Job Description:

• Greet clients and visitors with a positive, helpful attitude.

• Meeting room booking & preparing meeting and training rooms.

• Answering phones in a professional manner, and routing calls as necessary.

• Sorting and distributing mail.

• Provide excellent customer service.

• Run all day-to-day office administrative function at site office.

• Ordering for pantry items and handling office maintenance.

• Assisting on claim submission to finance department.

• Performing ad-hoc administrative duties.

Requirements:

• Associate’s or Diploma in a related field.

• Consistent, professional dress, and manner.

• Excellent bilingual written and verbal communication skills.

• Competency in Microsoft applications including Word, Excel, and Outlook.

• Experience with administrative and clerical procedures.

• Handle general office tasks, admin and duties
• Generate and prepare reports, quotations, POs and contracts
• Schedule and co-ordination of appointments between team and customers
• Maintaining proper filing of documents at all times required by team
• Purchase, source and liaise with suppliers
• Perform reception duties and attend to incoming calls and visitors
• Daily report and update
• Handle incoming and outgoing email enquiries and facsimile
• Ensure timely calculation and compilation of workers’ timesheet
• Assist in management and coordination on foreign workers related matters
• Manage and arrange travel arrangement
• Ad-hoc duties as assigned

Work Week: 5 Days

Salary: Up to $2.8K

Location: Chinatown

Responsiblities:

• Prepareation of legal documents, handling clients' queries

• Scheduling meetings and appoitnmetns

• Data Entry, Phone calls , issusing invoices

• Handles correspndences and confidential documents

• Claims submission

Requirements:

Min 1 year admin experience

No experience are welcome.

Good communication skills both written and spoken

Committed and able to multi-task

Please APPLY NOW with detail updated resume in Microsoft Word Format (.doc) and must include the following informations:

• Personal Particulars (with short residence address)
• Education
• Work experiences (period of employment & job duty) in point forms
• Reasons for leaving each employment
• Last drawn salary in each employment
• Expected salary
• Earliest work commencement date / Notice period

(We regret that only shortlisted candidates will be notified)

Job Description

· General clerical duties

· Processing accounts receivables

· Managing bank-in transactions

· Handles petty cash

· Updating invoice amendments

· Answering phone calls and customer queries

· Compiling, maintaining and updating company records

· Data entry

· Ad-hoc duties as needed

Requirements

· Minimum 3-4 years of working experience in similar capacity

· Basic computer knowledge and MS Office

· Able to work independently with a high degree of accuracy and efficiency

· Has integrity

Job Description:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Responds to and resolves administrative inquiries and questions.
• Maintains office supplies and coordinates maintenance of office equipment.
• Handles general administrative duties such as data entry, filing, photocopying, faxing, scanning.
• Assisting the Contracts team with submission of tenders and administrative tasks.
• Other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least GCE 'N' level or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Entry level candidates are welcome to apply.

Job Responsibilities:

- Generate Delivery orders and invoices

- Answering phone calls

- Printing, Sorting, Filling of Delivery Order and Tax invoice

- Mailing of Tax invoice to customers

- Issue Debit and Credit note

- Ordering of office equipment and stationeries such as toner, A4 paper, envelop and etc…

- Sending Statement of Accounts to customer every month

- Arrange courier service as and when required

- Prepare invoice and packing list

- Consolidate and submit petty cash summary to accounts every month

- Attend sales inquiry and process order via email / phone calls

- Process PO to vendors

- Update and follow up with customer outstanding order

- Liaise with customer of goods collection method and payment

Job Requirements:

- GCE ‘O’ / Nitec or equivalent;

- 1 - 2 years of relevant experience

- Team player with positive attitude, easy-going and flexible.

- Able to start work immediate

- Working location at Tuas with transport provided

Responsibilities

1. Compile billing document submit for invoicing
2. Liaise with procurement & supplier for job document (DN, PO).
3. Compile & scan related Job document to system for future reference
4. Liaise with procurement to request quotation from supplier (Raise PR), Perform Good Receive (GRN), Return of Material (ROM)
5. Create Notification, update RFQ, PO received in system.
6. Coordinate with vendor for department facilities maintenance
7. To support all operations administration requirement and any other adhoc assignment.

Responsibilities

• Attend to calls, visitors, incoming / outgoing mails, couriers services etc.
• Monitor and maintain an adequate inventory of office and pantry supplies
• Liaise with Finance department and vendor for invoice payments
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Assist in training course registration for company employees.
• Assist to organize office events, such as meetings, team building activities, and celebrations.
• Perform any other ad-hoc duties as assigned.

Requirements

• Min O levels or equivalent qualification in office administration or related field
• Minimum 2 years of similar office admin and receptionist experience in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Flexible, team player with good communication skills

Job Description

Regional Admin Support:

• Checking, arranging and verifying of documents from all counterparts from various Middle East, Europe, and Asia
• Preparing and arranging documents required by our regional offices for Director's signing
• Verifying claims submitted by Regional offices
• Liaising with admin assistants and outbound team from regional offices

Local Admin Support:

• Liaising with operations manager and drivers on the drivers' schedules
• Supporting Directors and Senior Managers
• Answering of incoming calls
• Ensuring sufficient supply of safety shoes and lodging kits for the incoming workers
• Scanning and filing of documents
• Sourcing of quotations
• Submitting of claims
• Other ad-hoc duties assigned

Planning and Coordinating of Travel Arrangement:

• Scheduling and managing of appointments for Directors and outbound team
• Sourcing and booking of travel itineraries including flights, accomodations, car rentals, etc
• Liaising with travel providers and supporting team
• Preparing and obtaining necessary travel documents such as visas or work passes

Reporting Manager: Managing Director

Requirements:

• At least 2 years of administrative experience
• Proficient in Microsoft Office
• Able to converse fluently in Chinese with our non-english speaking counterparts and offices from various regions
• Possess strong communication and interpersonal skills
• Able to work independently and together as a team
• High level of intergrity and takes accountability of work
• Able to multi-task and prioritise effectively in a fast-paced environment
• Self-Driven, have a positive mindset and attitude
• Takes initiative to improve processes effectively and be adaptable to changes

Work Location: 18 Boon Lay Way | Tradehub 21 | Singapore 609966

Working Hours: Mon - Fri 9AM - 6PM

Rachel Chua XinJie (EA Personnel Reg. No. R22107077) Equator Search Pte Ltd (EA Licence No. 14C7203)

Administrative Function

■ Receive incoming calls and emails; take message; respond appropriately and route correspondence to the appropriate staff member.

■ Receive clients, guest and service providers at the office

■ Opening and distribution of incoming mails

■ Preparing and posting of outgoing mails

■ Assist residents with booking of estate facilities via phone, walk-in or web portal and collect/handle payments and/or deposits

■ Issuing of application form for resident’s move –in and move-out, renovation, access card, remote controls etc and prepare invoice and collect payment when necessary

■ Applying/ opening/ lodging/transferring/renewing of estate’s account e.g. Utilities, broadband, phone, bank account.

Document Management

■ Assist in compiling AGM/EOGM documents

■ Print, label and envelope AGM/EOGM documents timely

■ Copy and file AGM/EOGM documents accordingly

■ Prepare and arrange documents for change of bank signatories

■ Update season parking and car park list and provide the list to estates accordingly

■ Maintain AGM Master List file to ensure the AGM/EOGM dates are accurately capture and make changes when necessary

■ Prepare and arrange documents for change of bank signatories

■ Prepare, print, send-out, filing of circular, letter, S47, etc

Payment and Invoice Management

■ Keep track of deposits and return/release deposits when due

Ad-Hoc Duties

■ Arrange with vendors for collection of payment cheques

■ Assist to fold, post, distribute and filing of billing statements

■ Any other duties assigned

Requirements:

■ Diploma or above

■ Minimum 2 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position

■ Full knowledge of office management systems and procedures

■ Basic bookkeeping and math skills

■ Exemplary planning and time management skills

■ Organised and able to work independently

■ Strong interpersonal, organisational, people management skills

■ Ability to stay calm and on-task in high-stress situations

■ Ability to multitask and prioritize daily workload

■ Discretion with personal and confidential information

■ Fluent in English

■ Excellent communication skills

Position: Admin Assistant

Work Location: Tai Seng

5 days work week

Newly created position due to company expansion

Full time position (contract to permanant)

Career advancement opportunity.

Responsibility

Finance:

• Prepare Sales documents, example: PO, DO, PL, PI, and Sales Tax Invoice
• Maintain various tracker reports (in excel) sales order, invoices issued, PO & payment to supplier, shipment date (from supplier) & delivery date (to customer).
• Support in year-end audit
• Maintain good documentation and e-filing system
• Other ad-hoc duties as assigned

Admin:

• Handle incoming phone calls/mails
• Prepare slides for meetings
• Organize and schedule appointments
• Liaise with executive to handle requests and queries from senior managers
• Other ad-hoc duties as assigned

HR

• Update records/polices
• Prepare reports
• Schedule Interview sessions
• Onboarding/Off-boarding process
• Manage employee benefits

Operation:

• Manage Inbound and Outbound of goods
• Maintains accurate inventory records withdrawal, receipts & faulty items
• Perform stock count and prepare inventory report (monthly)
• Assist in the preparation of regularly scheduled reports
• Generate and maintains monthly report of inventory status
• Dispatch goods to sites
• Other ad-hoc duties as assigned

Requirement:

• Minimum 2 years of relevant working experience.
• Proficient in MS Office – word & excel.
• Meticulous, attention to details and sense of urgency.
• Positive mindset, willingness to learn, can-do attitude.
• Able to work independently with minimum supervision.
• Good communication skills to liaise with cross-functional department and external parties.
• Able to start work within short notice is highly advantageous.

Data Research Executive

Job Responsibilities

• Perform administrative & clerical duties
• Provide assistance to Manager in support of all relevant works and activities
• Liaise, coordinate and organize meetings
• Prepare and manage incoming/ outgoing correspondences, reports and documents
• Perform data entry tasks and upkeep the files, records and databases in good order
• Perform any other tasks assigned by supervisor

Requirements

• A Diploma or Associate Degree in any discipline is preferred
• Fresh graduate applicants are welcomed
• 1-2 years of work experience would be a plus
• Strong proficiency in Microsoft Office Applications
• Willing to learn, positive service attitude and result-oriented
• Good communications and interpersonal skills and be a good team player
• Strong sense of discipline, good time management, detail-minded
• Can work under pressure, be high-efficient, independent and self-motivated
• Minimum able to work at least 3 days/week

1. Secretarial and Admin Functions

• Providing secretarial and admin support to lawyers and executives, as required or according to work arrangement.
• Attending to general file administration, including file opening, sorting and closing processes.
• Conducting searches on publicly available databases.
• Populating checklists upon receipt of relevant details and client documents.
• Organising and maintaining physical corporate secretarial files storage system according to established protocol.
• Usual accounting support and follow up on accounts receivables.
• Assisting law firm in overall admin requirements, including general admin duties.

Suitable candidates with relevant experience or aptitude will also be considered for higher level functions such as:

2. Other Work

• Conducting research work for legal and other assignments.
• Reviewing documents for compliance with existing protocols, such as AML checklists & secretarial file organisation
• Other admin, human resource and ad hoc tasks, such as assisting with implementation of the Standard Operating Procedures of certain admin and human resource work processes.

Interested applicants may send their resumes (with photo attached) stating their current and expected salaries to: [email protected]

Only shortlisted candidate will be notified.

Roles & Responsibilities

Job Responsibilities:

• Manage and provide support to customers and managers
• Perform sales administrative and order management functions
• Handle customer enquiries and correspondences
• Liaise with various departments on planning, delivery, quality, engineering and registration matters
• Provide design and administrative support in marketing materials and corporate website
• Any other sales administration and marketing related duties as assigned
• Working Hours : Mon to Fri (8.00 am to 5.00pm) & Sat (8.00am to 12.00pm)

Job Requirements:

• Diploma in Business Administration/ Engineering
• Fresh ITE/Polytechnic/University graduate are welcome to apply
• Good communication and interpersonal skills
• Meticulous and Adaptable
• Proficient in Microsoft Office.
• Adobe Photoshop Illustrator & Autocad 2D will be an added advantage
• Salary will commensurate with qualifications and experience

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• Good command of English and Chinese Mandarin
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Roles & Responsibilities

• Attending to all service calls
• Order processing
• Preparation of delivery orders & invoices
• Tracking of orders/shipment
• Preparation forwarding shipper documentation and packing
• Retrieve company emails, print and file the important information
• Correspondence of fax and email
• Monitoring of tenders at designated website
• Assisting in preparation of quotation & tender submission
• Assist in keeping track of the office policies and procedures
• Assist in preparing simple correspondences

Requirements:

-Min. Education Level: GCE ‘O’ / ‘A’ Level / NITEC/ Diploma or equivalent

-2 to 3 years work experience

-Knowledge in accounting software or similar and MS office.

-Hardworking, meticulous, and able to work independently

• Food catering company.

• Handle office admin job such as data entry, liaise with supplier and customer, invoicing and duty as assigned superior.

• Handle halal documentation and inspect products qualification.

• Dealing with stock check upon supplier delivery.

• Familiar with AutoCount software, Ms Office(Excel,PowerPoint)

• Prefer candidates who are meticulous, self-organised and able to work under pressure

• Preferably able to read and speak Chinese and English

• Able to work on 5.5 day shifting, and duty on weekend.

Job Description

• Industry/ Organization Type: Arts & Entertainment
• Position Title: Admin Assistant
• Working Location: East Coast and/or Toa Payoh
• Working Hours: 5 days (including Weekends). Actual working hours may be subject to changes due to operational needs, including working at night and on Public holidays.
• Salary Package: Basic + Bonus
• Duration: Permanent

Roles & Responsibilities

• Perform frontline customer service roles such as but not limited to handling customers’ queries;
• Assist in administrative duties such as but not limited to course enrolment, preparing class attendance and managing student database;
• Assist in accounting duties, such as but not limited to invoicing, handling daily sales, and refunds;
• Ensure proper documentation and filing;
• Assist in office daily operational matters. Keep track of office inventory and purchasing to ensure sufficient stock for operation.
• Assist in the planning and execution of the Company’s events; and
• Perform any other ad hoc duties as assigned by Management and Directors.

Job Requirements

• Fast learner and able to work in a fast-paced environment
• Willing to take challenges and ability to take stress
• GCE ‘O’ Level or GCE ‘A’ Level/ Diploma
• 1-2 years’ working experience in relevant industry
• Able to multi-task
• Meticulous
• Good organising and communication skills in both English and Chinese due to customer base
• Proficient in Microsoft Office Applications (Excel & Word)

Interested applicants, please submit your updated resume with your work experiences.

We regret that only shortlisted candidates will be notified.

Job Responsibilities:

• Basic documentation validation support and processing invoices
• Order Status Tracking, facilitate shipments on time
• Team Collaboration for projects
• Perform general administrative tasks and additional tasks as assigned by supervisor

The Ideal Candidate

• Experience handling administrative matters
• Must have knowledge in MS Office Suite (Excel, Word, PowerPoint); conversant with numbers with high proficiency in Excel.
• Strong communication skills
• Matured, independent self-starter
• Attention to details and ability to work under pressure.

Location: North
Work Days: Monday-Friday
Work Time: 9am - 6pm (1hour break)
Salary: Up to 2.5k


Job Scope:
- Answering phone calls
- Handle customer enquiries
- Process documents
- Provide administrative support to the management team

Requirement:
- Able to start work within a short notice period
- Computer literate
- MS Office proficient

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Tiong Hong Wee | Registration No: R23115259

Job Description

Reporting directly to the Admin Manager and working closely with members of the Association’s Executive Committee.

Your duties shall include administrative responsibilities the position perceivable entails, including but not limited to general liaison on affairs of the Association, simple book-keeping, minute-writing, fees collection, filing of physical and electronic records, submission of statutory documents, up keeping of membership registry, petty cash management, due care of the Association’s assets, reception duties and any other duties which you may be called upon to perform from time to time.

Job Requirements

Minimum Diploma in any field.

Familiar with Microsoft Office (Word/Excel/Outlook).

Positive mindset, meticulous & able to work independently.

Team players with a pleasant disposition and excellent interpersonal & communication.

Must be able to work on Saturdays and Sundays (5-day work week)

Speaking and writing in English and Mandarin fluently is essential.

MNC Manufacturing company.

• Working day: 5 days
• Location: Tuas, shuttle and transport allowance provided
• Benefits: Bonus, 14 days annual leave, medical allowance, etc.

Responsibilities:

• Handle administrative duties such as filing, scanning, and email.
• Assist with data entry, record-keeping, and maintaining accurate databases.
• Oversee petty cash.
• Maintain office stationery supplies.
• Process payments, prepare accounts payable reports, and perform reconciliations.
• Organize and dispatch sales invoices to customers.
• Support team members with ad hoc administrative and accounting tasks.

Requirements:

• At least 1 year of admin experience
• Prefer to have accounting knowledge

Aurora Asia Pacific (21C0671)|Ying Kee (R21103783)

We are pleased to have a vacancy in the role of admin assistant;

Responsibilities

• Attend to calls, visitors, incoming / outgoing mails, couriers services etc.
• Monitor and maintain an adequate inventory of office and pantry supplies
• Liaise with Finance department and vendor for invoice payments
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Assist in training course registration for company employees.
• Assist to organize office events, such as meetings, team building activities, and celebrations.
• Perform any other ad-hoc duties as assigned.

Requirements

• Minimum 2 years of similar office admin and receptionist experience in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Flexible, team player with good communication skills

To support our business expansion, we are seeking a meticulous and proactive Admin Assistant to join our team. You will serve as the main point of contact for cusotmers' queries on products pricing, orders and deliveries via calls/emails/walk-in. Your main job responsibilities would include :

Responsibilities:

* Handle phone calls and email queries

* Process sales requests, sales and delivery orders

* Maintan and update sales and inventory records

* Provide administrative support, such as filing of documents, date entry, etc

* Customer service support

* Any other ad-hoc duties assigned

Requirements:

* GCE "O" level with at least 2.5 years of relevant working experience

* Preferably with hands-on experience on ERP system

* Good interpersonal and communication skills

* Able to multi-task and work in a fast pace environment

* Good customer service skills