Administrative Assistant (Construction Industry)

Vacancies: 02

www.singlee.com.sg

Office Location: 33 Ubi Avenue 3, Vertex Tower A

Nearest MRT Station: Ubi Station and Tai Seng Station

We are looking for Administrative Assistant to play a key role in supporting the company administrative work and ensuring smooth operations by supporting sales and managing admin functions.

Job Description & Scope:

· Customer Relationship Management – Communicating to customer’s needs in preparation of quotations, documents submission, invoices and SOA.

· Operation Coordination - Assist with day-to-day operations, including managing documentation like insurance, PE renew and movement. Handling and engaging suppliers and rectify their DO and invoices.

· Administrative duties – other ad hoc administrative duties

Job Requirements:

· Minimum ‘O’ level

· Minimum 2 year’s relevant working experience

· Good communication & interpersonal skills to interact well with customers

Remuneration Details:

· Monthly salary $2,600 - $3,500 per mth

· 5-day work week (8.30am – 5.30pm) (40 hours work week)

· 32 days Leave (Annual Leave 14 days + Casual & Sick Leave 18 days)

· 2x bonus per year: Mid-Year-Bonus (Jun) & Year-End-Bonus

· Excellent company benefits

Join our growing team now!

Click “Apply Now” or email resume [email protected] or call 8098 6335 or 6509 6335 for enquiries

Only shortlisted applicants will be contacted.

Assistant Project Manager (Project & Development Services)

What this job involves:

Supporting the team
You will be working side-by-side with the team to ensure the success of a project – from its initiation to design phase to construction and to completion. The projects are many and varied, including variations in project dollar value and complexity. You will be exposed to Fit-outs & Refurbishments for both Tenants and Landlords in Commercial, Retail, lndustrial, Hospitality and Education.

Managing multiple projects concurrently

Do you enjoy multi-tasking? Several projects are on-going at various stages hence you will have to coordinate with multiple vendors to ensure no downtime during works. You will be involved from preparing project specifications and project timeline, preparing tender or bid documents and vendor procurement as well as weekly project reports and updates to be submitted the stakeholders. Delivering projects within the established budgets and timelines is the key!

Sounds like you?

Our successful Project Managers

• Have prior experience in Project Management as a in a Consultancy environment, or as a Contractor
• Engage confidently with internal and external stakeholders and see things from their perspective.
• Are driven to succeed and love achieving challenging goals.
• Bring a structured and organised approach to everything they do.
• Communicate and collaborate to achieve success.
• Thrive under pressure and deal effectively with tight deadlines and high expectations.

To apply you need to be:

Client-centric problem solver

We employ talent from a wide range of backgrounds, though typically you should have a degree in a relevant field, and/or around three to six years’ experience in design, construction, project management in interior fit-out projects for multinational clients. It would be excellent if you have a strong background in all aspects of interior fit-out management—including management on schedule, quality, cost and risk management, and negotiation, to name a few. Your expertise in surveying a client’s basic needs, completing commercial assessments, and preparing PM proposals will also be put to the test. Your quickness in understanding and dealing with a situation will be indispensable especially in carrying out value engineering, build ability analysis, critical reviews of design and documentation.

Business savvy and action-oriented

To excel in this role, you should have a high level of understanding and technical expertise in business. We deliver projects that help our clients succeed as well as help JLL achieve our business and financial goals.

Are you well versed in project products, systems, processes, tools and best practices? Can you handle the site operations no matter how complex it may be?

Likewise, you should have a great sense of urgency when it comes to solving problems, improving products or services, finding new markets, and implementing new strategies. You are resilient and can deal effectively with competing priorities and tight deadlines. You should know how to negotiate to generate risk-assessed solutions, and how to handle ambiguities.

A great communicator with superb organisational skills

Do you have what it takes to lead and motivate your project team members? Are you capable of leading by example and fostering a creative environment? We achieve our biggest success when working together, so clear communication is key, as is collaboration and team work.

A structured and organised approach with an eye for detail is also crucial, as is being tech-savvy. As the digital leader in project management, we use a range of technology platforms to deliver our projects.

1 DAY PER WEEKDAYS (8HRS)

33 UBI AVE 3, VERTEX BUILDING

SGD$600

FULL TIME

Marketing:

• Content Creation
• Design + Edit Photo/Video using Canva or other competent apps
• Photo+Videography on site
• Manage WiX, Ads, Social Accounts
• Dream Letters
• Customer Relations
• Prepare any Marketing Events
• Any other Marketing related duties assigned

Marketing Admin:

• Purchasing
• Follow up and organize marketing emails
• Ensure all Marketing Tracking Ads, Social Media Login etc are up to date.
• Organize Filing and paperwork
• Assist the operations side if require any technical issue matter
• Any ad-hoc related to marketing assigned

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Responsibilities:

• Handle customer inquiries via phone calls, walk in, emails, social media platforms, and WhatsApp, ensuring prompt and effective responses.
• Assist and support during training courses and events conducted on-site and off-site
• Prepare and set up automated emails related to courses and events.
• Draft and send out post-event follow-up emails to generate sales.
• Assist in graduate photo talking and posting.
• Maintain customer records by updating accounts information.
• Inventory Management, monthly report and stock count.
• Assist in Edit Image in EDM and Posters
• Assist in Manage social media posting
• Office Administraive support.
• To support any ad-hoc project assigned by management.

5 working days per week, you may require covering weekend events, training or exhibitions *with allowance or off-day! This position entitled sales commission.

Requirements:

• A min 2 years experince in sales and marketing in training or retails industries.
• High-level communication and networking skills.
• Understanding of commercial trends and marketing strategies.
• Strong communication skills and interpersonal skills.
• Good command of English (written and spoken).
• Good Personality, self- motivated & Independent
• Must be Computer literate (Microsoft office, PowerPoint, Words and Excel)
• Ability to work well under pressure, hands on and self-starter.
• Able to multi-tasks and work in a fast-paced environment.
• Knowledge of WSQ rule and regulation are most welcome (handon training will be provided)

Responsibilities:

- To attend and handle all customers’ feedback/requests/complaints effectively & escalate report to superior accordingly

- To maintain proper and traceable documentation with proper filing index

- To prepare and follow up on DO, PO, Quotations and project progressive claims and its certification.

- Procurement with sourcing good suppliers both locally and globally, negotiations and inventory management.

- Manpower allocation and scheduling of maintence servicing periodically

- Liase with clients/maincontractor for necessary training/induction arrangement.

- Follow up and process service reports

- Adminstration in accordance with company's policies, compliances, SOPs and best practices

- Accounting knowledge such as AP/AR and full set would be an advantage.

- To generate reports for Finance Department

- To cooperate with other departments effectively

- To take up other ad-hoc/additional duties as required to meet department needs

Requirements:

· Bachelor Degree in Business Administration, Accounting, Finance or other revelant studies

· Willing to work in a SME environment

· Able to work independently with little supervision, meticulous, multi-tasking, hardworking, possess full initiative & commitment in daily role and flexibility in problem solving

· Good negotiation skills

· Proficient in computer software such as MS Office, Accounting software (Xero) and CRM software

· Able to start within short notice or immediate will be an advantage

· Bilingual in English & Mandarin, good written English & Chinese preferred.

Our growing construction firm is looking for a dedicated Construction Project Engineer. This position reviews design and bidding documents, evaluates contractor bids, and oversees construction progress and scheduling. Additionally, the Construction Project Engineer provides technical support to construction staff under the supervision of the Project Manager.

• Assist E-Commerce team to build and support Giordano Singapore's E-Commerce business on the key marketplaces on proprietary, Qoo10, Shopee, Zalora.
• Maximize onsite exposure for the brands including day-to-day events as well as big campaigns.
• Campaign management and onsite investment planning alongside platform brand teams.
• Maintain store ratings and KPIs tracked by marketplaces.
• Liaise closely with Warehouse and Sales team via in-house inventory system for inventory control and shipment orders.
• Helm customer service.
• Data reporting and analysis for E-Commerce trends and weekly E-commerce reports.

Requirement

• Higher NITEC Certificate / Polytechnic Diploma
• E-Commerce/retail (1-2 years) – E-marketplace experience preferred.
• Proficiency in Microsoft Excel and Powerpoint.
• Project management.
• Campaign planning & execution experience.
• Client management.
• E-Commerce supply chain, data reporting and analytics experience is a bonus.

Working Hour

• Monday to Friday | 9am to 6pm

Job description:

- Assist the Assistant Project Manager in general maintenance / repair work in retail outlets, office & warehouse

- Ensure all follow-up / rectification work on any defect reported by the outlets are attended to and completed promptly

- Any other duties as assigned by Superior

Requirements:

- Possess NTC / ITE certificate

- Hands on person who is able to work independently

- Good interpersonal and communication skills

- Knowledge in Autocad and electrical works will be an added advantage

Working Hour:

- Monday to Friday | 9am to 6pm

Job Responsibilities

· Handle set up of new companies e.g. in Malaysia, Indonesia, Burma, Vietnam, Thailand, Hong Kong, Taiwan or China etc overseas Asian Markets

· Frequent travel to Malaysia, Indonesia, Burma, Vietnam, Thailand, Hong Kong, Taiwan or China etc overseas Asian Markets

• Whole group inventory control and intercompany inventory flow

· Monitor procurement, shipment and logistic management

Preferred Qualifications

§ Substantiate knowledge in company set-up, business license, suppliers and customers network, tax computation, custom duties, shipment Form E, suppliers, customers payment formalities, logistic and operation procedures etc in Malaysia, Indonesia, Burma, Vietnam, Thailand, Hong Kong, Taiwan or China etc overseas Asian Markets.

§ Diploma / Degree in Accounting / Finance / Business Administration / Commerce etc. subjects

§ 2 years and above relevant working experience preferred

§ Exposure in operations of companies in overseas market

§ Demonstrated ability to handle sensitive information effectively and confidentially

§ With inventory control software knowledge e.g SAP / Microsoft Dynamics etc

§ Proven leadership capabilities in managing remote teams

§ Possess good business partnering skills with stakeholders across different levels

§ Possess excellent communication and interpersonal skills

§ Ability to thrive well in a complex and fast paced environment

§ An excellent command of both written and verbal in English is essential. Another Asian language as Vietnamese, Thailand, Chinese Mandarin and Cantonese, Indonesian, Malay, Burmese is an advantage)

§ An applicant who has a strong affinity for accomplishing Company’s vision profoundly is essential.

§ Willing to work on Saturday

§ A team player and able to work independently.

§ Able to start work immediately or short notice period (within a month)

§ Interested candidates may forward your CV to [email protected]

· Experience in corporate secretarial work and preferably with experience in an in-house environment.

· Responsible for Compliance, Board Advisory, Corporate Secretarial Support.

· Corporate Secretarial Support- Instruct team member/subordinate staff in the provision of services for routine and non-routine corporate secretarial matters, or in the absence of subordinate staff, handle directly the routine and non-routine corporate secretarial matters.

· Corporate Secretarial Administration- Instruct team members/subordinate staff in the handling of corporate secretarial administrative matters, including the maintenance of up-to-date corporate registers and corporate database relating to the companies within the portfolio, and the collation and management of information (whether for precedent or research purposes) under assigned tasks.

· Understanding of board and management dynamics

· Corporate minute writing experience required.

· Ability to manage deadlines effectively.

. CSIS or similer certification is required.

Job Description & Requirements

Job Responsiblities:

• Collect daily job notifications from the Board’s officers at the start of each work day.
• Carry out site survey at customer’s premises in advance of actual meter fixing/removal/replacement works to assess site conditions (for example, no obstruction to meters, valves on water mains are as per plans).
• Site survey before meter fixing/removal/replacement job, supervision of contractor’s work
• Check and record initial readings on new meters and final readings on old meters, including photographic records
• Service Includes taking records of works in progress/completed, ensuring work procedures and safety measures are carried out as specified, reporting any incident promptly, maintaining close contact with PUB officers, managing and tracking the movement of meters including related fittings, supervision of metering works as directed and in accordance with daily check sheets.
• Carrying out site visit to check on the meter condition, interviewing customers to establish the facts, taking additional meter readings on site for analysis.

Job Requirements:

• Diploma in any engineering field.
• Must have own transportation

Job Description & Requirements

Job Responsiblities:

• Collect daily job notifications from the Board’s officers at the start of each work day.
• Carry out site survey at customer’s premises in advance of actual meter fixing/removal/replacement works to assess site conditions (for example, no obstruction to meters, valves on water mains are as per plans).
• Site survey before meter fixing/removal/replacement job, supervision of contractor’s work
• Check and record initial readings on new meters and final readings on old meters, including photographic records
• Service Includes taking records of works in progress/completed, ensuring work procedures and safety measures are carried out as specified, reporting any incident promptly, maintaining close contact with PUB officers, managing and tracking the movement of meters including related fittings, supervision of metering works as directed and in accordance with daily check sheets.
• Carrying out site visit to check on the meter condition, interviewing customers to establish the facts, taking additional meter readings on site for analysis.

Job Requirements:

• Diploma in any engineering field.
• Must have own transportation

Job Description & Requirements

Job Responsiblities:

• Collect daily job notifications from the Board’s officers at the start of each work day.
• Carry out site survey at customer’s premises in advance of actual meter fixing/removal/replacement works to assess site conditions (for example, no obstruction to meters, valves on water mains are as per plans).
• Site survey before meter fixing/removal/replacement job, supervision of contractor’s work
• Check and record initial readings on new meters and final readings on old meters, including photographic records
• Service Includes taking records of works in progress/completed, ensuring work procedures and safety measures are carried out as specified, reporting any incident promptly, maintaining close contact with PUB officers, managing and tracking the movement of meters including related fittings, supervision of metering works as directed and in accordance with daily check sheets.
• Carrying out site visit to check on the meter condition, interviewing customers to establish the facts, taking additional meter readings on site for analysis.

Job Requirements:

• Diploma in any engineering field.
• Must have own transportation

Job Description & Requirements

Job Responsiblities:

• Collect daily job notifications from the Board’s officers at the start of each work day.
• Carry out site survey at customer’s premises in advance of actual meter fixing/removal/replacement works to assess site conditions (for example, no obstruction to meters, valves on water mains are as per plans).
• Site survey before meter fixing/removal/replacement job, supervision of contractor’s work
• Check and record initial readings on new meters and final readings on old meters, including photographic records
• Service Includes taking records of works in progress/completed, ensuring work procedures and safety measures are carried out as specified, reporting any incident promptly, maintaining close contact with PUB officers, managing and tracking the movement of meters including related fittings, supervision of metering works as directed and in accordance with daily check sheets.
• Carrying out site visit to check on the meter condition, interviewing customers to establish the facts, taking additional meter readings on site for analysis.

Job Requirements:

• Diploma in any engineering field.
• Must have own transportation

Job Description & Requirements

Job Responsiblities:

• Collect daily job notifications from the Board’s officers at the start of each work day.
• Carry out site survey at customer’s premises in advance of actual meter fixing/removal/replacement works to assess site conditions (for example, no obstruction to meters, valves on water mains are as per plans).
• Site survey before meter fixing/removal/replacement job, supervision of contractor’s work
• Check and record initial readings on new meters and final readings on old meters, including photographic records
• Service Includes taking records of works in progress/completed, ensuring work procedures and safety measures are carried out as specified, reporting any incident promptly, maintaining close contact with PUB officers, managing and tracking the movement of meters including related fittings, supervision of metering works as directed and in accordance with daily check sheets.
• Carrying out site visit to check on the meter condition, interviewing customers to establish the facts, taking additional meter readings on site for analysis.

Job Requirements:

• Diploma in any engineering field.
• Must have own transportation

ABOUT US

We are expanding and inviting qualified candidates to join our team!

Learn more about us at pinpress.com.sg

Responsibilities

• Update Costing Data: Accurately input and update production costing data into the system job costing module.
• Supplier Cost Management: Input suppliers’ costs into the system job costing module to ensure precise financial tracking.
• Job Completion Assurance: Ensure that all job production costing is fully completed and submitted timely to the finance team for invoicing.
• Team Collaboration: Work closely with creative, production, and logistics teams to resolve production data queries.

Requirements

• Strong interest in manufacturing process and working with technical data.
• Good understanding of basic Mathematics.
• Proficient in Microsoft Excel and Word.
• Good written and verbal communication skills in both English and Chinese/Mandarin (essential for liaising with Mandarin-speaking stakeholders).
• Good team player who thrives in a collaborative environment.

TO APPLY

Email your CV to [email protected]

Please state your current and expected salary.

Only short-listed candidates will be notified.

Ecommerce Assistant

Job scope:

•⁠ ⁠Print out all platform/ website orders.

•⁠ ⁠⁠Pick and pack orders

•⁠ ⁠⁠Arrange self pick up order to customers

•⁠ ⁠⁠Answer customer online enquiries and emails

Ensure tidiness of warehouse and showroom, Light warehouse duties

Handling of walk-in customers

Working day: Mon to Fri

Working hour: 9am to 6pm

Work Location-5 Kaki Bukit Road 2

• Prepare recruitment materials and post job openings on appropriate job portals.
• Conduct interviews, evaluate applicants, and select candidates to meet the company’s workforce requirements.
• Prepare and maintain records of all business activities, including employee biodata, organizational charts, contracts, employee records, and client data.
• Coordinate and arrange training courses for officers in collaboration with Operations and clients.
• Assist in managing daily operations, including coordinating with various departments to ensure smooth functioning.
• Help implement new policies and procedures aimed at improving operations.
• Develop and implement operational and recruitment strategies to enhance efficiency and productivity.
• Collaborate with team members to identify and resolve any issues or concerns.
• Respond to inquiries and complaints from officers and customers in a timely and professional manner.
• Undertake projects and ad-hoc assignments related to HR and operations management as needed.
• Provide support to the HR and Operations Head whenever required.
• Experience with sourcing techniques.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• Persuasive, driven, and willing to take on new challenges
• Must have at least 3 years of experience in recruitment or a similar role.
• Familiar with tracking systems and databases (Timesoft).

Interested candidates, please send in your latest detailed resume to [email protected]

Netsys Pte Ltd has various positions for electricians, technicians and assistant field engineers to join our growing team.

Key tasks:

• To carry out installation, repair & maintenance works assigned.
• To assist in Commissioning of system.
• To perform other duties as assigned.
• Training will be provided

Requirements:

• NITEC in Engineering (Mechanical/Electrical/Mechatronics/Electronics)
• Malaysians with relevent experience are welcome to apply.
• Preferably with technical knowledge in electrical and electronics systems
• Those without technical certification but with minimum 1 year experience can apply

Duties and Responsibilities

• Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.
• Manage and update all submission documents and liaise with subcontractors and suppliers.
• Preparing and submitting monthly project progress claims and follow through on invoices.
• Monitor, record, and submission of monthly accident statistics form.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Support, communicate, and coordinate with external and internal departments.
• Assist in other ad-hoc duties when required.

Requirements

• Min GCE 'N' level or any other recognized qualification of the same equivalent.
• At least 1-year working experience as an Admin.
• Prior exposure in construction industry is preferred.
• Ability to work independently and target oriented in a stressful environment and able to contribute as part of a team.
• Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner
• IT savvy & well-versed in Microsoft Word & Excel.
• Organized, detail-oriented, multitask, priorities and meet the deadlines as needed

Working terms:

• Work Schedule: 5-day work week. Occasional weekend work may be required if events fall on weekends (rare).
• Travel: APAC regional travel required. Flights, accommodation, and meals will be provided.
• Employment Type: Full-time, permanent role.

Administrative Responsibilities:

• Communicate with vendors to obtain quotations and manage deliverables for goods and services.
• Create logistics and transportation plans to support event schedules.
• Work collaboratively with Design and Marketing department to coordinate tasks and ensure deliverables are met.
• Take detailed notes during internal and external customer meetings.
• Conduct stock-taking, packing, and coordination of deliveries.
• Plan and prioritise workload effectively with minimal supervision.
• Maintain a customer service-oriented approach, exhibit a positive work attitude, and resolve issues promptly.
• Commit to continuous self-learning and professional development.

Event Responsibilities:

• Oversee on-site event setup during pre-event and manage site tear-down post-event.
• Coordinate logistics, including transportation, venue setup, and technical requirements.
• On-site, liaising with clients, vendors, and team members to ensure smooth operations.
• Handle dynamic working conditions, including outdoor events and physically demanding settings.
• Troubleshoot and resolve any on-site issues efficiently during the event.
• Ensure events run according to schedule and meet quality standards.

Qualifications:

• Diploma in Marketing, Business, or a related field.
• 1–2 years of experience in event management preferred. Fresh graduates with a strong interest in event management are welcome.
• Strong multitasking skills with keen attention to detail.
• Excellent work ethic, responsibility, and problem-solving mindset.
• Proficient in MS Office
• Flexibility to work in dynamic environments, including outdoor events and physically demanding settings.

Why Join Us:

• Join our fun and dynamic teams across APAC regions!
• Great learning opportunities (everything from client management, event execution, operations, logistics planning and execution, facilitator training and management, etc).
• Great working environment with capable people, merit-based systems and nurturing culture.
• Flat working structure. We take your feedback and contribution seriously, and we want you to grow together with the company.

Job Responsibilities

• Assist Project Leads in comprehending clients’ objectives, requirements, and preferences for each project.
• Contribute to the development of creative concepts and proposals aligning with client briefs and budget constraints.
• Coordinate with internal teams (creative, production, operations) to ensure smooth project execution.
• Source and oversee external vendors and suppliers, negotiating contracts and ensuring deliverables are met.
• Under Project Leads' supervision, manage all logistical aspects of events including venue selection, catering, audio-visual needs, and transportation.
• Conduct on-site event management, ensuring smooth execution and addressing any issues.
• Prepare post-event reports under Project Leads' guidance to evaluate project success and identify areas for improvement.

Job Requirement

• Outstanding communication and interpersonal abilities.
• Strong organization skills and keen attention to detail, capable of managing multiple projects concurrently.
• Creative thinking and adept problem-solving skills, with a proactive and solutions-driven mindset.
• Passionate about creativity, innovation, and delivering outstanding experiences.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified.
Thank you for applying.

Salary- $2500- $3000

contact person: Kaedon

email: [email protected]

Job Description:

You will work closely with the director to support the post-production process. You will assist with editing videos, organizing footage, preparing project files, and ensuring the smooth execution of video projects.

Key Responsibilities:

Assist the lead editor in editing video content for various projects

Organize and manage raw footage, project files, and media assets

Edit and assemble footage into rough cuts

Audio synchronization

Ensure final video outputs meet technical specifications for various platforms

Qualifications:

Familiar with Adobe Premiere Pro

Basic understanding of video formats, codecs, and color grading

Ability to take direction and work collaboratively in a team

A creative mindset and eagerness to learn

Knowledge of Adobe After Effects (a plus)

Responsibilities:

· Assist in accounts and month end closing.

· Bank reconciliation, management reports, financial Statements, GST submissions

· Able to use Auto-Count or other accounting systems

· Manage payroll, CPF contributions, IRAS matters

· Manage employee records and expense claims

· Admin and general work

· Manange email account

· Manage work permit holders salary payment calculation

· Handle purchasing / PO

· Maintain proper filing system, documentation, and database of employees and work permit holders

· Support ad-hoc duties, projects and coordinate company activities as assigned.

Requirements:

· Candidate must posses at least Diploma or Advanced/Higher or other relevant qualifications

· Minimum 2 years of accounts and admin work

· Good knowledge of accounting standards and local regulatory requirements is preferred

· Other qualities sought include proficiency in Excel and other MS office applications.