Event Planning & Coordination Support
- Assist in planning, coordinating, and executing a range of events, including product launches, corporate seminars, and client events. Support logistics by helping select venues, preparing event schedules, and coordinating with vendors to ensure quality services. Prepare event materials such as badges, programs, and promotional items to enhance participant experience.
Budget Tracking
- Assist with event budget management, ensuring expenditures align with guidelines and tracking expenses for optimal resource use.
Vendor Coordination
- Coordinate with vendors, evaluating proposals to ensure quality and reliability, and managing timelines to meet event needs.
- Stakeholder Engagement
- Collaborate with internal teams (e.g., marketing, sales) and the Partner Alliance team to align event objectives with company and partner goals.
- Act as a contact point for event-related inquiries, managing stakeholder communications.
On-site Event Assistance
- Provide on-the-ground-support, including setup, registration, and troubleshooting to ensure smooth event operations.
Post-Event Feedback & Reporting
- Gather feedback to assess event success and assist in creating post-event reports for insights and improvement. Follow up on sales leads, close the loop to ensure ROI is achieved.
Administrative & Team Support
- Handle administrative tasks like scheduling meetings, maintaining databases, and tracking budgets. Coordinate with other departments to align event and marketing strategies with overall company objectives.
Creative & Industry Awareness
- Bring fresh, innovative ideas to event concepts, keeping updated on industry trends and competitor events.
Brand Consistency
- - Ensure alignment with brand guidelines across all events
Collaboration
- Work with internal teams and external partners to gather ideas and ensure correct accuracy
Requirements
Education / Experience:
- Diploma in Business Management, Marketing, Events Management, or related field.
- Minimally Diploma will be considered
Skillsets
o Some experience or internship experience in event planning or coordination is preferred.
o Strong organizational skills, attention to detail, and creative thinking.
o Excellent communication and interpersonal skills.
o Proficiency in Microsoft Office.
o Adaptable in a fast-paced environment with shifting priorities.
o Creative and adaptable with the ability to manage multiple projects.
o Excellent communication, interpersonal, and relationship skills.
o Fast learner with an ability to adapt techniques based on requirements.
o An open mindset and will seek out feedback to refine and develop their skills.
o Familiarity with IT or system integration industries is a plus.
