• Plan and coordinate administrative procedures and systems and devise ways to streamline processes for the group of company
• Assist in material ordering, matching PO, DO, and Invoice.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• ISO experience
• Work closely with HR Department
• Planning of company annual event
• Road Tax & Vehicle Insurance Renewal
• Handling of Government Grant application such as EDG, PSG, Career Support Programme, Worklife Grant etc.
• Any other ad hoc duties as assigned

Job Responsibilities:-

• Monitor inventory of office supplies and the purchasing of new material

• Internal & external audit

• Ensure the smooth and adequate flow of information within the

company to facilitate other business operations

• Manage schedules and deadlines

• Manage the organization's certifications (Apply/Renew)

• Generate purchase orders promptly.

• Maintain good relationships and follow-up with suppliers closely.

• In charge of basic IT support to the staff

• Road Tax & Vehicle Insurance Renewal

• Other general administration duties as & when required

Requirements:

• Minimum 1 to 2 years Experience in full spectrum of Admin Duties preferably in the construction sector

• Must be strong in administrative support/ skills

• Able to work independently, dynamic with initiative within the

timeline

• Able to communicate in both English & Chinese (to liaise with

associates)

• basic IT knowledge will be an advantage

Job Description & Requirements

•Experience in apply /renewal /cancellation of work permit, S Pass & EP including workers' repatriation

•Monthly payroll including submission of monthly CPF & FWL

•Annual submission of income tax IR8A, NS Claim and others

•Submission of Tax clearance

•Update and maintain Personnel data file

•Prepare Employment Contract

•WICA Insurance Claim

•Take care of Dormitory & Catering arrangement for workers

•Arrangement of Skilled Course enrollment for Workers

•Co-ordinate with Supervisor & prepare schedule for daily workers allocation at site

•Planning of company's annual event

•Provide support in administrative tasks

•FWMI & WICA Renewal

•Submission of Government Claims such as maternity leave, childcare leave etc...

•Handling of Government Grant applications such as Career Support Programme, Worklife Grant etc...

•Any other ad hoc duties as assigned

Responsibilities:

1. Assist to perform full spectrum of HR operations duties
2. Assist to work closely with business units to execute HR policies and government statutory requirements effectively and ensure compliances
3. Learn to perform full cycle of payroll
4. Assist to perform training administration duties and training grant application
5. Assist to perform staff off-boarding process
6. Perform application, renewal and cancellation of work passes
7. Maintain HR database in system and P files
8. Assist to manage foreign worker work pass quota
9. Assist to respond to government surveys
10. Assist to perform HR reporting required by Management
11. Assist to implement HR initiatives and company staff well-being activities

Requirements:

1. Diploma or Higher Nitec / Nitec in HR Management or related field
2. 6 - 12 months of experience in HR duties. Fresh Diploma / Higher Nitec / Nitec graduates who are keen to learn HR jobs are welcome to apply
3. Keen and willing to learn
4. Able work under a fast-paced work environment and multi-tasked
5. Able to put into efforts to ensure work is accurately carried out
6. Good communications in written and spoken skills

Others Information:

1. 5-day work week
2. Medical, dental & insurance benefits
3. Daily meal subsidy
4. Company Transport: 2 ways from Jurong East

Our Client is a Singapore based company in Medical Devices. Due to business needs, they are now recruiting an Operation Admin to be part of their Administrative team for ongoing transformation projects. They are located at West.

Duties:

• Accurately document and update operational data, ensuring quality, integrity, and compliance with standards.
• Store and organize documents, ensuring accessibility and adherence to retention policies.
• Maintain confidentiality of sensitive information and conduct regular documentation audits.
• Compile and update budgetary, operational, sales, and order data.
• Manage data in the Iris system and upload BOMs received from QA.
• Work with Customer Service to track and update shipping invoices.

Requirements

• Minimum Diploma in any field
• 1-2 years of administrative experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R2198636 (Oh Puey Xin)

We are a company providing business consultancy services and IT-related goods and services.

Job Responsibilities

· Assist in ordering and managing IT-related goods and handling customer queries.

· Assist in accounting tasks, including data entry, issuing invoices and processing supplier payments.

· Provide support for business operations and general office administrative tasks.

· Perform other ad-hoc duties as assignd from time to time.

Job Requirements

· Minimum Certificate in Accountancy/ Business Administrative or equivalent academic qualification.

· Minimum 1 year of working experience.

· Ability to read and speak Mandarin will be an advantage.

· Pleasant personality and able to work independently with minimal supervision

· 5 days work week

Interested applicants are requested to submit a resume stating present and expected salary.

We regret that only shortlisted candidates will be notified.

Due to major company growth and project awarded, MGroup Engineering Pte Ltd has an immediate opening for Account cum Admin. We are seeking well qualified, enthusiastic people to join us for continued growth of our business.

RESPONSIBILITIES:

• Handling AR and AP functions like data entry, processing payments and bookkeeping.
• Assist in all the daily administrative work include duly issue of invoices, quotation, collection of payment, official receipt, commission vouchers, filling, etc.
• Assist in preparing and generating monthly financial statements and supporting documents
• Assist in preparing quarterly GST report
• Handling the HR related matters, staff claims, etc.
• Other ad hoc duties assigned by Superior.
• Overall responsible for the efficient operations and cleanliness of workplace.

QUALIFICATIONS/ EXPERIENCE REQUIRED:

• Diploma in Administrative/Accounting
• Self-Motivation
• Computer Skill - Microsoft office
• Min 2 years working experience

Job Description:

We are proud to announce the acquisition of Gravotech, a global leader in engraving and cutting solutions. This strategic acquisition enhances Brady Corporation's capabilities and expands our product offerings in the identification solutions market.

About Gravotech: Gravotech is renowned for its innovative engraving and cutting technologies, serving a diverse range of industries worldwide. With a commitment to excellence and customer satisfaction, Gravotech adds significant value to Brady's portfolio.

Sales admin:

· Follow the process from Order booking till Sales invoicing with close communication with internal team members & customers.

· Manage relationships with customs and transportation suppliers.

· Optimizes the flow of information between departments involved in the processing of customers’ requests.

Logistics:

· Track import orders.

· Track, prepare, and send orders within the specified time frame to customers.

· Handling disputes related to transportation (package loss, delivery to incorrect address, etc.) = occasional tasks.

· Stock management with first in first out.

Requirement:

· Major in International Trade/Logistics and related 3 years+ working experience.

· English (Reading Writing Speaking)

· Computer skills (ERP - CRM - MS Office (Excel & PPT))

· Required experience: Customer Service - Import and Export

· Customer focus & Team spirit

· Quality and Continuous Improvements

· Respect & Responsibility

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control

Job Requirements:

• Minimum ‘O’ Level and above with at least 2 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Job Description:

• Processing Subcon Invoices
• Updating UAT (User Acceptance Testing) to system
• Purchasing Extended Warranty
• Support sales team on order processing, and delivery arrangement
• Assist customers in pre and after-sales support
• Attend to sales enquiries via email phone call
• Assist other task given by Manager
• Able to perform repetitive tasks; good communication and organizational skills, attention to details, a team player and possess a positive working attitude

Responsibilities:

· Prepare and submit monthly GST and Payment to HQ Finance Controller and Tax Director for review

· Compile and submit Quarterly GST Returns to HQ Finance Controller, Tax Director and Country Manager for review and approval before submission to Inland Revenue Authority of Singapore(IRAS)

· Work closely and Support HQ Finance Controller on yearly audit function with local Audit Agency. Ensure completion of Audit and filing prior to the due date

· Support HQ tax department on preparation and filing of Yearly Income Tax and ECI

· Responsible for all Account Payable and Receivable Preparation. Submit monthly aging report for local Partnerstores and Affiliate Networks

· Maintain Book keeping for MASG and GMTSS Bank account

· Prepare and provide Event expenses Report for all MASG Events

· Prepare and Submit Purchase Request Form and staff claims for review and approval

· Provide and support all administrative job assigned by Superior

· Monitor, Prepare and submit any grants, productivity and innovation credit (PIC) from IRAS which is applicable to SG Corporate Office

· Check and conduct monthly replenishment of Stationery and Panty supply

· Support assignment assigned for MASG Events

· Ad hoc assignment to be completed in timely manner

Requirements:

· Process at least A-Level or Diploma in Accounting or Professional Certification, ACCA and have relevant working experience in accounting line

· Familiar with Singapore Finance Reporting Standards, Corporate Tax and GST statutory requirements

· Experience in preparation and submission of GST, ECI and Audit

· At least 1 year of relevant of working experience

· Proficient in Microsoft Office Package, especially Microsoft Excel

· Able to work under pressure, independent with minimal supervision, self-initiative and good communication skills

· Willing to take extra duties on Saturdays, Sundays and holidays to support events

· Able to start work immediately or within short notice

Interested parties please apply with details resume includes past/current experiences, current/expected compensation package and available date. We offer competitive remuneration package to the right candidate.

Note: All information provided by applicants will be treated in strict confidence and used for recruitment purpose only.

Job Info:

• Working Days: Monday - Friday
• Working Hours: 9am - 6pm
• Location: West
• Salary: Basic up to $3,800

Job Description:

• Maintain transaction of AR and AP including but not limited to process payments, issue invoices, staff reimbursements, bank reconciliations and general ledger.
• GST preparation and submission
• Insurance claims for medical and work injury incidents
• Medical claims/ insurance claims/ allowance claims.
• Provide HR administrative and corporate services
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants, programmes and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims
• Any other ad-hoc activities assigned.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified* We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Loh Kar Leong | EA Personnel No.: R23116015

Job Description & Requirements

Are you an innovative accountant who thrives on new challenges? If you are, join Verti Corporate Pte Ltd as a Client Account Executive, where you’ll play a key role in managing client accounts, ensuring their satisfaction, and driving business growth. This role involves developing and maintaining strong client relationships, understanding client needs, and delivering tailored solutions to meet those needs. We’re looking for someone with exceptional communication skills, a strategic mindset, and a passion for delivering outstanding client service.

Job Description

Managing client account and liaise with clients locally or overseas

Reconcile bank and vendor accounts, post and balance the general ledger, process payments, and support monthly, quarterly, and yearly closings.

Resolve accounting queries and address issues from client portfolios.

Prepare timely reports on Profit & Loss (P&L), Balance Sheet (BS), Bank Reconciliation, and other supporting schedules according to company accounting policies.

Job Requirement

Minimum GCE "O" or "A" Level.

Minimum 2 years of working experience in client servicing industry.

Fluency in English and Mandarin to communicate with Chinese clients.

Experience with Audit Express or SingTax, or basic corporate secretarial work.

Possess good accounting knowledge.

Possess good time management, planning, and organizational skills.

Good interpersonal and communication skills to interact effectively with clients and co-workers.

Others

Walking distance to Raffles Place, City Hall and Clarke Quay MRT (Red, Green and Purple Line).

Enjoy a healthy work-Life Balance - 5 days work week (Monday to Friday 8:30am - 5:30pm).

Competitive compensation including salary, allowances, incentives, performance bonuses, and opportunities for internal growth.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified. Thank you for your interest.

Tina Tan

EA No. 23C1599

EA Personnel No. R23115167

At Little Paddington Preschool, we provide a nurturing and enriching environment for young children. We are dedicated to fostering a love for learning and supporting our students and staff with a range of educational and administrative services.

What you will do:

• Oversee and document petty cash, daily collections, and centre enrolment reports.
• Input data on the ONE ECDA website, including new teachers' information and Leave of Absence (LON) records.
• Enter details on the CCLS website, such as subsidies, enrolment information, parents' particulars, and reports of infectious diseases.
• Prepare and manage monthly forms including sign-in/sign-out logs, and school bus attendance forms.
• Support parents in purchasing merchandise and enrolling in enrichment programmes, including uniforms, caps, and books.
• Conduct stock-takes and restock supplies, including merchandise and stationery.
• Usher children to and from school buses, ensuring their safety.
• Handle the collection of school fees, issue invoices and receipts.
• Order groceries and other essential items needed for school operations.
• Assist the Principals with various administrative tasks and perform other duties as assigned.

What you will need:

• Diploma or degree in Business Administration, Early Childhood Education, or a related field.
• Minimum of 2 years of administrative experience, preferably in an educational or childcare setting.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with school management software.
• Ability to work independently and as part of a team.

Responsibilities

Finance Activities

• Responsible for the accuracy, timeliness, effectiveness and efficiency of monthly journals, daily data entries and processes in the areas of Account Receivables, Account Payables, banking, month-end closing and quarterly GST reporting
• Processing of cheque and online payments
• System update of local Accounts Payable payment vouchers
• Posting and review of vendor invoices
• Reconciliation of vendor monthly Statement of Accounts & preparation of monthly payment cycles
• Monthly and weekly Accounts Receivable follow up to customers & coordination with cross functional departments
• Monthly reconciliation of Balance Sheet items
• Assist in monthly and year end audits, including audits for certifications such as ISO and TISAX
• Ensure proper filing of daily transactions
• Perform other finance/accounting tasks as required.

Admin Activities

• Office Management: Oversee daily office operations, ensuring a smooth and efficient working environment for all staff
• Inventory Management: Manage and maintain inventories of office supplies such as stationery, printer consumables (including maintenance), and other office materials
• Purchasing & Procurement: Coordinate the purchasing of office equipment, including printers, furniture (chairs, tables, pedestals), and other office items or devices as needed
• Asset Inventory Management: Track, issue, and maintain company devices such as laptops, desktops, phones, and other electronic equipment, ensuring proper management and maintenance (including asset tagging)
• Health & Safety: Support the maintenance of a safe and compliant office environment, ensuring adherence to health and safety standards
• Perform other administrative tasks as required

Requirement

• Diploma in Business/Finance/Accounting or equivalent
• Minimum 2 years' experience in a similar capacity
• In-depth knowledge of accounting principles and practices
• Highly organized and detail oriented
• Self-motivated and proactive, capable of working independently while effectively prioritizing and managing time to meet deadlines.
• Efficient and productive
• Strong sense of ownership, demonstrating accountability and taking full responsibility for tasks and projects assigned
• Proactive mindset, always seeking to improve processes, identify efficiencies, and implement effective solutions to enhance performance
• Strong interpersonal skills, with the ability to collaborate and build positive relationships across teams and departments
• Strong written and verbal communication skills in English

Job Description

• Industry/ Organization Type: Construction Service Provider
• Position Title: Project Admin / Coordinator
• Working Location: East – Loyang (Nearest MRT: Pasir Ris)
• Working Hours: 5 days (Monday to Thursday: 8am-6pm, Fri: 8 am-5 pm)
• Salary Package: Up to SGD 2800 + OT Pay + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Prepare documentation
• Handle the administrative functions of an organization's projects and programs
• Oversee the project's daily functions to ensure deadlines and compliance requirements are met, and usually report to a Project Manager or senior management
• Scheduling meetings, recording decisions, and breaking projects into manageable tasks

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience, preferably have experience in the construction or interior design firm
• Comfortable reading drawings and calculation
• Familiar with Microsoft Office
• Training provided to an inexperienced candidate

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71497 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description

• Industry/ Organization Type: Furniture Manufacturer
• Position Title: General Admin Clerk
• Working Location: Kaki Bukit
• Working Hours: 5.5 days (Monday – Friday: 8.00am – 5.30pm, Saturday: 8am – 12.30pm)
• Salary Package: Basic Salary up to $3,000 + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Prepare essential documents, such as memos, reports, and other forms of communication.
• Manage and respond to emails and phone calls, forwarding communications to the right people when necessary.
• Regularly communicate with staff to help procure necessary items for the office.

APPLY NOW!!!

• 1-2 years of experience for entry-level positions.
• A Diploma or Degree in Office Administration is a plus.
• Familiar with productivity tools like Microsoft Office Suite.
• Knowledge of email platforms like Microsoft Outlook and Gmail.
• Ability to use or learn office equipment such as printers, fax machines, and phone systems.
• Able to work independently and ask for help when needed.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70403 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Admin Executive
• Working Location: Gul Circle
• Working Hours: 5 days (Mon – Fri, 8.30am – 6.00pm)
• Salary Package: Basic salary up to $2,800 + AWS + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Answer phone calls promptly and professionally.
• Support and coordinate tasks within the sales department.
• Create and manage purchase orders, delivery orders, and invoices for accounts receivable and payable.
• Manage and organize import and export documentation.
• Monitor stock levels and inventory movement.
• Perform other related tasks as needed.

APPLY NOW!!!

• Completion of GCE 'O' Level or possess basic accounting knowledge.
• At least 2 years of experience in a similar role.
• Experience in logistics is a plus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70840 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Marine Equipment Wholesales
• Position Title: Sales Admin / Coordinator
• Working Location: Central – Redhill
• Working Hours: 5 days / Mon-Fri: 9am-6pm
• Salary Package: Up to SGD 3000 + Bonus
• Duration: Permanent

Key Responsibilities

• Handle customer inquiries by providing timely and accurate quotations, ensuring follow-up to convert inquiries into sales
• Manage client communications, resolve queries and concerns swiftly to uphold excellent service standards
• Represent the company at industry exhibitions and trade shows, including overseas events. Manage booth setup, engage with potential clients, and collect leads to support sales efforts
• Support the preparation and submission of tender documents. Collaborate with various departments to collect necessary information and ensure compliance with tender requirements
• Maintain precise records of sales activities, customer interactions, transactions, and feedback to ensure data integrity
• Manage additional administrative tasks as assigned

APPLY NOW!!!

• Min. O level
• Min. 1 year of experience as an administrative assistant with involvement in sales
• Might travel overseas for business needs, one to two times per year, travel allowance provided

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71423 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description and Requirements:

- To handle Account related key in.

- To handle HR related tasks.

- Require to assist in Sales to chase for payment.

- Knowledge of computer system.

- Able to use software application like Microsoft word and excel.

- Generally handle all paper works and filings.

- Office location at Tai Sing Area

Job Description

• Handling of car accident reporting related matters.
• Manage Customer expectations from Accident reporting to Vehicle repair completion
• Create Repair Estimates for damaged vehicles.
• Communicate with insurance company/surveyors for claims.
• Manage & co-ordinate with Technicians on repair plans.
• To be able handle customer enquiry & phone calls.
• Prepared Quotation, Sales Order, Purchases Order, Delivery Order, Invoicing
• Communicate effectively with colleagues and customers.
• Any other ad-hoc administrative duties assigned by superior.

Job Requirement

• At least 1-2 Year (s) of working experience in the related field is required for this position.
• Must possess at least O level, Diploma or Degree.
• Good communication skills.
• Bilingual
• Keen in learning.
• Keen to work at automotive industry

Job Info

• Working location: Carros Centre (Nearby Kranji MRT station, Free shuttle van to pick up)
• 5 working days

Key Responsibilities:

• Data Entry & Conversion: Assist in ERP administrative conversion and data entry. Turn on Work Orders, PR/PO preparation, Job fulfilment, Process entry etc.
• Support Coordinators Task : Prepare drawing and prepare work process sheets. Help prepare shipment, include packing of goods.
• Administrative & Record Maintenance: Perform tasks such as scanning, filing, and prepare DO, while maintaining and updating jobs records to ensure consistency between physical and digital files.

Some key responsibilities, although not exhaustive, include:

• Handle full spectrum of HR & Admin function.
• Manage the recruitment process and ensure candidates fit the role and company culture.
• Coordinate and manage the orientation of new employees, process probationary reviews, employee evaluations, and terminations
• Efficiently use different recruitment tactics such as careers website, social media, job boards, headhunting and LinkedIn to attract talent
• Plan and develop Talent Pools for the business in order to meet the requirements of the Hiring Plan
• Assist in administering a wide range of HR matters in areas such as manpower planning and recruitment, compensation & benefits, and performance management exercise
• Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
• Design and implement human resources policies and procedures in line with corporate goals
• Process monthly payroll, Foreign levy, and tax-related matters
• Understand and adhere to all pertinent labor laws
• Administer employee compensation, training and benefit programs
• Point of contact to liaise with external vendors for HQ building and Retail Outlet facilities maintenance including Fire Alarm System, Air Conditioner & Renovation
• Managing of Company Insurance including submitting claims and renewal
• In charge of the administration of corporate affairs including stationery inventory, license renewal and CEO’s personal matters

Requirements:

Technical Competencies:

• Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma in Human Resource Management or equivalent.
• At least 3 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): Microsoft Office, Infotech
• Preferably Manager specialized in Human Resources or equivalent.

Core Competencies:

• Excellent oral, written, and interpersonal communications skills, adept at dealing with and engaging people at all levels.
• Skilled at establishing and cultivating strong relationships with peers; across different levels of the organization and externally.
• Exceptional analytical and problem-solving skills

The Admin Support role provides essential administrative and clerical support to the overall operations of the company. This role is critical in ensuring the smooth and efficient running of daily office activities. Require to attend phone calls.

Key Responsibilities:

• Efficiently log and organise data, maintain accurate and up-to-date records
• Handle all admin related duties in various applications processes (checking, writing, and issuing tasks)
• Process applications for new services, renewals, and issuance of relevant documents.
• Responding to customer inquiries via phone or email
• Other general admin duties.

Required Skills & Requirements:

• Min GCE ‘N’ level. 6 days work week (Monday to Satuday).
• Singaporeans or Malaysians are welcome.
• Strong administrative and communication skills.
• Proficient in using Microsoft Offices

Interested applicants, please whatsapp +65 88 183 183 or email to s[email protected]

NO AGENTS PLEASE.

At One Heart, we value diversity and strive to create an inclusive workplace for all.

MAIN DUTIES AND RESPONSIBILITIES:

Administrative Duties:

a. Church Weddings:

• Coordination/Oversee church weddings bookings:

i. Handle enquiries on requests for church wedding bookings and

respond to feedback received.

ii. Liaise with relevant stakeholders to coordinate the wedding rehearsals and bookings.

iii. Provide brief/share the protocol and policies for weddings held in church.

iv. Distribute any wedding programmes/leaflets as required.

v. Ensure all wedding logistics have been arranged with the relevant parties; including sending of reminders.

• Prepare/update Standard Operating Procedure (“SOP”) and checklist for church weddings.

b. Staff Contact List:

• Update the staff contact list information on a timely basis.

c. Rostering of ushers for church services:

• Liaise with chief ushers and maintain roster of ushers for services; including communicating and following up on any changes.

Receptionist Duties:

• Handle incoming telephone calls, messages and direct to relevant parties/ escalate feedback to the relevant department when necessary.
• Provide a professional and customer-focused service to all visitors to the church office and escort them to the meeting room, and/or to see the relevant parties as required.
• Ensure that visitors to the church are served refreshments/beverages and meeting rooms are kept clean, organized and presentable at all times.
• Assist in making room bookings and arrangements when required.
• Handle all incoming and outgoing, local and international mails & courier deliveries (including distribution of all documents/parcels to the addressed recipients)
• Manage the regular servicing schedule for the mail franking machine to ensure that it is well-maintained and in good working condition.

Others:

• Provide back-up for L2 receptionist when team member is away/on leave.
• Keep a record of church attendance for all services.
• Provide back-up for managing and ordering of office stationery.
• Any other ad hoc duties as assigned by the supervisor and/or Pastor-in-Charge.

QUALIFICATIONS:

• Minimum Diploma holder and above or equivalent.

RELEVANT EXPERIENCE AND SKILLSETS:

• At least 2-3 years relevant experience in office administration duties/reception duties. Additional experience with event management will be preferred.
• Able to work independently under minimal supervision.
• Strong customer-service mindset and displays professionalism in responses.
• Strong interpersonal/people and communication (written & verbal) skills; with demonstrated professional phone etiquette skills and ability to manage various stakeholders (internally & externally) across levels.
• Strong organizational and administrative skills with the ability to multitask effectively and maintain attention to detail. Able also to problem-solve and works well under pressure to meet deadlines.
• An innovative/resourceful team player, self-motivated, pro-active, friendly and easy to approach.
• Proficient in Microsoft Office suite of applications.