About the Role:

As a Marketing Executive you will play a crucial role in driving our brand's growth and visibility. You will develop and execute effective marketing strategies, manage advertising campaigns, and collaborate with internal and external stakeholders to ensure our brand's success.

Key Responsibilities:

• Develop and implement innovative marketing strategies aligned with the brand's objectives to drive awareness and generate leads.
• Conceptualise, plan, and execute multi-channel marketing campaigns to enhance brand presence and customer engagement.
• Shoot and edit videos for both corporate communications and social media platforms - such as Reels, TikToks, and other trending formats.
• Produce long-form video content for corporate storytelling, product showcases, and promotional purposes.
• Manage and grow our social media presence, ensuring consistent brand messaging across platforms.
• Oversee the execution of digital advertising campaigns to maximize ROI and drive traffic.
• Plan and execute both online and offline promotional events and campaigns.
• Liaise with external agencies, partners, and vendors to coordinate and optimize campaign efforts.
• Work closely with the graphic designers to develop visually appealing marketing materials.
• Conduct market research, gather feedback, and perform competitive analysis to identify trends and provide actionable insights.
• Assist in the gating and compilation of research reports, including quarterly bulletins and related materials
• Assist the Marketing Manager with various marketing tasks to ensure smooth execution of initiatives.

Qualifications:

• Minimum 2-3 years of experience in marketing, preferably healthcare industry.
• Proficiency in MS Office applications and Adobe Creative Suite.
• Proficiency in using video editing software (e.g., Adobe Premiere Pro, Final Cut Pro, Capcut or equivalent).
• Self-motivated, driven, and possess excellent communication skills.
• Professional appearance and a friendly personality.
• Open to entry-level candidates with a strong passion for marketing.

Responsibilities

- Respond to incoming and outgoing correspondence

- Proper record keeping and filing of documents

- Application, renewal, cancellation of work permit/employment pass via MOM website, security bond for foreign workers

- Proper record of attendance, medical leave, home leave for foreign workers

- Maintain record and arrange for training for foreign workers

- Preparation of documents for renewal of certificates, permits

- Proper documentation of dormitory records

- Provide administrative support to the team

- Performing other duties requested by supervisors

Requirements

- Proficient in Microsoft Office

- Good communication and interpersonal skills

Job Descriptions:

1. HR Administration:

• Maintain employee records, including personal details, attendance, and leave records.
• Prepare HR-related documentation such as employment contracts, HR letters, Internal memos, etc.
• Assist in conducting employee orientation, off-boarding sessions, and communicating HR policies.
• Ensure the HRIS (Human Resource Information System) is up to date with accurate employee information.
• Generate reports and metrics from the HRIS to support decision-making processes.
• Oversee the attendance tracking system, ensuring accurate and timely recording of employee hours.
• Manage leave applications and approvals, maintaining accurate leave balances for all employees.
• Generate reports related to attendance, leaves, and overtime for management review.

2. Payroll Computation:

• Execute end-to-end payroll processing for employees, ensuring accuracy and compliance with local regulations.

3. Employee Relations:

• Act as a point of contact for employee inquiries and concerns, fostering a positive work environment.
• Assist in organizing team-building activities and employee engagement initiatives.

4. Training and Development:

• Support in organizing training programs and workshops to enhance employee skills and knowledge.

5. Welfare Club Matters

• Provide support for all welfare club activities and initiatives.

Other ad-hoc assignments.

Requirements:

• Diploma/Degree in Human Resource Management, Business Administration, or a related discipline.
• At least 2-3 years of relevant HR experience, preferably within the catering, food & Beverage sector.
• Well-versed in Singapore’s employment laws, including work pass regulations for foreign workers, salary computation, leave administration, and other related HR processes.
• Strong organizational, interpersonal, and communication skills, with the ability to interact effectively at all levels within the organization.
• Proficient in Microsoft Office and HR management software (e.g., Infotech).
• Cheerful, positive, and eager to learn, with a proactive and adaptable attitude.

Singaporean or Singapore Permanent Residents are welcome to apply.

AWS, VB, Insurance, Staff Discount, Staff Meal and etc

Work Location:

Now til March 2025 - Food Xchange @ Admiralty

Apr 2025 onward - Boon Lay (near Jurong Point Shopping Mall)

JOB SCOPE

FACILITIES MANAGEMENT

• Organise, co-ordinate and manage the Contractors providing maintenance services for building facilities.
• Respond to and resolve complaints, feedback & service requests from all building users.
• Compile the services records and manage all contractors in carrying out of regular servicing, including services contract renewal. Ensure all service contracts are renewed before expiry date. These includes drafting specifications, quotation processes and seeking approval from relevant authorities.
• Plan, schedule and coordinate general maintenance, major repairs and prepare monthly management report. This includes scheduling preventive maintenance, pest control, horticulture, security management, cleaning services etc.
• Monitor repair works status daily to ensure works are attended to and rectified.
• Update and maintain systematic paper and electronic records of drawings, documentations, assets, inventories, and database related to the development and maintenance of the premises and business operations.
• Maintain up-to-date records and documentations, keep abreast with changes in regulations and licensing requirements and make prompt applications and renewals of licenses and required submission.
• Assist in the compliance of licensing and regulatory requirements, formulation and implementation of policies, standard operating procedures, and operation manuals to ensure that premises, installations, fittings and equipment are maintained in optimum condition and in compliance with all requirements.
• Assist in implementing measures and ensuring that staff and occupants observe and fully comply with all the workplace safety and fire safety instructions, requirements and regulations.
• Assist in the procurement of goods and services by reviewing and scoping specifications, sourcing for competitive quotes, reviewing and evaluating submissions and putting up recommendations for approval.
• Manage assigned projects to ensure timely and satisfactory completion.
• Any other duties which may be assigned by Head of Department.
• Assist in annual budgeting exercise and determining major items required for new additions or replacement within the Home, obtain budgetary quotes and submit capital equipment justifications and requests for approval.
• To supervise contractors to carry out maintenance work to ensure that the upkeep and the Home is maintained to meet the service standard. Ensure effective communication and coordination with contractors and sub-contractors for work to be performed and equipment to be purchased.
• Support and manage day to day operation during pandemic or epidemic situation, providing guidance to facilities team on compliance to infection control protocol.

EDUCATIONAL, TRAINING AND EXPERIENCE

• Bachelor’s degree or Diploma in Facilities Management / Building Services / Mechanical or Electrical Engineering
• Minimum 3 years of experience for degree holder or 5 years for diploma holder in building facilities / engineering maintenance, preferably in a healthcare or similar regulated environment,
• Required skills and knowledge in Building Services, Mechanical & Electrical, Air Conditioning & Mechanical Ventilation, Plumbing and Sanitary, Kitchen Operation and Inventory System.
• Nursing Home experience will be an added advantage.

TRAINING CERTIFICATE (PREFERRED)

• Perform Work at Height (Supervisor)
• CERT - WSQ Respond to Fire Emergency in Buildings
• CERT First Aider Course with CPR+AED
• CERT - WSQ Implement Incident Management Processes

We are an Air-Conditioning Systems Firm located in Yishun

JOB DESCRIPTION

• Provide support to Sales & Operations team.
• Responsible for procurement process, material sourcing, price negotiation and order fulfilment.
• Handle customer’s enquiries via phone call and emails.
• Manage administrative tasks such as preparation of quotations, invoices, reports, purchase order, general / system data entry and other documentations.
• Co-ordinate and effectively schedule and follow up on customer work orders for VRV system, Multi Split System, Aircon Ducting / Ventilation installation, and / or preventive maintenance until closure for Service and Operations Engineers, ensuring smooth field support operations.
• Monitor and follow up customer payments including outstanding collections.
• Assist in back up of tasks when respective team member is out of office.
• Liaise with clients, suppliers, main-contractors, and sub-contractors to prepare the cost for quotations / tender submission and follow up on delivery status.
• Respond and follow up on clients' queries for submitted tenders / quotations.
• Coordinating submission of documents to clients and relevant authorities within stipulated timelines.
• Keep track of consumables / stock / tools / equipment and do checks regularly.
• Maintain proper filing of documentation and recording of sales / purchases of all materials / manpower used for different projects and service jobs.
• Assist in HR / accounts duties and familiar with MOM regulations and Work Pass matters.
• Other ad-hoc duties as assigned.

QUALIFICATIONS

• Candidate must possess at least "O" Level or equivalent
• At least 2 Years of working experience in the related field is required for this position
• Good interpersonal skills, self-driven, proactive and able to work independently with minimal supervision
• Good communication and coordination skills to enable interaction with internal team members and external customers effectively
• Good knowledge and application of Microsoft Office such as MS Excel & Word
• Strong coordination skills
• Strong attention to details
• Ability to manage multiple tasks simultaneously
• Able to start work immediately / on short notice will be an added advantage

Working Hours

· 5.5 Days work week

Job Description.

1. Strong ability to handle pressure and multitask
2. Ability to communicate effectively and liaise with clients
3. Assist in organizing and managing tasks related to the executive’s work and personal affairs
4. Adhoc duties as and when assigned.
5. Writing memos, correspondence, invoices, receipts, spreadsheets and other reports as needed
6. Keeping the office database and filing system up to date and organized
7. Purchasing office supplies and work with vendors
8. Sorting and delivering all mail
9. Responsible to manage payment schedules and ensure all payments are made on time.
10. Responsible to liaise with clients, customers and closely follow up with the payments.
11. Performing clerical accounting and general office duties
12. Renewal and Application for work passes inclusive of construction workers and engineers
13. Assisting with payroll preparation
14. Update and ensure that all invoices and expenses are reviewed and approved for processing
15. Manage office equipment, supplies and stationery inventory, ensuring timely purchase and replenishments.
16. Replies to email, telephone or face to face enquiries
17. Available to start immediately.

Requirement:

1. Must be able to work on shift
2. Must be willing to work in fast paced working environment
3. Provide quality Management and Administrative support
4. Able to work on weekends and public holidays
5. Minimum Diploma in Business Administration or equivalent.
6. Relevant working experience preferred.
7. Ability to work independently and as part of a team.
8. Responsible, reliable, willing to learn.
9. Self-motivated, detail-oriented, and capable of multitasking.
10. Proficient in Microsoft Office (Word & Excel).
11. Ability to manage time effectively and prioritize tasks.
12. Good communication skills, both verbal and written.

Job Scope:

• Support various work teams with administrative requests such as managing of invoices processing and tracking.
• Assist in purchasing and tracking of stock orders.
• Maintain stock of office supplies and order as needed.
• Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.

Job Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
  
• Required language(s): English
• No work experience required.
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.

If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.

Thank you for applying.

General Description

Purchase goods and ingredients to ensure that the company operational needs are met, taking into account price, quality, delivery and to ensure continuity of supply.

Key Responsibilities

• Accountable for timely and accurate processing of all orders
• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations
• Assist in preparation and issuance of purchase orders to suppliers
• Conduct inventory checks and monitor stock levels
• Perform supply chain cost analysis and implement cost efficient and effective purchasing strategies
• Keep abreast of market/price situation and conduct regular price comparison
• Liaise with Manager for any improvement to the purchasing process/flow/system to enhance the work efficiency and effectiveness.
• Ensure and promote compliance to company procurement policies and procedure
• Establish a costing sheet and check that the selling price is set appropriately.
• Manage vendor relationships and assist in building effective partnerships
• Assist on sourcing, evaluating and negotiation of ingredients and equipment, both locally or from overseas vendors
• Any other job-related ad-hoc duties / projects as assigned by Management

Job Requirements

• At least 5 years of relevant working experience in F&B industry
• Good communication and interpersonal skills, with ability to interact with all levels of staff
• Proficiency in MS Office
• Strong organizational skills with the ability to multi-task

Qualifications

• Secondary / Certification / Nitec / Diploma or equivalent

Join Our Team at Lush Platters – Part Time Administrative Assistant

Lush Platters is a trailblazer in luxury cheese platters and grazing tables in Singapore, bringing a fresh and innovative approach to catering for private and corporate events. We are committed to delivering top-quality food, stunning visual displays, and exceptional customer service. We’re looking for an organized and motivated Admin Assistant to support our operations and ensure our continued success. Located in Senoko.

Key Responsibilities:

- Assist with basic accounting tasks, including tracking expenses and budgets.

- Perform regular inventory audits, monitor stock levels, and place orders to ensure supplies are replenished.

- Provide excellent customer service by responding to client phone inquiries and ensuring an outstanding experience for all clients.

- Maintain a positive and professional attitude when interacting with both customers and colleagues.

- Handle data entry tasks such as processing customer orders and inputting purchase orders into our systems.

Requirements & Skills:

- Experience in administrative or office roles an advantage

- Proficiency in MS Office

- Strong organisational and time management skills with the ability to prioritize multiple tasks efficiently

- Excellent written and verbal communication skills

- Strong attention to detail and problem-solving abilities

- Ability to work well within a multicultural team and foster a collaborative environment

- Flexibility to work rotating shifts, including weekends and public holidays as needed.

Preferred (but not required):

- Knowledge of food and event service operations.

- Previous experience in customer service, particularly with corporate clients.

At Lush Platters, we offer a vibrant and dynamic work environment where creativity thrives. As part of our award-winning team, you'll be surrounded by passionate individuals dedicated to quality and excellence. This is a part-time role with the potential to grow into a full-time position. Send your CV to us today and take the first step towards joining the Lush Platters family!

Driver responsibilities include:

> Loading, conveying and delivering food items to different customers in a timely manner

> Helping with food preparation and planning if needed

> Aware of various routes and short-cuts in the city to deliver orders.

> Planning each route based on road and traffic conditions and managing payments.

> Take care of the vehicle and must ensure the safety of the vehicle and order being carried out.

Requirements:

* A valid driver’s license

* Should maintain professionalism

* Being safety conscious

* A polite and professional disposition

* Should possess a clean driving record

* Strong time management skill

* Able to lift and carry food containers for delivery

* Willingness to adhere to schedule and safety procedures

* Ability to remain calm in stressful driving situations (e.g. at rush hour)

We are now looking for admin executive to provide administrative & operations support in an effective manner for our related company in Acelink Logistics Pte Ltd or Tee Yih Jia Food Manufacturing.

We welcome those who have previously applied before as we will assess all applications even if it is re-applied.

Work location will be at 5 Senoko Road.

As an Admin Executive, depending on your assigned department, some of your additional responsibilities include but are not limited to the following:

• Coordinate activities of service or technical personnel focusing on quality and efficiency in delivery (Internal)
• Liaising with customers for delivery schedule and status (External)
• Answer customer telephone and email inquiries, orders, service needs, and complaints and respond where applicable (External & Internal)
• Understand the needs and requirements of customers in order to provide the right information, and assistance (External & Internal)
• Follow-up and coordination with customers, and internal teams (General)
• Any other assigned duties related to the customer service and operations function
• Coordinating for deliveries, deployment, etc. (Internal)
• Responsible for issuing Proforma Invoice and payment
• Responsible for export schedule updating
• Responsible for shipping documentation and filing
• Purchasing of stationary / uniforms / miscellaneous items if needed
• Any other duties as and when assigned

Qualifications & Work Experience

• Minimum GCE ‘N’/‘O’/'A' level with at least 2-years experience in any admin work.
• Able to converse in English and Mandarin to handle English and Mandarin speaking clients and staff
• Able to use Microsoft Office at work.
• Singaporeans Only

Job Description:

• Prepare proposal, and paperwork, such as quotation, sales order / purchase orders, and others
• Provide administrative support on sales related tasks, including system maintenance
• Assist in customer service (work with customers directly when necessary)
• Work with Procurement Team to obtain the best price and terms to close sales
• Coordinate with other stakeholders to ensure alignment of expectations and project completion within schedule.
• Monitor and report on project progress, performance and issues, and taking corrective actions as needed.
• Arrangement of delivery including DDP/Sample to customer.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Source & handle local orders and also orders that we do not have local office
• Provide artwork brief from sales to design team, follow up on artwork status
• Monitor and track sales orders from initiation to fulfilment, ensuring orders are processed promptly and accurately.

Requirements:

• 1-2 years in Administrative Sales Support background
• Team Player and Detail Oriented
• Able to liaise with counterparts from China
• Able to prioritize and organize task
• Well versed in Microsoft Excel
• Diploma and above

XCL World Academy is seeking to recruit a professional, detail-oriented Accounts Receivable Executive to support the accounts department which holds high standards in maintaining accurate records and reconciliation of all accounts.

Main Responsibilities

• Perform AR Month-end closing tasks (Deferred Revenue, Bank Reconciliation, monthly AR Aging report).
• Various duties and functions, which includes issuing school fees invoices and collection of fees.
• Assist with the issuance of receipts.
• Providing fees computation for student contracts.
• Assist with refund status.
• Follow up closely on AR Ageing and AR Report.
• Monthly FPS (Fee Protection Scheme) Insurance submission.
• Handling walk-in parents and queries.
• Manage and handle yearly audit.
• Other Ad-hoc duties assigned by manager.

Position Requirement:

• A diploma / bachelor's degree in Accountancy, Business Management or a related field is required.
• Minimum 2 years of experience in accounting or similar role.
• Team player and ability to work under pressure with tight deadlines.
• Familiarity with basic accounting principles & comfortable managing high volume of manual data in multiple systems.
• Excellent English Language communication skills (Verbal & Written).
• Excellent attention to detail & organised and methodical approach to tasks.
• Respond to inquiries in a timely manner.

Application

Interested applicants are welcome to apply by 2 February 2025.

About us

XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others. We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.

Job Description

- Manage procurement activities including sourcing of material, supplier’s assessments and constant sourcing of new suppliers.

- Issuing of Purchase Order and follow up orders to ensure on time delivery to support factory usage.

- Maximize cost saving and ensure cost competitiveness

- Updating of monthly reports and able to maintain inventories at optimum level

and rectify excess effectively

- Build and maintain good relationship with current and new suppliers

Job Requirements

- O Level and above

- Minimum 2 years of working experience in purchasing

- Computer knowledge on Microsoft office

- Skill in sourcing and requesting of quotations

Job Scope:

• Develops and implements comprehensive marketing strategies encompassing various channels, such as traditional media, events and digital platforms.
• Conducts market research to analyse trends, competition, and consumer behaviour, shaping the overall marketing approach.
• Savvy in digital channels and platforms, crafting strategies that primarily encompass online mediums like social media, email marketing, SEO, and content marketing.
• Manages and optimizes digital advertising campaigns, focusing on reaching and engaging target audiences in the digital space.
• Utilizes data analytics to track online performance, measure user engagement, and refine digital strategies based on real-time insights.
• Cultivate relationships with media owners, fostering collaboration for promotional endeavours.
• Collaborate with manager to establish budgets and monitor expenditures.

Requirements:

· Graduate

· Minimum 2 years of working experience in Marketing Department

· Demonstrated creativity and business acumen

· Good communication and interpersonal skills

· Strong organisational and time-management skills

· Mature and a good team player

Senior QA Executive

Job Specification

1. Overall responsible for the QA/QC and R&D functions

2. To lead and ensure a productive and high-performance QA and R&D work environment

3. To provide effective and efficient technical support services to support the company’s business growth and operations.

4. To develop and revise the quality assurance framework for the company and to modify and improve the existing production standards and Standard Operating Procedures (SOPs), when necessary.

5. To collaborate with all departments, customer, suppliers and government regulatory bodies to ensure that quality is a high priority in the company.

6. To drive projects and processes to ensure compliance with the various food safety and hygiene standards and requirements.

7. To lead and report on quality audits, identify and resolve problems highlighted in yield reports.

8. Ensure that all food safety, quality related and non-compliance issues are investigated and that corrective measures are implemented and adhered to.

9. Oversee of GMP and food safety training for Production personnel.

10. To be involved in the feasibility study for setting-up overseas factories.

11. To perform new product development from ingredient sourcing, laboratory and kitchen trials to commercialization, focusing especially in sauces.

12. To conduct continual improvement of existing products.

13. To conceptualize new and innovative products.

14. To source for new and alternative suppliers.

15. To conduct sensory evaluation and approval of new and/or alternative raw materials.

16. To prepare product costings based on raw materials and manufacturing costs.

17. Collaborate with the Marketing department to understand the customers’ needs and requirements and to also assist in troubleshooting customers’ technical issues (when necessary).

18. Ensure all product creation complies with customer, government and legal regulatory requirements within the country of use.

19. To conduct product stability and shelf-life studies of new products.

20. To develop innovative solutions to help grow and value-add to customers’ requirements, ensuring that any solutions provided are within the stipulated cost parameters and manufacturing capability.

21. To facilitate the handover of new product(s) so as to ensure the smooth transition from test kitchen to Production. This includes liaising with the Technical / Production Manager to ensure that the product development fits the site capabilities.

22. Ensure the cleanliness and orderliness of the laboratory.

23. Liaison with China customers and distributors to support China market.

24. Any other appropriate duties and responsibilities as assigned by the Management.

Key Responsibilities

Warehouse Operations

• Supervise and coordinate the daily activities of warehouse staff, including receiving, storing, and dispatching goods.
• Monitor warehouse performance metrics to ensure operational efficiency and accuracy.
• Develop and implement workflow processes to optimise storage space and streamline operations.

Inventory Management

• Maintain accurate inventory records using warehouse management systems (WMS).
• Conduct regular stock checks and audits to prevent discrepancies.
• Manage stock replenishment, ensuring adequate inventory levels are maintained.

Logistics Coordination

• Coordinate with logistics providers for inbound and outbound shipments.
• Prepare and verify shipping documentation, including delivery orders and invoices.
• Track shipments to ensure timely and accurate delivery.

Compliance and Safety

• Enforce adherence to workplace safety standards and ensure compliance with company policies.
• Conduct safety inspections and recommend improvements to minimise risks.
• Ensure proper handling, labelling, and storage of goods to prevent damage.

Team Leadership

• Train and mentor warehouse staff to enhance skills and productivity.
• Delegate tasks effectively and provide guidance to ensure operational targets are met.
• Foster a positive and collaborative working environment.

We are seeking a dynamic and driven Sales Executive to join our team and take charge of expanding our commercial vehicle sales. As a Sales Executive, you will be responsible for generating leads, managing client relationships, and driving the sales process from start to finish, with a strong focus on meeting and exceeding sales targets.

Key responsibility

• Develop and execute strategies to increase sales of commercial vehicles.
• Identify and target potential clients in the commercial vehicle market.
• Conduct product presentations, demonstrate vehicles, and manage negotiations.
• Build and maintain strong relationships with existing and prospective customers.
• Ensure all sales processes and documentation are completed accurately.
• Provide customers with accurate pricing and vehicle availability information.
• Meet and exceed monthly, quarterly, and yearly sales targets.
• To engage customers deeply and manage customers satisfaction and experience.
• To collect market information in sales leads, customer potential, industry information, competitive trends.. etc.

Key Requirements

• Proven experience in sales, preferably within the automotive or commercial vehicle industry.
• Strong communication and interpersonal skills.
• Excellent negotiation and presentation abilities.
• Goal-oriented with a track record of meeting or exceeding sales targets.
• Valid driver’s license (preferably with experience driving commercial vehicles).
• Strong knowledge of commercial vehicles and market trends is a plus.
• Customer Oriented and willing to go extra mile to get the deal
• Goal-oriented self-starter with the ability to thrive in a fast-paced and sometimes high-pressure work environment
• Able to work independently and as part of a team

Benefits:

• Competitive salary package with performance-based incentives.
• Opportunities for professional growth and career advancement
• Dynamic and supportive work environment

We are looking for a warehouse executive/Driver. Class 3 driving licence is required. Start immediatly. Basic salary 2500-3200 / month based on experience + CPF + 13 month annual salary + Medical Benefits + Lunch allowance, 5 working days. Saturday, Sunday and Public Holidays off. Location is in Senoko. If you are interested please whatsapp hp 94251589 (no calls please) or Email to [email protected]

The job holder is responsible to provide administrative support to the department and function as a personal assistant to the HOD

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

• To assist the Head of Department to maintain personal files, co-ordinate staff appraisals and other confidential works
• Responsible for typing of professional memos and correspondence
• Responsible for calendar of activities for professional development
• Responsible for requisition of internet access, name cards, name stamps, laptop etc for department
• Responsible for stationery order
• To assist in the preparation of training/teaching slides and other presentation slides
• To coordinate/assist in the development of training programmes for basic and advance programmes
• Booking of facilities
• To organise departmental meetings, minutes taking and ensure follow-up of outstanding matters
• Responsible for preparation of monthly report, updating of department funds and other funds

(B) GENERAL

• To provide admin support for overseas visitors
• To provide admin support for all courses, including preparation of course materials, feedback forms, certificates, liaison with external partners and registration
• Embrace continuous improvement as our way of life by improving and refining work performance on a daily basis.
• Any other duties assigned by supervisor

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

• Minimum Diploma holder
• Experience in administrative duties

The Executive will be responsible for overseeing the operations of assigned departments and managing resources to ensure an efficient, personalized service in a pleasant and comfortable environment. Plan, implement and support the hospital’s daily operational functions, including special projects.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

1. Work closely and support assigned Clinical Departments in the development and operational management of new/ existing clinical services and patient-centric work processes across the care continuum.

2. Work closely and support the assigned Clinical Departments in business, financial, operational and manpower planning in achieving department and organisation targets. This would include, but not limited to, developing and carrying out business plan in conjunction with Clinical HOD to ensure goals are reached.

3. Work closely with Clinical HOD and Operation HOD to raise the profile and image of the department and its doctors.

4. Work closely with Clinical HOD on regular review of Clinical Department/ service line performance indicators (i.e. Balance Score Card, Financial Performance ) and ensure optimum utilization of resources.

5. Work closely with stakeholders on the purchase of medical equipment / equipment to support clinical services of the department.

6. Support in data management and analysis of performance indicators.

(B) GENERAL

1. Be a leader in embracing change.
2. Align the department's goals with the business goals of the hospital.
3. Support all corporate activities.
4. Foster continuous improvement as our way of life by encouraging staff efforts at improving processes to achieve operational excellence.

JOB REQUIREMENTS

(A) EDUCATION, TRAINING AND EXPERIENCE

• Basic degree.
• 1-3 years in service industry/ health-care related areas. Fresh graduates or candidates with less experience may be considered for the position of Executive.
• Knowledge of hospital operations.
• Possess positive attitude, initiative and keenness to learn.
• Possess strong analytical, good interpersonal and communication skills.

(B) SPECIALISED TRAINING

• Knowledge of computer software.
• Knowledge of statistics.

Requirements

• Degree with at least 3 years of working experience in Quality System (preferably in Healthcare, Bio/Pharma, Health Services, biotechnology/biotherapies related industry)
• Good communication skills
• Team player with good coordination
• Meticulous, analytical and systematic
• Candidates with more experience will be considered for a Assistant Manager role

Descriptions

• Maintenance of organization’s quality management system in compliance to:

- regulatory requirements; MOH Healthcare Services Act and other regulatory relevant to the company’s services and products

- accreditation and certification standards; AABB (Association for the Advancement of Blood & Biotherapies), FACT (Foundation for the Accreditation of Cellular Therapy), GDP-MDS SS 620 (Good Distribution Practice for Medical Devices) and other standards when required for the company’s services/products

• Ensure requirements for AABB, FACT as well as MOH license guidelines are implemented and maintained
• Follow up and assist in deviations/ non-conformances (CAPA) for root cause analysis, rectification and process improvement
• Performance of Internal Audits and record checking and support External Audit to ensure compliance with regulatory and accreditation standards.
• Manage the Document Control system for the organization and ensure staff complies with the use of controlled and approved documents.
• Support supplier/ vendor qualification and audits
• Support change control activities
• Responsible for maintaining Quality Systems in the company.
• Responsible for monitoring and reviewing quality indicators and quality control reports across departments.

Job Description:

• Plan and manage the production of company’s’ marketing collateral and ensuring that deadlines are met
• To plan and schedule all marketing communications materials
• To assist and manage all press medias
• To maintain and update the company’s corporate websites
• Coordination of events advertising and promotional programmes
• To plan and coordinate all aspects of marketing communications required for marketing and corporate activities
• Plan and manage advertising materials or related communication activities such as product launches
• Coordinate and manage media and public interest to generate coverage and maintain awareness
• To develop marketing materials required by the press and media
• To coordinate events with media and Public Relations agencies
• Handle and coordinate all media requests and enquiries in a timely manner
• Conceptualize presentations where required
• To plan the preparation of product presentations and corporate presentations
• Plan and coordinate trade events and trade shows
• To plan and organize trade events and trade shows
• To organize and conceptualize customer visits to Indoguna
• Pland and schedule of social media
• To provide structure and development of the website, social media platforms
• Keep current with marketing trends, innovations, communication techniques and any media regulations
• To prepare information for communications
• Plan and schedule content of Maxzi.sg
• Content Calendar planning for Maxzi.sg
• Assist Marketing and Corporate Communications Manager
• Support any ad-hoc projects by HOD

Job Requirements:

• At least Diploma/Degree in Marketing, communication, business or equivalent
• Diploma or equivalent work experience
• At least 2 years of experience in events management, public relations, or social media marketing
• Good command of English (Verbal and Written), and interpersonal skills
• Proficiency in video and image editing tools such as Adobe Creative Suite, Canva, or equivalent.
• Solid understanding of various social media platforms, their algorithms, and best practices.
• Previous experience in e-commence, retail, hospitality / travel, F&B industries are desired and preferred

About Us:

https://youtu.be/tLQKfi85FSg

Our story began in 1971 when our founder at VKA, Master Flavorist Victor Koh, achieved what others couldn't - creating breakthrough flavors that set new industry benchmarks, including our pioneering tropical formulations that others had found impossible at the time. His principle remains at our core today: true innovation happens when talented people have the freedom to create. This philosophy is why leading brands across Asia trust us with their most challenging projects.

VKA-AFF has been crafting premium flavors that power market-leading products across the world. Our technical innovations have helped launch category-defining products in confectionery, beverages, dairy, and savory applications. Today, as more leading brands seek our expertise, we're looking for an Application Technologist to join our team and shape the next generation of successful products.

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Regulatory & QA Executive

At VKA-AFF, we're expanding our footprint across markets through technical excellence and trusted partnerships with leading brands. As we continue to grow, we're seeking to grow our team with a dedicated Regulatory & QA Executive to strengthen our commitment to quality and compliance while supporting our innovation pipeline.

Role Overview

Join us in a pivotal position where you'll have direct impact on product quality and market access. Working closely with our technical and commercial teams, you'll ensure our flavour solutions meet the highest standards of quality while navigating regulatory requirements across multiple markets.

Key Responsibilities

• Lead quality system implementation and documentation, developing and updating SOPs that will become our quality foundation
• Review and approve product specifications, ensuring compliance with regulatory requirements and customer standards
• Manage product registrations and certifications across different markets
• Conduct internal audits and support external audits, maintaining our quality certifications
• Partner with R&D in new product development, ensuring regulatory compliance from concept stage
• Provide regulatory guidance to commercial teams, supporting customer requirements
• Monitor and interpret regulatory changes across key markets, adapting our systems as needed
• Maintain and update quality documentation, including certificates of analysis and product specifications
• Support continuous improvement of our quality management system
• Collaborate with production to ensure GMP compliance and quality standards implementation

Required Experience & Skills

• Degree in Food Science, Chemistry, or related field
• Internal Auditor Certification
• 3+ years experience in food industry quality assurance or regulatory compliance
• Strong understanding of FSSC 22000, HACCP, and GMP requirements
• Knowledge of food regulations across Southeast Asian markets
• Experience with quality management systems and documentation
• Strong analytical and problem-solving abilities
• Excellent communication skills in English

Why Join VKA

• Direct Impact: Shape our quality systems and regulatory strategy as we expand across markets
• Growth Opportunity: Build and lead systems that will scale with our company
• Technical Authority: Work directly with leadership to drive quality excellence
• Market Exposure: Partner with leading brands and support their compliance needs
• Collaborative Environment: Work closely with cross-functional teams in a dynamic setting
• Career Investment: Additional access to relevant training and industry certifications

This role offers the unique opportunity to build and implement quality systems that will support our growth trajectory while ensuring the highest standards of product safety and compliance.

Roles & Responsibilities

• Responsible for end-to-end eCommerce performance including sales, availability, pricing, listings content, listing ranking, on-site visibility, off-site traffic generation, order management, order fulfillment, after-sales service etc
• Develop and implement sales strategies and generate sales revenue on behalf of clients across e-retailers and marketplaces
• Manage digital marketing tactics: including SEO, SEM, social media advertising, email marketing, etc
• Manage reporting of sales and projected sales/margin forecasts. Evaluate trends and form meaningful conclusions to facilitate strategic decisions
• Liaise with eCommerce partners to build relationships and network, understand category and brand performance across channels and advise on strategies to drive and achieve business objectives
• Conduct business reviews and develop deep insights and actionable recommendations from post-evaluation analyses and incorporate into customer strategies
• Manages inventory (ensure stock balancing between online and offline), promotional mechanism (e.g. bundles creation, discounts activation, vouchers etc) accuracy across platforms
• Plan and execute various online campaigns, activities, and promotions to drive sales for all e-Commerce platforms including Lazada, Shopee, Qoo10, Amazon and other platforms.
• Create and update website content, products, images, promotions and banners to ensure the website is kept up to date.
• Responding to enquiries from online customers
• Responsible for daily operations including processing and fulfilment of online sales orders (coordinate, packing, shipping, billing) and logistics-related matters.
• Identify opportunities and participate in the development of new initiatives or enhancements to maximize growth.
• Other administrative duties, ad-hoc tasks projects as assigned.

Requirements:

• Have good working commitment
• Self-motivated individual to achieve sales target
• Friendly, organized, team player
• Diploma in Marketing/Digital Marketing/E-Commerce or equivalent
• Minimum 1 years of relevant experience in the handling of marketplaces (Shopee, Lazada,Qoo10)
• Able to work independently and adhere to deadlines
• Good interpersonal and communication skills
• Attention to details and accuracy
• Proficiency in Google Analytics and marketplaces
• Creative, organized, solutions-oriented, expert multi-tasker, self-motivated, and thrives in high pressure and fast-paced environment
• Effective communicator, able to achieve internal alignment and handle communications with external partners
• Proficient in Microsoft Office and Adobe Photoshop Express

• Job Types: Full-time, Permanent
• Salary: $2,500.00 - $3,500.00 per month

Benefits:

• Employee discount
• Commission pay
• Performance bonus

Work Schedule:

• 5 Days work week