We are seeking a proactive and organized HR and Admin Executive to join our team. This entry-level position is ideal for fresh graduates looking to kickstart their career in Human Resources and Administration.

Key Responsibilities

· Assist with job postings, screening resumes, scheduling interviews, and onboarding new hires.

· Maintain employee records, track attendance, and handle leave applications.

· Oversee office supplies, manage correspondence, and ensure smooth day-to-day office operations.

· Support the planning and execution of company events and activities.

· Organize and maintain personnel and administrative documents.

· Ensure compliance with company policies and procedures.

Requirements

· Bachelor’s degree in Human Resources, Business Administration, or related field.

· Proficient in English and Chinese (spoken and written) for effective communication.

· Strong organizational and multitasking skills.

· Proficiency in Microsoft Office (Word, Excel, PowerPoint).

· A proactive attitude with attention to detail and accuracy.

· Fresh graduates are encouraged to apply.

Added Advantages

· Previous internship or part-time experience in HR or admin.

· Knowledge of local employment laws and regulations.

Job Responsibilities:

- Work with HR manager on HR-related functions, i.e. conduct orientation sessions, employee relations and employer branding establishment;

- Assists employee lifecycle in the company, i.e. onboard and exit process;

- Support HR training programs;

- Comply with local labour law, advise the management team and HR on needed actions;

- Administrative support for all BUs including managing office suppliers, catering, meeting scheduling, travel bookings, courier logistics and other operational tasks;

- Support general office management duties of the company. Coordination of employee events and activities, including training, team building, anniversary celebrations etc;

- Understand and follow company administrative standards and policies and are responsible for all administrative activities in the office, corporate policy/proceeding optimisation;

- Responsible for reception phone calls to ensure effective and professional communication is delivered both internally and externally;

- Assist in organising and maintaining admin/financial records;

- Any ad-hoc duties requirements assigned by the office manager;

Job Requirements:

· Preferably with 1 to 3 years of relevant experience.

· Proficient in MS Office applications.

· Self-motivated and able to work both independently and collaboratively.

· Strong responsible attitude and team player to complete tasks on time.

· Good communication and interpersonal skills in both English and Mandarin.

· Strong numerical and analytical skills, with attention to detail.

· Willing to take up new challenges.

· Limit to Singaporeans and PR only

We regret that only shortlisted candidates will be contacted for an interview.

Note: We are an equal opportunity employer and welcome applications from individuals of all backgrounds.

Responsibilities:

• Provide administraive support to sales department.
• Attend to queries from customers and provide clarification.
• Prepare quotations to customers and to handle negotiation on price.
• Prepare purchase order, sales order, invoice and delivery order.
• Handle shipping documents for import and export.
• Coordinate and arrange for shipment.
• Monitor and follow up closely on deliveries and payment schedule.
• Perform other admin duties as assigned.

Requirements:

• Good coordination and communication skill
• Must have experience in sales administrative
• With experience in preparing shipping documents
• Attention to details and with ability to multi-task

AngelineMah
Reg No: R2096146
One Vogue Pte Ltd
EA License: 19C9629

This is a full-time on-site role for an Admin and Finance Executive at Snow City Singapore. The role will involve handling financial statements, financial reporting, analyzing financial data, managing Goods and Services Tax (GST) matters, and ensuring financial compliance. Reporting to General Manager.

Qualifications

• Financial Statements, Financial Reporting, and Analytical Skills
• Experience in Finance and GST management
• Relevant finance qualifications or certifications
• Strong attention to detail and problem-solving abilities
• Excellent communication and interpersonal skills
• minimum, 0ne year experience
• Singaporean, Permanent Residents, or approved passed holders may apply

Job Description

• Industry/ Organization Type: Wholesaler & Manufacturer/ AV Equipment
• Position Title: Sales Admin Executive
• Working Location: Kallang
• Working Hours: 5 Days (Mon – Fri, 9 am – 6 pm)
• Salary Package: Basic Salary + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Support administrative matters for the Project Sales, Service Sales and Marketing Team.
• Manage incoming sales calls/ emails and handle lead administration.
• Source new leads from tender portals and compile, create, and submit tender documents.
• Help with the preparation of quotations and proposals.
• Prepare maintenance contracts for renewal notices, and service sales reports to monitor contract renewals.
• Help in the development of marketing materials.
• Assist in marketing projects and event coordination.
• Support the Head of Operations and Managing Director with all other administrative tasks.
• Match supplier invoices with related documents and input them into the system.
• Perform ad-hoc duties as assigned.

APPLY NOW!!!

• Minimum GCE A-Level or above.
• Proficient with MS Office and MS Teams.
• Must be able to work independently.
• Candidates without experience are welcome to apply, training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #70067 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Work Location: Tanjong Katong

Working Hours: 1 Jan 2025 to 31 Dec 2025

Contract Period: 1 Jan 2025 to 31 Dec 2025

Job Description

School Attendant (Operations)

1. Cleaning of rooms at School’s compound at a block to be assigned by Operations Manager.
2. Early morning duties that include the following:
   1. Disarm the School’s security alarm system.
   2. Open school gates and all classrooms’ doors before students report to school.
3. Cleaning duties to support School’s general cleanliness, including:
   1. Cleaning of rooms as assigned by Operations Manager.
   2. Clearing the waste bins and disposal of rubbish from the assigned rooms.
4. Logistics support for school programmes and events (e.g. assist security guard to maintain traffic control during big events, arrange tables for school examinations, etc).
5. Has past working experience with reporting hours at 6.30am or earlier.
6. Other ad-hoc duties as assigned by Operations Manager.

School Attendant (General Office)

1. Cleaning the rooms at Zhulin block where General Office is located.
2. Logistics support for school programmes and events, e.g. prepare the refreshment set-up, table arrangement, prepare goodie bags, etc.
3. Preferably has past working experience with reporting hours at 7.00am or earlier.

Other ad-hoc duties as assigned by Administration Manager

Job Requirement

School Attendant (Operations)

1. Has at least two years’ experience in performing similar set of services as that set out under “Scope of Services” in “Part 2 – Requirement Specifications”.

School Attendant (General Office)

1. Has at least two years’ experience as a cleaner supporting School’s operations.

EA: 22C1322

EAP: R24124011

Admin Executive

• Working days: Mon to Fri
• Working Hours: 9am to 6pm
• Working location: Defu Lane
• Basic Salary: $2000 - $3000

Responsibilities:

• Perform general administrative duties such as filing, faxing, photocopying, dispatching of mails, ordering of stationery supplies and scheduling maintenance checks on office equipment.
• Attend to incoming calls and enquiries.
• Maintain a high degree of confidentiality and discretion in matters involving patient/ customer care.
• Assist in collecting payment
• Issue invoices and follow up Payment, weekly report of payment update
• Filing for documents
• Support Payroll for full time & Part Time Staff.
• Maintain a high standard of housekeeping and workplace organization at all times.
• Initiates and drives continuous improvements in own work area on regular basis.
• Perform any other duties as and when assigned.

Requirements:

• Preferably min 2 years of working experience (in healthcare setting or account setting)
• Familiar with the use of Microsoft office, internet and email.

Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Description

• Industry/ Organization Type: Event Organizer
• Position Title: Admin cum Accounts Executive
• Working Location: Robinson Road
• Working Hours: Monday – Friday, 9.30 am – 6 pm
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Manage general administrative tasks.
• Organize and save account data in shared folders.
• Communicate with vendors and suppliers for quotes.
• Handle documentation and simple processing tasks.
• Assist with company events and transportation arrangements.
• Prepare customer credit limit reports.
• Arrange cheque deposits and courier services.
• Enter supplier invoices into SAP.
• Send monthly Statements of Account and reminder emails.
• Prepare payments and transfers via online banking.
• Monitor and follow up on client billings and vendor payments.

APPLY NOW!!!

• Minimum Nitec in Finance, Accounting, or Business Administration (or equivalent).
• At least 1 year of relevant experience is a plus.
• Proficient in Microsoft Excel and email platforms like Gmail.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70472 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Responsibilities & Duties:

• Customer service executives serve as the primary point of contact for clients coming to a company for inquires, requests, queries, and complaints. Forward customer sales enquiries to Sales Dept. for follow-up.
• Co-ordinate with Operations Dept. to respond to customer queries regarding on-going jobs and projects.
• Schedule jobs with Operations staff.
• Prepare quotations and send to customers.
• Track and monitor completion of jobs in the RVS (River Computer System).
• Confirm jobs are “CLOSED” in RVS based on receipt of signed Delivery Orders.
• Produce Purchase Requisition and coordinate with Procurement for Purchase Order to supplier/vendor.
• “CLOSED” means job is completed and required documents are sent to Accounts Dept. for billing.
• Other ad-hoc activities as assigned.

Requirements and Qualifications:

• Candidate possess at least a Diploma / Bachelor's Degree in related fields.
• Customer service experience will be an added advantage.
• Organizational skills / Negotiating skills / Empathy / Patience / Good communicator
• Proficient in Microsoft applications software.
• Able to work independently in a fast-paced environment.
• Collaborative and able to complete tasks in a timely and accurate manner.

• Full Time Position
• Work Week: 5.5 Days (Saturday WFH)
• Working Location: 6 Tuas Ave 20, Singapore 638820

Job ID: 19397

• Location: Central
• Working hours: 9am - 6pm
• Salary: up to $4,200 (Depending on experiences)

Job Description

• Responsible for all aspects of HR including recruitment, employee benefits, performance management, training, and payroll.
• Ability to build and effectively manage interpersonal relationships at all levels.
• Develop and monitor overall HR strategies, systems, policies, and procedures across the organization.
• Ensure compliance with statutory reporting and filing requirements such as CPF, IRAS, MOM, NS and other government related claims and management of work pass applications/issuance/renewal/cancellation, etc.
• Manage other HR projects and programs as required, including employee events such as annual team building, staff dinner, etc.
• Develop, review, and manage performance appraisals.
• Ensure compliance with all local labor laws and best practices and be familiar with processes related to authorities to ensure the company always does the right thing at the right time.
• Oversee the overall operations of the office, manage company licenses and qualifications.
• Responsible for the procurement and management of all office supplies, pantry supplies, assets, inventory and maintenance and repair of office equipment.
• Support key executives with travel management such as air tickets, car rentals, housing rentals, etc.
• Process simple accounts - ensure payments, amounts and records are correct. Record and file petty cash transactions. Invoice processing and filing.
• Revise HR related documents (e.g. company policies, employment handbook, Letter of Appointment)
• Manage contract, price negotiations and service performance with office vendors and service providers.
• Monitor due dates for renewal, termination of contracts and other follow-up actions.
• Facilities, leasing and landlord management, including feedback on general property management and coordination between all parties.
• Oversee other logistical matters such as transportation, telecommunications, mail/courier services, conference accommodations, off-site storage, and asset management.

Job Requirement

• At least 3 years of experience in HR and admin.
• Experience in retail industry preferred.
• Comprehensive HR knowledge, especially practical experience in employee relations, recruitment, performance management and employee development.
• Experience working in Japanese companies preferred.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for "19397, HR cum Admin Executive".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

[Job ID: 781096]

Responsibilities :
Accounting (70%) and Administration (30%): Perform tasks in both areas as outlined below.

• Maintain internal databases
• Submit expense reports
• Input accounting system (SAP)
• Preparation and submission of payment application and other bank documents (including KYC) by manually and E-banking system
• Prepare regular reports and presentation material for stake holder
• Organize, store and print company documents as needed
• Handle queries from managers and employees
• Above responsibilities for subsidiaries and affiliate company
• Any other ad-hoc duties assigned

Requirements :

• Min 5 years of partial set of accounts experience, specifically in Accounts Payable (handling payments) and GL (reconciliation/schedules), will also be considered
• Proficiency in reading and writing Japanese to accurately perform data input tasks in the e-banking system.
• Capable of assisting the Accounting Manager
• Willingness to handle administrative/GA responsibilities to allow the Director to focus on main operational tasks.
• Proficiency in operating office equipment, such as printers and fax machines
• Familiarity with office management tools, particularly MS Office software

Soft skill:

• Excellent organizational and time-management skills
• Strong written and oral communication skills
• Problem-solving attitude with an eye for detail
• Full set of accounts highly preferred
• Previous work experience in General Affairs is highly preferred
• Previous work experience at a Japanese company or in the Marine Industry is highly preferred
• Familiarity with accounting software, such as SAP.
• Proficient in Japanese for handling Japanese documents or matters related to the Japanese headquarters.
• Knowledge of office policies and procedures

If you are interested in, please feel free to contact me at

[email protected]

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

1. WORK PASS

- Work Permit, PRC, PLOC, SPASS Application, cancellation, Renewal, & Adhoc issues with foreign worker.

2. NEA BUSINESS LICENSE RENEWAL (2 Years 1 Times)

- Update worker training list & Arrange training schedule.

3. ISO, BIZSAFE STAR (Yearly)

- Document preparation

4. PURCHASE (Monthly)

- Prepare Purchase Order, crosscheck supplier invoice with DO and PO before make payment.

- Issue cheque to supplier.

5. JOB VACANCY POSTING

- Post advertisement on newspaper.

6. PAYROLL

- Create employee profile

- Prepare & follow up employment contract for the new employee

- Key in, check attendance, and process payroll by using Info-Tech.

- Scan, File and upload employee related form to the system – AL, MC, Employment Contract, Attendance.

7. Any ad-hoc administrative matter assigned by management related to support operational activity.

Job description:

• Prepare sales documents for project launch. This involves liaising with solicitors and organizing various documents essential for sales transaction and agreement.
• Set-up project details accurately in the Sales Booking System.
• Co-ordinate with system provider to test-print sales documents to ensure formatting alignment.
• Liaise with solicitors post-sale on Sales Agreement-related matters such as validity of specific clauses, sending out Sales & Purchase Agreements (SPAs) timeously and proper updating of completed sales transactions, sales records and sales summary in the Sales Booking System.
• Set-up proper filing of all correspondence in purchasers’ file.
• Provide administrative assistance in conveyancing matters and serve as a primary contact for related inquiries.
• Monitor, follow-up, compile and manage all aspects of purchasers’ requests, Sales and Purchase Agreements and payment timelines.
• Ensure timely processing of approved refunds by co-ordinating with solicitors and finance department.
• Liaise with solicitors and property management teams regarding the serving of Temporary Occupation Permit (TOP) notices and legal completion.
• Provide administrative support at showflat during project launches.
• Oversee compliance with Anti-Money Laundering (AML) and Counter Financing of Terrorism (CFT) regulations, and risk assessment processes.
• eview eligibility documents for executive condominium purchases and coordinate with HDB for eligibility assessment.

Requirements:

• 1 year minimum relevant experience.
• Result-oriented team-worker.
• Self-motivated to deliver results.
• Recent graduates are welcome to apply.

Position title : Admin Specialist / Administrative

• Location: Woodlands Industrial Park E5
• Working Days: 5.5 days
• Working hours : Mon to Fri (8.30am to 5.30pm) Sat (8.30am to 12.30pm)
• Salary : $2,200 - $2,400

Job Requirements

• At least 1-2 years of clerical admin would be an advantage.
• Proficiency in Microsoft Excel, Outlook and Word etc.
• Proficient in Autocad drafting skills is an advantage.
• Training Provided

Job Scope

• Coordinate with Sales & Marketing Department to prepare quotations.
• Involved in project delivery by receiving clients’ purchase orders, issuing delivery orders and return forms, arranging for equipment testing/ certificates and maintenance; responding to clients’ requests where necessary thereby ensuring smooth operations & maximum client satisfaction.
• Responsible for preparation of delivery orders, progress claims and invoices, and verifying details with clients.
• Responsible for monitoring clients’ payment status, and finalizing project accounts for completed projects.
• Maintain and organize important corporate documents, contracts, and records relating to equipment, operations and corporate compliance documentations.
• Manage and keep records of company’s assets within company’s internal system.

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

The Administrative Executive will be responsible to the Centre Leader for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents during their stay with the school.

Job Roles & Responsibilities

1. Administration:

Support the centre with data entry of child transactions into Little Lives and ECDA CMS system. This includes:

• Child Transactions: Enrolment, Withdrawal, Transfer, Change of Program, Student Pass Application, Promotion of Children

• Subsidy applications in CMS for all new and existing cases

• Update of school fees changes in CMS at child level (yearly)

• Update of vacancy status in CMS

• Retrieval of documents for audit purpose

• Handles queries from existing and new parents and provide support whenever needed

• Liaise with both external and internal stakeholders such as ECDA subsidy officers, licensing officers, financial assistance officers to facilitate and resolve enrolment and subsidy/financial assistance application issues

• Responsible for proper storage of stationary and uniforms

• Perform general clerical duties

• Support operational work flow

• Upkeeping of children's P file

2. Enrolment:

• Maintaining a waiting list, calling parents up for enrolment when a vacancy arises

• Follow up with parents on the documents needed for enrolment

• Planning of orientation sessions for new enrolment

3. Finance:

• Issuing of ad-hoc invoices, e.g. first-time payment, uniforms purchase etc

• Checking of monthly fee invoices

• Creating of monthly GIRO deduction listing, updating of monthly payment

• GSII monthly reconciliation

• Adding the correct subsidies discount for each child

• Follow-up on discrepancies for any over-payment or under-payment of subsidy as well as subsidies adjustments in CMS

• Petty cash handling

4. Customer Service

• Meet and greet parents, students and visitors at the school

• Provide proper information about school fees and programs

• Handle calls/emails/walk-ins enquiries from existing and new parents

• Taking charge of the centre's inbox

5. Procurement

• Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc Prepare Expenditure Requisition Forms and obtain price quotations from suppliers

Job Requirements

• Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language

• At least 2 years of experience in an administrative role

• Good interpersonal skills, able to relate to people from different culture and languages

• Good written and verbal communication skills

• Able to work independently, multi-task and adapt quickly in a fast-paced environment

• Able to handle confidential information with discretion and integrity

• Proficient in MSOffice Applications

We offer a competitive remuneration package plus benefits to the right candidate. Suitably qualified applicants are invited to send your updated resume in via APPLY NOW button.

The Admin & Operations Executive is responsible for ensuring smooth daily operations and providing administrative support across various departments. This role involves coordinating office activities, managing operational processes, and maintaining efficient systems to enhance productivity and organizational effectiveness.

Roles & Responsibilities

• Provide operational and administrative support to outlets and office.
• Handle procurement activities, including sourcing vendors, obtaining quotations, and negotiating contracts.
• Assist in financial processes, including invoice management, payment processing, and expense tracking.
• Collaborate with the sales team to manage client inquiries, quotations, and follow-ups.
• Assist in the planning and execution of company events, meetings, and initiatives.
• Support cross-departmental collaboration to enhance operational efficiency.

Job Requirements

• Diploma or degree in Business Administration, Operations Management, or a related field.
• At least 1 year working experience in similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Problem-solving skills and the ability to work under pressure.
• Ability to work independently and as part of a team.

Job Description

• Industry/ Organization Type: Security System Service Provider
• Position Title: HR & Admin Executive
• Working Location: East (Nearest MRT: Tai Seng)
• Working Hours: 5 days (Monday-Friday, 9 am-6 pm)
• Salary Package: Up to SGD2800 + Bonus
• Duration: Permanent

Key Responsibilities

• Assist in monthly payroll processing and recruitment activities, including sourcing candidates and conducting interviews.
• Manage work pass applications, renewals, and cancellations.
• Responsible for online submission of IR8A/IR21 forms and filing of HR documents.
• Keep employee records up to date.
• Monitor the expiry of worker training certifications.
• Handle incoming and outgoing mail, Order office pantry supplies and stationery, Answer incoming calls, and arrange business travel (flights, hotels, etc.).
• Prepare project contracts (tender documents), Process invoices, quotations, purchase orders, and delivery orders for customers.
• Prepare shipping documents, coordinate with freight forwarders for incoming and outgoing shipments, ensure on-time delivery to customers, and prepare commercial invoices for overseas suppliers.
• Perform any other HR functions as needed.

APPLY NOW!!!

• Min. Diploma in a related field
• Min. of 1 year of working experience in a similar role

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68466 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Responsibilities :

· Bookkeeping activities, filing of documents for accounting and administrative purposes.

· Assist in answering phone calls, replying emails, creating invoices/receipts and other day-to-day activities in office.

· Assist project team in sourcing of materials, making inquiry phone calls to suppliers.

· Assist project team in documentations (eg. creating quotations, invoices etc.).

· Assist in procurement of project materials/office supplies.

· Assist in preparing vouchers for accounting purposes.

· Perform inventory control, data-entry for budget control and operational purposes.

· Perform ad-hoc duties as assigned by management.

Requirements :

· Experience in admin duties and bookkeeping activities are an advantage.

· Proficient in English language.

· Proficient in use of Microsoft Office software.

· Effective communication skills.

· Able to work independently and can perform duties with confident.

· All educational qualifications are welcomed.

Job Title : Senior Executive, Research Grant Administration

Job Type : Temp 6 months

Work Location : West side, Singapore

Skills Required : Research, Content Management & Reporting

Job Responsibilities:

Research Grant Administration:

• Provides effective administration of research grant call applications and management of awarded grants
• Assumes the role as SAP Concur reviewer and first-level approver and work with the Finance department to provide the fastest and smoothest approver flow.

Communication of Research Information

• Creates weekly research e-newsletter to communicate information on internal and external grant calls to faculty and research staff members.
• Develops content for the school’s website for research grants, projects and achievements.
• Develops Research-related publications (Research Brochures /Pamphlets)
• Assists with the organisation of the monthly WKWSCI Speaker Series (Research Talks).

Monitoring Research Budgets and Assets

• Monitor budgets and expenditures relating to research grants
• Monitor deadlines for the submission of expenditure reports as well as progress and final reports

Job Requirements:

• Bachelor's degree from a recognised university
• Proven administrative skills including the ability to handle data with accuracy.
• Excellent reporting with some finance working knowledge would be essential.
• Preferably 2 to 3 years of relevant work experience. Prior working experience in an academic institution will be an advantage.
• Sound interpersonal, communication and analytical skills.
• Strong organisational and problem-solving skills.
• Competency in Microsoft Office applications (Excel, PowerPoint, word).
• Ability to do content management and creation of information on research (Website, social media and newsletters)
• Positive attitude with a strong desire to learn new skillsets.

Salary: Up to $3500

Work hours: Mon-fri

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.” All Curriculum Vitaes will be treated with the strictest confidentiality.

RMA Consultants Pte Ltd

EA License No 93C4403

EA Regn No R1433182

Job Description

• Industry/ Organization Type: Marine & Offshore
• Position Title: Admin cum Accounts Executive
• Working Location: Lok Yang Way
• Working Hours: 5.5 Days; Mon – Fri (8.30 am - 5 pm), Sat (8.30 am - 12 pm)
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Oversee general administrative matters and provide comprehensive support, including managing office supplies, daily mail, and document preparation (e.g., Purchase Orders, Quotations).
• Act as the first point of contact for inquiries via email and phone and assist with meeting coordination and event planning.
• Manage company documents, ensure compliance with SOPs and policies, and handle filing and record-keeping.
• Oversee machinery and vehicle management (e.g., road tax and insurance) and liaise with legal counsel when necessary.
• Provide intermediate IT support, assisting colleagues with technical issues and user setups.
• Manage accounts payable /receivable, ensuring timely invoice processing and payment.
• Reconcile bank statements, resolve discrepancies, and assist with audits to ensure financial compliance.
• Other additional duties as assigned.

APPLY NOW!!!

• Minimum Diploma in Business Administration, Accounting, or a related field.
• At least 2 years of relevant experience is preferred.
• Proficiency in MS Office Suite (Word, Excel VBA, PowerPoint).
• Strong communication skills, both verbal and written.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69473 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Executive-Secretary cum Admin Manager

Salary: 5700 – 6000 with AWS and VB

Working day: Mon -Fri

Working Location: Commonwealth

PA support to Executive-Chairman & CEO

· Support EC & CEO on calendar management, coordinate appointments, meetings and teleconferences.

• All necessary travel arrangements and ensuring to adhere to the company travel policy and budget
• Administrative support including filing of expenses claims

- Good initiative and common sense in general housekeeping and operational matters. (e.g. reminding directors to fulfil statutory requirements after a certain corporate action.)
- Demonstrated problem-solving skills and a proactive approach to tasks.
- Excellent multitasking and organizational skills with attention to detail and accuracy, able to prioritize tasks effectively.

Office Management:

· Maintenance and upkeep of the office - Manage subcontractors on maintenance, cleaning etc and coordinate services with building management and/or landlord.

· Manage contract and performance of cleaning contractor, ensure the cleanliness of the entire office.

· To be the person supporting office renovation, relocation, refurnishing if any, including the office space allocation, etc.

· Maintain and the renewal of service agreements for office equipment.

· Supporting in welcoming guests in office, upkeep of the meeting room, pantry telephone and office supplies.

Job Requirements:

· Preferably a minimum of 5 years of experience in the areas of business travel, admin, ops or office management.

· Open to mid-career individuals

· Proven ability to communicate effectively and work cohesively within a fast and high performing team.

· Good eye for details with a “hands-on” and “can-do” attitude.

· Proven ability to work independently and meticulously in a fast-paced environment.

· Positive mind-set with the ability to work with flexibility and adaptability

· Tech savvy with a strong proficiency in MS PowerPoint and Excel skills.

· A good team-player, proactive and self-motivated.

What will you do:-

• Handle full/partial sets company account, maintain a documented system of accounting policies and procedures.
• Monthly account closing and management reporting
• Actively involved in the new ERP system
• Keep track of inventory inflow and outflow
• Provide administrative support to Sales & Service Department
• Assist HR in Updating & maintaining employee benefits, employment status & similar records
• Handle general office administrative matters or any other ad-hoc duties assigned

What it requires:-

• At least 1 to 2 years of relevant working experience
• Knowledge and proficiency in accounting technology software and databases and other business intelligence software
• Bilingual in English and Chinese as required to liaise with Mandarin-speaking customer and colleagues
• Strong time management and prioritization skills
• Excellent communication
• hardworking and genuine personality

Our Client:

Our client is one of the top Japanese companies in the Construction industry. They are looking for an Admin Executive to join their Singapore Office. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers

The Responsibilities:

• Provide the general day-to-day administration functions and duties
• Arrange/coordinate appointments and bookings for meetings and company car use
• Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking)
• Administration of Work Pass & Income Tax related matters
• National Immunization Registry filing (Employee's children under 12 years)
• Japan Embassy (Marriage / Birth certificates translation) for DP application
• Administration of internship or WHP (New application) for Overseas students
• Business trip coordination (e.g., flight and hotel bookings, VISA applications)
• Manage office supplies and factory inventory by working with the factory management and finance department
• Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes
• Local logistics and organization support and arrangements
• Keeps management informed through written and verbal reports (summarising information and identifying trends)
• Backend support for special projects and events
• Any other ad-hoc duties assigned

The Requirements:

• Minimum Diploma/ Degree in Business administration or related courses
• Minimum 5 years of experience in general administration, planning and administering executive services.
• Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaising frequently with Japanese internal and headquarters stakeholders in Japan
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)
• Excellent communication skills, Multi-tasking, and time management skills
• Having experience in accounting, Google Functions, and system automation is preferable

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Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

JO Reference: 113174

SuperSteam is a market leader and the top choice for cleaning professionals. We are honoured to receive the prestigious Enterprise 50 award in 2016, which recognises the fifty most enterprising privately-owned local companies in Singapore.

As a fast growing company, we require a Customer Admin Support Executive to champion administrative and operational support to field and indoor technicians.

This position requires you to be precise, meticulous, responsive and sensitive to our customers.

Job responsibilities:

· Assist with customer’s request through phone-in and emails.

· Arrange technicians daily servicing schedules.

· Track and provide direct support to assigned technicians

· Process paperwork and invoices in SAP system

· Monitoring & updating service tickets in field management system

· Follow-up with customers on outstanding open service tickets

What we need:

· Minimum 2 years of experience in a similar field / industry.

· Training will be provided.

· Comfortable with processing paperwork and preparing job schedules.

· Co-ordination works between suppliers, clients and internal teams

· Good team player with positive work attitude

Role Description:

The successful candidate will join the Kreston Helmi Talib Corporate Services team who work to support the delivery of Accounting and Finance projects to a client portfolio of a broad range of industries based across the US, EMEA and Asia. His/ Her main job responsibilities are focused in ensuring the smooth operation of our office, managing front desk and administrative duties, and supporting our HR operations.

The Front Desk cum Admin Executive will be responsible for welcoming and directing visitors to meeting rooms or respective departments for meetings; contacting team members to meet personal visitors or couriers at reception; managing incoming phonecalls and collecting messages for the team; managing the booking schedule of meeting rooms; receiving, sorting and distributing incoming mail; collecting, sorting and arranging the courier for outgoing mail; and managing stock for the pantry and the stationery supply.

Responsibilities:

Front Desk and Office Administration

• Meet and greet clients and visitors with a positive and helpful attitude.
• Answering phone calls in a professional manner and routing calls.
• Provide accurate information such as company address, directions to the company location, fax numbers, website and other related information in-person and via phone/ e-mail.
• Receiving, sorting and distributing incoming and outgoing mail inlcuding coordinating pick-up and delivery of international and local courier items/packages.
• Process registered mail via Singpost.
• In-charge of ordering, receiving, stocking and distributing pantry and stationery supplies.
• Maintain cleanliness and orderliness of reception area, conference rooms and pantry areas.
• Set-up and coordinate reservation of conference and meeting rooms.
• Deposit cheques and perform bank transactions.
• Collaborate with various departments to facilitate smooth interdepartmental communication and coordination.
• Assist office management budgeting process and the day-to-day financial operations including payment processing to vendors, suppliers, and government agencies online or physical payment to bank branch etc.
• Support the HR, IT, and Marketing team in various operational tasks such as managing office events, employee engagement activities and programs.

HR Operations

• Participate in the recruitment and selection process by reviewing resumes and applications, conducting initial phone interviews, administration of online assessments, scheduling job interviews, assisting in the interview process to the selected candidates.
• Assist with new employee orientation and coordinate with HR Director in setting up a designated log-in, workstation, email address, and other software related access.
• Ensure employee records such as timesheets, work from home, and paid leave (i.e., annual, sick, birthday etc) are updated in system.
• Maintain and regularly update master databases (personnel files, HR Cursor database, etc.) of each employee.
• Assist in the preparation of payroll calculation, performing payroll reconciliation, preparing payroll accounting, and reports, etc.
• Prepare and process statutory contributions payments and other payroll matters related matters.
• Update and maintain proper filing of employee documentation, e.g., employees’ staff list, medical insurance policies.
• Assist with other administration related duties assigned from time to time.

Desired Skills and Qualifications:

• Diploma or University Graduate .
• 1-3 years of experience in Administration, Operations, or Human Resources.
• Proficient with MS Office Suite (MS Word, MS Excel and MS PowerPoint are essential).
• Ability to multi-task.
• Proactive and resourceful, able to resolve arising issues with a calm approach.
• Organised, accurate, thorough, and able to monitor work for quality.
• Resilient and able to adapt well in a highly fast-paced and dynamic environment.
• Strong interpersonal and people skills.
• Responsible, accountable, and discreet with sensitive/confidential information.
• Fluent in written and spoken English.
• Strong numerical ability and critical thinking skills.

Thank you for expressing your interest to join our firm, we regret that only shortlisted candidates will be shortlisted for an interview.