We are looking for part time Executive Director. The Executive Director is the key management leader of SWA. The Executive Director is responsible for overseeing the administration, programs, and strategic plan of the organization. Other key duties include fundraising, marketing, and community outreach. The position reports directly to the Board of Directors. Working hours is 21 hours per week.1. Leadership and Management:

- Oversee day-to-day operations of the organization.

- Ensure ongoing local programmatic excellence and rigorous program evaluation.

- Lead, coach, develop, and retain the organization’s staff.

- Ensure effective systems to track progress and regularly evaluate program components.

2. Board Governance:

- Work with the Board to fulfil the organization’s mission.

- Communicate effectively with the Board and provide, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.

3. Financial Performance and Viability:

- Develop resources sufficient to ensure the financial health of the organization.

- Oversee the fiscal integrity of the organization, including submission of a proposed annual budget and monthly financial statements to the Board, which accurately reflect the financial condition of the organization.

- Fundraise and develop other resources necessary to support the organization’s mission.

4. Organization Mission and Strategy:

- Ensure that the mission is fulfilled through programs, strategic planning, and community outreach.

- Implement and lead a continuous quality improvement process throughout the program and service areas

- Enhance the organization’s public image to expand interest and support.

4. Community Engagement and Advocacy

- Serve as the organization’s primary spokesperson to the constituents, the media, and the public.

- Establish and maintain relationships with various organizations and utilize those relationships to strategically enhance Singapore Women’s Association’s Mission.

Required Qualifications:

1. Education: Bachelor’s degree in a related field.

2. Experience: Minimum of 10 years of management experience, preferably within the non-profit sector.

3. Proven leadership and management experience.

4. Strong financial management skills, including budget preparation, analysis, decision-making, and reporting

5. Excellent written and oral communication skills

6. Strong public speaking ability.

7. Demonstrated ability to oversee and collaborate with staff

8. Ability to convey a vision of the organization’s strategic future to staff, board, volunteers, and donors.

9. Knowledge of fundraising strategies and donor relations unique to the non-profit sector.

Prepare correspondence emails, quotations, contract agreements, letters, documents, purchase orders, reports etc.

• Work with other departments/divisions and companies

• Coordinate administrative work within department

• Prepare reports by collecting all relevant information

• Handle the collation and submission of documents to clients / government agencies

• Offer constructive solutions to superiors when problems arise.

• Undertake any other ad-hoc tasks and duties as and when assigned by superior.

Working hours: 10:30am to 7:30pm (Monday to Friday)

10:30am to 3:30pm (Sat)

1. End-User IT Resources
2. Monitoring of the desktops/laptops leasing schedule for various subscriptions;
3. Tracking of IT Equipment due for technology refresh;
4. Tracking of IT Equipment for incoming/outgoing officers;
5. Monitor and coordinate the deployment/collection of IT Equipment for incoming/outgoing officers;
6. Monitor leasing billing and verification.

1. WOG Services Administrative Support
2. Raising of Service Requests;
3. Monitor leasing billing and verification;
4. Monitor the software packaging and deployment status.

1. IT Asset Management
2. Manage the Configuration Management Database (CMDB);
3. Receipt of assets delivered;
4. Handover of assets to AFM for IT Resource provisioning;
5. Monitor the utilisation of hardware/software/licences;
6. Assist in assets disposal;
7. Asset Tagging.

1. General Support
2. Preparation, sending and uploading of advisories/announcements;
3. Administration of mailbox (handling of standard queries e.g. about tech refresh, printer, token replacement, etc);
4. Sourcing for small value purchase peripherals;
5. Testing of IT Services;
6. Physical Keys management;
7. Any other Ad-hoc duties when required.

1. Mobile Devices Support
2. Preparation of Mobile Devices;
3. GoMAX provisioning;
4. Apple/Google accounts creation;
5. GoMAX forms filling and submission;
6. Mobile OS upgrade and Software Installation/Uninstallation;
7. Monitor the various services billing and verification.

Roles & Responsibilities

Roles & Responsibilities

Responsibilities:

• Assit the GM & HR with administrative duties but not limited to photocopying, filing, data entries ect
• Maintain office documents and records
• Monitor, update of courses for foreign workers
• Verification of invoices from suppliers, contractors etc
• Maintain filing system
• Purchase of air ticket for repatriation of workers
• Manage workers dormitory
• Other ad-hoc duties and sales/initiatives assigned

Requirements:

• Min. Diploma
• Independent, disciplined and able to work under pressure
• Good communication & writing skills in English and Mandarin to liaise with China counterparts
• At least 2 year experience in administrative
• Must be computer literate with working knowledge of Microsoft Office Application
• Mandarin Speaking

1. Preparation of project documentations (Site Clearance, Name List, PTW, Risk Assessment etc)

2. Assist in planning for jobs required according to work schedule and requirements and ensure budget and cost are in control.

3. Coordinate with customers and plan for job schedules. Evaluate customer needs and respond effectively with a good plan.

4. Liaise with operations and sales team on customers’ feedbacks and complaints

5. Liaise with operations and sales team and accounts department for timely billing of work done

6. Maintaining proper department filings and records

7. Assist in preparations of quotations, and internal registration.

8. Renewal and maintain relevant licenses.

9. Provide administration support to the Operations/ Sales Team

10. Assume any other duties suitable duties as and when assigned by the Company

Requirements :

• Candidate must possess at least a "O"/"N" Level, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.
• At least 2 year(s) of working experience in the related field is required for this position.
• Full-Time position(s) available.
• Only Singaporeans may apply

Providing both clerical and administrative support to Project Managers, either as part of a team or individually involved with the co-ordination and implementation of office procedures and frequently have responsibility for specific projects and tasks.

• Devising and maintaining office systems.

• Organizing and storing paperwork, documents and computer based information

• Email Filling/archiving

• Providing administrative and secretarial support to Secretary

Skills in MS Word, Outlook, Power Point, Excel software will be required to produce correspondence and documents. Candidate should also be able to maintain presentations, spreadsheets and databases.

Be highly flexible to handle multi-task and to work independently or within team.

Should possess excellent communications skills in English.

The candidate should preferably be a Degree/ Diploma holder with 2 to 3 years minimum working experience in administration.

Job Description
♣ Provide admin support to the warehouse operations
♣ Data entry and verify delivery related documents
♣ Checking of invoices

♣ Liaise with vendors and suppliers
♣ Maintain and upkeep filing system & maintenance schedules
♣ Other adhoc duties as assigned

Job Requirement:

♣ Office Hour - 5.5days (Alternate Saturday)

♣ Willing to work at West area

♣ With 1 year of admin experience

♣ Proficient in Ms Office

♣ Able to commence work within short notice

Administrative Support

• Document Management: Maintain, file, and manage company documents, safety reports, and client correspondence.
• Scheduling & Coordination: Organise meetings, appointments, and safety training sessions for consultants and clients. Update company calendar for the above mentioned as well as client audit dates.
• Data Entry & Record Keeping: Accurately input and maintain records of safety audits, inspection reports, and compliance documentation.
• Correspondence: Handle both internal and external communications, responding to emails, phone calls, and inquiries from clients and vendors.
• Consultant Assistance: Provide support to consultants by preparing materials, reports, or presentations for client meetings or safety audits.
• Timesheet Management: Collect and manage timesheets, particularly for consultants working on client projects.
• Attendance Records: Maintain attendance and leave records for all staff members.

Client Interaction

• Client Communication: Act as a point of contact for clients, providing them with relevant updates, and ensuring their queries are addressed in a timely manner.
• Appointment Management: Schedule safety consultancy meetings, site visits, and training sessions with clients.

Office Management

• Inventory Management: Monitor and replenish office supplies, safety equipment, and training materials as required.
• Vendor Management: Liaise with suppliers for office needs, maintenance, and other services required to support daily operations.
• Facility Management: Ensure the office is well-maintained, addressing issues such as equipment repairs and office cleanliness.

Finance and Accounting:

• Assist in preparation of journals for month end closing
• Assist in preparation of balance sheet reconciliations for accruals and intercompany GL accounts
• Updating of monthly financial performance slides and performing variance analysis
• Assist in operational admin matters such as preparation of provision of bank statements, processing of refunds to customers
• Assist on preparation of schedules and ad hoc reports
• Processing invoices for payment
• Performing UAT on system enhancements and conduct regular testing to ensure that backend system accounting entries comply with accounting principles

Financial Planning and Budgeting:

• Assist in quarterly budgeting and forecasting exercises

Business Partnering:

• Liaising with CFUs on accounting and admin matters

Requirements

• Diploma in Accounting or equivalent from a recognized Polytechnic
• Minimum of 3 years of relevant working experience
• Experienced in Business Partnering, Accounting, Financial Planning
• Organised and meticulous.
• Good interpersonal and communication skills, team player who is able to work independently, and able to ability to manage different workstreams concurrently.

Responsibilities:

• Formulate and implement effective procurement strategies to achieve cost-efficient purchasing and timely delivery of goods and services.
• Conduct market analysis to optimize costs and mitigate procurement risks.
• Build and maintain strong relationships with suppliers.
• Negotiate contracts, monitor supplier performance, and lead continuous improvement initiatives.
• Work closely with internal departments, including engineering and quality teams, to ensure alignment with material and parts requirements.
• Ensure procurement activities meet company policies, technical specifications, and industry regulations.
• Oversee inventory levels to reduce excess stock, prevent shortages, and implement effective inventory management systems.
• Negotiate favorable terms with suppliers and perform cost comparisons.
• Provide recommendations to management based on detailed analyses.
• Track and follow up on orders to ensure on-time delivery.
• Maintain accurate documentation for all procurement activities.

Requirements:

• Bachelor's degree or Polytechnic Diploma in a relevant field.
• Minimum of 5 years of experience in a similar role within the manufacturing industry.
• Proficiency in ERP systems, Microsoft Office, and data management tools.
• Familiarity with Microsoft Dynamics 365 is an advantage.
• Knowledge of mechanical and electrical parts.
• In-depth understanding of procurement best practices, market trends, and industry regulations.

JOB DESCRIPTIONS

Basic Function

Performing day-to-day Room Reservations sales activities of the properties and follow instruction from RM/ARM for room selling strategy of properties.

Responsibility and Authority

1. Support - Handling phone call enquiries at Reservations.

- Follow procedures of call taking

- Observes procedures of call taking by reservations staff

- Check on individual daily work

2. Handle Reservations and administration duties

2.1 Handle and process individual reservations.

- Handle and process group and series booking and including taking booking appropriate chasing and rooming list.

- Go through arrival checks daily for future reservations.

2.2 Check credit worthiness where applicable with Accountant.

- Handle and process deposits.

2.3 Maintain an efficient administration system including record keeping, filing and guest history.

2.4 Develops close working relationships with all business suppliers.

- Ensure sales leads are forward to Sales department for action

2.5 To achieve a level of service quality that consistently meets the expectations of guests and internal customers.

3. Assist to supervise Reservations Officer.

4. Oversee the day to day reservations activities and operations.

5. Follow instructions from Reservations Manager and Assistant Reservations Manager for room selling strategy of properties.

JONB SPECIFICATIONS

1. Knowledge and skills

Sales knowledge, financial knowledge, computer knowledge and able to work long hours.

2. Education, training qualifications

Certificate / Diploma in Hotel Management.

3. Experience

Minimum 2 year as Property Reservations Assistant in international class hotel or Good / Fundamental reservations knowledge in an international class hotel.

4. Personality

Articulate, ambitious, good sense of humour, sensitive to guest and employee needs and a positive role model.

5. Physical requirements

Fit and Healthy.

The Marketing Executive role is to lead the development of yearly marketing calendar, overview client relation, events organize, manage department budget, promotions, campaign. He or she will be responsible for formulating strategies for in-store events, identifying appropriate partners, driving traffic to stores and building a strong customer database. This individual will also be a key contributor to the success of seamless execution of all marketing initiatives with the objective of driving traffic to stores, building and elevating the brand.

· Planning and execution of all marketing activities (organize event, collaboration with other brand, outsourcing livestreamer, etc).

· Develop, planning and manage the yearly marketing calendar and event calendar

· Analyzing and keeping informed of market trends and preparing forecasts.

· Increasing brand awareness and market share.

· Overseeing branding, advertising, and promotional campaigns.

· Managing the marketing department's staff works and job allocation.

· Partner with email, performance marketing and web teams to design, test and evolve lead nurturing tactics.

· Create, maintain, and conduct analytics reporting across multiple platforms and extract key insights for future campaign development and go-to-market strategies.

· Lead the execution of marketing programs from start to finish, leveraging internal support and driving collaboration.

· Establish positioning, identify target audiences, and develop marketing plans with specific objectives across different channels and segments.

· Manage website & social media accounts, including analytics, ads platforms, influencers.

· Seamless execution of all marketing initiatives, driving traffic to stores, building and elevating our brand.

· Providing hindsight reports post events and other relevant duties assigned.

· Other Ad-hoc duties assign.

JOB REQUIREMENTS

· Preferably possessed a Bachelor Degree or equivalent.

· Minimum 3 years of relevant experience

· Experience in fashion and retail industry will be more advantage

· Fluent in English and Chinese, which includes the ability to read and write

· Mature, independent and confident to work with different cultures

· Strong presentation, communication and interpersonal skills

· Passionate, creative and highly committed with a positive attitude

Duties and responsibilities include:

• Coordinate with ground staff to ensure smooth boarding and deboarding processes.
• Responsible for supervising cabin crew, overseeing in-flight services and handling any passenger issues.
• Prepare reports on flight incidents and submit them to airline management
• Coordinate with the flight deck crew on various cabin related issues
• Ensuring passengers have a comfortable and satisfying in-flight experience
• Oversee and manage all cabin crew members to ensure efficient operation of the aircraft’s cabin
• Ensure adherence to aviation safety regulations by conducting safety briefings and checks
• Handle any complaints or disruptions, and resolve them in a professional manner
• Conduct pre-flight briefings with the cabin crew, discussing flight details, weather conditions, and potential safety concerns
• Manage and monitor the provisioning of meals, beverages, and in-flight entertainment to passengers
• Train new cabin crew members to ensuring they understand their roles and responsibilities.
• Any additional duties (including hands-on duties) as required.

Requirements

• Minimum Degree and above
• Minimum 4 years’ relevant industry experience, with a demonstrable sound knowledge of airport operations and customer service with an airline, airport or ground handling company
• Minimum 2 years in a management or leadership role
• Able to work on shifts and weekends/ PH.
• Able to work overtime.
• Able to work rotating shift working hours as required

Job Description:

• Experience in Canvassing, door to door sales and cold calling to customers.
• Preparing quotes and proposals for clients.
• Managing and retaining relationships with existing clients.
• Identifying and mapping business strengths and customer needs
• Demonstrating our solution via the video conference or face to face meetings.
• Maintaining a strong understanding of products and services

Job Qualifications:

• Bachelor's degree/Diploma or equivalent experience
• 2 - 4 years' experience in sales and hunting role.
• Strong communication and interpersonal skills
• Self-motivated and results driven
• Focused and goal-oriented

ABOUT YOU:

· Work ethic - you're self motivated, driven and hungry. The opportunity to learn, grow and succeed is what drives you whether its in sales, chess or as an elite athlete, your work ethic is key;

· Interested in being part of a fast paced environment;

· Team player with excellent oral and written communication;

· Proactive - feel confident in your decision-making and welcoming change as an opportunity;

· Strong project management skills with the ability to multi-task and ensure operational functionality.

We regret that only shortlisted candidates will be contacted.

By submitting your application or résumé to us, you will be deemed to have agreed and consented to us collecting, using and retaining your personal information for employment consideration

Job Summary:

The Facility Executive is responsible for supporting the Facility Manager in the day-to-day maintenance and management of the organization’s facilities. This role includes assisting with coordinating maintenance schedules, managing vendor relationships, ensuring compliance with safety regulations, and handling administrative tasks related to facility operations. The Facility Executive will also contribute to ensuring that all building systems and equipment are maintained in optimal working condition.

Key Responsibilities:

Maintenance and Operations Support:

Assist the Facility Manager in overseeing the daily operations and maintenance of facilities, including HVAC, plumbing, electrical, and other systems.

Help coordinate preventive maintenance schedules and assist with emergency repairs as needed.

Vendor Coordination:

Assist in managing relationships with vendors and service providers.

Help ensure that service contracts are up to date and that vendors are delivering services according to agreed-upon terms and schedules.

Health, Safety, and Compliance Support:

Assist with ensuring compliance with all health, safety, and environmental regulations across all facilities.

Participate in conducting routine safety inspections and audits.

Ensure that all staff and contractors adhere to safety protocols.

Administrative and Reporting Tasks:

Maintain accurate records of maintenance activities, service requests, and facility reports.

Help prepare and maintain maintenance schedules and keep track of budget expenditures for facility-related activities.

Generate regular reports on facility performance and maintenance status for review by the Facility Manager.

Facility Improvement Support:

Assist in planning and executing improvement projects for the facility, such as upgrades to building systems or general repairs.

Coordinate with contractors and service providers to ensure timely completion of improvement projects.

Customer Service and Communication:

Serve as a point of contact for internal staff regarding facility-related issues and maintenance requests.

Address and resolve facility-related concerns or service requests from employees or external stakeholders in a professional manner.

Inventory and Resource Management:

Assist in managing inventory levels for supplies, tools, and equipment required for facility maintenance.

Ensure that maintenance resources are available and ready for use when needed.

Qualifications:

Diploma in Facility Management, Engineering, or a related field preferred.

2-3 years of experience in facilities management or a related role.

Knowledge of building systems and maintenance processes.

Strong organizational and communication skills.

Ability to work collaboratively in a team environment and manage multiple tasks simultaneously.

Job Description & Requirements

• Must able to manage the full set of accounts.
• Handle AP and AR activities including work in progress schedule
• Perform daily bookkeeping activities
• Ensure compliance with statutory reporting requirements and financial accounting regulations
• Responsible for all statutory filings including financial statements preparation, yearly audit and the relevant tax compliance
• Monitor & update outstanding payments, collections and prepare bank reconciliations
• Handle payroll, GST, CPF, IR8A,Tax computation, Government survey, other statutory filings and month end reports
• Process payments to vendors
• Prepare information & documents required by the auditor, resolve audit queries, and obtain audit confirmations.
• Handle any other ad-hoc duties/task assigned

Requirements

• Proficient in Quickbook & Microsoft Office applications (Excel, Word, Powerpoint).
• Min Diploma or above in Accounting or equivalent
• Minimum 3-5 years of experience in handling full sets of accounts.
• Team player and able to work independently that process good working attitude
• Self-motivated and an ability to take ownership of all tasks assigned
• Meticulous, organized, and good attention to details
• Highly responsible and reliable
• Experience in Construction Industry is an added advantage

1. Knowledge of XERO or any accounting software

2. Able to handle Full Set of Accounts

3. Updating transactions on real time basis

4. Preparing balance sheet, profit and loss statement, and other reports

5. Good skills in use of Microsoft Office Word, Excel and PowerPoint

11. Good report, email and letter writing skills

12. Good command or spoken and written English

13. Analytical, independent and a good team player

14. Must be able to function well to meet deadlines

15. Any other work as given from time to time

Job Description

· Making sure that all customers deadlines are met; to ensure overall customer satisfaction

· Coordinate customers requirement with internal teams

· Able to handle our customers in various circumstances, even when they are being difficult

· Follow up closely on tight deadlines and ensure our teams can meet them

· Provide ideas and solution paths to customer and internal teams

· Meeting with customers and stakeholders where required to make communication easy and transparent regarding project issues and decisions in services

· Analysing new project / program risks and feedback to management

· Attend conference calls with US and / or Europe customers when required.

· Work on the costing provided by procurement team to provide quotations to customers

· Track quotations that are sent and follow up on open items / statuses closely

· Any other duties assigned by the lead from time to time.

Job Requirements

· At least Diploma, Advanced/Higher/Graduate Diploma in Business Management, Business Administration or Sales & Marketing is preferred.

· At least 2 year(s) of working experience in related field is required for this position.

· Preferably Junior Executive specializing in Corporate Sales or equivalent.

· Working experience in Manufacturing Environment will be advantageous.

· Proficient in Microsoft Excel (VLOOKUP, PivotTable, etc.), Outlook, PowerPoint.

Job Description:

· Handle sales enquiries and order processing

· Provide administrative support to ensure sales efficiency.

· Attend to customer enquiries, generate sales orders, delivery orders and customer invoicing

· Maintain good relationships and rapports with customers and buyers via email and telephone

· Maintain a well-organized record of customer database

· Other ad-hoc duties

Job Requirement:

· Candidate must possess at least a higher secondary/ NITEC, Diploma in any field

· Proficient in Microsoft Word and Excel

· Service oriented and ability to work in a team with good communication skills.

· Working Location: 60 Benoi Road (Beside Joo Koon MRT)

· Working Hours: 8.30 am to 5.30pm (Mon – Fri)

· Alternate Sat - 8.30 am to 12.30pm (consider as overtime)

· Responsible for day-day operations of the HR department for a group of companies

· Manage recruitment process: Posting job advertisement, screening resumes, conducting interviews, shortlisting, and offer of jobs

· Experience in apply /renewal /cancellation of work permit, S Pass & EP including workers' repatriation

· Monthly payroll including submission of monthly CPF & FWL

· Annual submission of income tax IR8A, NS Claim and others

· Maintain employment contracts and probation confirmations

· Query and question to MOM/BCA to keep abreast of current employment practices

· Manage payroll related matters for staff and workers

· Maintain accurate HR database, up-to-date employee records, and other employment related documentation

· Arrangement of skilled Course enrolments for Workers

· Take care of Dormitory arrangement for workers. Liaison with dormitory staff and maintaining dormitory records

· Maintain training matrix and record WP holder's experience

· Benefit management: Leave management and control claims of medical expenses

· Handling of Government Grant application such as Career Support Programme, Work life Grant etc...

· Assisting in standardizing and streamlining internal HR process

· Any other ad hoc duties asassigned

Requirements

• Diploma/Degree in Human Resource Management or Professional Certificate in Compensation & Benefits

• Min. 2 years of related working experience in construction sector

• Familiarity and experience working with Ministry of Manpower

• Knowledge of Employment Act/legislation, CPF, IRAS

• Team oriented with good time management skills and attention to detail

• Ability to work independently under pressure in a fast-paced and dynamic environment

• Basic proficiency with Microsoft word and excel

We are looking for a sales executive who will be responsible for driving business growth and establishing lasting client relationships. Your role will involve identifying new sales opportunities, managing client accounts, and working closely with internal teams to deliver optimal solutions. You will also play a key role in meeting sales targets and enhancing the company’s market presence.

Key Responsibilities:

• Sales Development
• Client Relationship Management
• Product Knowledge & Solution Selling
• Market Research & Competitor Analysis
• Sales Reporting & Documentation

Job Requirements:

• Proven Success in Sales
• Excellent Communication Skills
• Client-Focused Mindset
• Self-Motivated and Target-Driven
• Experience in B2B Sales (Preferred)

Employee Benefits:

• Competitive Salary with Performance Bonuses
• Comprehensive Medical, Dental, and Optical Coverage
• Training and Development Opportunities
• Transportation and Mobile Allowances
• Annual Wage Supplement
• Performance-Based Incentives

Why Join Us?

• Be part of a dynamic team with excellent growth opportunities.
• Enjoy competitive compensation with performance incentives.

Job Highlights

• Great exposure to a large Japanese MNC
• Nearest MRT: Bedok (Walking distance to work location)
• Working Hours: Mon- Fri (8am - 5pm)
• Hybrid work arrangement

Job Summary:
We are seeking a detail-oriented and experienced Logistics Executive to manage and oversee the import/export operations, ensuring full compliance with relevant customs regulations and international trade laws. The ideal candidate will be responsible for ensuring the smooth execution of logistics processes, guiding internal stakeholders on compliance matters, and maintaining accurate documentation for audit purposes.

Job Description:

• Implement and monitor import/export policies and procedures in strict adherence to the Customs Acts and regulations of relevant countries and authorities, ensuring smooth international trade operations.
• Provide expert guidance to internal teams on regulatory and licensing changes impacting compliance, particularly in relation to the exporting country’s legal requirements. Stay up-to-date on global trade laws and proactively advise stakeholders of any changes.
• Ensure all export-controlled items are properly documented and tracked, adhering to best practices. Maintain up-to-date records for all shipments and ensure compliance with regulatory requirements for internal and external audits.
• Maintain complete and accurate records of import/export activities for internal audits and external regulatory audits, ensuring transparency and compliance with applicable legal standards.
• Collaborate with various internal departments (e.g., legal, finance, operations) to ensure compliance across the supply chain and effective resolution of any issues related to customs and import/export processes.

Requirements:

• At least 3 years of experience with the Singapore Strategic Goods (Control) Act and U.S. Export Control Regulations (e.g., ITAR, EAR), with a solid understanding of compliance requirements for international trade and technology exports.
• Proven experience in managing export controls, particularly in technology systems or regulated tech industries, ensuring adherence to legal and regulatory standards.
• Strong interpersonal, presentation, and communication skills, with the ability to effectively collaborate with internal stakeholders and external regulatory bodies.
• Previous experience in logistics, with a solid understanding of supply chain management and the movement of goods across international borders.

Job Description

• Perform full spectrum of Accounts Payable and Accounts Receivable duties;
• AP function which includes data entry of supplier invoices, process payments and suppliers reconciliation;
• AR function include data entry of all receipts;
• Maintain petty cash float and reimbursement of staff claims;
• Preparation of monthly bank reconciliations and balance sheet schedules;
• Preparation of audit schedules and liaising with external auditor during annual audit;
• Prepare monthly journal entries for accruals, deferred income, depreciation etc, ensuring all transactions are properly supported with documentation;
• Assist with performing month-end and year-end accounts closing activities;
• Assist walk-in Cash Donation;
• Maintenance of fixed assets register, performance of sighting, asset tagging and updating of fixed assets promptly;
• Coordinate the local cheque and cash bank-in process on weekly or bi-monthly;
• Any other adhoc duties as assigned.

Job Requirements

• Diploma in Accounting & Finance or equivalent;
• At least 3 years of experience in accounting & finance;
• Strong understanding of accounting principles;
• Ability to work independently with high degree of accuracy and efficiency;
• Ability to work in a dynamic environment;
• Must be initiative, multi-tasking, hardworking and meets tight deadlines;
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint and words);
• Hand-on experience in cloud accounting systems such as Xero would be an advantage;
• Good interpersonal, communication and ability to work under pressure;
• Bilingual in English and Chinese preferred;
• Immediate available is preferred;
• Singaporean and candidates have full working rights for Singapore.

Job Description

MAJOR RESPONSIBILITIES [60%] For FM Project Team

• Raise purchase requisitions/CLMS via Coupa system for Procurement and Payments
• Maintain project tracking number
• Initiate and request for project IDs
• Compliance Declaration to CRESA Risk Team
• Liaise with FM Project team for collation, review and final submission of RCSA (half yearly), COI, IPT, GES & KRI (quarterly) reports to CRESA coordinators
• Maintain and track PM Fee Report
• Admin support / staff onboarding

MAJOR RESPONSIBILITIES [40%]

• Assist Retail PM on Retail Projects
• Maintain Retail PM administrative Folder and Works
• Attend site surveys and track project compliance.

Qualifications

• Degree in Human Resources Management / Business Administration or related
• With 4 years of experience in full spectrum of HR
• Knowledge of Employment Act and MOM regulations
• Resourceful and self-driven with a sense of commitment and urgency to meet goals
• Meticulous, good team player with initiative
• Good interpersonal and communication skills

Requirements

• Manage the full recruitment cycle, from job postings to offers, ensuring efficient and timely hiring processes
• Provide support for the full spectrum of HR functions, including onboarding and offboarding, resolving employee queries, and offering timely HR advice
• Support end-to-end payroll processing, ensuring accuracy and compliance with statutory requirement
• Maintain and update employee records and HR databases, ensuring accuracy, compliance with legal and company standards
• Ensure adherence to HR policies and procedures, including compliance with local audits and statutory requirements
• Assist in the planning and execution of Company initiatives for all employee welfare programs
• Perform any other administrative or ad-hoc duties as assigned by management
• Ad-hoc duties