Finance

• Preparing monthly accounts (full set) & bank reconciliation
• Managing and completing the yearly audit and preparing of audited financial statements
• Coordinating with external service providers, including the management of medical claims for staff
• Assist with staff claims processing
• Attending to any other ad-hoc tasks assigned by management

Administrative

• Managing day-to-day operations of the office (e.g. Office purchases etc. and arranging of staff lunches)
• Co-ordinating with external parties for firm events, including corporate retreats, socials etc
• Coordinating with building management on office matters
• Attending to any other ad-hoc administrative tasks as and when required

Job Scope

· Assist with hardcopy and softcopy documentation control, filing and updating including email correspondence

· Assisting to record and file scanned documents for regular payment procedures

· Assist with arranging meetings, site inspections and coordinating daily schedules

· Assist with submission of monthly claims for the team

· Assist with retrieving information related to real estate and minor research on the following:

1. Daily internet news search for articles related to the business of real estate

2. Quarterly updates from Building Authorities on property market news and information

3. Monthly updates from Singapore Tourism Board and visitors arrived Singapore

· Any other administrative functions

Requirement

· Education level – Min. “O” levels or relevant qualification (Diploma in Business Admin)

· Ability to write and converse in English & Chinese

· Friendly, cheerful and meticulous

· 3-4 year experience in an administrative role

· Experience with MS Office, Outlook, Outlook Calendar, Teams, Zoom

· Independent, willingly to learn new things. Flexible and able to multi-task and work with different teams

· Preferred work experience in a real estate or property related company

· Do not mind taking on additional ad-hoc administrative support role

Please email an updated resume to [email protected]

Handles day to day office operations.

Create purchase orders, check orders, submit invoices, claims etc

Handles workers wages, check time card and submit to accounts.

Answer phone calls, handles email and basic operations.

Materials order, enquire materials pricing and compare among suppliers.

Sourcing for specific materials required when needed, check for compliance with regulations or approved brand.

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Responsibilities:

1. Responsible to perform a variety of admin and clerical tasks
2. Responsible for schedule and arrange for servicing
3. Perform general clerical duties including incoming mail/call , assist in photocopy, filling and scan supporting documents
4. other light admin duties

Requirements:

• With experience or without experience may apply
• Responsible, positive work attitude, good interpersonal skills and fast learner
• Good attitude

Working Hours : Office Hours

Location : Near Payar Lebar MRT

How to apply :

Interested applicants please send resume to 8168 4271 or whatapps for interview appoitment.

• 5 days work week
• AWS, Bonus, Medical Claim, Dental Claim

Job Scope:

• Maintain and update the planned preventive maintenance schedule.
• Coordinate with suppliers and contractors for office facilities and maintenance needs, oversee office renovation projects.
• Propose improvements to enhance efficiency and reduce costs in facilities services.
• Manage general office tasks, including annual cleaning services.
• Coordinate Fire safety exercise in partnership with Building Management.
• Support Production teams with facilities maintenance.
• Handle quarterly and yearly renewals of essential building permits.
• Ensure the accuracy of facilities management documentation and records.
• Provide other administrative tasks for office operations.

Requirements:

• At least 2 years of relevant working experience in Singapore
• Proficient in MS Office software

Aurora Asia Pacific (21C0671)|Ying Kee (R21103783)

-Order office suppliers and keep an inventory of stock (pantry supplies and stationery)
•Collect letters, sort and distribute incoming letters and faxes
•Other ad-hoc tasks that assigned by superior or manager

Job Requirement:
•Able to start immediately will be an advantageous
•Able to multi task, meticulous and well organized
•Candidate must possess at least Diploma/Bachelor’s degree/Professional in Business Administration/Management or equivalent
•Strong computer literacy and knowledge in MS Office proficiency, especially with Excel and Word.
•Able to work independently and open-minded to solve tasks with initiatives

Integrated International School

We are looking for a dedicated and proactive Administrative Executive to support daily operations, admissions, and administrative tasks. This role involves managing office systems, providing excellent customer service, and contributing to the smooth running of the school.

Job Duties & Requirements:

• Full time position (Monday-Friday, 8am to 5pm)
• Assist the Office Manager with daily operations.
• Manage the reception area and welcome parents, students, and guests.
• Handle email and phone inquiries with professionalism.
• Maintain and update student and staff records (digital and physical).
• Support teachers with administrative tasks such as filing, scheduling, and relaying information.
• Ensure compliance with EduTrust requirements, including documentation and manual updates.
• Prepare invoices, receipts, and manage basic bookkeeping tasks.
• Respond to parent/customer inquiries, including during school holidays (at least once weekly).
• Maintain the organisation and cleanliness of office spaces.
• Collaborate with vendors and suppliers to support school operations.

Qualification/Experience Requirements:

• Diploma or equivalent in Business Administration, HR, Mass Communications, Secretarial Studies, or related fields.
• Strong organisational and communication skills.
• Experience in administrative roles (education setting preferred).
• Proficiency in MS Office and basic bookkeeping.
• Proactive and innovative mindset to contribute to school growth.
• Minimum 1 year of experience preferred, but passionate candidates are encouraged to apply.

What We Offer:

• Competitive salary based on qualifications and experience.
• 15 days of annual leave
• Annual medical claims reimbursement.
• Opportunities for professional development and career advancement.

We appreciate your understanding that only shortlisted candidates will be contacted for an interview and look forward to speaking with you.

Responsibilities

• Backup in general administrative and clerical support for other departments
• Leave administration
• Answer, screen and forward phone calls and practice good telephone etiquette
• Ensure prompt submission of reports to relevant departments
• Attend to visitors and prepare meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies such as uniforms, accoutrements, stationary, pantry toiletries and etc
• Acquire Suppliers quotations, preparation of Purchase Orders
• Coordinating training for driver & employees
• Managing the Administrative department
• Other duties as assign by HOD

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm

Interested candidates, please email: [email protected]

At InterContinental® Hotels & Resort, our role is to put the glamour into international travel. That’s where you come in. When you’re part of the InterContinental Hotels & Resorts brand you’re more than just a job title.

At InterContinental Hotels & Resorts we look for people who are charming, confident, and internationally-minded; people who know what it takes to exceed guest expectations.

Join our team as Finance Admin (Contract) in InterContinental Singapore Robertson Quay. You’ll have ambition, talent and obviously, some key skills.

Reporting to the Assistant Financial Controller, we’re looking for someone who:

• Check the daily invoices before upload to accounting system
• To get the department head approval for invoices
• Sorting the invoices for weekly payment
• Tasks assigned

Because your career will be as unique as you are, we’ll give you all the tailored support you need to make a great start, be involved and grow.

And because the InterContinental Hotels & Resorts brand belongs to the IHG® family of brands, you’ll also benefit from all of the opportunities that come from being part of a successful, global hospitality company with over 5000 hotels in over 100 countries around the world.

So whoever you are, whatever you love doing, bring your passion to the InterContinental Hotels & Resorts brand and IHG and we’ll make sure you’ll have room to be yourself. Find out more about joining us today by going to careers.ihg.com

COMPANY DESCRIPTION

Montfort Care is a vibrant workplace with a supportive culture where collaboration and camaraderie thrive. Our teams are highly cooperative, and colleagues genuinely care for each other. We celebrate diversity and innovation, united by our three core values: Dare to be Different, Teamwork, and CHIONG!

Expect a dynamic and fast-paced environment, as we are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Our people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.

We offer a flexible work environment that values the importance of personal and professional growth. With plenty of opportunities for continuous learning and development, Montfort Care is an ideal place for those who want to grow their careers while contributing to meaningful change.

Join us to be part of an amazing team that's dedicated to making a difference and having fun while doing that!

RESPONSIBILITIES

• Reports to the Admin Lead and support the Cluster and Centre Leads in general administration at the Active Ageing Centres.
• Manage Office Administration including room booking, answering queries, distribution of mails, administering keys and staff access, requisition of pantry supplies, stationeries, name cards, get-well gifts.
• Responsible for Finance Administration to collate income for bank in and reporting for monthly Finance closing, process staff claims and invoices as well as Cab Trip reports.
• Handle New Staff Onboarding and Offboarding Administration to ensure new staff are onboarded well and timely while offboarding are completed with proper closure.
• Support Training Administration to answer queries and process training requests. Collate training attendance for management reporting.
• Upkeep cleanliness of premises and ensure well-functioning of centre equipment to ensure smooth running of the centres. Working closely with bulk contract vendors is essence, coupled with close oversight on regular basis.
• Record minutes and generate reports.
• Support Information and Referral duties when necessary.

• Diploma in any discipline
• GCE ‘A'/‘O' Level with at least 3 years of working experience
• Fresh diploma holders are welcome
• Meticulous with good follow-up skills
• Good interpersonal skills
• Possess a desire to do things better
• Team player

Competencies

• People-Oriented and have good interpersonal skills
• Excellent oral and written communications skills
• Analytical ability & problem-solving skills to analyse information quickly and accurately, and formulate decisions and make recommendations
• Ability to be flexible/ creative in devising alternative solutions to issues
• Committed and can-do attitude
• Effective report writing skills
• Team Player

*Only shortlisted candidates will be notified.

Responsibilities:

1.Assist in our admin team duties.

2.Assist in date entry,document filing and etc.

3.Perform office admin work&support in a lively office environment.

Requirements:

1.Experience in date entry,sorting of data and basic bookkeeping.

2.Computer literacy in Microsoft word and excel are must.

3.Good communication skills.Builingual is required for communicate with Mandarin speaking customers.

Our Client:

• Cranes Lifting Industry
• 5 Days, Office Hours
• West Region
• Up to $3200 Per Month

Responsibilities:

• Arrange sub-contracted services and equipment when required, including rentals.
• Execute goods receiving for purchase requests.
• Assign service requests (SR) and work packages (WP) to field operatives.
• Schedule and dispatch field operatives.
• Maintain, update and manage all open jobs and their scheduling daily.
• Review completed job costs including manhours, expenses and materials before sending to invoice daily.
• Respond and cater for any customer needs and requests and escalate/delegate them as needed.
• Responsible for miscellaneous activities, equipment/building maintenance and answering phones.

Requirements:

• Diploma in Business Administration or relevant field.

For interested applicants, please click "Quick Apply”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Quay Choon Lan Joanne (Guo Chunlan) | EA Reg No: R24121479
JTE Recruit Pte Ltd | EA Lic No: 14C7215

Monday - Friday, 9pm - 6pm

Location: Raffles Place

Responsibilities:

• Handle administrative duties (checking of paperwork, filing, etc)
• Replying to emails to clients and relevant departments
• Ensure timely premium payments by clients
• Process claims and provide updates to clients on claim status
• Prepare necessary paperwork for new business opportunities
• Generate proposals and quotations tailored to client needs
• Prepare forms for clients
• Act as a liaison between clients and back-end staff
• Basic compliance duties
• Other ad-hoc duties assigned

Requirements:

• Proficient in English and Mandarin to speak with Mandarin speaking clients
• Meticulous, takes initiative and has good communication skills.
• IT savvy (Microsoft Excel, Words, Power Point)
• Preferably at least 1-2 years of insurance admin experience
• Able to work under pressure
• Ability to take initiative and anticipate needs
• Reliability and dependability in fulfilling tasks
• Resourcefulness in addressing challenges

Key Responsibilities:

• Oversee the development and execution of HR and office administration strategies aligned with company’s objectives
• Lead initiatives to support productivity, employee engagement, and retention
• Foster a positive work environment by promoting employee engagement, managing conflicts and maintaining effective communication between employee and management
• Manage and resolve industrial relations issues, including union negotiations, disputes and grievances
• Promote a positive organisational culture through effective employee communication, conflict resolution, and team-building initiatives
• Foster employee engagement programs to boost morale and productivity.
• Manage performance appraisal systems and employee career development
• Work closely with HR Department, Operations Department and Accounts Department
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skill
• Ability to work in a fast-paced environment and manage multiple priorities simultaneously

Job Responsibilities

• File and organize documents
• Order office supplies
• Help with basic data entry and paperwork

Requirement:

• Min Diploma in any course

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Key Highlights:

• Leading eCommerce Mattress company globally
• Work from Home
• Working Hours 10am to 6pm Monday to Friday

About Origin Mattress Singapore
Origin Mattress Singapore is a leader in premium sleep products, combining German engineering with innovative designs to deliver award-winning mattresses and accessories. Committed to enhancing sleep quality, we ensure exceptional customer service and efficient operations. Join our dynamic team and be part of a fast-growing company dedicated to excellence.

About the Role

We are looking for someone to handle our daily operations and communication is most important to ensure workflow runs smoothly. This role requires strong organizational skills, attention to detail, and the ability to multitask.

Responsibilities:

• Daily Delivery Management: Review and organize delivery orders each morning, plan and arrange daily delivery routes, and identify orders requiring installation to ensure efficient operations.
• Customer Order Management: Handle online order inquiries promptly and provide customers with accurate updates on their delivery status to maintain high service standards.

Qualifications:

• Tech savvy, able to use computer efficiently as we are primarily an eCommerce business
• Meticulous and attention to details is a must
• Proficient in Microsoft Office (Word and Excel)
• Able to multitask efficiently
• Open to Singapore Citizen, SPR and Work Permit Holders.

Salary Budget : SGD 2,200 - 3,000

1. Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

2. Coordinate with internal and external stakeholders, to ensure timely delivery of project deliverables and resolve any issues or conflicts that may arise.

3. Monitor project progress and identify potential risks or deviations from the plan, escalating to Service Delivery Manager (SDM), Project Director (PD) any necessary requirement from customers.

4. Plan, track and monitor the tasks assigned to the managers, team leaders and members

5. Clear and open communication with customers on operations and project issues or clarifications.

6. Assist in creating of PowerPoint presentation and Excel documents.

7. Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

Responsibilities:

• Source, negotiate and purchase materials from local and overseas vendors.
• Monitor Inventory level & place orders as needed
• Track orders and ensure timely delivery
• Review quality of purchased products
• Maintain updated records of purchased products, delivery information and invoices
• Coordinate with warehouse staff to ensure proper storage

Requirements:

Experience:

• at least 1-year work experience in similar industry

Education:

• Minimum GCE 'O' Level or GCE 'N' Level

Skills:

• Good communication skills
• MS Office Skills
• Able to work effectively and independently

Location:

• Singapore (Tuas)

Language:

• English & Chinese (Preferred)

Job Type:

• Full-time, Permanent
• 5.25days work week 8am to 5pm (Alternate Saturday 8am to 12pm)
• Salary: $2,200-2,500 /month

Requirements:

• Cheerful,outgoing personality and willing to learn.
• Irregular working Hours. Odd days 12 pm to 7pm and Even days 1pm to 10pm and sunday off.
• Branded Bag knowledge is a bonus.
• Design software skill is a bonus

Job Description

• Need to take care of local and oversea delivery
• Assist in Fedex logistics for shipment of items.
• To manage Xero and Pos system and stock taking.
• Sale Admin during live selling.
• Any other Ad doc admin duties and light cleaning before shop opening.

We are expanding and we need you. Intrested candicate can check our company profile to understand us more.

https://www.neverfullluxury.com/

Position Title: Administrative Assistant

Location: North soon moving to Central

Employment Type: Full-Time

About Us

We are a growing business operating seven retail shops, including a unique tufting studio located in Singapore. Our mission is to provide customers with exceptional products, creative experiences, and outstanding service. We are seeking a proactive and detail-oriented Administrative Assistant to support our operations and help streamline our processes.

Job Summary

The Administrative Assistant will play a key role in ensuring the smooth operation of day-to-day administrative tasks. The ideal candidate is highly organized, adaptable, and skilled in managing multiple responsibilities in a dynamic environment.

Key Responsibilities

1. Administrative Support

• Maintain and organize office files, documents, and correspondence.

• Prepare and manage reports, invoices, and spreadsheets.

• Handle scheduling, calendars, and appointments for management.

2. Operations Assistance

• Monitor inventory levels and coordinate restocking for all retail outlets.

• Assist in liaising with suppliers, vendors, and contractors.

• Support retail and studio teams with administrative requests.

3. Customer & Partner Communication

• Manage incoming calls, emails, and inquiries, and respond professionally.

• Support customer bookings for the tufting studio, including rescheduling or cancellations.

4. Finance & Record Keeping

• Assist with basic bookkeeping tasks such as tracking expenses and generating financial summaries.

• Manage vendor payments and ensure timely submission of invoices.

5. Event & Project Coordination

• Help coordinate special events, workshops, or studio activities.

• Support project management tasks related to relocations, new initiatives, or operational changes.

Requirements

• Qualifications:

• Minimum O-Level & Above or related field preferred.

• Relevant work experience in administrative roles.

• Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Strong organizational and time management skills.

• Excellent written and verbal communication.

• Basic understanding of bookkeeping or financial record keeping.

• Personal Attributes:

• Proactive and able to work independently.

• Adaptable to a fast-paced retail and creative environment.

• Keen attention to detail and a problem-solving mindset.

What We Offer

• Competitive salary and benefits package.

• Opportunity to work in a dynamic and creative business environment.

• Growth and learning opportunities in retail and operations management.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Scopes

• Supports the Aftersales Manager / Service Manager with administrative activities and paperworkPrepare documents for approval
  Monitor leave application for approval
  Monitor over time submission for approval
  
• Assists with all subcontractors PO / sublets
• Conducts follow up according to subcontractors’ last activity
• Ensures office supplies are sufficient and to order
• Safekeep uniforms and safety boots and coordinate ordering
• Knows the relevant KPIs for his or her target achievement
• Ensures the smooth cooperation between all interfaces
• Filing of all documents and scanning and archiving
• Makes sure that all customer data are updated
• To submit warranty claims
• Take part in warranty disposal
• Ensures warranty documents are submitted on time and error free
• General administration of all warranty matters
• Liaise with call centre on customer requests
• Assist with CCR-S
• Assist with VOC scores and response rate
• Follow up on feedback and requests for Service Assistant and Advisors

Requirements:

• Good general education
• Vocational (or technical) training

First working experience within automotive

Our client is in the Manufacturing Industry. Due to their current expansion plan, they are looking for a Sales Admin to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibilities

• Manage the entire rental contract creation process.
• Verify and process Principal invoices.
• Compile and submit necessary documents to the principal.
• Prepare and submit monthly reports on time.
• Coordinate with Sales and Project teams.
• Process Purchase Orders and ensure timely execution.
• Handle budget revisions when required.
• Track orders and monitor shipment details.
• Perform ad-hoc tasks as assigned

Requirement

• Min Diploma in Business Admin
• Min 2 years of experience in Admin Support for sales
• Proficiency in Microsoft Word, Excel, and Access.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

Description:

• Liaise with customers and technicians for pending jobs
• Provide Admin support
• Back up for inventory operation
• Back up for Admin daily job scope

Requirements:

• GCE O Level & above
• Able to converse in English
• Proficient in Microsoft Excel
• Experience in Inventory/Customer Service

Working hours: Monday to Friday from 8.30am to 5.30pm , Saturday from 8.30am to 12.30pm