures and practices to identify areas for improvement.

11. Corporate Security and Asset Protection:

• Asset Protection: Develop strategies to protect physical assets, intellectual property, and confidential information. Implement systems to safeguard high-value assets and critical data.
• Cybersecurity Integration: Collaborate with IT security teams to ensure physical security measures complement and enhance cybersecurity efforts.

12. Crisis Management and Business Continuity:

• Crisis Management Plans: Develop and implement crisis management plans to ensure the organization can continue operating during and after a security incident.
• Business Continuity Planning: Ensure that security measures support the organization’s broader business continuity and disaster recovery plans.

In summary, a Security Executive is responsible for developing, managing, and leading all security-related activities within an organization. This includes ensuring the protection of assets, managing security personnel, creating policies and procedures, overseeing technology systems, and responding to incidents. The role also requires strong leadership, risk management, and communication skills, as well as a deep understanding of security operations and industry best practices.

Work Experience:

• Security Experience: Typically, 5-10 years of experience in security roles is required, with at least some of that time in a managerial or leadership capacity. Experience in security-related industries is highly regarded. Security Supervisor and above with possession of own motobike.
• Supervisory Experience: Experience managing or supervising security teams is often essential. The Security Executive must have a track record of overseeing security personnel, including security officers, supervisors, and managers.
• Experience with Security Systems: Familiarity with physical security systems, such as CCTV, alarms, access control, and surveillance technologies, is important. Experience in evaluating and implementing security technology is often required.
• Crisis Management or Risk Assessment Experience: Experience in handling crisis situations, risk assessment, and creating security plans is highly valued.

Skills and Competencies:

• Leadership and Management Skills: Strong leadership skills are critical, as Security Executives are responsible for leading and managing security teams, coordinating with other departments, and liaising with external partners such as law enforcement or security vendors.
• Strategic Thinking: The ability to think strategically and develop long-term security plans is crucial. Security Executives need to anticipate potential threats and create proactive solutions.
• Risk Management: Experience in risk assessment and mitigation is essential, as Security Executives need to identify and address security vulnerabilities in the organization.
• Communication Skills: Excellent verbal and written communication skills are necessary to interact with senior management, security personnel, and external stakeholders. Reporting, policy creation, and incident response require clear and concise communication.
• Analytical Skills: Security Executives need strong analytical skills to assess risks, evaluate security trends, and implement effective measures. This includes the ability to analyze incident reports and security data.
• Technology Proficiency: Familiarity with security technologies, such as surveillance systems, access control, and security management software, is important. Some roles may also require knowledge of cybersecurity principles.
• Problem-Solving and Decision-Making: Security Executives must be adept at solving complex problems and making quick decisions, especially during emergencies or security incidents.
• Attention to Detail: Ensuring compliance with security policies, managing resources, and overseeing incident investigations requires a high level of detail orientation.

Knowledge of Legal and Regulatory Requirements:

• Legal Compliance: Security Executives must be knowledgeable about relevant local, state, and national laws related to security, safety, data protection, and employment. This includes regulations such as OSHA (Occupational Safety and Health Administration) standards.
• Health and Safety Regulations: Understanding occupational health and safety regulations is often required, particularly for security roles involving workplace safety and incident prevention.
• Data Protection and Privacy Laws: In organizations that handle sensitive information, Security Executives must understand data protection regulations, such as the General Data Protection Regulation (GDPR) or other local privacy laws.

Personal Traits:

• Integrity and Ethical Standards: Security Executives must have a strong sense of ethics and maintain high levels of integrity, as they are responsible for protecting people, property, and information.
• Calm Under Pressure: Security Executives need to remain composed and effective during high-stress situations, such as crises or emergencies.
• Proactive and Vigilant: A proactive mindset and the ability to identify risks before they become problems are critical in this role.
• Reliability and Accountability: The ability to be dependable and take ownership of security operations is essential for maintaining trust and ensuring the smooth functioning of security procedures.