Responsibilities:

• Providing Administrative support to sales team and ensuring efficient operation within the office.
• Supports manager and employees through a variety of organization related tasks and communications.
• Effectively communicate via phone and email to ensure all duties are completed with accuracy and delivered with high-quality in a timely manner.
• Any other ad-hoc duties that may be assigned from time-to-time.

Requirements:

• Diploma holders or equivalent are welcome to apply.
• Preferably with general insurance certification.
• Able to work independently with minimum supervision in a fast-paced environment with a good working attitude.
• Good knowledge in Microsoft Office.
• Good team player with good social and communication skills.
• Able to start work immediately or with short notice period.

Working Hours: 5 days, 8:30AM – 5:30PM

Working Location: 2 Jalan Kilang Barat #04-01, Singapore 159346.

We are a training school, looking for an administrator.

Job Scope / Responsibilities:

· Handle call enquiries and follow-up with email on course details

· Follow-up through call with applicants’ online course registration

payment (e.g.: payment on hold)

· Follow-up of applicants’ submission of documents after payment is

made (e.g: application form, certificates, I/C)

· Monitor Fees Collection

· Follow-up with CEA on applicant assessment outcome and follow up

call to applicant on the outcome status

· To provide service and information to walk in applicants on course

details.

· Collate the number of applicants particulars / documents for each

course batch

· Collate attendance list for issuing of certificates to applicants who

have completed the course

· Prepare attendance list, course notes collection form for each batch

· Submit course attendance list after course completion

· Submit course intake report

· Perform registration of candidates for training and assessment

· Prepare attendance list form for each CPD course

· Collate all Post Course Evaluation Form from participants who

attended the CPD Course

· Tabulate CPD consolidated feedback report form for online

submission and key in agents’ attendance in CPD Microsite

· Issue ID, password & instructions guide after each batch completed in

the E-Learning Portal

· Handle and guide participants on the Online Learning

· To print course notes and add on / changes to course notes (if any)

· Scanning of academic certificates for each new RES course batch for

submission

· Explain and guide applicants on the SkillsFuture Credit Claim from

time to time when applicant wants to make the claim of RES course

fee

· Liaise and Follow-Up with Traqom on Trainee Data (if any)

· Liaise with external training providers, service providers and statutory

agencies

· Booking & Scheduling of Training Venue

· Schedule and coordinate training sessions

· Ensure smooth training process

· Maintain clear and proper records and documents of training sessions

· Maintain staff training records

· Ensure completion of training requirements for all staff

· Monitor training costs

· Raise PV for payment to trainers

· Assist Trainers as required

· Maintain training records

Job Scope / Responsibilities:

· Handle call enquiries and follow-up with email on course details

· Follow-up through call with applicants’ online course registration

payment (e.g.: payment on hold)

· Follow-up of applicants’ submission of documents after payment is

made (e.g: application form, certificates, I/C)

· Monitor Fees Collection

· Follow-up with CEA on applicant assessment outcome and follow up

call to applicant on the outcome status

· To provide service and information to walk in applicants on course

details.

· Collate the number of applicants particulars / documents for each

course batch

· Collate attendance list for issuing of certificates to applicants who

have completed the course

· Prepare attendance list, course notes collection form for each batch

· Submit course attendance list after course completion

· Submit course intake report

· Perform registration of candidates for training and assessment

· Prepare attendance list form for each CPD course

· Collate all Post Course Evaluation Form from participants who

attended the CPD Course

· Tabulate CPD consolidated feedback report form for online

submission and key in agents’ attendance in CPD Microsite

· Issue ID, password & instructions guide after each batch completed in

the E-Learning Portal

· Handle and guide participants on the E-Learning Portal

· To print course notes and add on / changes to course notes (if any)

· Scanning of academic certificates for each new RES course batch for

submission

· Explain and guide applicants on the SkillsFuture Credit Claim from

time to time when applicant wants to make the claim of RES course

fee

· Liaise and Follow-Up with Traqom on Trainee Data (if any)

· Liaise with external training providers, service providers and statutory

agencies

· Booking & Scheduling of Training Venue

· Schedule and coordinate training sessions

· Ensure smooth training process

· Maintain clear and proper records and documents of training sessions

· Maintain staff training records

· Ensure completion of training requirements for all staff

· Monitor training costs

· Raise PV for payment to trainers

· Assist Trainers as required

Requirements:

· Outgoing personality

· Proficient in MS Office applications, especially MS Words, MS Excel

· Able to communicate with all levels of management

· Good Interpersonal interaction skills

· Meticulous and eye for details

· Able to connect with people easily.

· Able to work independently and under pressure Proficient in MS

Office applications, especially MS Words, MS Excel . . .

· Able to communicate with all levels of management

· Good Interpersonal interaction skills

· Meticulous and eye for details

· Able to connect with people easily.

· Able to work independently and under pressure

Key Highlights

• With various benefits!
• Nearest MRT: Ubi
• Working Hours: Mon- Fri (office hours)

Key Responsibility:

Administrative (70%)

• Manage general admin tasks, filing, and vendor liaison.
• Schedule office maintenance, send daily reports, and assist with events.
• Handle documentation, cheque deposits, festive gift arrangements, and NEA submissions.

Accounts (30%)

• Input invoices into SAP and update customs permit details.
• Download daily bank transactions and update balances.
• Manage invoicing, statements, reminders, and payment processing.

Key Requirements:

• Only Singaporean!
• Diploma/Degree in Business Management or any related field.
• Proficiency in SAP and MS Office to key in accounting matters.

Interested candidates please click "Quick Apply". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

Job Responsibilities:

· Hands-on daily HR & admin operational matters

· Assist end to end onboarding and offboarding

· Assist in work pass processes

· Responsible for general employee queries such as leave, processes, etc

· Responsible for HR administration including staff records, files, and documentation

· Assist in company insurance

· Office management such as office supplies, purchases, reimbursements, and claims

· Assist and organize company events

· Data entry support

· Assist in payroll computation

· Filing support for accounts non-confidential documents and packing for storage

· Provide general administrative support & other ad-hoc duties as assigned by Manager

Job Requirement:

· At least Diploma or with relevant working experience

· Proficient in Ms Office (Ms Words, Excel) pivot table, vlookup etc

· Organized and meticulous with initiative and good working attitude

· Graduated in related field or at least some working experience

· Immediate position or available to start in short notice

· Singaporean only

Job Highlights

Salary: $3450 per month

Contract Duration: 11 months

Working Location: Nearest to Labrador Park MRT

Working Hours: Monday to Friday, normal office hours

Job Descriptions

• Support the ongoing refreshments and improvements of training centres.
• Conduct regular checks of community hubs’ setup such as reporting on safety compliance, standardized set up, etc.
• Assist in coordinating hardware maintenance services for community hubs as required.
• Source goods and facilities management (FM) services for community hubs, such as furniture, maintenance services, etc.
• Coordinate and liaise with contractors to ensure timely delivery of goods and FM services
• Conduct regular checks on assets and collaterals, ensuring accuracy of records and proper maintenance.
• Maintain and update procurement, asset and collaterals records
• Maintain and update FM and logistics documentation

Job Requirements

• Only Singaporean need to apply.
• Degree in any relevant field
• Prior experience in Project Management is a plus!

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

We are seeking a proactive and detail-oriented Finance & Admin Assistant Executive to support our Finance and Corporate Officer. The ideal candidate will play a key role in assisting with financial operations, administrative tasks, and coordination to ensure smooth workflows and efficient operations.

Key Responsibilities:

• Assist in preparing online payment, schedules, claims etc.
• Support corporate/board meetings preparation and inter-company transactions, including reconciliation and coordination between entities.
• Collaborate with Finance team members to perform various finance and administrative tasks as required.
• Provide administrative support to top management, including scheduling, correspondence, and document preparation.
• Handle other ad-hoc assignments and projects as directed by management.

Requirements:

• Diploma or Equivalent or higher with a minimum of 2 years of relevant work experience.
• Proficient in MS Office applications, particularly Excel and Word.
• Excellent communication skills and ability to work effectively as part of a team.
• Flexible, detail-oriented, and meticulous in all tasks.
• Strong time management skills with the ability to multi-task and maintain a positive working attitude.

Responsibilities

- Assist in finance operations (includes payments, receipts, AP & AR transactions);

- Assist in partial/full set of accounts and prepare balance sheet schedules and ensure timely, complete and accurate recording of accounting entries into MYOB accounting system;

- Posting of month-end closing journal entries;

- General office administration such as: filing, scanning, photocopying, archiving, office supplies;

- Assist in preparing documents for submission of government grant claims;

- Manage and handle documents, records and maintain an organized filing system.

- Any other ad hoc duties as assigned by Manager in-charge

Requirements:

- Must be a Singaporean Citizen;

- LCCI or Diploma in Accounting;

- Proficient in Microsoft Excel and Word

- Fast learner with strong sense of initiative & good communication skills

- Able to work independently with minimum supervision

Job Highlights

Contract Duration: 3 months (extendable up to 1 year duration)

Working Location: Nearest to Redhill MRT

Working Hours: Monday to Friday, normal office hours

Job Descriptions

• Assist in administrative, logistical and operational job functions to support the effective and efficient operations in the office.
• Handling calls and enquires
• Management of data records i.e. compilation of statistics, drafting of correspondences
• Verification and processing of forms
• Assisting in ad-hoc projects and events

Job Requirements

• Only Singaporean need to apply.
• Degree/ Diploma in any related disciplines
• Strong administrative and communication skill.
• Proficient in using Microsoft Offices.

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Job Highlights:

Enhance exposure to the government sector

Nearest MRT: Kent Ridge

Working hours: Monday - Thursday: 8.30am – 6.00pm, Friday: 8.30am – 5.30pm

Salary: up to $3,500 per month

Contract duration: 12 months

Job Description:

Administrative Support

• Coordinate and arrange logistics, such as catering, transport, venue booking etc for meetings, events, and company functions
• Collate and submit finance documents to process payments
• Review and process applications accurately
• Manage the internal system for courses
• Liaise with stakeholders for exam processing matters
• Collate and create assessments in the systems
• Budgeting for new intake exams and programmes
• Co-lead the programme

Operational Support

• Facilitate course workshops or lectures, whether in-person or virtual
• Support examinations and courses during office and non-office hours by performing tasks such as invigilation and ushering

Job Requirements:

• Only Singaporean.
• Minimum Degree in any related discipline.
• Proficient in Microsoft Office Applications.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See

R23114253

BGC Group Pte Ltd (Outsourcing )

EA 05C3053

About Us:
We are a fast-growing organization looking to strengthen our finance team with a skilled and dedicated GST Registration Specialist. If you have hands-on experience with GST registration, the process, and the required documentation, we want you to join our dynamic team.

Key Responsibilities:

• Handle the GST registration process for clients, ensuring compliance with the latest regulations.
• Prepare and review necessary documentation for GST registration applications.
• Experienced in the process of GST return filing and related compliance matters.
• Liaise with tax authorities and resolve any issues related to GST registration.
• Keep updated with GST law amendments and ensure that clients are compliant.
• Provide support on post-registration matters, including the renewal of GST registration, amendments, and cancellations.
• Maintain proper records and ensure timely filing of GST returns.
• Support Finance Team when required
• Any other Ad-Hoc matters

Qualifications:

• In-depth knowledge of GST laws, regulations, and documentation processes.
• Previous experience in GST registration, filing, and compliance.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with clients and government authorities.
• Proficiency in Microsoft Office Suite; experience with GST-related software is a plus.
• Strong problem-solving and analytical skills.

Preferred Skills:

• Knowledge of GST audits and assessments.
• Certification in GST-related courses or accounting software tools.
• Bonus if you have experience with import/export!

What We Offer:

• Competitive salary and benefits.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.

If you are a proactive individual with a strong grasp of GST processes, we would love to hear from you. Apply today to join our team and make an impact!

Key Accountabilities/Responsibilities:

Procurement and Resource Management

Sourcing and Cost Management

• Source items within allocated budgets and negotiate with suppliers for cost-effective solutions.
• Draft ITQ (Invitation to Quote) specifications for purchases exceeding $3,000.

Purchase Order and Delivery Management

• Create and raise purchase orders based on departmental requirements.
• Monitor delivery schedules, ensure timely receipt of goods, and inspect received items as the Goods Receipt Officer.

Supplier and Compliance Management

• Maintain strong supplier relationships to ensure reliability and quality.
• Ensure compliance with procurement policies and prepare documentation for audits.

Resource Allocation

• Oversee the setup and maintenance of AV equipment, apps and systems.
• Manage the physical and virtual resources e.g. issuance of laptops to staff, iPads to students, and teaching resources in the resource room.

Document and Data Management

• Digitalize important documents by scanning, categorising, and systematically filing them.
• Maintain confidentiality and security protocols for all managed documents.
• Keep detailed and accurate procurement and resource management records to support decision-making and compliance.

Stocktaking, Disposal, and Decluttering

• Conduct inventory of physical assets, updating records with item status and location.
• Identify items for disposal, coordinating secure and responsible disposal according to school policies.

Operational and Logistical Support

• Assist in the planning and execution of relocation schedules, ensuring minimal disruption.
• Support logistical arrangements for moves, including coordination with vendors and setup at the new location.

Administrative Support

• Provide clerical support to ensure smooth day-to-day operations, including answering phone calls, data entry into StudentLink, writing minutes, organising school events and other administrative tasks.

Additional Duties

• Perform other duties as required to support school administration cum operations objectives.

Job Requirements:

• Diploma/ Degree from recognised institutions
• 2 - 3 years of relevant experience
• Attention to Detail
• Strong command of language - Able to accurately read, draft, and comprehend contracts and technical specifications.
• Teamwork and Collaboration
• Basic Accounting Knowledge - Understanding the financial aspects of purchasing, such as budgets, invoices, and payment term.
• Adaptability and Flexibility - Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
• Technical Knowledge - Familiarity with purchasing software, inventory management systems, and other relevant tools, i.e. Tenderboard, Microsoft Office applications
• Professionalism and Work Ethic

Key Highlights

• Great exposure to the government sector
• Nearest MRT: Kent Ridge
• Working Hours: Mon- Fri (office hours)
• Salary:  Up to $3,500 per month with completion bonus
• Contract Duration: 12 months

Key Responsibilities

• Coordinate and arrange logistics, such as catering, transport, venue booking etc. for meetings, events, and company functions.
• Collate and submit finance documents to process payments.
• Assist to manage and organize schedules, appointments, and meetings.
• Handle general enquiries and perform other ad-hoc duties as assigned.
• Facilitate course workshops or lectures, whether in-person or virtual.
• Support examinations and courses during office and non-office hours by performing tasks such as invigilation and ushering.

Key Requirements:

• Only Singaporean.
• Degree in Business Administration or any related field
• Fresh graduates are welcome to apply!
• Working after-hour/weekends will be compensated with OIL.

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Job Responsibilities:

• A&P documentation validation support: ensure accuracy and completeness of documentation, to facilitate timely reimbursement to external parties.
• Order Status Tracking: Monitor and track the status of orders in coordination with various internal teams to facilitate timely shipments.
• Team Collaboration: Work closely with team members to maintain a seamless workflow and ensure timely completion of tasks and projects.
• Perform general administrative tasks and additional tasks as assigned by supervisor(s) to support department needs.

The Ideal Candidate

• Minimum diploma holder, with 3+ years of experience handling administrative matters
• Must have knowledge in MS Office Suite (Excel, Word, PowerPoint); conversant with numbers with high proficiency in Excel.
• Strong communication skills with proficiency in written and spoken English
• Matured, independent self-starter, organized with the ability to handle multiple tasks under tight deadlines and competing priorities.
• Attention to details and ability to work under pressure.

Joining C&C is a distinctive opportunity to develop your career within a successful organization where everyone respects each other and enjoys working together. We recognize your performance in both tangible and intangible ways, by providing you development opportunities and making you feel respected.

The Opportunity

We are looking for a dedicated Officer - Admin who will be responsible to provide administrative support to ensure efficient operations of the service centre. This in turn enables the service centre to uphold a high level of customer satisfaction. To succeed in this role, you should be a self-starter, passionate about dedicating to be part of a dynamic team, be able to adapt to shifting priorities, pick up and apply new skills and knowledge in an energising environment in a positive manner.

Responsibilities:

· You will handle the inventory of office supplies, non-IT office equipment, and services such as printing, post and messenger services within prescribed procedures and contractual agreements

· You are responsible for the purchase, maintenance and disposal of all non-IT office equipment and inventory

· You are assisting the Customer Service Executive on WIP to facilitate completion of task on hand

· You will collate and prepare reports such as employee overtime report, time analysis report, lubricant report

· Assist the Credit Control function such as sending reminder letters to debtors according to audit requirements and updating of payment status

· You will be task to verify all supplier invoices against Purchase Order and obtain necessary approval from managers. Collate and submit these invoices to Accounts Department for preparing payment

· Safe keeping of petty cash float and handle reimbursement

· You will co-ordinate all refund to customers

· Co-ordination with the Human Resource department on the collection of claims and overtime sheet on a monthly basis (if any)

· Any other duties assigned by immediate supervisor from time-to-time Additional Duties (if applicable)

· Generating and closing of internal and warranty invoices

· You will assist in preparing insurance quotations, invoices and relevant documents for submission to Insurance Company for Accident Repairs

· Issue system credit notes

· Manage document filing including external storage and dispose of them

Requirements:

· Minimum GCE 'O' Level with at least 2 years of administrative experience

· Proficient in MS Office and meticulous with numbers and details oriented

· Great teammate with good interpersonal and communication skills

· Enjoys learning and working in a high-energy and performance driven environment

· Enthusiastic, focused and committed to do your best

· Ability to handle ambiguity and confidentiality

· Understands and strikes a balance between being an individual and a team member

About the Company

A member of the Jardine Cycle & Carriage Group, C&C is one of the leading automotive groups in Singapore. We started out in 1899 as a trader in nutmegs and other sundries. In more than 100 years since, we have grown to become a major player in the automotive industry in Singapore, retailing Mercedes-Benz, Mitsubishi, Kia and Citroën passenger cars and commercial vehicles.

At Cycle & Carriage, it is more than just the recognition we have earned as being the leader in its class. "Exceptional Journeys" encapsulates our passion for our existence. Bringing together high-performing team members and technical excellence to create people-focused experiences that consistently exceed expectations. Whether it is a customer we serve, an employee that we engage, a brand that we carry, we want to support them in creating exceptional journeys for themselves.

We have a constant mission to strive towards being an Employer of Choice in the countries we operate in. Some of our better performing countries have consistently being recognized for commendable people practices such as:

· HR Asia’s Best Companies to Work Platinum Award in 2024 (10th consecutive year winner)

· Happiest Workplace Award 2024

· Finalist in HR Excellence Awards 2016 for Recruitment and Leadership Development.

· Winner of Innovative Talent Acquisition Strategy Award in the Annual Jardine Matheson HR Conference 2016

· Winner of Excellence In Innovative Use of HR Technology in HR Excellence Awards 2017

· Merit for Singapore Health Award as awarded by Health Promotion Board

· Jardine Matheson HR Conference 2017, where we clinched the Best Employer Brand, Best Work-Life Balance and Best HR Team Awards.

· Jardine Matheson HR Conference 2018 for Excellence in Employee Transformation

· Bronze Award in HR Excellence Award 2019 for Excellence in HR Innovation

The emphasis on employee experience has been on the forefront of the C&C’s people practices. Keen for a career conversation? Connect with us to find out more.

(You would be notified if you are shortlisted. By submitting your application, you consent to the collection, use and disclosure of your personal data contained in this document by Jardine Cycle & Carriage Limited and its subsidiaries and affiliates, for assessing your career application).

Job Responsibilities:

• Provide comprehensive administrative support to the HR department.
• Assist in the execution of HR projects including meetings, training sessions, surveys and more.
• Coordinate and assist with office space planning, maintenance and renovations as required.
• Support the smooth operation of daily office functions contributing to efficient workplace management.
• Handle reception duties, including answering phone calls, managing incoming and outgoing mail and packages and greeting and directing visitors.
• Provide general administrative assistance, including preparing monthly reports, maintaining records, filing and other office tasks as needed.
• Manage office supplies and stationery ensuring inventory levels align with office requirements.
• Organize catering, coffee or refreshments for meetings and events as necessary.
• Supervise the cleaning crew to ensure the office space remains tidy and well-maintained.
• Plan and coordinate special functions, social events and team-building activities.
• Undertake additional responsibilities and tasks as assigned by the Head of Department (HOD).

Interested parties are invited to submit their applications to:
[email protected]

Job Responsibilities:

• Basic documentation validation support and processing invoices
• Order Status Tracking, facilitate shipments on time
• Team Collaboration for projects
• Perform general administrative tasks and additional tasks as assigned by supervisor

The Ideal Candidate

• Experience handling administrative matters
• Must have knowledge in MS Office Suite (Excel, Word, PowerPoint); conversant with numbers with high proficiency in Excel.
• Strong communication skills
• Matured, independent self-starter
• Attention to details and ability to work under pressure.

Job Highlights

Salary: $12 per hour

Contract Duration: 6 months

Working Location: Nearest to Kent Ridge MRT

Working Hours: Monday to Friday, normal office hours

Job Descriptions

• Provide support in the preparation, implementation, and post assessment matters of all Theory and Clinical Exams.
• Provide support in various learning activities (lectures, tutorials) anchored by Curriculum during the period of employment.
• Any other administrative duties as assigned

Job Requirements

• Only Singaporean need to apply.
• Min O Level and above.
• Good administrative skills.
• Proficient in using Microsoft Offices!

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Job Descriptions:

• Sales support & operation work, manage all documentation and follow up with customers.
• Able to propose telecommunication solutions to customers.
• Assist in application procedures, Good Communications Skills & provide Good Customer Experience.
• Training will be provided.

Requirements:

• Entry level candidates are welcome to apply
• Good team player.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

Reception Duties

• Serve as the primary point of contact for visitors and parents.
• Answer general enquiries via phone, email, and in person.
• Issue visitor passes and manage front desk operations during open houses and meet-the-parents sessions.
• Act as the first point of contact for new applicants, establishing positive relationships with parents/guardians.
• Provide support to parents/guardians throughout the admissions process.
• Coordinate school tours in collaboration with the Headteacher and Deputy Headteacher.
• Ensure the reception and library areas are clean, tidy, and welcoming.

Admissions Responsibilities

• Follow up on leads and maintain accurate enquiry records.
• Conduct pre-course counseling for prospective students and families.
• Track admission cases and follow up diligently, including verifying student visa and residency status.
• Check and monitor students’ Dependent Pass (DP) status.
• Update and manage AGP and Google Drive records for admissions.
• Oversee and manage cases related to student withdrawals, course transfers, and deferments.
• Evaluate admissions applications for compliance with regulations and policies.
• Maintain accurate and up-to-date admissions records.
• Assist with SkillsFuture Singapore (SSG) Funding Protection Scheme (FPS) and Annual Returns requirements.
• Maintain individual student P-Files and ensure confidentiality.
• Notify teachers about new student onboarding and provide necessary assistance with student matters.
• Collaborate with the Headteacher to assign classes for new students, including coordinating Personalized Learning Plans (PLP) when necessary.
• Manage and maintain APG software to support admissions and student records.

Procurement

• Handle school purchasing and supplier quotations.
• Any other duties as assigned by the director and management

Requirements:

● Diploma in Business Administration, or a related field.

● Strong attention to detail and excellent organisational skills.

● Ability to thrive in a fast-paced environment and manage multiple priorities effectively.

● Proactive and takes the initiative to address issues and improve processes

● Proficiency in Google workspace.

We are seeking a detail-oriented and organized Administrative Clerk to join our team. The ideal candidate will provide administrative support, ensuring the smooth and efficient operation of daily office activities. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Experience in purchasing and procurement tasks will be an added advantage.

Key Responsibilities:

• Perform general clerical duties, including data entry, filing, and document preparation.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Maintain and update physical and digital records and databases.
• Assist in scheduling meetings, appointments, and conference calls.
• Prepare reports, presentations, and other documentation as needed.
• Coordinate office supplies inventory and place orders when necessary.
• Support various departments with administrative tasks as assigned.
• Ensure all documents and files are managed in compliance with company policies.
• Assist in purchasing activities, including sourcing suppliers, obtaining quotations, and processing purchase orders.
• Monitor and track inventory levels to ensure timely procurement of supplies and materials.

Requirements:

• High school diploma or equivalent; additional qualifications in Office Administration are a plus.
• Proven experience as an Administrative Clerk or similar role.
• Experience in purchasing or procurement processes is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.

If you are a motivated individual with a passion for administrative tasks, organization, and purchasing, we would love to hear from you!

Interested applicants please email or WhatsApp 9772 7254

JOB RESPONSIBILITIES:

Warehouse Logistics

1. Packing, organising and labelling of cargos
2. Receiving cargos and signing off documents.
3. Manning of the reception counter to attend to deliveries can calls for deliveries
4. Ensure accuracy of the items received and highlight to buyer in charge any discrepancies/ damage found
5. Prepare shipping documents and send it on time to clients where applicable.
6. Prepare Delivery Order and assist in cargos collection from forwarders.

Procurement Admin

1. Assist in Procurement Orders Processing in Microsoft Dynamics
2. Process online orders and ensure delivery process is complete
3. Setting up of new online vendor accounts.
4. Getting quotes for courier cost & book arrangement for small packages where applicable.
5. Any other admin scope assigned

REQUIRED COMPETENCIES

1. Ensures Accountability – holding self accountable to meet commitments and deadlines.
2. Anticipate Needs – the ability to anticipate the needs and complete the tasks without the need of constant supervision.
3. Time Management – making and allocating time properly by planning tasks adequately
4. Detailed Oriented – to catch potential typos and grammatical errors. Having an eye for details ensure tasks are properly executed and trustworthy.

QUALIFICATION GUIDE

1. Education: Minimum ITE graduate
2. Communication: Fluent both in Oral and written English communication
3. Experience: Minimum 2 year of solid experience on Warehouse & Admin Assistant role.

Job Scope:

· Open and close the gallery.

· Assist visitors with requests, feedback, phone calls, and emails.

· Manage visitor sign-in, event setup, operations, and cleanup.

· Check exhibits regularly to ensure they are working and fix issues.

· Prepare and submit daily reports on visitors, exhibits, and problems.

· Monitor and restock promotional materials.

· Pack event premiums and gifts.

· Troubleshoot basic exhibit and infrastructure issues.

· Work with vendors to complete daily tasks.

· Attend safety drills and handle incidents (injuries, disturbances, or vandalism).

· Manage and schedule volunteers.

· Process sales (non-cash), monitor stock, and count inventory.

· Perform other tasks as needed.

Requirement:

· Attention to detail, independent, and helpful

· Good with Microsoft Office

· Customer service experience

· Presentably attired in office wear.

· Basic First Aid Trained. Training will be provided for those not certified

Working hours: 8.15am to 6.15 pm (with 1 hour meal break)

5 days/ week with alternate weekends off

Location: Central/Marina South Pier

We regret to inform only shortlisted candidates will be notified.

Working days can be flexible, with about a $9 per hour rate, with a possibility of a more long-term contract role.
Role: To aid the team in a variety of the following tasks:

• Telephone recalling of interview respondents for Quality Control
• Coordinating Focus Group Discussions
• Coding of questionnaire responses
• Recruiting and coordinating participants for our studies
• Transcribing of transcripts
• Overseeing the administration of surveys to participants
• Support in briefing of interviewers for our projects
• [Adhoc] Helping to conduct some interviewers if required

Job Description:

• Review purchase and material requisition, and issue purchase orders to suppliers.
• Liaise with suppliers / vendors to get quotation.
• Responsible for company vehicle road tax, COE, Insurance policies and etc.
• Handle application or renewal of company licences including ISO certificates.
• Manage foreign worker dormitory records and update in MOM website (OFWAS)
• Perform all general administrative tasks.
• Able to multitask and handle ad-hoc tasks.

Job Requirements:

• Minimum GCE ‘O’ Level.
• Proficient in MS Office applications.
• Pleasant disposition with good communication and interpersonal skills.
• Bilingual in English and Mandarin (to liaise with Mandarin speaking associates).

We regret only shortlisted candidates will be notified.

Responsibilities:

• Developing Partnership Opportunities and establish membership offerings.
• Plan and manage membership activities to engage member base.
• Collate market intelligence and engagement of different industries to improve membership services.
• Coordinate and work with internal cross-functional departments to support the planning, management and completion of assigned projects.
• Monthly report on business opportunities, partnership engagement and project developments.
• Ad hoc projects as per assigned.

Requirements:

• Degree/Diploma in Business/Marketing/Arts Discipline.
• Strong interpersonal and communication skills and able to engage prospects and partners.
• Strong interest in understanding business offerings from various sectors to create marketing opportunities.
• Able to analyze data and possessed report writing skills
• Work well independently and in teams