Admin Assistant (Engineering) #HMS

Work location: Ang Mo Kio

Employment Term: 1 year (renewal depending on performance)

Salary up to 2500

• Data input/uploading work into Excel

• Data input/uploading work into authorities management system

• Periodical check on authorities management system and summarize situation

• Create document for collection

How to Apply: Send your resume to:

Job Summary:

We are seeking a detail-oriented and proactive Admin cum HR Assistant to join our team. This role involves supporting both administrative and human resources functions to ensure smooth operations within the office. The ideal candidate will be a multi-tasker, highly organized, and possess excellent interpersonal skills.

Key Responsibilities:

Administrative Support:

• Manage day-to-day office operations, including supplies inventory, mail distribution, and facility management.
• Handle phone calls, emails, and general inquiries, ensuring timely and professional responses.
• Maintain and organize office records, documentation, and filing systems (both physical and digital).
• Schedule and coordinate meetings, appointments, and travel arrangements for staff as needed.
• Support budgeting and expense tracking, ensuring compliance with company policies.

HR Support:

• Assist in recruitment processes, including job postings, scheduling interviews, and coordinating with candidates.
• Maintain employee records and ensure HR databases are updated accurately.
• Support the onboarding and offboarding processes for employees, including documentation and orientation coordination.
• Assist in tracking employee attendance, leave applications, and preparing monthly reports.
• Coordinate staff training sessions, employee engagement activities, and other HR-related initiatives.

Requirements:

• Education: Diploma in Business Administration, Human Resources, or a related field.
• Experience: At least 1-2 years of experience in administrative and/or HR support roles.
• Skills:Proficient in MS Office (Word, Excel, PowerPoint).
  Proficient in MS Office (Word, Excel, PowerPoint).
  Strong organizational and multitasking abilities.
  Excellent verbal and written communication skills.
  High level of discretion and confidentiality in handling sensitive information.
  Knowledge of Singapore employment laws and HR practices is a plus.
  

• Monitoring daily communications and answering any queries.
• Preparing Price list.
• Get a Quotation for the material.
• Working with spreadsheets, sales, and purchase ledgers and journals.
• Recording and filing cash transactions.
• Controlling credit and chasing debt.
• PO processing and filing.
• Processing expense requests for the accountant to approve.
• ORDER MATERIALS
• Liaising with clients and suppliers.
• Updating and maintaining procedural documentation.

Job Description & Requirements

Job Responsibilities

· Provide general office administrative support.

· Attend to office supply requisitions such as stationery, pantry food and beverages.

· Air tickets and hotel booking.

· assisting in recruiting, including employee onboarding and application of any applicable work passes,course applications, cancellations and withdrawals etc.

· Prepare and maintain documents using Microsoft Office.

· Respond to general enquiries from internal and external parties.

. Process workers'payroll.

· Perform ad-hoc tasks as required.

Job Requirements

· Min. Higher NITEC / Diploma Human Resource Management / Business or related studies.

· Min. 1 year of Administrative Experience in Human Resource Department.

Admin cum Account Assistant

$2,400-$3,500

5 working days, 8.30am – 6.00pm

Location: Near Ikea Tampines

Accounting Roles & Responsibilities:

· Process accounts payable and receivable transactions accurately and in a timely manner

· Prepare consolidation and entity level management report for monthly, quarterly, and yearly group reporting

• Responsible for monthly CPF contributions, tax clearance/ annual tax filing by working closely with Accountant during annual audit process.

· Maintain accurate and up-to-date records in the accounting system

· Quarterly GST submission and assist in preparation of annually corporate tax submission

· Long and short-term cash flow projection and monitoring

• Prepare invoicing, debit and credit notes, payments, issuance of cheques/ TT and e-filing duties, bank reconciliation, cashflow statements.

· Prepare letters and emails to remind customers of due payments

· Expenditure variance analysis and monitoring

· Liaison with external auditors pertaining to statutory audit

· Liaison with tax agent on company taxation matters

· Liaise with company secretary, bankers, local authorities, and other relevant parties pertaining to finance and account related matters

• Ad-hoc duties as and when required.

Job Requirements:

• Diploma or Degree in Human Resources Management, Accounting, Business Administration or related field
• Familiar to MOM rules & regulations is a preferred.
• At least 3 years of human resource and accounting experience is preferred
• Proficient in MS Office - Word, Excel and PowerPoint
• Proficient in HR, Payroll or Accounting software/system. (Infotech, E-Retail, MYOB)
• Well verse in English and Mandarin to liaise with overseas counter-part.
  Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent organisational and time-management skills to prioritise tasks effectively with minimal supervision.
• Attention to details, possesses positive can-do attitude and willing to learn.
• Strong interpersonal and communication skills

Please email your latest resume to [email protected] or whatsapp 9679 8083.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

We are an established engineering company with more than 18 over years of establishment.

We have a vacancy for an Admin cum HR Assistant position.

Pre-requesite

1. Minimum 2 years of construction experience

2. Some basic knowledge in applying and cancellation for WP/SP passes.

3. Have some procurement experience and able to liaise with suppliers.

4. Bilingual in English and Mandarin due to the nature of work.

5. Matured Candidates are welcome

We are located at 280 Woodlands Industrial Park E5, Harvest@Woodlands, Singapore 757322

Join Our Team: Marketing Admin Assistant

Step into the world of beauty and wellness with Carragheen, a pioneer in holistic beauty since 1999. As Southeast

Asia's leader in eyelash extensions and creators of premium LashMagic™ products, we’ve expanded our expertise

with a training academy and as exclusive distributors of the world-renowned BrowXenna®. Our mission is to be the

ultimate One-Stop-Beauty Solution Center, setting trends in the beauty industry.

If you’re passionate about beauty and eager to grow with a dynamic team, we’d love to have you on board!

Position Overview

Role: Marketing Admin Assistant (Fulltime/Contract 1 year)

Salary: $2,500 – $2,900

Working Hours: 10:00 AM – 7:00 PM, Monday to Friday

As a Marketing Admin Assistant, you’ll play a vital role in supporting the existing team with tasks as

described below.

● Stay updated on company products and services to support inquiries effectively.

● Support end to end marketing campaigns to ensure smooth execution and deliverables.

● Assist in taking images and videos for media production.

● Periodic market research and consolidation of data for marketing insights and planning.

● Maintain and update Standard Operating Procedures (SOPs), templates, and administrative materials.

● Update and manage the company’s website, Point-of-Sale (POS) system.

● Study the inventory with accurate content, pricing, and images.

● Review and manage files on Google Drive.

● Assist in booking appointments and processing sales invoices through the POS system.

● Prepare and coordinate materials for events/workshops whenever required.

● Take on additional projects and tasks, demonstrating flexibility and initiative.

Qualifications and Skills Required:

● Minimum Nitec or higher qualification in business and marketing related. No experience required.

● Proficiency in Microsoft Office and Canva.

● Familiarity with design software, photography and videography editing is a plus.

● Fluency in English (spoken and written) and the ability to communicate effectively in Mandarin.

Preferred Traits:

● Strong interpersonal and communication skills.

● A proactive self-starter who approaches problem-solving with enthusiasm.

● Detail-oriented, organised, and task-driven.

● Tech-savvy with knowledge of social media platforms.

● Independent, mature, and accountable for deliverables.

Why Join Us?

● Be part of a forward-thinking beauty company with over 20 years of expertise.

● Learn the latest beauty trends and technologies in the industry.

● Be part of our team that contributes quality, values creativity, professionalism, and innovation.

● Enjoy a positive, supportive workplace culture.

Ready to Begin?

Send your resume to [email protected]. We’re excited to learn more about you!

• General administrative task & support
• Handling accounts receivable & accounts payable
• Handling general Accounting Tasks
• Administering payroll & maintaining employee records
• Handle MOM matters including work pass application / renewal / cancellation
• Workers dormitory arrangement.
• Coordinate with training & Development.
• Administer leave / MC records.
• Monthly CPF submission.
• Prepare employment letter, confirmation letter, warning letter, etc.
• Support admin function for purchasing, report typing and invoicing.
• Licence renewal & preparation of documents for submission.
• Prossess good organization, communication and people's skills
• Any ad-hoc HR & admin duties assigned.

Full Time

Workplace at Kranji

Basic Up to $2,500 per month

5 day work per week

Handle day-to-day Admin & accounts duties (MYOB accounting software & MS office) such as filing, data entry including answering calls, emails & correspondence

AP/AR/Issue invoice, HR duties (assist on payroll)

Any Ad-hoc assigned

Ability to handle confidential information professionally.

Ability to manage multiple taks & prioritize work effectively.

Job Description

• Industry/ Organization Type: Metal Manufacturing
• Position Title: Admin Assistant
• Working Location: Tai Seng
• Working Hours: 5.5 Days, Mon to Fri (8.30am – 5.30pm), Sat (9am – 1pm)
• Salary Package: Basic Salary + AWS
• Duration: Permanent

Key Responsibilities

• Provide administrative support.
• Handle incoming calls, emails, and other platforms as necessary.
• Processing and handling customers’ orders (including walk-in).
• Assist with shipping and delivery activities.
• Maintain company records, files, and databases.
• Process invoices and expense reports.
• Manage office supplies and equipment.
• Coordinate with other departments for smooth workflow and communication.
• Other ad hoc tasks as assigned.

APPLY NOW!!!

• Prior administrative work experience is a plus.
• Competent with MS Office.
• Good communication skills.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #65197 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Bonjour! We are MERCI MARCEL, a relaxed French social destination bringing dining & shopping experience in unique design spaces. As we grow, so do our people. Today we have 7 outlets and we are looking for passionate individuals to join in on Marcel's adventure as we are expanding soon!

What you get:

• Salary range: S$2,800 - S$3,500
• Benefits: Health & Dental insurance, Staff discount, Referral Incentive Program (up to $400), Welcome & Birthday Vouchers, Increment upon confirmation & Long Service Incentive
• Training: Training & Development and Individualised Career Plan provided
• A dynamic & innovative French Company with audacious ideas to bring new French concepts in Singapore.
• A company with values: meritocracy, innovation, responsibility & sincerity
• Opportunities to progress internally

What you will do:

• Assist in recruitment processes, including job postings, resume screening, and scheduling interviews
• Maintain employee records and ensure all documentation are accurate and up to date
• Support onboarding processes for new hires, including orientation and training coordination
• Assist with employee engagement initiatives and maintain communication regarding HR policies
• Help in the work pass applications, cancellations, renewals and appeals for foreign workers

Administrative Responsibilities:

• Manage office supplies and inventory, ensuring all necessary resources are available.
• Organize and maintain OCR, finance documents and invoices
• Maintain accounting software records in a timely manner
• Assist in ensuring expense records are correct
• Support other administrative tasks as required by the management team

Join us if you are:

• Previous experience in HR and administrative roles is a plus
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with HR software and databases is an advantage

Job Description

• Industry/ Organization Type: Education (Dance Academy)
• Position Title: Admin Assistant/Admin Officer
• Working Location: East Coast/Toa Payoh
• Working Hours: 5 days (9.00 am-6.00 pm/2.00 pm-9.30 pm)
• Salary Package: Basic Salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Provide customer service, including answering questions.
• Handle admin tasks like course sign-ups, tracking attendance, and maintaining student records.
• Take care of accounting tasks such as billing, daily sales tracking, and issuing refunds.
• Organize documents and maintain files in order.
• Manage daily office needs and track inventory to ensure supplies are always available.
• Help organize and run company events.
• Carry out other ad-hoc tasks.

APPLY NOW!!!

• Minimum GCE O level/NITEC
• Minimum 1 year of experience in admin role

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #66285 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Metal Manufacturing
• Position Title: Admin Assistant
• Working Location: Tai Seng
• Working Hours: 5.5 Days, Mon to Fri (8.30am – 5.30pm), Sat (9am – 1pm)
• Salary Package: Basic Salary + AWS
• Duration: Permanent

Key Responsibilities

• Provide administrative support.
• Handle incoming calls, emails, and other platforms as necessary.
• Processing and handling customers’ orders (including walk-in).
• Assist with shipping and delivery activities.
• Maintain company records, files, and databases.
• Process invoices and expense reports.
• Manage office supplies and equipment.
• Coordinate with other departments for smooth workflow and communication.
• Other ad hoc tasks as assigned.

APPLY NOW!!!

• Prior administrative work experience is a plus.
• Competent with MS Office.
• Good communication skills.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #65197 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description & Requirements

Job description

• Responsible for monthly and year-end closing activities including preparation of audit schedules, reconciliation and analysis
• Preparation and posting of journal entries
• Ensure accurate and timely recording of transactions in the ERP system
• Monthly interco confirmation and resolving differences
• Monthly bank reconciliation
• Review/prepare monthly schedules and account fluctuations analysis
• Prepare regulatory filing reports, annual financial statements, quarterly GST filing and corporate tax returns
• Liaise with auditors, tax agents, and corporate secretary on audit and filing matters
• Participate in ERP system implementation and process improvement projects
• Maintain internal controls and recommend policies/procedures to enhance process efficiencies
• Any other ad-hoc duties

Qualifications

• Degree/Diploma in Accounting
• Working experience in handling full sets of accounts
• Hands-on experience with accounting software/ERP system
• Experience in consolidation of group accounts would have added advantage
• Auditing and/or supervisory experience is a plus
• Proficiency in Microsoft Applications
• Able to start short-notice/immediate

• Position : Admin Assistant (Purchasing/Coordinating)
• Location : Gul Circle
• Working hours : Monday - Friday 8am to 5:15pm
• Salary (commensurate with experience) : Up to $3200 + Performance Bonus + 14 Days Annual Leave (Up to 21)
• Duration : Permanent
• Industry : Material Handling Equipment Supplier

Main Responsibilities:

• Handle planned maintenance scheduling activities with Customers & Technicians/vendors.
• Manage any purchasing needed for job execution. Verify that purchase requests are submitted without errors.
• Arrange sub-contracted services and equipment when required, including rentals
• Execute goods receiving for purchase requests
• Assign service requests (SR) and work packages (WP) to field operatives
• Schedule and dispatch field operatives
• Maintain, update and manage all open jobs and their scheduling daily
• Review completed job costs including manhours, expenses and materials before sending to invoice daily
• Respond and cater for any customer needs and requests and escalate/delegate them as needed
• Responsible for miscellaneous activities, equipment/building maintenance, answering phones

Requirements:

• Diploma in Business Administration or relevant field
• Customer-oriented, well-developed interpersonal, communication and organizational skills.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Deputy Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities:

• General Administrative Duties
• Update & Maintain of documents
• Data entry, filing and documentations
• Provide administrative support to the departments
• Arranging for interviews
• Facilitation of projects
• Receptionist duties
• Any other ad-hoc duties

Requirement:

• ‘O’ or ‘A’ Level with credits in English and Maths
• Good written & communication skills
• Resourceful & willing to learn
• Well-versed in MS Office
• Have a positive attitude and able to work under pressure
• Knowledge of administrative sales support would be an advantage

For more information, please visit us at www.recruit-legal.com

If you feel you have the qualities that we are looking for or simply the potential to develop into an effective contributor to our growing business, and would like to join us, please submit a full resume to us at [email protected] TODAY!

Ms Claire Lin Xiuxin

(EA Personnel Registration No: R1103711)

Job Description

• Provide general clerical, data entry and administration support in sections of the Marina.
• Perform secretarial duties for the Marina Executive and Manager.
• Assist with organizing, formulating and co-ordinating book-keeping procedures for the profit center.
• Maintain and distribute Marina personnel documents.
• Responsible for mail distribution of both incoming and outgoing material to their respective departments.
• Order office supplies through the correct procedures.
• Maintain the display of all necessary license requirements according to legal requirements.
• Perform any other related duties as assigned by the management.

Requirements:

• At least 2 years of admin support work experience.
• Friendly and service-oriented personality.
• Good English communication skills.
• Positive work attitude, team player, good interpersonal skills and ability to multitask.

Other Information

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park.
• Company transport provided (Clementi MRT Station).
• Meals provided.

Working Area - East

5.5 Days

Sales Admin Assistant, you will handle daily sales operation tasks.

- Responsible for providing administrative support to the sales representatives

- Perform day to day administrative tasks

- Handle sales enquiries and quotations

- Perform sales order processing and invoicing

- Attend to customer enquiries through daily phone calls, emails and fax

- Coordinate with logistic department on delivery arrangements

- Assist on any ad-hoc tasks assigned

Job Description

• Manage Recruitment Processes - posting of job availability, liaise with agents etc
• Process all Work Pass application, MOM-related surveys, Prepare Letters, and Handle HR related tasks
• Prepare payroll and handle payroll matters
• Onboarding & Off-Boarding
• Manage staff Training activities
• Manage leave
• Perform any adhoc duties as assigned

Requirements

• Minimum GCE ‘O’ Level / SPM with at least 1 year of relevant experience
• Good communication skill and positive working attitude
• Able to speak and read Chinese
• Proficient in MS Excel / Outlook
• Team Player
• Diligent and self-motivated
• Able to start immediately will be an advantage

Welcome Malaysian Work Permit

Working Hours

Mon-Fri: 8.30am to 6.00pm

Salary : $1800 to $2500

Location : Senoko

Sales Support:

• Assist the sales team in managing customer accounts, processing sales orders (data entry), sorting and uploading invoices/DO/Customer PO.

• Answering phone calls, responding to emails, and dealing with customer inquiries

• Maintain a sales pipeline, track customer orders, and follow up with leads.

• Coordinate with other departments to ensure timely delivery of products and services.

• Provide customer support by addressing queries and providing necessary product or service information.

• Coordinate with the marketing team to launch new product offerings and track sales performance.

Administrative Tasks:

• Handle general department administration, including scheduling meetings, managing calendars and organizing events

• Prepare, manage, and file company documents, such as invoices, purchase orders, and other important files.

• Prepare and maintain internal reports on sales progress, product development timelines, and customer feedback.

• Handle the administrative aspects of product development meetings, including scheduling, preparing agendas, and documenting meeting minutes.

Other Duties:

• Provide general administrative support to the product development team as required.

• Assist in ad hoc projects, product testing, and promotional activities.

• Handle inquiries, complaints, and other requests, ensuring customer satisfaction.

Requirements:

· Good computer skills, especially in MS Office

· Meticulous and organized personality

· Good attitude and willingness to learn

· Good team player

· Able to start immediately is preferred.

We operate on a 5-days work week and an attractive package will be offered to the successful candidate.

Interested candidates with relevant background are invited to send us an updated resume with your current and Expected Salary, Reason(s) for leaving and earliest availability to commence work.

We regret that only shortlisted candidates will be notified.

Responsibilities:

• Maintain full set of accounts and prepare timely management reports for multiple entities.
• Process monthly journal entries, schedules and bank reconciliations.
• Manage loan covenants and ensure compliance with bank requirements.
• In-charge of cash flow management.
• Prepare monthly, quarterly and annual financial statements for stakeholders.
• Handle GST filings and submission.
• Assist with year-end financial closing and audit processes.
• Liaise with external partners (company secretary, tax agents, auditors and banks).
• Assist in the setup & strike off companies with company secretary.
• Support the preparation of financial forecast and budgeting.
• Perform general administrative tasks.
• Perform other ad-hoc duties as assigned.

Requirements:

• Proficient in MYOB & Microsoft Excel.
• Matured, organized and meticulous with the ability to handle multiple tasks under tight deadlines.
• Work independently in a fast-paced environment.
• Report to Finance Manager.
• Able to start work immediately.
• Diploma/Degree in Accounting or equivalent.

He/she will be expected to:

Assist sales team to manage Vendors and customers response and update daily internal and external data accordingly

Assist and support Sales Manager to prepare quotes on a daily basic

Source and price inventory for specific requirements

Occasionally support handling/shipping goods process

Ideal Candidate Background:

Must be proficient (Verbal and Written language skill) in English

Must have diploma or Equivalent Qualification/ Experiences

Ability to work under pressure as Job requires to meet the deadlines

Excellent Microsoft Office skills, (PPT, Word, Excel)

Good organizational and time management skills

Meticulous team player and Can-do attitude

Responsible and Flexible

You have good communication skills and are able to interact with people from various backgrounds and cultures

FRESH GRADUATION are very welcome !!

NO EXPERIENCE ON SALES OR ADMIN are also very welcome !!

Training period will be required as you need to learn our programs.

Salary: Discussed upon interview

We don't do OT, 9am to 5pm sharp working hours (MON to FRIDAY only)

if you need family time, here is best place to work.

Also we are working in office only with email and phone call (mostly email to our vendors and customers)

COMPANY DESCRIPTION

Entoria Energy is a leading global privately held developer, investor and operator of renewable energy solutions. We are headquartered in Singapore with an active presence in over 10 countries, principally focussing in Europe, Asia Pacific and Latin America. Owner-led and powered by unparalleled execution, we specialise in solar, wind and energy storage projects, from design, planning and financing through to construction and operation.

With rapid expansion globally, especially in Southeast Asia, we now have an exciting opportunity for a finance and admin assistant to join our team in Singapore. This is a rare opportunity to join an established, well-funded and proven renewable energy team in a high profile, high impact role.

ROLE OVERVIEW:

Reporting to the Senior Accountant, you will support all corporate finance and administration activities in Asia. This is an opportunity for a candidate to:

• Work in one of the fastest growing industries
• Join an international, fast-growing company
• Gain exposure to all aspects of financial and administration matters

JOB DESCRIPTION:

• To handle all spectrums of Accounts Receivable & Accounts Payable (Data entries, invoice processing, payments, receipts, claims and vouchers etc).
• Perform journal entries for various financial transactions, such as accruals, prepayments, and adjustments.
• Assist in month-end activities, including GL and bank reconciliations.
• Prepare quarterly GST report.
• Assist in year-end audit.
• Assist Accountant on all accounts related activities and responsibilities.
• Assist in maintain and update company database and filing systems.
• Assist in daily administration, office maintenance, IT matters, mails, couriers, insurance renewal and any administration requirements.
• Any other tasks or projects that may be assigned.

JOB REQUIREMENTS

• Diploma in Accounting or equivalent
• IT literate and digital savvy – In depth MS Package knowledge
• Fluent business English speaking and writing
• Excellent organisational and problem-solving skills, and ability to meet regular deadlines
• Strong attention to detail
• Able to demonstrate initiative and judgement in carrying out day-to-day role
• Multi-tasker looking for wide range of exposure
• Pro-active, independent worker, Can-do attitude, dares to ask questions/support, takes initiative
• Meticulous in documentation

PERSONAL ATTRIBUTES:

• Can-do attitude, with a passion for new products and solutions
• Hands-on mindset, willingness to perform all tasks in a young organisation
• Strong interest in international business as well as renewable energy
• Ability to flourish with minimal guidance and handle uncertainty and ambiguity
• An outstanding level of tenacity, autonomy and drive
• An independently motivated and creative individual and a good problem solver

LEARNING OBJECTIVES:

• Company finance and admin management
• Preparing of financial statement
• Preparing of board resolutions, minutes and any other ancillary documents
• Verify invoices and purchase orders to ensure accuracy.
• Reconcile vendor statements to ensure accuracy of accounts payable records.
• Monitor account receivables aging reports and follow up on overdue payments.
• Prepare monthly bank reconciliations.
• Budget maintenance and forecasting.

Join Our Team as an Administrative Assistant
We are seeking a highly organized and proactive Administrative Assistant to support our team and ensure smooth day-to-day operations. If you excel at multitasking, communication, and maintaining a well-organized office environment, this role is perfect for you!

Key Responsibilities:

• Administrative Support: Assist in planning and coordinating schedules for drivers, the sales team, and customers.
• Communication Management: Answer and manage incoming calls, emails, and other communications, acting as a liaison between management and staff to relay information, requests, and directives.
• File Management: Maintain organized office files, both electronic and hard copies, and develop a filing system for easy retrieval of documents.
• Confidentiality: Handle sensitive information with discretion and ensure confidentiality.
• Office Organization: Oversee office supplies, ensuring the office is well-stocked and organized, and handle office equipment maintenance by coordinating with vendors for repairs and services.
• Task Assistance: Support other administrative tasks such as managing timesheets, tracking jobsites, and monitoring project timelines and deliverables.
• Operational Efficiency: Track project timelines, follow up on pending tasks, and provide timely updates.

Requirements:

• Educational Background: High school diploma or equivalent; Associate’s or Bachelor’s degree is preferred.
• Experience: Proven experience as an administrative assistant or office admin assistant.
• Technical Skills: Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
• Time Management: Strong time management skills with the ability to prioritize tasks effectively.
• Attention to Detail: Exceptional problem-solving skills and attention to detail.
• Organizational Skills: Ability to multitask and maintain strong organizational practices.
• Communication Skills: Excellent written and verbal communication abilities (Mandarin proficiency is a plus).

Work Schedule:

• Working Days: 5.5 days per week.
• Working Hours: Monday–Friday, 9:00 AM–6:00 PM; Saturday, 9:00 AM–1:00 PM.

If you’re ready to contribute to a dynamic team and help ensure seamless operations, we’d love to hear from you!

Apply Now and Join Our Team!

• General administrative task & support
• Handling accounts receivable & accounts payable
• Handling general Accounting Tasks
• Administering payroll & maintaining employee records
• Handle MOM matters including work pass application / renewal / cancellation
• Workers dormitory arrangement.
• Coordinate with training & Development.
• Administer leave / MC records.
• Monthly CPF submission.
• Prepare employment letter, confirmation letter, warning letter, etc.
• Support admin function for purchasing, report typing and invoicing.
• Licence renewal & preparation of documents for submission.
• Prossess good organization, communication and people's skills
• Any ad-hoc HR & admin duties assigned.