Job Scope: Administrative Support at Singapore Plumbing Society

Position Title: Administrative Assistant
Location: Singapore Plumbing Society Office

Job Overview: The Administrative Assistant plays a crucial role in providing support to the overall operations and ensuring smooth daily administrative functions within the Singapore Plumbing Society. This role involves assisting with the management of facilities, member services, and office operations while ensuring the efficient and effective implementation of administrative processes.

Key Responsibilities:

1. Office and Facilities Management:

• Manage office supplies and maintain inventory.
• Coordinate with vendors for office maintenance and repairs.
• Ensure office facilities are well-maintained and inspect regularly.

2. Member Services:

• Maintain and update member records.
• Assist in communication with members (emails, newsletters).
• Support the organization of member events and meetings.

3. Administrative Support:

• Handle general office tasks such as filing, answering phone calls, and managing emails.
• Assist with travel arrangements, meeting scheduling, and other logistical needs.
• Prepare basic reports and documents as required.

4. Project and Event Assistance:

• Help organize and support events, workshops, and meetings.
• Assist in the preparation and coordination of event materials.
  

Skills and Requirements:

• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Good communication skills (both written and verbal).
• At least 1 year of administrative or office experience.
• Able to work independently and as part of a team.

Job Highlights

· Answer and direct phone calls, reply to email

· Order office supplies

· Assist in the preparation of regularly scheduled reports

• Create purchase requisition / orders, compile Timesheet, track mobilisation and demobilisation of employees to site.
• Provide admin support to visitors and answer any inquiries from visitors
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc
• Supporting internal and external inquiries and requests related to the HR department
• Assist in payroll preparation by providing relevant data (overtime, absences, leaves, etc)
• Coordinate with team members to ensure smooth flow of documents
• Assist in other ad-hoc duties when required

Requirements

• Min GCE ‘O’ level with at least 2 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• 5 days work a week
• Pay attention to detail
• Good team player
• Positive attitude

Interested candidates please submit updated resume via APPLY NOW.

Please include your availability date and expected salary in your resume.

We regret only shortlisted candidates will be notified.

Company Overview

We are looking for energetic and dynamic candidates to join our team.

“Your Job, Your Joy”

Through our professional support, we would like to enhance our

services and values by making “Your Job, Your Joy” society.

Roles & Responsibilities

Responsibilities:

• Reports directly to the HR & Operational Manager
• Manage and perform all functions and aspects of HR with focus on the day-to-day administrative duties, Employee Relations, Recruitment & Selection, and the Onboarding and Offboarding of all employees
• Assist in other functions such as Benefits Administration, Payroll, Training & Development, and Performance Management
• Provide support to line manager(s) and staff on the aspect of disciplinary issues and Company HR policies
• Assist in administering HR letters or memos to employees
• Assist in managing the HRS system and leave track record
• Assist in maintaining the staff docket and employee personal files
• Manage the overall application, renewal, and cancellation processes of work passes, including its pre- and post-requisites
• Assist in the submission of governmental surveys, enquiry requests and such
• Assist in preparing and filing for employee income tax returns, whether IR8A or IR21
• Any other HR-related duties and or ad-hoc duties that may be assigned

Requirements:

• Minimum Diploma-level qualification in Human Resource Management or a related discipline
• Minimum of one (1) year relevant experience in Human Resources
• Well-verse in computer applications i.e. Microsoft Office, etc.
• Possess good communication and interpersonal skills
• Able to work independently and with a team

Benefits Summary:

• 5 days work week, 9am to 6pm
• Collaborate with banks
• No experience is needed

Job Description:

• Make follow-up calls to clients.
• Assist clients in finalizing their applications via the bank's system.
• Collaborate with clients and the processing team to gather outstanding documentation.
• Generate and submit daily reports to the management team.
• Handle and resolve client objections efficiently.
• Partner with relevant departments to address and resolve client issues and concerns.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at www.rkgroup.sg

RK Recruitment Pte Ltd | EA License No.: 20C0280

Raymond Ng Jun Han | EA Personnel No.: R1657009

Our Client:

• Cranes Lifting Industry
• 5 Days, Office Hours
• West Region
• Up to $3200 Per Month

Responsibilities:

• Arrange sub-contracted services and equipment when required, including rentals.
• Execute goods receiving for purchase requests.
• Assign service requests (SR) and work packages (WP) to field operatives.
• Schedule and dispatch field operatives.
• Maintain, update and manage all open jobs and their scheduling daily.
• Review completed job costs including manhours, expenses and materials before sending to invoice daily.
• Respond and cater for any customer needs and requests and escalate/delegate them as needed.
• Responsible for miscellaneous activities, equipment/building maintenance and answering phones.

Requirements:

• Diploma in Business Administration or relevant field.

For interested applicants, please click "Quick Apply”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Quay Choon Lan Joanne (Guo Chunlan) | EA Reg No: R24121479
JTE Recruit Pte Ltd | EA Lic No: 14C7215

PRINCIPAL ACCOUNTABILITIES

Production Administrator is responsible for assisting the Production Manager in various administrative tasks, handling documents, logistics of final products and coordination with forwarder. Specific duties include managing all outgoing delivery to customer and supplier. He/She should be able to foster close relationships with vendors and partners and be able to communicate the value to the company.

JOB RESPONSIBILITIES

1. Logistics task

a. Arrange and coordinate completed jobs collection

b. Generate Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note from completed greenlight jobs.

c. Arrival Notice notification to Production, Supply Chain, Sales, and Account department

d. Expedite packing list and D/O acknowledgment after collection & Verify D/O and perform receiving the entry into VM.

e. Follow up logistics/ forwarder pending collection.

f. Worked with Finance for list of invoices

g. Provide result of the monthly invoice, outstanding for collection and help needed to meet the target shipment.

h. Follow up incoming delivery from customer and liaise the third party for the release of goods and custom clearance

i. Provide a copy of documents to Finance for tax exemption

j. Overall in-charge for any ‘Ship to” items from CE & Scree to supplier overseas and ensure bidding and approval of air shipment is executed from Department Manager has been given

k. Worked with packing and production operation for any docs and information needed.

2. Purchase Order for direct materials in Screen division & Indirect materials for both devision such as crating, consumables, calibration, etc.

a. Identify and Select New Suppliers/Sub-contractors

b. Shall identify new suppliers/sub-contractors inhouse services, based on the capability, competency, and pricing.

c. Shall propose and execute creative ways to improve our supply chain which creates financial value to the organization. This includes consignment stock, long term contracts, pricing strategy, incoterms, payment terms, etc. Set KPI and Benchmarking for all Indirect Suppliers

d. Monitor Supplier delivery

e. Compliance of Purchase Order and D/O matching for GR’n and account department

3. Daily Transport Arrangement

a. Arrange and coordinate truck transportation

b. Handle schedule of truck driver

4. All employee of Completion Products Pte Ltd shall observe the highest standards of ethics and integrity in undertaking purchasing activity and act in an honest and professional manner that supports the standing of Completion Products Pte Ltd core value.

5. Support and participate in company-wide or departmental programs such as:

1. Total Quality Management, Lean Manufacturing

2. Social Activities

6. Other Administrative Tasks

a. Coupon arrangement upon Sales request

b. Create and email Letter of Undertaking for MITA free issued pipes

c. Monthly Sintered Mesh Report

d. Inventory Transaction entry for a sintered mesh from Kansai upon receiving

e. Save a copy of transaction entry and invoice into Production folder

f. Monthly consignment report to Kansai Wire

g. Generate purchase order and issue to the supplier “Screen” from Manufacturing Engineer requisition and another department upon request

h. Purchase receipt entry, D/O and Invoice matching for account department

i. Verify D/O and perform receiving the entry into VM

j. Arrival Notice notification to Production, Supply Chain, Sales and Account department

k. Arrange and coordinate completed jobs collection both devision “Screen and CE”

l. Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note

m. Expedite packing list and D/O acknowledgment after collection

n. Administrative Duties

o. Incoming calls transfer

p. Visitor signage

q. Visitor and Supplier reception

r. Courier package receiving and collection arrangement for the production department

s. Any other tasks assigned by reporting officer

t. Ensures 5S is implemented in the work area.

u. Ensure that work methods are in adherence to the Safety Guidelines, QMS, WI and Procedures in place.

v. Complies to Company Code of Business Conduct.

REQUIRED COMPETENCIES

1. Must complete minimum training required specified in Employee Qualification and OJT Form No. S 1-026F.

2. Proficient in MS Office particularly in Excel

3. Ensures Accountability – holding self and others accountable to meet commitments

4. Customer focus – Building strong customer relationships and delivering customer-centric solutions.

5. Drives Result – consistently achieving results, even under tough circumstances. Results might be quantifiable – measured in terms in P&L, sales growth, customer satisfaction ratings, a new product launched.

6. Qualitative result -- an enhanced reputation among customers, a more vibrant brand that attracts customer and employee talent.

QUALIFICATION GUIDE

1. Education : Diploma/Degree/Professional Certificate/Nitec

2. Experience : Preferably with 1-2 years of working epxerience in the related fields

3. Communication : Good English communication skills

Job Description:

Administrative Support:

• Assist the production team with daily administrative tasks, including preparing reports, maintaining schedules, and coordinating meetings.
• Manage and update production records, work orders, and operational documents

Production Scheduling:

• Coordinate production schedules to meet delivery deadlines.
• Monitor workflow and ensure production teams adhere to schedules.

Inventory Management:

• Maintain accurate inventory records for raw materials and finished products.
• Liaise with suppliers to ensure timely procurement of materials.

Timesheet Management:

• Update and manage workers’ timesheets, including tracking attendance and overtime for both in-house and outsourced staff.
• Ensure accurate and timely submission of timesheets to payroll for processing.

Work Scope Coordination:

• Assign and document specific work scopes for outsourced workers based on project requirements.
• Monitor and track outsourced workers’ performance to ensure alignment with production goals.

Communication:

• Act as a liaison between departments (i.e.: production, purchasing, and quality control) to ensure smooth operations.
• Prepare and distribute internal and external communications.

Data Entry and Reporting:

• Compile data related to production outputs, downtime, and material usage for analysis.
• Generate periodic reports to assist management in decision-making.

Requirements:

1. NTC/Nitec or Diploma preferably in Manufacturing/ Mechanical/ Engineering discipline or equivalent

2. Preferably 1-3 years of relevant experience in the metal machining or oil and gas industries

3. Preferably 2 years in a similar capacity

4. Be proactive and with high ownership towards this daily responsibilities /works

5. Good working attitude and able to communicate with other department

6. Ability to multitask to handle other challenging work demands and tight schedules

7. Prefered from Oil and Gas industry with production knowledge

We are now looking for admin executive to provide administrative & operations support in an effective manner for our related company in Acelink Logistics Pte Ltd or Tee Yih Jia Food Manufacturing.

We welcome those who have previously applied before as we will assess all applications even if it is re-applied.

Work location will be at 5 Senoko Road.

As an Admin Executive, depending on your assigned department, some of your additional responsibilities include but are not limited to the following:

• Coordinate activities of service or technical personnel focusing on quality and efficiency in delivery (Internal)
• Liaising with customers for delivery schedule and status (External)
• Answer customer telephone and email inquiries, orders, service needs, and complaints and respond where applicable (External & Internal)
• Understand the needs and requirements of customers in order to provide the right information, and assistance (External & Internal)
• Follow-up and coordination with customers, and internal teams (General)
• Any other assigned duties related to the customer service and operations function
• Coordinating for deliveries, deployment, etc. (Internal)
• Responsible for issuing Proforma Invoice and payment
• Responsible for export schedule updating
• Responsible for shipping documentation and filing
• Purchasing of stationary / uniforms / miscellaneous items if needed
• Any other duties as and when assigned

Qualifications & Work Experience

• Minimum GCE ‘N’/‘O’/'A' level with at least 2-years experience in any admin work.
• Able to converse in English and Mandarin to handle English and Mandarin speaking clients and staff
• Able to use Microsoft Office at work.
• Singaporeans Only

Working days: 9am to 6pm (Monday to Saturday)(Alternate Sat off)

Location: Upper Boon Keng

Required Skills and Qualifications

• 1 -2 years working experience in administration role or similar

• Proficient in Microsoft Office, with aptitude to learn new software and

systems

• Ability to work independently and with a team

Other Details:

* Singaporean / PR / WP are welcome to apply

* Monthly Salary Range from $2200 -$2800++++

* 6 Work Days (Alternate Saturday Off)

Admin Operation

- Handles Sales Inquiry, promote our products to existing accounts & new customers (including interior designer firms, construction firms and end users) and service these accounts/customers

- Draft and proposed quotations to customers

- Issue quotation and Work Order.

- Follow up in a timely and professional manner with customers on all requests, concerns, or questions.

- Understand products knowledge and demonstrate to customers with extensive product information.

Administrative Support:

• Provide comprehensive administrative assistance to trade team.
• Handle communication, scheduling, and coordination to ensure smooth operations.

Document Preparation:

• Assist in preparing contracts, Proforma Invoices, and detailed shipment plans.
• Ensure accuracy and compliance with company standards and regulations.
• Review and meticulously check documentation processes for import and export trade.

Financial Monitoring:

• Monitor incoming funds and payment receipts, ensuring accuracy and timeliness and maintain organized records and provide necessary reports to management.
• Prepare reconciliation reports and statements, ensuring financial accuracy and transparency.

Preferred Qualifications:

• Prior knowledge of trading and shipping processes is advantageous.
• Experience in similar roles or industries is beneficial but not mandatory.
• Requirements:
• Diploma or degree graduates with a minimum of 2 years administration working experience
• Experience in ship management/oil trading industry is highly preferable
• Strong interpersonal and communication skills
• Able to work independently and as a team and to take initiative in implementing improvements

1. Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

2. Coordinate with internal and external stakeholders, to ensure timely delivery of project deliverables and resolve any issues or conflicts that may arise.

3. Monitor project progress and identify potential risks or deviations from the plan, escalating to Service Delivery Manager (SDM), Project Director (PD) any necessary requirement from customers.

4. Plan, track and monitor the tasks assigned to the managers, team leaders and members

5. Clear and open communication with customers on operations and project issues or clarifications.

6. Assist in creating of PowerPoint presentation and Excel documents.

7. Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

- Financial Reporting & Analysis

• Prepare, analyze, and present accurate and timely financial reports, including income statements, balance sheets, and cash flow statements.
• Conduct variance analysis to compare actual results with budgets and forecasts.
• Provide financial insights and recommendations to senior management to support business decisions.

- Budgeting & Forecasting

• Lead the annual budgeting process, coordinating with various departments to align financial objectives with company goals.
• Monitor and manage the company's cash flow to ensure adequate liquidity for operations.

- Financial Planning & Strategy

• Support the development of long-term financial strategies to ensure profitability and growth.

- Compliance

• Ensure compliance with statutory regulations, including tax filing, audits, and financial reporting standards
• Preparation of Financial Statement, Tax computation, preparation of XBRL and liaise with Corp Sec for ACRA annual Return filing

- Administrative & HR Matters

• Managing administrative tasks related to Finance Department & HR Department including recruitment, Drafting of Employment Contract, CPF Computation, Leave matters, EPOL

- IT Matters

• Liaise with External IT Provider for all IT matters

- Others:

• Fully in charge the support function of RHT Realty Pte Ltd (Agency) which include:
• Preparation of Invoices/Payments/Agent Commission
• Liaise with CEA for agent licensing matters
• Ensure the compliance with CEA Regulations

Working arrangements:

• Work From Home arrangement. Once a week in office if required
• Contract for 6mths to 12 mths, freelance services.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

1. Proper maintenance of personal information
2. Liaise with government agencies when necessary
3. Administration of workmen compensation, MOM reporting, insurance claim, etc;
4. Identify training and development needs of employees and propose training programs;
5. Work pass applications, renewals and cancellation;
6. Other ad-hoc duties as assigned

Responsibilities
• Conduct online / phone calls / emails / social platform to follow up with potential customers using a provided lead list and script.
• Ask pertinent questions to understand the customer’s requirements
• Mainly to secure appointments for product recommendation then arrange appointment for the salesman.
• Introduce and educate prospects about products/services.
• Go the “extra mile” to meet sales quota and facilitate future sales
• Keep records of calls and sales and record useful information

Skills
• Proven track record of successfully meeting sales quotas preferably over online / phone calls.
• Previous telemarketing experience is preferred but not mandatory.
• Excellent verbal communication skills with the ability to engage and persuade prospects.
• Strong problem-solving and objection-handling skills.
• Exceptional time management skills and ability to prioritize effectively.
• Proficient in English
• Skilled in negotiation and dealing with complaints
• Ability to multitask and manage multiple projects simultaneously.

Qualification
• Diploma in Marketing, Business, Communications, or a related field or equivalent.
• Strong understanding of social media platforms, and online marketing.
• Proficient in marketing basic tools and software, such as Google Analytics, Facebook Ads, Microsoft Office.

Salary Package: From S$2600 to S$3300 (based on experience and skill)
Working Hours: Monday to Saturday (10:00AM to 7:00PM)
Rest day: Sunday and Public Holiday

ABLE TO START WORK ON EARLY FEBRUARY 2025.

COMPANY DESCRIPTION

Since 2003, we have dedicated ourselves to ensuring we provide the highest standards of care and education for our children. But we are more than just that. Our literature-based curriculum is thoughtfully designed to ignite learning valuable experiences in the early years. Besides building a strong foundation for literacy, we are invested in nurturing other important competencies. We want to help our children develop skills such as critical thinking, collaboration and communication—skills essential for the 21st century. With 43 centres island-wide, Star Learners is one of the largest wholly-owned private child care brands in Singapore. Under the Partner Operator scheme (POP), we dedicate our strengths to provide quality care and education while ensuring affordability and accessibility. We are also strongly committed in investing in the professional development of our early childhood educators.

RESPONSIBILITIES

• Assist the centre principal in areas including but not restricted to finance and enrolment
• Handling office tasks, such as filing, generating reports, maintaining updated records of documents, etc.
• Maintain polite and professional communication via phone, email, and any other forms of interactions
• Follow up with parents on enrolment administrative work, collate necessary documents, and collect outstanding fees
• Work alongside various departments to close administrative gaps
• Anticipate the needs of others and stay one step ahead in order to ensure seamless and positive experiences
• Any other jobs assigned

• Proficient in MS Office skills
• Integrity in handling confidential information
• Ability to communicate effectively and professionally
• Take initiatives, possess a strong sense of urgency and able to prioritize and meet deadlines
• Familiarity with administrative work in childcare centres would be preferred

To perform office duties supporting sales and company operation

Ordering and maintaining inventory count

Upload materials online

basic marketing

basic e-commerce

willing to learn new thing

data entry

all sorts of office bound matter

book keeping

whatsapp to 82322252 to discuss

Work Permit holder welcome to apply

company profile

empireworks.com.sg

https://www.facebook.com/empireworks.sg

instagram

tiktok

Job Description:

• Handle CRM enquiries
• Route queries to the right processing officers for follow up.
• Draft and issue replies to external enquiries

Requirement:

• Proficient in Microsoft Office
• Some customer experience handling preferred

Work Arrangement:

Working Hours:

• Monday to Thursday: 8.30 am to 6 pm
• Friday: 8:30 am to 5:30 pm

Location: Havelock Road

Contract Period: 10 Months

EA License No.: 96C4864

Reg. No.: R22110485 SHANICE LIM XIN NI

Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

Job Title: Admin Executive

Location: Jurong (shuttle available from Jurong East MRT)

Timing: 9am-5:30pm/12:30pm-9pm/9am-9pm

Workdays: Mondays to Sundays

Duration: 1 year contract

Job Scope: Processing of patients' registration, height/weight measurements, collect payments, filing and admin duties as assigned by the medical centre.

Requirements:

- Some experience in basic office administrative duties

- Minimum GCE 'N' Levels or higher

- Proficient in MS Office

- Good spoken & written English

- Able to commit at least 4-5 shifts weekly

- Able to start work immediately

- Position is open only to Singaporeans & Singapore PRs only

Interested candidates, please email resume to [email protected]. For any questions, whatsapp to 96815824. Kindly do not send any resumes via whatsapp.

Food Factory: Secretary SG PR LTVP

Male or female

Salary: $1000-$5000

Working hours: eight hours a day, three shifts in the morning, noon and evening

Location: Kembangands

Requirements: Experience as a secretary, hard work, can speak simple chinese and english, A little bit of Malay is the best

Jie Shun Jia | EA License No.: 24C2410 | EA Registration No.: R24124440 (FENG YINGJIE)

Job Description

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, arranging interviews for candidates proposed by HR team
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Good working knowledge of MS Office, and adept at spreadsheets and file management system
• Able to work independently
• 42.5 hours work week (5 days)

Responsibilities:

· Create and maintain safety documents required for projects, ensuring compliance with relevant regulations and standards.

· Develop comprehensive project checklists to ensure all necessary tasks are completed in a timely and efficient manner.

· Coordinate with the project team to gather and communicate all relevant project details, ensuring a smooth transition and handover process.

· Manage project schedules and issue timely notices to stakeholders regarding important milestones, deadlines, and updates.

· Collaborate with procurement and logistics teams to facilitate material requests, track inventory, and ensure timely delivery to project sites.

· Liaise with the management team to promptly respond to client inquiries, concerns, and requests, maintaining a high level of customer satisfaction.

· Organize and facilitate internal kick-off meetings to ensure all necessary stakeholders are aligned on project objectives, timelines, and deliverables.

· Participate in kick-off meetings to gather project requirements and provide administrative support. Attend follow-up meetings to review project progress, address issues, and ensure project milestones are met.

· Document accurate and comprehensive meeting minutes for all project-related meetings, including action items, decisions made, and key discussions.

· Conduct site walks to assess project progress, identify potential issues, and ensure adherence to safety and quality standards.

Requirements:

· Prior experience in an administrative role, preferably in the construction or engineering industry.

· Strong organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Knowledge of safety regulations and best practices in the construction industry.

· Ability to multitask and prioritize tasks effectively.

· Team player with the ability to work collaboratively and independently.

· Flexibility to adapt to changing project requirements and deadlines.

· A proactive approach to problem-solving and a strong sense of accountability.

Other Information

· 5.5 working days per week

· Salary: $2,000 to $4,000 (Based on Experience)

· Location: Kaki Bukit

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm