PRINCIPAL ACCOUNTABILITIES
Production Administrator is responsible for assisting the Production Manager in various administrative tasks, handling documents, logistics of final products and coordination with forwarder. Specific duties include managing all outgoing delivery to customer and supplier. He/She should be able to foster close relationships with vendors and partners and be able to communicate the value to the company.
JOB RESPONSIBILITIES
1. Logistics task
a. Arrange and coordinate completed jobs collection
b. Generate Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note from completed greenlight jobs.
c. Arrival Notice notification to Production, Supply Chain, Sales, and Account department
d. Expedite packing list and D/O acknowledgment after collection & Verify D/O and perform receiving the entry into VM.
e. Follow up logistics/ forwarder pending collection.
f. Worked with Finance for list of invoices
g. Provide result of the monthly invoice, outstanding for collection and help needed to meet the target shipment.
h. Follow up incoming delivery from customer and liaise the third party for the release of goods and custom clearance
i. Provide a copy of documents to Finance for tax exemption
j. Overall in-charge for any ‘Ship to” items from CE & Scree to supplier overseas and ensure bidding and approval of air shipment is executed from Department Manager has been given
k. Worked with packing and production operation for any docs and information needed.
2. Purchase Order for direct materials in Screen division & Indirect materials for both devision such as crating, consumables, calibration, etc.
a. Identify and Select New Suppliers/Sub-contractors
b. Shall identify new suppliers/sub-contractors inhouse services, based on the capability, competency, and pricing.
c. Shall propose and execute creative ways to improve our supply chain which creates financial value to the organization. This includes consignment stock, long term contracts, pricing strategy, incoterms, payment terms, etc. Set KPI and Benchmarking for all Indirect Suppliers
d. Monitor Supplier delivery
e. Compliance of Purchase Order and D/O matching for GR’n and account department
3. Daily Transport Arrangement
a. Arrange and coordinate truck transportation
b. Handle schedule of truck driver
4. All employee of Completion Products Pte Ltd shall observe the highest standards of ethics and integrity in undertaking purchasing activity and act in an honest and professional manner that supports the standing of Completion Products Pte Ltd core value.
5. Support and participate in company-wide or departmental programs such as:
1. Total Quality Management, Lean Manufacturing
2. Social Activities
6. Other Administrative Tasks
a. Coupon arrangement upon Sales request
b. Create and email Letter of Undertaking for MITA free issued pipes
c. Monthly Sintered Mesh Report
d. Inventory Transaction entry for a sintered mesh from Kansai upon receiving
e. Save a copy of transaction entry and invoice into Production folder
f. Monthly consignment report to Kansai Wire
g. Generate purchase order and issue to the supplier “Screen” from Manufacturing Engineer requisition and another department upon request
h. Purchase receipt entry, D/O and Invoice matching for account department
i. Verify D/O and perform receiving the entry into VM
j. Arrival Notice notification to Production, Supply Chain, Sales and Account department
k. Arrange and coordinate completed jobs collection both devision “Screen and CE”
l. Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note
m. Expedite packing list and D/O acknowledgment after collection
n. Administrative Duties
o. Incoming calls transfer
p. Visitor signage
q. Visitor and Supplier reception
r. Courier package receiving and collection arrangement for the production department
s. Any other tasks assigned by reporting officer
t. Ensures 5S is implemented in the work area.
u. Ensure that work methods are in adherence to the Safety Guidelines, QMS, WI and Procedures in place.
v. Complies to Company Code of Business Conduct.
REQUIRED COMPETENCIES
1. Must complete minimum training required specified in Employee Qualification and OJT Form No. S 1-026F.
2. Proficient in MS Office particularly in Excel
3. Ensures Accountability – holding self and others accountable to meet commitments
4. Customer focus – Building strong customer relationships and delivering customer-centric solutions.
5. Drives Result – consistently achieving results, even under tough circumstances. Results might be quantifiable – measured in terms in P&L, sales growth, customer satisfaction ratings, a new product launched.
6. Qualitative result -- an enhanced reputation among customers, a more vibrant brand that attracts customer and employee talent.
QUALIFICATION GUIDE
1. Education : Diploma/Degree/Professional Certificate/Nitec
2. Experience : Preferably with 1-2 years of working epxerience in the related fields
3. Communication : Good English communication skills
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