HR/Admin Assistant/Executive
The Job
Overall assist to manage the HR and Admin department, updating any form of policy revision to ensure continuity of quality and in any ad-hoc projects assigned
HR
a) Assist in new staff on-boarding process, updating of staff records
1. Attendance - timesheet
2. Upload weekly HeadCount (HC) for reports
b) Administer payroll in timely and updating of leave, medical and insurance claims
1. Annual leave, child care, medical and unpaid leave in payroll system
2. Medical insurance – addition/deletion
3. Medical claim
4. Dental claim
5. Weekly manhour calculation
c) Assist in the preparation of staff salary pay-out, including overtime against attendance record
d) Administer and update training applications, claims and record for ISO (if any)
1. training files
2. training attendance
3. SDF/WDA claim, Corppass, CPF, IRAS – apply admin rights
e) Assist in the co-ordination of recruitment and interview
f) Administer and updating filing of personal files and document
1. passport renewal and update
2. WP/EP renewal
3. MOM isubmit – apply admin rights
g) Assist in employee inquiries, safety administration and updates
h) To government bodies – NS claims, child care leave, surveys
Admin
i) Reception of Incoming phone calls and visitors
j) Handle mail postages, stamps mail distributions and disbursement of invoices/statement of accounts verification
k) Courier services
l) Hotel bookings
m) Pantry orders and adhoc purchase
n) Catering order (ad-hoc)
o) Adhoc facilities
Requirement
a) Certificate in HR Management with min 2 years’ working experience in HR functions
b) PC-literate with pleasant personality and with good communication skills
c) Knowledge in Easypay payroll software is a must
d) Able to multi-task, keen interest in both HR & Admin, resourceful and a team player
