· 1.Handle and manage Accounts Receivables Function.

· 2.Update and maintain accounting journals.

· 3.Daily entry of receipts into the accounting system.

· 4.Process staff expense claims.

· 5.Ensure entries are charged to the correct account codes.

· 6.Handle customer's queries on the daily financial transactional activities.

· 7.Ensure timely and accurate report submission.

· 8.Generate monthly accounts receivables report.

· 9.Assist Finance Manager in other areas of accounting whenever necessary.

· 10.Perform analysis of accounts, preparation of audit schedules etc

· 11.Perform other ad-hoc duties when necessary.

· 1.Handle and manage Accounts Receivables Function.

· 2.Update and maintain accounting journals.

· 3.Daily entry of receipts into the accounting system.

· 4.Process staff expense claims.

· 5.Ensure entries are charged to the correct account codes.

· 6.Handle customer's queries on the daily financial transactional activities.

· 7.Ensure timely and accurate report submission.

· 8.Generate monthly accounts receivables report.

· 9.Assist Finance Manager in other areas of accounting whenever necessary.

· 10.Perform analysis of accounts, preparation of audit schedules etc

· 11.Perform other ad-hoc duties when necessary.

Job Description:
We are seeking a highly organized and multitasking Admin Manager to join our team. The ideal candidate will oversee various departments and ensure smooth operations and effective collaboration. This role requires excellent leadership and organizational skills to manage multiple responsibilities and teams efficiently.

Key Responsibilities:

1. In-House Sales Department: Oversee and guide the team in generating quotations, Delivery Orders (DO), Purchase Orders (PO), and performing data entry tasks.
   Ensure that the sales team is meeting objectives and following operational procedures.
   
2. QAQC Department: Supervise and guide the team in document and certificate monitoring to ensure compliance with quality standards.
   Coordinate certification audits and maintain high standards of quality assurance.
   
3. Account Department: Review and monitor monthly accounts to ensure accuracy and timely processing.
   Ensure the timely submission of GST, CPF, and other required reports.
   
4. Warehouse Management: Supervise and manage stock in and out procedures, maintaining accurate inventory control and records.
   Ensure efficient warehouse operations, including storage, stock management, and distribution.
   
5. Import and Export Operations: Oversee the management of import and export activities, ensuring timely processing of goods.
   Coordinate with relevant parties for customs clearance, shipments, and logistics.

Required Skills and Qualifications:

• Strong multitasking and organizational abilities to handle various tasks and responsibilities simultaneously.
• Knowledge of in-house sales, warehouse management, accounting procedures, and import/export operations.
• Proven experience in document control, certificate monitoring, and QAQC processes.
• Proficiency in generating quotations, PO/DO, and performing data entry tasks.
• Strong communication skills and the ability to supervise and guide teams effectively.
• Ability to handle pressure and manage deadlines in a fast-paced environment.

Additional Requirements:

• Ability to work efficiently in a fast-paced and dynamic environment..
  

Duties :edit and proofread emails, reports, and other documentsOrganize and maintain files, documents, and records for easy retrieval.Conduct research, compile and update information as needed for project

Coordinate events, campaigns and projects as directed by Project Director.

Assist with other statutory filings, e.g., ACRA.

Perform invoicing within the accounting system.

Set up payments via internet banking.

Prepare payroll reports.

Physically file and e-file documents.

Perform any other duties as required.

lf you have an interest in applying for this role, please send in application online to apply. Only shortlistedcandidateswill be notified. Priority will be given to Singaporeans

Young hon Lim/ manager

Render private limited

EA licence no 15c7827

EA reg no R1550906

Scope of work:

• General administrative tasks such as typing, printing, checking and filing, issuing of items in school, etc

• Attend to all general queries, e.g. telephone and walk-in queries

• Data entry

• Assisting in events e.g. logistics matters

• Perform any other administrative duties assigned

Qualification, Skills,and experience:

• At least 2 years of experience in administration.

• Past experience in School Admin and/or Customer Service

• Proficient in MS Office applications

• Effective Communication Skills

Contract Period: From 1 Jan 2025 to 31 Dec 2025.

One Personnel to be deployed at the following hours:

• Mondays to Thursdays: 7am to 4pm, inclusive of 30 min lunch break

• Fridays: 7am to 3:30pm, inclusive of 30 min lunch break

And another personnel to be deployed at the following hours:

• Mondays to Wednesdays, Fridays: 8am to 5pm, inclusive of 30 min lunch break

• Thursdays: 8am to 4:30pm, inclusive of 30 min lunch break

Location: Crescent Girls' School, 357 Tanglin Road, Singapore 247961

Job Overview:

As a Marketing Administrator, you will play a crucial role in managing administrative tasks, coordinating marketing campaigns, and ensuring smooth operations within the marketing team. This position requires a detail-oriented individual with strong organizational skills and a passion for marketing.

Key Responsibilities:

• Administrative Support: Manage schedules, organize meetings, and prepare documentation for the marketing team.
• Campaign Coordination: Assist in planning, organizing, and tracking marketing campaigns and initiatives.
• Content Management: Maintain marketing materials, update website content, and coordinate social media postings.
• Data Management: Monitor and update marketing databases and reports, ensuring data accuracy.
• Vendor Coordination: Liaise with external vendors for marketing materials, advertisements, and events.
• Event Support: Assist in planning and execution of webinars, trade shows, and promotional events.
• Budget Tracking: Support the team in tracking expenses and preparing reports on marketing budgets.
• Communication: Act as a point of contact for marketing inquiries and communicate effectively with internal and external stakeholders.

Qualifications:

• Bachelor’s degree in Marketing, Business Administration, or related field.
• Proven experience in an administrative or marketing support role.
• Proficiency in marketing tools such as Google Analytics, CRM systems, and content management platforms is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Attention to detail and ability to multitask in a fast-paced environment.

Scope of Work:

a. Typing / printing

b. Data entry work

c. Reception duties

d. Answering telephone calls from teachers, parents and members of the public

e. Data collation of surveys

f. Preparation of refreshements for school event

g. Sorting and delivery for items delivered to the school

h. Attend to students who are unwell / injuried in the sick bay.

i. Assist school staff with binding and lamination works

j.Maintain the school’s stores for office supplies and stationeries

k. Other ad-hoc duties

Qualifications, skills and experience:

- GCE ‘O’ Level

- Pleasant personality

- Ability to use Office Programmes such as Microsoft Office / Microsoft Excel

- Meticulous personality

- Preferably first-aid trained

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 1 year.

Personnel to be deployed at the following hours:

- Mondays to Fridays: 7.30am to 12:30pm.

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: CHIJ Kellock, 1 Bukit Teresa Road Singapore 099757

-HANDEL ALL COMPANY HR JOB AND SIMPLE ACCOUNTING

-DATA ENTRY FOR ALL LATEST OR OLD EMPLOYEE DETAILS AND CUSTOMER DATA

-OPEN NEW INVOICE AND TRACKING OLD INVOCIE THAT HAVENT COMPLETED

-FOLLOW UP WITH CLIENT REGARDING LATEST BILL,COMPANY PROMOTION OR COMPANY LATEST PRODUCT

-MUST KNOW HOW TO USE MICROSOFT OFFICE EFFICIENTLY

-CAN WORK INDEPENDENTLY AND IN STRESS ENVIROMENT

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Responsibilities

• Assist in any projects as assigned by management/Project Manager.
• Prepare and submit documents to LTA, civil and contractors.
• Sharing all incoming letters (LTA, Civil and E&M contractors) with related departments internally.
• Update, track and monitor documents related to projects.
• Preparing monthly and ad-hoc reports.
• Data entry, storage labelling administration and logistic of documents.
• Other duties as assigned by the management.

Requirements

• Proficient in MS Office.

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

What You Will Be Doing

Key Responsibilities

The successful candidate will administer and manage SUSS's academic programmes, support examination activities and take charge of the School's student activities as well as external liaisons.

• Coordinate student recruitment activities, school activities, and student interviews
• Support examination and assessment-related matters including liaison with programme/external examiners/associate faculties/supervisors, Head of Programme and Examination Administration Department
• Liaise with course writers and developers on course development matters
• Liaise with external partners associated with the programme(s)
• General administrative duties, such as collation of data, preparation of reports, information updates
• Organise events for students, marketing, talks, social and promotional events, etc.
• Manage ad-hoc projects

Job Requirements

• Degree holders with 1-2 years' relevant working experience
• Mature, meticulous and possess high level of discretion and integrity
• Effective interpersonal skills with excellent command of written and spoken English
• Resourceful team player who is able to work independently and display initiative
• Proficient in Microsoft Office applications and analytical skills like Excel spreadsheet computations and do data collation
• Ability to communicate well so as to act as liaison and help reach out to stakeholders, such as industry partners, associates, and establish leads for new industry partners
• Proficiency in written and spoken Mandarin as the incumbent will be required to communicate & liaise with overseas students from China

What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Prepare Sales Quotation

4. Perform other duties as assigned.

Job Requirements

Experience required: Min 2 years working experience

Educational qualifications: "A" level / Diploma or Equivalent

Other Requirements:

Working days per week: 5.5 days

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

• Assist in planning & management of daily routine office/workers' activities
• Require coordination with inter-departments
• Administrative duties
• Ability to work in a fast-paced environment
• Customer service oriented with a positive attitude
• Any assigned ad-hoc duties/additional tasks
• Candidate must possess at least Primary/Secondary School/"O" Level in any field.
• Required language(s): English
• At least 3 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): planning, coordination, customer service oriented, administrative

Job Description

• Design and implement applications while creating customized libraries specifically for the SharePoint ecosystem.

• Administer user accounts, control access to libraries, and set permissions.

• Create web parts, lists, content types, site columns, master pages, and manage search navigation permissions, as well as oversee data administration.

• Develop workflow forms using SharePoint Designer and PowerApps/Flow.

• Regularly check SharePoint software for any errors or issues and resolve them swiftly.

• Oversee the consistent upkeep of the SharePoint platform.

• Maintain the integrity of the network infrastructure, addressing encryption, security zones, and firewalls.

• Manage and modify the site layout as necessary.

• Analyze daily user activity for useful insights.

• Implement version upgrades and system refreshes.

• Maintain comprehensive records of updates, maintenance tasks, and user engagements.

• Report updates and usage statistics to company leadership.

• Provide technical assistance and training to users when needed.

• Conduct data retrieval and backup processes.

• Carry out data cleaning and archiving to ensure sufficient storage capacity.

• Experience in a SharePoint developer or administrator role

• Experience building, developing, and administrating sites in hybrid environments

• Knowledge of Windows operating systems, SQL server, Power BI, PowerShell

• Knowledge of the .NET framework, Azure Active Directory, and SharePoint site configuration

• Knowledge of website layouts and HTML

• SharePoint Framework (SPFx), JavaScript, C#, REST API, PowerShell, HTML/CSS, SharePoint Designer, .Net and SQL Server.

EA Number: 11C4879

Job Description:

• Provide admin support to account team
• Prepare purchase order, delivery order, sales order, tax invoices and other documents
• Handle internal & external co-ordination of purchase order
• Assist in purchasing and liaise with suppliers & customers for delivery schedule
• Other administrative duties as assigned

Roles & Responsibilities

We are an established maid agency. We supply domestic helpers from Indonesia, Myanmar, philipines and India .

Seeking experience Admin Assistant to join our family orientated company..

Admin Assitant Responsibilities:

To prepare necessary documents required for Arrival and deployment of domestic helpers

To coordinate with overseas suppliers

To update the list of availability of helpers

To assist the sales team with admin work

Able to do simple accounting

Requirements:

With experience working in Maid agency/ Sales admin will be an advantage

Good PC knowledge in Microsoft Words & Excel.

Good communication skills with good customer service

Responsible and meticulous at work

Able to multi-task & meet datelines

Friendly and willing to learn attitude!

We offer attractive package for the right candidate!

Job Description:

Admin Executive handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, and so on.

Job scope and required below skills:

- Computer-literate, proficient in MS Office, Adobe.

- Good written and verbal communication skills.

- Resourceful, have knowledge of browsing through websites.

- Time-management skills and ability to multi-task and prioritize work.

- Documents such as DO, PO, Invoices and filing.

- Coordinating, monitoring existing projects and assigning new projects for internal departments.

- Checking of new leads/opportunities through GeBiz.

- Preparation and submission of pitches/tenders.

- Attitude for learning new software, systems, and online platforms.

- Ability to maintain confidentiality of company information.

- Provide general administrative support to related internal departments.

- Data entry and record keeping.

- Liaise with vendors and clients.

- Ad-hoc/Miscellaneous tasks assigned.

· Managing project documents, including drawings, plans, contracts, and permits

· Facilitating communication between project stakeholders, such as contractors, suppliers, and clients

· Assisting with project scheduling and coordinating activities to ensure timely completion

· Assisting with budget management, tracking expenses, and coordinating procurement of materials

and equipment

· Compiling project progress reports, documenting issues or delays, and communicating updates to

relevant parties

· Ensuring compliance with safety regulations and maintaining records of safety inspections and

incidents

· Maintaining accurate and up-to-date project records

· Coordinating logistics related to site access, equipment, and storage of materials

· Assisting with quality control procedures and inspections to ensure work meets specified standards

· Providing general administrative support to the project team

· Any other tasks or duties assigned by the Company

Requirements :-

· Min. 3 years of relevant experience in site administration

· GCE ‘O level or equivalent

· Engineering or Construction background is an added advantage

· Strong organizational skills and attention to detail

· Ability to multitask and prioritise tasks effectively

· Excellent communication and interpersonal skills

· Proficiency in Microsoft Office

· Ability to work independently and as a part of the team

· Class 3 Driving license is required for this position

Benefits:

• Basic up to $3000 (Salary will commensurate with experience & qualifications)
• 5 Days / 5.5 Days
• Multiple Location
• No Experience are welcome to apply!

Job Scope:

• Handle office documentations
• Handle of PO/DO/Invoices etc.
• Correspondence handling and email management
• File organization and data maintenance
• Phone call management and message handling
• Coordination of meetings and events
• General office tasks and support for the team or executive

Job Requirement:

• Admin / Customer service / sales support / SAP experience will have added advantage.
• Excellent Communication Skills
• Entry Level, No Experience are welcome to apply!

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Responsibilities

• Responsible to order and maintain office supplies (stationery, pantry and toiletry items)
• Administrative duties such as attending to phone calls or visitors.
• Administers Internship Programmes with respective educational institutions
• Issuing of PO
• Responsible for the up-keeping of the administrative functions such as monitoring workers CSOC, Coretrade and contract expiry for renewal for workers.
• Filing of documents and maintenance of records for easy retrieval and accurate documentation to facilitate information flow
• Open Mailbox and dispatch to respective department
• Perform any other ad-hoc duties assigned from time to time.

• Payroll for Worker
• Prepare & Maintain Worker Employee files
• Monitor Workers Passport & WP (Expiry Dates)
• Assist workers employment recruitment and onboarding
• Execute HR operational functions in relation to employees’ data maintaining, leave administration, employee benefits administration, medical claims, work pass applications, letter of employment preparation, training registrations, confirmation & warning letter.
• Compiling of workers’ timesheet and OT.
• Any ad hoc duties as assigned by Mgmt.

Requirements

• At least GCE O Level with some relevant working experience in Human Resources and Administration.
• Proficient in Microsoft Office application.

• Ability to work independently.

Others:

· Working Hours: 5 days work week

Monday – Friday 8am to 5.45pm

· Work Location: Near Taiseng Mrt

· Candidates who are available to commence work immediately will be preferred.

· Salary : $2,500 - $3,500

ALATAS Crane Services Worldwide is a worldwide operating crane service specialist and offers crane related services and parts supply in the Ship-, Offshore-, and Construction industry.

With our global set-up of 14 offices worldwide, we offer field service, provide technical solutions for emergency repairs, large scale overhauls, load testing, inspections, component repairs, spare parts supply as well as supply of new cranes and upgrades to existing ones.

Our specialized Crane Service Engineers are professionals in their field and are available attend to crane problems throughout the world.

JOB DESCRIPTION:

• Assist with HR recruitment and general admin duties
• Assist with Data Entry
• Coordinate and maintain files for ISO and Quality audit.
• Other admin duties as assigned.

REQUIREMENTS:

• Candidate must possess at least an "O" Level or equivalent
• Willing to learn
• Preferably some experience in HR admin
• Proficient in English, MS office and Outlook
• For Singaporeans only

Our Client:

• Construction Industry
• Mon – Fri, 8.30am - 5.15pm
• Outram / Havelock
• Up to $2,800 + VB

Responsibilities:

• Reports to Deputy General Manager and Engineering Admin Manager.
• Issue and process purchase orders.
• Files and maintains purchase order records.
• Manages office stationery supplies and inventory.
• Provides administrative support to the Engineering Admin team.

Requirements:

• Min. Diploma in Accounting or equivalent.
• Min. 1 year of purchasing working experiences.
• No experience are welcome as training will be provided!

Applicants who possess relevant experience for the above responsibilities are most welcome to apply.

If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Interested applicants, please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Please be notified that only shortlisted candidates will be notified.

Deidrie Chiam Rui-Xuan | EA Reg No: R23116361

RS Recruitment Agency LLP | EA Lic No: 17C8809

Key Responsibilities:

Administrative Tasks:

• Manage correspondence, emails, and phone calls
• Maintain accurate resident records and databases
• Schedule appointments and meetings
• Process paperwork for new residents and handle move-in/move-out procedures

Customer Service:

• Serve as the first point of contact for residents, families, and visitors
• Address inquiries and resolve issues in a timely and professional manner
• Provide information about facilities, services, and policies

Operational Support:

• Assist in coordinating maintenance requests and follow up on their completion
• Help organize resident activities and events
• Support the implementation of health and safety protocols

Financial Administration:

• Process payments and handle basic accounting tasks
• Assist with budget preparation and expense tracking
• Generate and distribute invoices as needed

Compliance:

• Ensure adherence to relevant regulations and internal policies
• Assist in maintaining required documentation for audits and inspections

Reporting:

• Prepare regular reports on occupancy, resident satisfaction, and other key metrics
• Contribute to the development of operational improvement strategies

Qualifications:

• High school diploma or equivalent;
• Previous administrative experience, preferably in a residential or hospitality setting
• Proficiency in Microsoft Office suite and database management
• Excellent communication and interpersonal skills
• Strong organizational abilities and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Customer service-oriented with a professional demeanor

This job description provides a general overview of the role. Specific duties and qualifications may vary depending on the employer and the type of residential facility.

Benefits & Location

Working location: Ubi Techpark

Working hours: 8.30am to 6pm (Monday to Friday)

AWS, Career Progression

Benefits:

• Profit Sharing
• Medical Coverage
• Corporate Discounts for Hotels and Laptops purchase

Responsibilities

• Office Management: Oversee day-to-day administrative tasks, ensuring the workplace operates seamlessly
• Documentation and Filing: Maintain accurate records, organize files, and ensure compliance with company policies
• Calendar Coordination: Manage schedules, appointments, and meetings for team members and leadership
• Correspondence: Handle email and phone inquiries professionally, providing timely responses to stakeholders
• Procurement Support: Coordinate office supply orders, vendor relations, and inventory management
• Event Coordination: Assist in planning and organizing company events, meetings, and training sessions
• HR Administrative Support: Assist in onboarding new employees, maintaining HR records, and organizing employee activities
• Process Improvement: Identify opportunities to enhance administrative workflows and propose efficient solutions
• Support Across Teams: Provide general support to other departments as needed, ensuring collaborative efficiency

Requirements

• Strong organizational and multitasking skills with a keen eye for detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); knowledge of administrative tools
• Excellent communication and interpersonal skills
• Ability to handle confidential information with integrity and discretion
• A proactive attitude and willingness to learn

RESPONSIBILITIES

> Perform data entry and provide administrative support for project operations.

> Assist in Plan purchases and NCEs submissions.

> Provide documentation and contract mangement for work requests.

> Monitor, communicate and coordinate with internal project teams and departments and external parties on job

statauses and project matters.

>Perform other duties or tasks as assigned by immediate superior or Head of Department.

OTHER INFORMATION

> Detail oriented and be able to work efficiently in a fast-paced and dynamic environment.

> Good multi-tasking, documentation and interpersonal skills.

> Possess a good mindset and attitude with a strong drive to learn.

> Able to work independently and is also a team player.

QUALIFICATIONS

> At least a Diploma in Business Administration or equivalent.

> 1 year of relevant experience and preferably from Construction Industry.

> Proficient in Microsoft office Suite (Word, excel and power point).

> Knowledge In SAP program is preferred

Interested applicants please send your resume to

[email protected]

We regret only shortlisted candidates will be notified.