Location: Ubi Singapore

Working Days: Mon-Fri , 5 days

Working hours : 8.30am to 6pm

Salary: $2500-$3000

Responsibilities:

• Issue Purchase Order and submit monthly report.
• Source of quotation and liaise with vendors
• Working closely with sales team for new lead enquiry from customer
• Performing General Admin Duties & handle all general incoming call.
• Ensured vendor invoices are documented and processed in a timely manner

Our client, a start-up company located at LaunchPad @ One-North (Ayer Rajah Crescent), is looking for a part-time Administrative Executive to work for 2-3 half-days (2-3 afternoons) per week, of which at least 2 half-days are in the office. Flexible working arrangements is possible. This is a perfect opportunity to experience working in a start-up company. The ideal candidate should have the ability to work independently and be results oriented.

Requirements:

- Attention to detail and accuracy.

- Meticulous and organised.

- Good computer skills in Microsoft Office (Word and Excel) etc.

- Good communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Ability to multi task.

- Problem-solving, resourceful and critical thinking skills.

- Can commence work on short notice.

Responsibilities:

- Organize and maintain files and documents (softcopies and hardcopies) in an organized systematic manner for fast and easy retrieval.

- Maintain confidential records.

- Accurately enter and update information.

- Schedule appointments and meetings.

- Assist in the preparation of documents and reports.

- Coordinate travel plans, including booking flights and hotels etc.

- Order office supplies when necessary.

- Provide any other administrative support when needed.

AP Capital is a Global Hedgefund that trades across the entire spectrum of assets is seeking an Office Administrator in Singapore to help support and run the daily operations of the office and assist with local HR & Finance administration.

The Administrator will join our team and provide end to end support to HR, Finance and Front Office staff. In this role, you will be responsible for HR operations administration (Visa, MoM related matters, onboarding, payroll) & finance administration (basic book keeping, data entry, reporting). As well as office administration such as arranging meetings, travel, calendar management, document preparation, mail, office supplies, staff lunch, team events etc.

The role is 100% office based as it directly supports the team in the office.

Responsibilities and Requirements

- Assist with regulatory and compliance-related filings and communications.

- Manage office calendar and related office management duties

- Assist Senior staff for meetings, travel arrangements, business visa applications

- Create and update records and databases with personnel, financial and other data

- Track stocks of office supplies and place orders when necessary

- Managing daily lunch ordering & catering

- Submit timely reports and prepare presentations/proposals as assigned

- Assist finance colleagues with data entry, basic report preparations

- Maintaining physical and digital personnel records like employment contracts

- Staff onboarding & offboarding.

- Update internal databases with new hire information

- Create and distribute guidelines and FAQ documents about company policies

- Gather payroll data like bank accounts and working days

- Prepare reports and presentations on HR-related metrics like total number of hires by department

- Develop training and onboarding material

- Respond to employees’ questions about benefits

- Singapore Employment Pass application & renewal, previous experience with MOM

Requirements and Skills

- Proven work experience as a HR & Admin Officer, Administrator, EA or similar role

- Good knowledge of Singapore's labor legislation and related HR regulations

- Excellent knowledge of MS Office and office management software (ERP etc.)

- Outstanding communication and interpersonal abilities

- Excellent organisational and problem solving skills

- Fast, responsive and accurate able to multitask

- Comfortable working in a start-up environment.

Roles & Responsibilities

At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture and technology. Your unique perspective and voice will help you and your team become even better. Come join our team and create an exceptional experience for yourself as well as a better working environment for everyone.

Your next opportunity

As our Receptionist cum Office Administrator, you will embody the face and brand image of our company, ensuring quality services that translate into high levels of customer satisfaction for both our internal staff and external clients.

Collaborating closely with the Human Resources Manager, you will oversee the general office and facilities, as well as internal services at the corporate level and external liaison activities with our vendors and suppliers.

Key Responsibilities:

• Serve as the primary contact for general office administrative tasks
• Manage and coordinate meetings, conferences, and appointments
• Deliver exceptional reception and visitor services, including greeting visitors, directing them to meeting rooms, providing refreshments, and handling phone inquiries
• Oversee office supplies (pantry, conference room, and team-specific needs), liaising with the Cleaner for maintenance and ensuring overall office cleanliness and tidiness
• Provide administrative support across departments, including tasks like collecting, sorting, and distributing incoming mail, as well as scanning documents when required
• Act as the liaison with the landlord for all matters concerning the office building and premises, such as maintenance, fire drills, contractor permissions, and providing support to any office-related matters
• Execute other office duties and projects as assigned, including the digitisation of office records into our Shared Drive

Requirements/Qualifications

• Diploma or equivalent
• Minimum 2 years of experience as a Receptionist, office administrator, or in a relevant role
• Demonstrate a service-oriented attitude and a growth mindset, consistently delivering high-quality work
• Possess excellent communication and interpersonal skills
• Ability to work independently, multitask, and effectively prioritise tasks
• Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Conversational in Mandarin, to liaise with Chinese-speaking visitors, clients and vendors
• Knowledge of Viewpoint software is a plus

What We Offer:

• We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for growth and development
• We love to hear from you if you can demonstrate that you meet the criteria above

We regret to inform you that only shortlisted candidates will be informed.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Accounts and Admin Executive who can help support us through the next phase of the growth and development roadmap.

Duties

• Assist in all accounting matters and responsible for monthly accounting reconciliation
• Responsible for all payroll functions in the organization
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Involved in HR duties such as but not limited to, work pass application, payroll processing and maintenance of Employee files
• Perform general administrative duties
• Other ad-hoc duties assigned

Requirements

• Diploma / Degree in Accounts / HR / Admin related field
• At least 1 year of relevant experience in Accounting firm
• Able to work independently in a fast-paced environment.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only the shortlisted candidates will be notified.