Account Assistant x 1. Construction Consultant Firm. 5 days week
Tai Seng/ Macpherson
Job Description
β’ Administrative Support. Manage day-to-day office operations, including scheduling meetings, maintaining records, and handling correspondence.
β’ Project Claim Tracking. Proactively trace project claims by liaising with engineers individually to update project status and prepare progress claims.
β’ Prepare quotations using Xero software, ensuring accuracy and compliance with company standards.
Basic Administrative Tasks for Project Coordination
β’ Inform all relevant parties upon receiving permit approvals.
β’ Arrange for the purchase of drawings from the Building and Construction Authority (BCA).
β’ Forward emails from CORENET to the respective project engineer in charge.
Customer and Client Relations
β’ Handle inquiries and maintain good communication with clients and stakeholders.
β’ Assist with scheduling and tracking project deadlines and liaising with other departments to meet project requirements.
β’ Coordinate with engineering team members to support their administrative needs.
β’ Assist in the organization and management of project documents.
Job Requirements:
Minimum 1-2 years of experience in an administrative or accounting role, preferably in an engineering or construction firm.
- Must be able to handle Accounts payable and Accounts Receiveable.
Skills
β’ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
β’ Familiarity with Xero software is a strong advantage.
β’ Basic knowledge of accounting software (e.g., QuickBooks) is a plus.
β’ Strong organizational skills and attention to detail.
β’ Excellent communication and interpersonal skills.
β’ Ability to work independently and prioritize tasks.
β’ High integrity and commitment to confidentiality.
β’ Adaptable and able to manage multiple responsibilities.
