The Accounts and Finance Officer/ Executive will be responsible for managing day-to-day accounting functions, ensuring accurate financial reporting, and supporting the financial operations of the company.

This role will include handling general ledger entries, financial reconciliation, managing fixed assets, and assisting with budgeting and forecasting.

Key Responsibilities:

1. General Ledger Management:

• Maintain and update the general ledger with accurate and timely entries.
• Prepare and post journal entries, including accruals, prepayments, and adjustment

2. Accounts Payable and Receivable:

• Process and manage accounts payable and receivable, ensuring timely payments and collections.
• Reconcile vendor statements and resolve any discrepancies promptly.

3. Financial Reporting:

• Assist in the preparation of monthly, quarterly, and annual financial statements.
• Support the preparation of management reports and variance analyses.

4. Fixed Asset Management:

• Maintain and update the fixed asset register, ensuring accurate recording of acquisitions, disposals, and depreciation.
• Conduct regular physical audits of fixed assets to ensure accuracy and compliance with company policies.
• Ensure compliance with relevant accounting standards and company policies for fixed asset management.

5. Bank Reconciliations:

• Perform monthly bank reconciliations and investigate and resolve any discrepancies.

6. Tax and Compliance:

• Support the preparation and submission of tax returns and statutory filings.
• Ensure compliance with relevant tax laws and regulations.

7. Audit Support:

• Assist in internal and external audits by providing necessary documentation and explanations.
• Implement and monitor internal controls to safeguard company assets and ensure accuracy in financial reporting.

8. Cash Flow Management:

• Monitor and manage cash flow to ensure the company can meet its financial obligations.
• Prepare cash flow forecasts to support financial planning.

9. Problem-Solving and Process Improvement:

• Identify areas for process improvement and implement solutions to enhance efficiency.
• Troubleshoot accounting issues and provide recommendations for resolution.

10. Follow-Up and Communication:

• Liaise with internal departments and external stakeholders to resolve financial discrepancies and follow up on outstanding items.
• Maintain clear and professional communication with vendors, customers, and team members.

Requirements:

• Minimum Diploma in Accountancy or its equivalent; ACCA or equivalent qualification will be added advantage.
• At least 2 years of related working experience, preferably in the airfreight and logistics industry. Candidates with more experience will be considered for the Executive position.
• Proficiency in financial accounting and reporting.
• Meticulous, motivated, able to work independently and lead a team.
• Well versed in Microsoft Office applications (Word & Excel).

Key Responsibilities:

• Verify suppliers’ invoice with supporting documents (e.g. DO, PO etc)
• Arranging for payment to suppliers’
• Responsible for monthly closing of AP
• Responsible for bank reconciliation & schedules
• Responsible for AR interco billings
• Assist in intercompany reconciliation
• Responsible to prepare for Quarterly GST filing
• Assist in cashflow planning & budgets
• Assist in monthly closing
• Assist in year-end closing
• Other ad-hoc duties when required
• Able to work in a dynamic and changing environment
• Willing to learn and accept new work scope when required.mer accounts as necessary.
• Prepare and assist in AR aging analysis and reporting.
• Assist in providing necessary documentation for audits.
• Perform other ad-hoc duties and tasks as assigned by the Finance Manager or Supervisor.

Job Requirements:

• Possess Diploma in Accounting or related field.
• Minimum 2 years of relevant experience in accounts receivable and accounts payable functions.
• Proficiency in the use of ERP accounting software and Microsoft Office Suite.
• Strong attention to detail and data accuracy.
• Ability to work well under pressure and meet deadlines.
• Good communication and interpersonal skills.
• This position may require occasional overtime during peak periods.
• Ability to adapt to changing priorities and multitask effectively.

Mon to Fri 8.30am - 6pm

General Job Description

The position is responsible for providing assistance to the Project Manager/Implementation

Manager in Implementation and Internal and External Enhancement projects. They are required to

work with various internal stakeholders (Department Managers, Operations Managers, Regional

Account Managers) and external stakeholders (Customers) in order to on board and stabilise new

businesses

Implementation Executive Key Roles and Responsibilities

1. Plan, Manage and execute implementation/on boarding of new businesses

2. Support the Program/Project Manager on various Internal and External customer projects

and initiatives by

a. Creating GANTT Charts

b. Project Flow Diagrams

c. Writing and Developing Standard Operating procedures

d. Conducting training with local branch offices

e. Managing Key progress meetings and providing regular updates to the

project/implementation stakeholders

f. Developing Report Automation

g. Electronic Data Interchange (EDI) enhancement and deployment

h. New EDI implementation with IT

i. Process enhancement

j. Create and Review Work Instruction (WI) developed by other account teams

k. Provide consultation and support on business aspects for Regional IT

Skillset Requirements

1. Proficient in Microsoft Excel, Teams, Word, Powerpoint

2. Able to learn new systems and software quickly

3. Experience in at least one aspect of freight forwarding Operations. Export or Import,

Preferable if experienced in both.

4. Detail oriented and able to manage their own schedule well.

5. Has good time management

6. Strong Team player

7. Responsible and able to work remotely to deliver key tasks completed on time

8. Good interpersonal skills

Experience and Qualifications

1. Graduated from college or university with majors in Logistics, Supply Chain, Transportation,

International Business or related majors

2. 2 years’ minimum experience in the freight forwarding/logistics industry

3. Air/Ocean Freight experience is a PLUS

Mon - Thurs 8:30 a.m. - 6 p.m.

Fri 8:30 a.m. - 5:30 p.m.

Alternate Sat 8:30 a.m. - 12:30 p.m.

Responsibilities:

• Coordinate with Claims Advisors on information and documents to support claims negotiation and settlement

• Coordinate with Customer Service Coordinators to ensure accurate and timely submission of Letter of Demand (LODs)

• Negotiate with insurers on claims offers on behalf of customers (un-insured losses claims, loss of use/rental, etc.)

• Gather, analyse and present evidence/information on complex claims cases to support in getting customers a fair deal on liability judgements and claims offers

• Provide accurate and timely advices on claims offers and updates on status to Claims Advisors and customers

• Ensure timely closure of claims and escalate cases to direct manager on overdue / low insurers’ offers

• Submit Refund forms for claims due to customers and/or companies upon receiving insurers’ payment confirmation

• Provide timely updates and details of insurers’ claims payments to customers and/or companies. Ensure related reports are updated whenever there is a change in case status

• Ensure all claims document/information are organised and updated to ensure easy visibility/tracking and retrievable:

• Sort and place physical files/documents based on category and status of each claim at designated area

• Update related reports/records for on-time tracking of status.

• Submit closed cases to CSCs for secured storage. Assist in such filing where required

• Carry out claims processes diligently to achieve company’s KPIs (Claims Settlement, Accounts Receivables, etc.)

• Actively initiate/participate to improve such processes when required

• Support in updating or provision of such report(s) on bi-monthly basis or other period specified by management

Requirements:

• At least 2 years of working experience handling Motor Insurance

• Minimum GCE "O" level.

• Independent individual who is able to multi-task in a fast-paced environment

• Meticulous, committed and a strong team player.

Job Description

• Industry/ Organization Type: Retail
• Position Title: Outlet Executive
• Working Location: Islandwide
• Working Hours: 5 days rotational (including Weekends and Public holidays) 8.30am – 8.00pm / 9am – 9.00pm
• Salary Package: Up to $2500 + Incentive + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Assist customers by recommending products (eg jewelry and gold items).
• Deliver excellent customer service and establish rapport with shoppers.
• Train junior sales staff on effective selling strategies.
• Manage and organize stock, including daily inventory checks.
• Record daily cash and inventory data into the system.
• Other tasks as assigned by Management.

APPLY NOW!!!

• Minimum 1 year of relevant experience is advantageous.
• Candidates without relevant experience are welcome to apply.
• Training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70692 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Industry/ Organization Type: Food Manufacturing
• Position Title: Marketing Executive
• Working Location: Clementi
• Working Hours: 5.5 days (Mon to Fri 8AM – 5PM, Sat 8AM – 12PM)
• Salary Package: Basic Salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Overseeing all trade marketing activity and planning both commercial & marketing activities.
• Handle customer relations (online & offline), manage enquiries across all touch points and
• assist with order fulfilment.
• Ensure that all products information’s such as pricing, promotion and stock levels are up to
• date.
• Manage and optimize paid advertising campaigns, including Facebook/Instagram and other
• social media ads
• Create relevant social media content for target audience to increase brand and product awareness.
• Manage e-commerce website and online marketplaces, including creation of new and
• updating existing product listings
• Assist in developing and executing marketing strategies and campaigns.
• Any other ad-hoc duties as assigned

APPLY NOW!!!

• Minimum O-level/NITEC education level
• Has 1-2 years of marketing experience in any industry

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70727 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Mon To Fri 9am to 5.30pm

JOB DESCRIPTION

1. Plan and execute risk-based process audits and ensure timely completion of audit assignments according to the annual audit plan.

2. Assess adequacy and effectiveness of internal controls, and compliance with policies and procedures.

3. Gather relevant audit evidence and document in audit working papers to support audit findings and conclusion.

4. Identify control gaps and make practicable recommendations to mitigate risks, improve the processes and strengthen the internal controls.

5. Prepare draft audit report and communicate with process owners and key stakeholders on audit findings and recommended action plan.

6. Monitor and follow up on the implementation of audit recommendation and agreed action plan.

7. Engage internal stakeholders for process improvements and control enhancements. 8. Any other duties as and when reasonably assigned by the Management

REQUIREMENTS

 Diploma/ Degree in Accountancy or equivalent professional qualification.

 Minimum 2 years of relevant experience in internal audit and/or financial, operational, compliance audit.

 Good knowledge of internal control and risk assessment framework.

 Meticulous self-starter with good analytical and problem-solving skills.

 Strong interpersonal skills with proven ability to build good working relationship with all levels of stakeholders.

 Good team player with the ability to work independently and to meet timeline.

 Knowledge and experience with Audit Analytics Software will be an added advantage.

 Entry Level with keen interest to establish a career in internal auditing are welcome to apply

 This role may require to communicate with China

Working hours: 9.30 AM to 6.30 PM

Role: Full time

No of vacancies: 1

Preferred experience:

Role 1: 5 years and above

Expected Skill sets

Ø Multi-tasking abilities and good communications skills

Ø Diligent and Learning attitude

Ø Operational excellence

Ø Patience

Ø Open to travel and flexibility with working hours

Ø Relationship management

Job Description:

Ø Liaison with Banks for receipt and issuance of LC’s

Ø Back2Back LC issuance

Ø Preparation and Presentation of documents under LC

Ø KYC documents handling

Ø Payment follow ups with buyers

Ø Coordination with internal and external teams on Shipping, Finance, accounting etc.

Ø Tracking Bank limit utilisation and due dates

Ø MIS – Trade transactions, Trade PnL, Cash flow etc.

Ø Preparation & submission of bid documents for participation in international tenders

Ø Coordinating with inspection & survey agencies

Ø Liaison with buyers and suppliers for drafts / contracts / documentation

Ø Admin – Cross-functional

Ø Other duties assigned as per requirements of the role

Preference:

Singaporean citizens and candidates with accounting background

Graduate / diploma - business management / logistics / finance / accounting etc.

Salary: Negotiable and broadly as per market

$6,000 max

Raffles Place

M-F, 9am to 6pm

- Sales & Administration documentations.

- Prepare shipping and banking documents and liaise with shipping companies, banks,

customers and vendors on all shipping and banking documentations.

How to Apply:
Send your resume to Jocelyn Chan at [email protected] or contact via Telegram @jocelynchan.

Jocelyn Chan | Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence Number: 99C4599
Personnel EA License: R1331820

We are looking for team players to promote the adoption of our proven software solutions. This is a good opportunity for individuals who aspire to work in the IT industry and to help transform business operations via digital solutions.

Our software solutions are applicable to the Engineering & Construction, Servicing & Maintenance, Marine and Logistics industries. We also have a full-suite HRMS solution that is applicable for all industries.

Requirements and Responsibilities

• Proactive to undertake any assignments or tasks which helps in business development, sales and marketing, inclusive of sales leads generation and cold sales. Hunter mentality.
• Assist the Business Development Team in solution demonstrations and process walk-through.
• Implement and conduct surveys to find out market trends and feedback about our solutions.
• Deliver presentations to large group of audience via webinars, social media platforms and in-person conferences/forums.
• Understanding and experience in using digital media effectively for marketing purposes.
• Communicate effectively with users via all applicable forms of communication platforms.
• Conduct training/workshops to client users.
• Provide solution support to client users.
• Involve in testing of mobile and web solution enhancements.
• Involve in providing industry-required feature enhancements to product development team.
• Good proficiency in written communication and documentation.
• Communicative, sociable and relationship-builder.
• Problem-solver, team player, competent negotiator.
• Proactive. Confident.

Sales Incentive

• Sales incentive will be given on top of basic salary for meeting sales target.

Job Profile Summary:

• You enjoy working in a young, dynamic and vibrant environment
• Use internal and external systems to advertise job vacancies as appropriate.
• Reviewing and shortlisting of resumes and cover letters to determine whether candidates meet qualifications for the position.
• Scheduling and conducting interviews with candidates to evaluate their suitability for the job.
• Helping the company attract candidates by promoting job, through the use of social media and networking.
• Implementation and brainstorming of new ideas on structure, recruitment strategy and work plans

Requirements:

• Some experience or passion in Marketing & Sales
• Resourceful and strong desire to learn and grow
• Min Diploma/Degree

Who we are looking for (Competencies & Personal Traits):

• Strong communication and listening skills
• Effective in problem solving
• You are resourceful, and you don't settle for less

Salary and benefits:

• Attractive quarterly incentives and performance bonus
• Annual bonuses and travel incentive

Job Scope

1. Perform completeness check on audit confirmation request form/online request from customers/auditors

2. Daily process/data input of customer request on timely and accurate basis

3. Verification of customer/auditor instructions against bank records.

4. Attends to enquiries from stakeholders pertaining to request handling.

5. Manage exception case sand escalate to team lead if necessary.

6. Reconciliation and all adhoc task

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to A-IT Software Services Pte Ltd’s PDPA and e2i PDPA.

• Strong stakeholders management
• Career Progression provided
• Global role

about the company

My client is a global container shipping company as a joint venture. The company has a strong global presence, serving more than 120 countries and offering services that connect major ports across the world.

about the job

• Assist in managing the data project, focusing on enhancing data-driven processes across the organization.
• Collect enhancement requests from regional and headquarter stakeholders, then assign these to the development team for implementation.
• Design new data marts to improve visualization effectiveness and collaborate with the development team for successful deployment.
• Contribute to the development and management of data handling processes and governance frameworks across the organization.
• Oversee the project backlog, ensuring smooth communication with global stakeholders to monitor and report on progress.
• Provide weekly updates on the Looker Explore enhancement backlog, working closely with global and regional business teams to ensure the availability of necessary data and reports for business operations.
• Assist in managing global cost-saving initiatives by creating and maintaining cost-related dashboards in Looker (BI), collaborating with product and network teams to track progress toward cost-saving targets.
• Provide support for additional tasks and initiatives as required.

successful candidate

2-3 years of experience in the logistics and transportation sector. Skilled in using BI tools such as Looker, Tableau, or Power BI to analyse and visualize data effectively.

Capable of working with SQL for data extraction, manipulation, and analysis.

whats on offer
This is a permanent role for a Senior Executive, Digital Transformation will pay a salary range of $ 4,200 to $ 5,200plus perks from the company. This is an opportunity to lead and collaborate with technology for the global enterprise wide of the company.

To apply online please use the 'apply' function, alternatively you can reach me at https://www.linkedin.com/in/Oliviatoh-032330132/. (EA: 94C3609 / R22109942)

Working hours: Mon to Fri, 9am to 6pm

This position only required to start from Mid-Sept onwards

Job Responsibilities:

1. Receive and process sales orders accurately and efficiently, ensuring all required information is complete. Coordinate with various departments, such as overseas productions and logistics, to ensure timely order fulfilment.

2. Update and maintain the sales database by entering new customer information, updating contact details, and recording interactions and sales activities. Ensure data integrity and accuracy.

3. Support filling sales related reports & date base and customer analytics.

4. Respond to customer inquiries promptly and professionally via email, phone, or in-person. Provide basic information about products, availability, and delivery schedules. Assist in resolving customer complaints or issues by coordinating with relevant sales staff and departments.

5. Occasionally join sales staff for meeting with prospective customers.

6. Provide administrative support to the sales team, including scheduling meetings, customizing sales presentations and proposals, and maintaining sales collateral. Assist with sales forecasting and budgeting.

7. Organize timely follow up with customers on previously quoted projects and their status and report back to sales staff and/ or management.

8. Assist in organizing sales events, trade shows, and conferences. Coordinate logistics, manage registrations, and provide on-site support when necessary.

9. Build and maintain strong relationships with customers by providing exceptional customer service. Follow up with customers to ensure satisfaction and identify opportunities for upselling or cross-selling.

Required Skills:

1. Excellent organizational and time management skills.

2. Strong attention to detail and accuracy.

3. Effective communication and interpersonal skills.

4. Proficiency in MS Office Suite, particularly Excel and PowerPoint.

5. Ability to work independently and collaboratively in a team.

6. Strong problem-solving and decision-making abilities.

7. Ability to prioritize tasks and work under pressure.

Required Qualifications:

1. Diploma or equivalent; a degree in business administration, sales or logistics or a related field is preferred.

2. Prior experience in a sales support or administrative role will be an added advantage.

3. Excellent written and verbal communication skills.

4. Strong numerical and analytical skills.

5. Ability to adapt to changing priorities and work in a fast-paced environment.

6. Professional and friendly demeanour.

Mon - Thurs: 8:30 a.m. - 6 p.m

Fri: 8:30 a.m. - 5:30 p.m

This role overseeing and handle company's facilities maintenance

and administrative duties

1. Handles proactive and preventative maintenance works to the building facilities/ system/ equipment (Example: telephone system, goods hoist lifts system, passenger lifts system, car lift, dumbwaiter, ACMV system, fire protection system, sanitary & plumbing system etc.). To ensure that all systems are in good functioning condition. If any repair or replacement are required, source for quotations and coordinate with the various stakeholders for the work to be carried out.

2. Make frequent trips to the various facilities within the Group to carry out routine inspection.

3. Contact and coordinate with both internal and external stakeholders / vendors on all the service maintenance, repair works and scheduling matters.

4. After completion by external vendor, conduct visual inspection to ensure that the works are carried out properly and satisfactorily.

5. Conduct bi-weekly night inspection to ensure the functionality of all the building signage and building security lighting.

6. Administrative duties such as preparation, verification & processing of Purchase Requisition/ Purchase Order and Invoices etc.

7. Updating of maintenance schedule and incurred expenditure reports.

8. Prepare annual building maintenance expenditure and budgetary reports.

9. Renewal of factory license, signage advertisement license, electrical installation license, subletting application, etc., and submission of new applications to relevant authorities whenever necessary.

10. To ensure that there is adequate stock for all toiletries and groceries supplies and place order if the stock is running low.

11. Prepare proposal to the management for any proposed improvement/ repair/ replacement work.

12. Assist in any ad hoc A&A/ upgrading/ improvement projects. Coordinate with the project consultants/ contractors and monitoring the project progress.

13. Review of drawings, building plans to ensure that the design specification complies to the owner’s requirement as well as to the statutory code of practice/regulation.

14. Quality control of work done by contractor to ensure that all works carried out are in accordance with the approved drawings, work scopes and technical specifications.

15. Any other suitable duties that may be assigned by the Management from time to time

• Position : Events/Program Planner/Executive
• Location : Jurong East
• Working hours : Mondays to Fridays - 9.00am to 6.00pm.
• Salary (commensurate with experience) : Up to $3400 + AWS + Performance Bonus + 14 Days Annual Leave + Health Benefits
• Duration : Permanent
• Industry : Education/Childcare/Learning Centre

Main Responsibilities:

• Identify potential donors, funding sources and sponsorship for programmes and/or events
• Manage, support and develop all fundraising activities, some of which will be events-based
• Contribute to writing for grant and sponsorship application
• Plan and conduct fundraising activities
• Conduct post-event reviews, submit claims, put up reports to various stakeholders
• Inspire new donors and partners to raise funds, while maintaining and developing relationships with existing donors and partners
• Develop and coordinate online fundraising including social media
• Manage & coordinate outreach efforts to schools, organisations and companies via awareness talks, learning journeys and/or roadshows etc
• Administer public screenings
• Prepare reports
• Any other duties as assigned

Requirements:

• Minimum Diploma or Degree (Business Admin/Marketing/Mass Comm/ Marcom/PR/Events or related fields will be an advantage)
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Deputy Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Salling Search is currently recruiting for an experienced Trade Operations (Finance) Executive for a reputable commodity trading and shipping company based in Singapore.

For this role it is a must that you have the following skills, traits or past experience:

• Have at least 5 years of experience working with an international commodity trading house.
• Experience handling dry bulk commodities like coal, base metals, iron ore, bauxite, and similar commodities.
• Good understanding of issuing/receiving letters of credit.
• Experience managing credit lines and liaising with banks.
• Understanding of the entire commodity trading financial workflows.

About Salling Search

Salling Search is a young search, recruitment and headhunting agency based out of Singapore, primarily concentrating on the shipping and marine industry.

With a focus on mutual respect, honesty and hard work, Salling Search aims to become an established player in the Asian market.

Our intention is not to become the biggest but to become the best search, recruitment and headhunting company, and bring value and growth to our partners.

Overview: We are seeking a highly skilled and motivated Senior Executive in Business Administration to lead strategic initiatives and optimize our operations. The ideal candidate will possess a strong background in business management, exceptional leadership abilities, and a proven track record of driving organizational success.

Key Responsibilities:

Strategic Planning:

• Develop and implement strategic plans that align with organizational goals and objectives.

Operational Oversight:

• Oversee daily operations, ensuring efficiency and effectiveness across all departments.

Financial Management:

• Manage budgets, financial forecasting, and reporting to ensure fiscal responsibility and profitability.

Stakeholder Engagement:

• Build and maintain relationships with key stakeholders, including clients, vendors, and senior management.

Performance Metrics:

• Establish and monitor performance metrics to assess organizational effectiveness and identify areas for improvement.

Project Management:

• Oversee major projects from inception to completion, ensuring alignment with strategic objectives.

Administrative Responsibilities:

• Manage schedules, appointments, and communications for senior management.
• Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
• Facilitate internal and external communications, acting as a liaison between departments.
• Assist in the development and implementation of administrative policies and procedures.
• Monitor product stocks and coordinate procurement as needed.

Qualifications:

• Bachelor’s degree or Diploma in Business Administration or a related field
• 3 years of experience in business administration, management, or a related field.
• Proven experience in leadership roles with a strong understanding of business operations.
• Excellent analytical and problem-solving skills.
• Strong communication and interpersonal skills.
• Proficiency in project management and Office Suites.
• Ability to work in a fast-paced, dynamic environment.

Role:

• Assist in preparing and reviewing technical reports and maintenance records.
• Support the Fleet Manager in organizing and monitoring maintenance schedules and repair activities.
• Track and address technical issues, ensuring timely resolution and proper documentation.
• Update and maintain technical documentation, including manuals, compliance certificates, and safety records.
• Ensure vessel operations adhere to maritime regulations and industry standards.
• Assist in preparing documentation for inspections, audits, and regulatory evaluations.
• Serve as a point of contact between ship management, crew, and shore-based technical teams.
• Coordinate with suppliers and contractors for procuring parts and services, when required.
• Arrange and participate in technical meetings, providing necessary support.
• Assist in analyzing technical data to identify trends and suggest improvements.
• Contribute to the development and implementation of technical procedures and best practices.
• Provide support during emergencies, such as technical failures or incidents, aiding in troubleshooting and resolution.

Requirements:

• Degree or diploma in Marine Engineering, Mechanical Engineering, or a related discipline.
• Previous experience in ship management, marine engineering, or a related technical field is advantageous.
• Solid understanding of shipboard systems and technical operations.
• Competence in handling technical documentation and managing data.
• Strong communication and coordination abilities.
• Capable of managing multiple tasks under pressure.
• Relevant maritime certifications or qualifications are desirable.

Job Description: Accounts and Administrative Executive

We are looking for a meticulous and organized Accounts and Administrative Executive to join our team. The successful candidate will be responsible for managing various financial and administrative tasks to ensure smooth daily operations.

Key Responsibilities:

E-Invoice Management: Generate and process e-invoices on the NTUC portal.

Accounts Receivable (AR): Manage AR updates and knock-offs.

Cash Handling: Collect, count, and report daily cash collections.

General Journal and Payment Journal Entries

Mail Management: Check and manage incoming mail

Banking: Deposit cheques and cash sales as needed.

Cheque Records: Log cheques from drivers.

Accounts Payable (AP): Enter and reconcile invoices.

Document Management: Scan and save documents.

Expense Tracking: Track and report expenses for approval.

Vehicle Management: Handle administrative forms and cashcard topups for delivery trucks

And any other adhoc duties as assigned by Supervisor.

Requirements:

• Minimum Diploma in Accountancy or equivalent
• Strong attention to detail and accuracy in financial documentation.
• Meticulous, pro-active with positive attitude and willing to learn & work independently
• Proficiency in Excel
• Familiarity with platforms like Lark, NTUC portal and Microsoft Dynamic 365 is a plus.
• Good organizational and time-management skills.
• Ability to work independently and support cross-departmental tasks.

What We Offer:

• Competitive salary package.
• Close tight knit supportive family work environment.
• Informal casual workplace

If you are a proactive individual with a knack for numbers and administrative processes, we would love to hear from you! Apply now to be part of our dynamic team.

Salary to commiserate with experience

5 day work week

(Mon to Thurs 8am to 6pm, Fri 8am to 5pm)

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Student Service Executive and invite talented individuals to join us in our mission.

Job Description:

• Administer students' admissions, withdrawals, course completions, attendance tracking, and payment processes.
• Manage the front desk and attend to walk-in customers, student inquiries, feedback, complaints, and requests.
• Respond to email and phone inquiries related to courses.
• Coordinate various school administrative matters between different departments.
• Provide assistance to the Head of School and lecturers as needed.
• Assist with ad-hoc departmental responsibilities, such as marketing workshops, outreach, student orientation, and graduation ceremonies, as required.
• Perform other tasks as directed by the Department Manager or Vice President, Academic.

Job Requirements:

• Diploma or GCE ‘A’ level holder.
• Two years of relevant working experience in an international private education institution setting.
• A good track record in the service industry, with a passion for customer service and achieving excellence in customer satisfaction.
• Effective interpersonal and communication skills, both verbal and written.
• Ability to adapt to evolving priorities.

Job Responsibilities:

Client Communications Management

• Set SOP for Client Communications (e.g.: service recovery, guidelines for handling customers from different feedback channels, SLA to customer feedback, preparation of FAQ, etc.)
• Reply all customer enquiries and feedback within stipulated timelines via various channels (e.g.: calls, email, live chat, social media, etc.)
• Assist customers with regards to the status of their orders
• Assist customers or operations team to source / locate products
• Use of initiative to identify and follow up sales opportunity with customers
• Maximize cross sales opportunities in all correspondence by suggesting related products to original inquiries
• Work closely with the Order Fulfillment Team, Inventory, IT and Sales & Operations Team on a daily basis
• Prepare Client Communications reports
• Master and well-trained in handling all customer feedback
• Understand and provide support for exchange and returns
• Constantly look out for ways to improve work processes and Client Communication levels
• Constantly drive improvement in processes and Client Communication levels to deliver KPIs
• Stay in trend and knowledgeable for new Client Communication tools (e.g.: chat line) or information
• Require to work in shifts and on weekends and public holidays
• Any other tasks as and when assigned by the Management

Administrative Duties

• Assist ECommerce team in administrative duties
• Prepare weekly/monthly reports on live chat performance, number of compliments, complaints, feedbacks and enquires accordingly to the sources
• Management of the membership and customer feedback database, i.e. data entry of membership details and feedback forms
• Other ad-hoc administrative duties

Job Requirements:

• Minimum Diploma, preferably with at least 1 year of experience in Service Industry
• Good interpersonal and communication skills
• Proficient with Microsoft Office suite and Email
• Knowledge of Salesforce is an advantage
• Client Communications oriented and committed to handling customer grievance
• Proficiency in both written and spoken English, and at least one other language
• Ability to speak mandarin to liaise with Chinese speaking customers
• Ability to speak German, Italian, French to liaise with the UK customers
• Applicants with experience with global returns and exchange procedures will be highly considered
• Fun, vibrant & outgoing personality with great personal style
• Keen sense of fashion and a passion for the fashion industry
• Able to work shift hours, weekends, and public holidays***

The Partnership Engagement Executive will be instrumental in supporting and executing GS1 Singapore’s strategic programs, focusing on partnership development and engagement. The role involves driving the adoption of 2D barcode initiatives, onboarding Solution Partners, managing the GS1 Solution Centre, and contributing to sustainability and value-added initiatives. The successful candidate will enhance member engagement, promote operational efficiency, and support the growth of GS1 technologies and standards.

Responsibilities

1. 2D Initiatives Support:

• Support in planning, executing, and promoting GS1 Singapore’s 2D initiatives across various industries.
• Orgainise outreach activities to educate stakeholders on the advantages of adopting GS1 2D barcodes.
• Collaborate with cross-functional teams to facilitate the deployment of 2D barcodes and monitor implementation progress.

2. Solution Partner Acquisition and Engagement:

• Drive the acquisition of new solution providers and oversee their onboarding into the GS1 Singapore Solution Partner Programme.
• Strengthen relationships with existing solution partners through organizing engagement activities, including workshops, webinars, and partner meetings.

3. Solution Centre Set-up and Management:

• Support the setup and day-to-day operations of the GS1 Singapore Solution Centre, showcasing GS1 solutions for supply chain efficiency, healthcare, and retail innovation.
• Organize events, demonstrations, and presentations at the Solution Centre to promote GS1 technologies and services.

4. Value-Added Services & Sustainability Initiatives:

• Assist in the developing and implementing sustainability programs, supporting businesses in achieving sustainability goals through GS1 standards.
• Contribute to creating and promoting new value-added services designed to boost member engagement and operational efficiency.

5. Additional Responsibilities:

• Participate in GS1 working groups as assigned to stay updated and contribute to industry knowledge.
• Prepare accurate and timely reporting on all relevant activities and project progress.
• Tasks assigned by management on ad hoc basis.

Requirements

• Bachelor’s degree in Business, Marketing, or a related field.
• 2+ years of experience in partnership engagement, program support, or stakeholder management.
• Understanding of barcode technology or supply chain management is advantageous.
• Strong communication, organizational, and interpersonal skills.
• Ability to collaborate effectively with cross-functional teams and manage multiple projects.

Educational Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Marketing, or a related field.

Experience:

• Minimum of 2–3 years of experience in business development, sales, or marketing, preferably in the recruitment, training, or project management industry.

Skills and Competencies:

• Strong interpersonal and communication skills to build relationships with clients and stakeholders.
• Proven ability to develop and implement effective sales and marketing strategies.
• Solid understanding of digital marketing, traditional advertising, and public relations.
• Analytical skills to evaluate market trends, campaign effectiveness, and competitor activity.
• Negotiation and presentation skills with the ability to close deals effectively.
• Organizational and multitasking skills to manage multiple projects simultaneously.
• Proficiency in using CRM systems and marketing tools is an advantage.

Personal Attributes:

• Highly motivated and goal-oriented with a proactive attitude.
• Team player with a collaborative mindset.
• Adaptable to a fast-paced and dynamic work environment.

Prospecting and Lead Generation:

· Consistently develop and maintain a strong pipeline of prospects in the retail and e-marketplace sectors.

· Qualify leads through cold calls, emails, and other viable platforms.

· Identify new business opportunities and partnerships to expand the organization’s network.

Marketing and Partner Engagement:

· Prepare and deliver impactful marketing presentations tailored to prospective partners.

· Effectively communicate the organization’s value proposition to build long-term relationships.

Onboarding and Member Support:

· Facilitate the onboarding process for new members and partners by organizing training workshops and curated events.

· Provide support and guidance to ensure a smooth transition and ongoing satisfaction.

Collaboration and Deliverables:

· Work closely with internal teams, including marketing, operations, and customer support, to ensure alignment and timely delivery of commitments.

· Contribute to the development and execution of strategies to achieve business objectives.

Requirements:

• Bachelor's degree in Business,Marketing, or a related field.
• 2+ years of experience in business development, sales, or partner management, preferably in the retail or e-commerce sectors.
• Proven ability to generate and qualify leads through various channels.
• Strong presentation and communication skills.
• Ability to collaborate effectively with cross-functional teams.
• Proactive and self-motivated with a results-driven mindset.