Sales Admin and Logistics (6 Months)

Job Description & Requirements

We are proud to announce the acquisition of Gravotech, a global leader in engraving and cutting solutions. This strategic acquisition enhances Brady Corporation's capabilities and expands our product offerings in the identification solutions market.

About Gravotech: Gravotech is renowned for its innovative engraving and cutting technologies, serving a diverse range of industries worldwide. With a commitment to excellence and customer satisfaction, Gravotech adds significant value to Brady's portfolio.

Sales Admin:

• Follow the process from Order booking till Sales invoicing with close communication with internal team members & customers
• Manage relationships with customs and transportation suppliers.
• Optimizes the flow of information between departments involved in the processing of
• customers’ requests

Logistics

• Track import orders
• Track, prepare, and send orders within the specified time frame to customers
• Handling disputes related to transportation (package loss, delivery to incorrect
• address, etc.) = occasional tasks
• Stock management with first in first out

Requirement

• Major in International Trade/Logistics and related 3 years+ working experience
• English (Reading Writing Speaking)
• Computer skills (ERP - CRM - MS Office (Excel & PPT))
• Required experience: Customer Service - Import and Export
• Customer focus & Team spirit
• Quality and Continuous Improvements
• Respect & Responsibility

Job Description

• Assist the Project Manager in administrating documents, purchase orders at site site office ;
• Provide admin duties and clerical supports to site personnel ;
• Liaise closely with head office for necessary documentation ;
• Other ad-hoc duties as assigned

Requirements

GCE 'O' / 'N' Level ;

Proficient in MS Office.

JOB ROLES / RESPONSIBILITY:

• To work full-time in to carry out various administration and accounting works of the office.
• To set-up an accounting system in the office and meet/pass Auditor's requirement.
• To carry-out book-keeping, full set of accounts, and preparation of financial statements for various types of business
• Made detailed testing on transactions and balances and vouching, posting and checking trial balance preparation
• Analyze transactions, internal reports and financial information for potential fraud risks
• Perform special assignments: review of accountancy records, valuation, and consultancy works
• All communication with clients is supported by emails, document agreed action steps, responsibilities and deadlines are handled promptly and effectively.
• Preparation of Commercial Tax, Withholding Tax, Corporate Tax, Personal Tax computation and submission of Tax Clearance

1. Assist in Production to engage approved suppliers to purchase raw materials in a timely manner. Experience in rasiing supplier POs.

2. Adopt Company policy and guidelines to qualify new suppliers based on cost vs quality

3. Manage , do stock take of product inventory and control days aging.

4. Monitor and ensure food production costs are within the company guidelines

5. Assist to print production labels for the packing department.

1. Must be good with numbers and xcel spreadsheet

2. Min 1 of 2 years experience in a manufacturing / production environment, preferably in the food industry.

3. Min ITE , Diploma in relevant field.

Finance & Admin Executive

• Monday to Friday | 9am to 6pm
• Basic Salary: S$ 2,500 - 2,800 +AWS+PB
• Address: Clementi
  

Requirement

• Diploma in a relevant discipline
• At least 1 year of relevant Finance/accounting experience

Responsibilities

• Obtaining information from donors / team members, data entry of donor particulars, and issuance of tax deduction receipts / thank you letters to donors.
• Reconciliation of bank statements, petty cash balance and stock of groceries / vouchers
• Preparation of payment vouchers and other finance-related matters
• Maintaining proper filing of finance and admin records to facilitate year-end audit process
• General office admin work such as facilities management (e.g. follow-up with air-con servicing and pest control vendors), office supplies (e.g. stock-take and ordering new supplies)
• Other duties as assigned by the Finance Manager or CEO

Apply now for Interview arrangement

Daniel Wong | Senior Consultant | Reg No: R2095781

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

HR & Admin Executive

• Working Days: Monday – Friday
• Working Hours: 08:00am - 05 :00pm
• Location: Taman Jurong
• Salary: $2,800 - $3,000 + $90 Transport Allowance

Responsibilities:

• Process monthly payroll and overtime payments.
• Handle employee work pass applications and cancellations
• Manage the onboarding and offboarding process
• Assist with recruitment activities such as posting job openings, screening resumes, and scheduling interviews.
• Ensure timely tax clearance for employees.
• Manage insurance claims for employees, including medical and accident claims.
• Perform other HR-related tasks or projects as required.
• Issue uniforms to new employees during onboarding and manage uniform inventory.
• Perform general office administrative duties such as filing, organizing, and managing office supplies and stock.

Requirement:

• Minimum Diploma in Human Resource or a related field
• At least 1 year of relevant experience

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

• Monday to Friday | 9am to 6pm
• Basic Salary: $2500 - $2800 +AWS
• Address: Clementi

Requirement

• Diploma in a relevant discipline
• At least 1 year of relevant Finance/accounting experience

Responsibilities

• Obtaining information from donors / team members, data entry of donor particulars, and issuance of tax deduction receipts / thank you letters to donors.
• Reconciliation of bank statements, petty cash balance and stock of groceries / vouchers
• Preparation of payment vouchers and other finance-related matters
• Maintaining proper filing of finance and admin records to facilitate year-end audit process
• General office admin work such as facilities management (e.g. follow-up with air-con servicing and pest control vendors), office supplies (e.g. stock-take and ordering new supplies)
• Other duties as assigned by the Finance Manager or CEO

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Sales operation management
1. Handle sales queries and discuss customer's requirements with the sales director.
2. Prepare quotations based on customers' needs/requests.
3. Support two directors.
4. Issue PO to supplier.
5. Coordinate and liaise with suppliers and forwarders on delivery schedules.
6. Arrange shipment / check shipping document when order is confirmed.
7. Issue DO, update inventory listing.
8. Maintain a healthy level of buffer stock and ensure optimal stock levels.
9. Issue sales invoices when goods are delivered.

Account & admin
1. Follow up payment with the customer when overdue.
2. Prepare the doc to send to accounting firm to close account quarterly and annually.

3. Support two Directors' admin tasks

Requirements
1. A bachelor’s degree in business admin/ sales / marketing or equivalent combination of education and experience.
2. Ability to multi-task. Superior interpersonal skills are required to work with the sales manager, suppliers, and forwarder.
3. Strong written and verbal communication skills.

• Knowledge of cables & wire and years of relevant experience in a related field is a plus. • No quota for work pass. • Recruitment agency please do not contact.

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Working Days: 5.5 days
Working Timing: Mon - Fri: 0800-1700, Sat:0800 - 1200
Salary:$2000 – $2500
Location: Changi Airfreight Centre

Responsibilities:

• Invoice issuance & verification
• Data Entry
• Calculate & record payments
• Updating accounting records
• General admin duties as assigned

Requirement:

• Min 1 year relevant experience

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

• Position: Admin Assistant/Sales Admin
• Location: Peninsula Plaza (Walking Distance from City Hall MRT)
• Working hours: Monday to Friday (8.30am - 5.30pm)
• Salary (commensurate with experience): Up to $3,000 + AWS + Transport Allowance + Birthday Incentive + 14 Days AL + Medical Benefits
• Duration: Permanent
• Industry: Manufacturer of alkaline water filtration

Main Responsibilities:

• Perform accurate and efficient data entry tasks, including inventory, sales records, payment, and shipment details
• Maintain and organize records of shipments, costs, and delivery schedules
• Generate periodic reports for management
• Any other ad-hoc duties assigned

Requirements:

• Bilingual in both English and Mandarin to converse with Mandarin speaking clients
• Minimum 'N' level and 1 year of relevant experience required

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• Sourcing and purchasing of raw materials and spare parts
• Liaison with Head Office, Supplier, Customer and Freight Forwarders
• Packing of goods
• Arrange for Shipment of goods
• Office Administration
• Handle residential maintenance

• Singapore Based (Clementi)
• Monday to Friday | 9am to 6pm
• Basic Salary: $2500 - $2800 +AWS+PB
• Diploma in a relevant discipline; at least 1 year of relevant Finance/accounting experience.
• Career Progression Opportunities

Requirement

• Diploma in a relevant discipline
• At least 1 year of relevant Finance/accounting experience

Responsibilities

• Obtaining information from donors / team members, data entry of donor particulars, and issuance of tax deduction receipts / thank you letters to donors.
• Reconciliation of bank statements, petty cash balance and stock of groceries / vouchers
• Preparation of payment vouchers and other finance-related matters
• Maintaining proper filing of finance and admin records to facilitate year-end audit process
• General office admin work such as facilities management (e.g. follow-up with air-con servicing and pest control vendors), office supplies (e.g. stock-take and ordering new supplies)
• Other duties as assigned by the Finance Manager or CEO

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279

About Us:

Capital C Corporation is a pioneering fintech company headquartered in Singapore, revolutionizing financial services across Southeast Asia. With a decade of industry experience coupled with an innovative startup mindset, we are deeply passionate about the potential in Southeast Asia to empower our users. Our technology is purposefully designed to reach and uplift underserved individuals and businesses through digitalization.

We provide an array of financial solutions, encompassing consumer services, support for MSME businesses, financing for two & four-wheelers, buy now pay later options, and salary advances customized for developing countries.

Our goal is to foster financial stability and empower individuals to achieve their financial goals. Be part of our journey to transform financial inclusion and enrich lives across Southeast Asia.

Our mission is simple yet powerful: "Driving financial inclusion, enhancing lives."

Job Overview:

Are you an organized, customer-focused professional who thrives in dynamic environments? Do you have a passion for ensuring smooth operations while providing top-tier service to clients? We’re looking for a Sales and Operations Admin who excels at multitasking, managing client relationships, and handling operational processes with precision. In this role, you’ll be instrumental in driving client acquisition, managing the onboarding journey, and collaborating across teams to ensure our operations run seamlessly. Join us and be a key player in delivering exceptional customer experiences while supporting our business growth!

Key Responsibilities:

• Provide sales support to multiple business units on client acquisition.
• Assisting customers with the onboarding application process, promptly addressing their enquiries, managing and incorporating their feedback, and maintaining a professional and organised environment for both walk-in and appointment-based customers.
• Ensure timely submission of credit proposals and manage the credit process and turnaround time.
• Ensure application submission is in compliance with company internal policy and objectives.
• Support the team with day to day operations for enquiry, application and repayment matters.
• Liaise actively with other roles including marketing, sales and business development.
• Any other duties that may be assigned by the superior from time to time.

Qualifications:

• Minimum Polytechnic Diploma qualification.
• Proven experience in a similar role, with a focus on customer service and administrative support.
• Proficiency in English and Mandarin is essential to liaise with Mandarin-speaking clients.
• Experience in customer-facing environments and a customer-first mindset are highly valued.
• Well-organized, with excellent interpersonal and problem-solving skills.
• Able to work independently, take initiative, and manage tasks effectively.
• Proficiency with CRM systems and Google Workspace.
• Strong ethics, attention to detail, and a customer-oriented attitude are a must.

Working Hours:

• 2 rotating shifts: 10 am - 7.30 pm and 10.45 am - 8.15 pm
• 5-day workweek: Monday to Saturday, Sunday off + one additional off-day during the week

How to Apply:

Ready to make an impact? If you’re excited about combining top-notch customer service with operational excellence in a cutting-edge fintech space, we want you on our team!

Please submit your resume to [email protected].

Come join our team as our Project Admin Controller!!

Requirements:

- Minimum of Secondary or "N" Levels

- Able to commit to the job for at least 2 years

- Proficient in Microsoft Excel, Word, and PowerPoint

- Experience in the telecommunications industry is a plus but not mandatory

- Training will be provided

- Fresh Candidates are welcome to apply

Job Responsibilities:

- Assist with daily tasks such as granting building access clearance and monitoring scheduled jobs.

- Support field technicians and help manage interactions with customers and contractors.

Reception/Front Desk

· Handling of incoming calls on main line and ensuring the lines are routed to holiday voice mail when necessary.

· Coordinate with IT on programming of telephone extensions, hunting/grouping services.

· Prepare and serve drinks to visitors.

· Attend to emails.

· Ensure reception counter and waiting area are clean and tidy all the time

· Assisting on photocopying, typing, printing & scanning requests.

Administrative

· Circulate daily staff movement report; and update office telephone directory

· Arrange and record outgoing mails/courier; recording and distributing incoming mails

· Monitoring use of postages and handle small petty cash fund for postal purchases

· Manage passes issuance and records for staff and visitors

· Manage stocks and printing of business cards

· Labelling of assets for joiners and leavers

· Application and Renewal of Employment Pass and Dependant Passes; Update MOM on changes to personal particulars of pass holders. Keep track and process on timely manner.

· Place orders for pantry supplies

*To perform any other duties assigned by the management.

Key Responsibilities:

• Provide comprehensive administrative support across HR, Business, and Operations teams.
• Support Finance by handling invoices, tracking expenses, and maintaining accurate records.
• Coordinate with the head office and Operations team to ensure smooth daily workflows, including scheduling and logistics.
• Draft, review, and manage documentation, correspondence, and reports with precision and clarity.
• Assist with HR-related tasks, including document management, employee records, and recruitment coordination.
• Related works in supporting for Business development
• Customers and vendors management to ensure operational efficiency.
• Collaborate with cross-functional teams to streamline administrative processes.
• Field visits for new projects and regular inspections for existing projects
• Perform other ad-hoc duties as assigned to support the business.

Requirements:

• Only Singaporeans and Permanent Residents may apply.
• Diploma or higher in a related field.
• 1 to 2 years administrative (coordination) or sales support role
• Excellent written and spoken Chinese, with strong proficiency in drafting professional documents.
• Prior experience in administrative roles supporting multiple departments is a plus.
• Strong organizational and multitasking skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office systems.
• A proactive mindset, with the ability to handle deadlines and prioritize tasks effectively.

Benefits and Others:

• Basic salary SGD2500-3500
• 5 days work week
• Performance Bonus

Responsibilities:

• Able to adapt to the various functions within the HR department
• Updating of staff information in the database and Personnel File Maintenance and ensuring confidentiality at all times
• Conduct newcomer’s orientation process and briefing of employment for contract terms and conditions
• Assist in all Recruitment Acctivities & Work Pass Applications such as Work Permit/SPass/EPass application and pass renewal
• Maintain employees’ leave record and medical claims
• Maintain, upkeep company & departmental documentation of operational policy, rules and regulation
• Maintain, upkeep and participate in ISO, BizSafe and other required certifications in Construction Sector
• Communicate with the accommodation for foreign employees
• Assist in administration duties when required and other ad hoc duties as assigned

Requirements:

• Diploma in HRM or its equivalent education certificate
• At least 1 year of relevant working experience in the related field
• Good understanding of human resources functions
• Able to exercise mature discretion on confidential issues
• Possess excellent Verbal and Communication Skills with good interpersonal skills
• Computer literate with strong proficiency in Microsoft Office applications
• Good knowledge of Employment Act, MOM regulations and practices
• Positive attitude, fast and independent with strong organizational skills
• Self-motivated and able to work under pressure
• Ability to multi-task and work independently in a fast-paced environment

JOB DESCRIPTION -

- Data Entry

- Documents Checking / Filing

- Issue work order / invoice

- Issue Delivery Order

- Prepare sales documents such as delivery order, packing list, etc

- Track and ensure proper documentation and paper trail

JOB REQUIREMENTS -

· ITE Cert in accounting or equivalent

· Knowledge of MS Office

· Able to multi-task and willing to learn

- Well organized, meticulous and good time management

Accounting responsibilities

- Handle full set of accounts, including preparation of journal entries.

- Prepare/check month-end financial and management reports

- Prepare quarterly GST submission reports

- Liaise with HQ (Taiwan) and our subsidiary (Philippines) on accounts and financial reporting

Administrative responsibilities

- Check and arrange payment for reimbursement claims and suppliers’ invoices

- Assist in HR matters

- General day-to-day administrative duties

Requirements

- Diploma in Accounting

- Minimum 2 years of relevant working experience

- Proficient in Microsoft Excel

- Familiar with MYOB &/or XERO accounting system

- Bilingual in English & Chinese

- Meticulous & organized

- Positive working attitude, with an ability to take ownership of all tasks assigned

Responsibilities for the Account and Admin Executive position

• Handle the closing of accounts and prepare full sets of accounts within deadlines.

• Provides timely and accurate reporting of monthly management accounts, investigating variances, correcting errors where necessary, prepare Balance Sheet, income statement, GL

• Perform data entry for purchasing invoices, receipts, payments, and journal entries.

• Raise payment vouchers and journal vouchers for various disbursements for approval.

• Process claims and address billing issues.

• Monitor monthly cash flows.

• Reconcile all bank accounts monthly.

• Maintain the Fixed Asset Register and ensure alignment with the general ledger.

• Raise debit/credit notes for related party payments.

• Prepare and submit quarterly GST

• Assist in preparing documentation for external audits and tax consultants

• Liaise with external parties such as vendors, landlords, banks, auditors, and statutory/regulatory authorities.

• Monthly payroll and CPF submission.

• Prepare and submit of IR8A.

• Support ad-hoc administrative tasks.

• Provide support for additional matters and ad-hoc projects as required by management.

Requirements

• Diploma in Accountancy or equivalent qualification.

• Minimum of 4 years of experience in handling full sets of accounts.

• Must be proficient in Microsoft Office, Excel. MYOB knowledge will be an advantage.

• Motivated, proactive, and optimistic about overcoming challenges.

• Able to work independently and as part of a team

• Able to meet deadlines and with good time management skills

• Excellent communication and organizational skills.

• Detailed and meticulous

• Responsible for office’s day to day Office administrative related work and duties.
• Managing Company employees and company insurance.
• Responsible for maintaining up-to-date employee datas.
• Prepare and coordinate worker's work permit application / renewal / cancellation.
• Coordinate with clients for arrangement of site induction.
• Coordinate and arranging worker’s safety courses.
• Manage and follow up on Office Admin functions such as office supplies, equipment, facilities repair and maintenance.
• Preparation of company claim invoice and follow up on payments.
• Prepare and Maintaining the company accounts and GST filling.
• Manage and follow up on workers site working time card and preparation of Employee Salary.
• Preparation of workers’ Pay Slip.
• Other duties as assigned by management.

Working Location: Sin Ming Lane (15mins walk from Upper Thomson MRT)
Working Hours: Mon-Thu 9am-6.30pm; Fri 9am-6pm

Responsibilities:

Accounts

• Handle full set of accounts
• Prepare AP, AR and Journals
• Check, verify and process invoices, expense claim and reimbursements etc.
• Prepare GST filings and CPF submission

HR Admin

• Manage payroll administration
• Perform full payroll process and make necessary tax filings in a timely manner
• Implement and execute HR policies and procedures
• Responsible for all aspects of Work Pass matters
• Prepare paperwork, scheduling and facilitation of smooth on boarding and off boarding process
• Assist in administering benefits, compensation and any other relevant policies, schemes etc.
• Assist in swift updates of personnel database and any other related information within the internal HR system
• Greet office visitors, oversee telephone services, email correspondence, mail distribution
• Maintain office supplies inventory and office efficiency by arranging repairs
• Ensure timely payment and manage budget for any office related expenses

Requirements:

• Min Bachelor’s degree
• Min 5 years of accounting and HR admin experience
• Proficient in Advance Excel is a requirement
• Able to handle both English and Chinese written documents

To Apply:

Please attach your resume with the following information:

• Reason for leaving last/ current employment
• Last drawn salary
• Expected salary
• Notice period

(We regret that only shortlisted candidates will be notified)

Accounts Duties

· Managing and handling of full set of Accounts for clients, including bookkeeping duties

· Performing bank reconciliations

· Support monthly claim submissions and report

· Maintain and keep proper accountings records

Administrative Duties

· Handle phone calls & email enquiries

· Managing the filing system

· General administrative and clerical duties

· Adhoc duties and other admin duties assign from time to time

Requirements

· Min LCCI Accounting, ITE or “O” Level

· Min 1- 2 years of working experience. Fresh graduates are welcome to apply.

· Able to multi-task

· Knowledge and experienced in Xero accounting software will be an advantage

· Proficient in Microsoft Excel and Word

· Able to work productively in a fast pace environment with tight timelines

· Good attitude, takes pride in work and willing to learn

. Able to work with Managers and QS as a team

• Coordinating the sales team by managing the filing of important documents, maintaining important data such as storing and sorting of sales function related data in electronic form, and communicating relevant information for smooth sales operations.
• Responding to sales team’s requests on tender bid process (from pre-qualification, to bidding and post award phase) including submission of documents, drawings and compliance certification to ensure successful bid submission.
• Preparation of ERP system derived cost sheet for management approval prior quotations.
• Preparation and presentation of pipelines tracking reports, sales and all related functional reports for business unit.
• Handle the processing of all sale orders and scheduling job code on ERP system with accuracy and timeliness.
• Monitor the team’s progress and identify shortcomings of administration process and propose improvements where necessary.
• Working with Marketing agency in organizing marketing events and projects.
• Ensure adherence to internal workflow policy.

Job Descriptions:

• Source for new clients including government project through GeBIZ
• Provide support on quotations and proposals
• Manage and follow-up tele-enquiries, email-enquiries
• Handling of incoming calls, deliveries and collections
• Process of sales orders and ensure orders fulfilment
• Coordinating all deliveries to ensure efficient and effective services to the customers
• Create and maintain both inventory and customer databases
• Establish and maintain customer relationships
• Any other ad-hoc duties which may be assigned to you from time to time

Requirements:

• Diploma in Biz Admin, Marketing
• Min. 1 years of relevant working experience
• Excellent organizational skills with attention to detail
• Computer Literate and Office Skills
• Responsible and organized
• Able to work independently
• Outgoing and able to proactively give support.

Work Hour:

• 5 day work week
• 9.00am to 6.00pm

** Salary commensurate with experience.