The A*STAR Institute for Human Development and Potential (A*STAR IHDP) focuses on research that aims to improve and impact the health and well-being of Singaporeans across the life course.

Job Summary:

We are seeking a motivated and detail-oriented Manager to join our dynamic team. This position is ideal for individuals looking to develop their skills in business development, contract management, strategic partnerships, and project management.

The successful candidate will assist in the administration of collaboration agreements and support various Project Management and Technical & Business Development initiatives.

Key Responsibilities:

Contract Management

• Draft, negotiate and finalise collaboration agreements, non-disclosure agreements, procurement agreements, material transfer agreement, data access agreement and service agreements.
• Maintain an organized system for tracking of contract status and renewal and provide reports to internal and external stakeholders.
• Facilitate customer account creation for new industry and collaboration partners
• Coordinate filing of technology disclosures and patents
• Assist in preparing materials and organizing events and workshops related to business development initiatives.
• Support and facilitate the training of scientific staff in using standard agreement templates

Project Management

• Ensure timely and proper project documentation in the Project Management System
• Work with project managers to track the progress of project deliverables
• Track contract agreement billings to ensure timely billing by project teams
• Facilitate project management operations, and develop and implement procedures to improve project lifecycle management.
• Any related administrative or ad hoc duties as assigned by the Reporting Officer(s)

Qualifications:

• Bachelor degree in Business Administration, Life Sciences, or a related field
• 2 to 3 years of working experience, preferably in a research or academic setting
• Excellent written and verbal communication skills
• Ability to work collaboratively in a team environment
• Detail-oriented with strong organizational abilities
• Positive learning attitude with good interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong interest in business development and project management

Job Highlights

• Contract Duration: 9 Months.
• Nearest MRT Station: Dover MRT.
• 5 Working Days per Week.

Responsibilities

• Collaborate with multiple stakeholders to gather the necessary information for the technology transfer study.
• Arrange and document focus group discussions on existing technology transfer practices and challenges.
• Analyze the study findings and suggest recommendations to improve technology transfer in Singapore.
• Assist in reviewing and managing projects focused on translating research outcomes.
• Offer logistical support as needed.

Requirements

• Singaporean only.
• Knowledge or experience in secretariat/administration would be advantageous.
• Willingness to learn about technology transfer policies and practices would be advantageous.
• Minimum Diploma

Interested candidates please click “Apply Now”.

We regret to inform that only shortlisted candidates will be informed.

Angelle Patrick John

Fulfillment Team

BGC Group Pte Ltd

EA: 05C3053

Job Description:

• Responsible for coding for all inpatient discharges and procedure done
• Update on SAP system, communicate and seek clarification with relevant healthcare professionals on clinical data documented for accuracy in coding
• Monitor the un-coded list of cases and liaise with ward staff for Hospital Inpatient Discharge Summary

Job Requirement:

• Diploma in Nursing/ Paramedical discipline or Certificate in Clinical Coding
• Non-registerable MBBS, Bachelor Degree in Health Information Management may apply

Interested and qualified candidates, please send in your application to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd

E.A License: 99C4599

ACCOUNTS CUM ADMIN ASSISTANT

Responsibilities:

Accounts

Collect documents (invoices, receipts & etc) from hotel and ensure documents are complete and accurate.

Follow up with the hotel if there are missing or incomplete documents.

Enter collected documents and their details into accounting system and verify that all information is accurately reflected in the system.

Process vendor invoices, perform matching to ensure proper documentation and prepare payments to vendors

Maintain full set of accounts for hotel (revenue reconciliation, bank reconciliation, AR/AP Ageing report, and etc)

To prepare for monthly accounting journal entries

To ensure proper filing of accounts documentations and supporting documents.

Assist in payroll processing for hotel staff, including calculating hours worked and managing deductions.

Prepare financial reports specific to hotel operations, such as daily revenue summaries

Perform any other accounting/finance duties and responsibilities as and when necessary.

Admin

Keep Track of staffs leave record

Maintain office supply inventories, arrange of courier, scanning and filing of document

Adhoc duties will be assigned

Requirements:

· Minimum ‘Higher Nitec /Dipolma

· Basis accounting knowledge will be added advantage. Prior experience in a similar role within the hospitality industry is highly valued.

· Able to multi task and work efficiently. Strong organisational skills and attention to detail.

· Required skill(s): Microsoft Office

Write in to us with your latest resume, expected salary and attach a recent photograph to [email protected]

We regret that only short-listed candidates will be notified.

Permanent Part-Time Admin Assistant

We are seeking a dedicated Admin Assistant for a long-term part-time position.

Commitment Requirements: Long-term availability

Working Hours:

Weekdays: 1:00 PM to 9:30 PM
Weekends: 9:00 AM to 7:00 PM

Locations:

Ang Mo Kio
Bukit Panjang
Sembawang

Work Schedule:

2 to 3 days per week

Compensation:

$10 - $12 per hour

Key Responsibilities:

- Handle tuition enquiries
- Collect payments
- Photocopy, scan, and file documents
- Coordinate classes between tutors, parents, and students
- Perform other ad-hoc administrative duties as needed
- Join our team and contribute to a supportive educational

environment!

[email protected]

JOB POSTING HISTORY

Created on:

19 Jun 2024

Closed on:

19 Jul 2024

Our client company is a leading manufacturer and supplier of premium safety glass products, specializing in solutions for the architectural, automotive, and construction industries.

Job responsibilities :
- Responsible for order processing via email or phone
- Check data accuracy in orders before releasing them to the Production Department
- Contact customers to obtain missing information or to answer queries
- Liaise with the logistics department to ensure timely deliveries
- Maintain and update sales and customer records
- Expedite orders through internal coordination
- Direct important feedback from customers to relevant departments
- Stay up to date with new products and features
- Provide administrative support and handle other ad-hoc tasks as assigned

Job Requirements :
- GCE ‘O’ level or high school diploma (or equivalent)
- Previous experience in sales administration or a similar role

How to Apply:
Interested candidates, please submit your updated resume by using Quick Apply button
We regret to inform that only shortlisted candidates will be informed.

Yip Seow Thung
Registration Number: R24121304
EA License No: 18C902

We are an organisation that focuses on customer acquisition and retention. Due to the complexity of our industry, you are expected to have great interpersonal skills to attract and retain valuable clients.

You are expected to be independent and WORK FROM HOME most of the time.

Your personal time organisation is of utmost importance.

You job scope includes:

- maintaining good records of existing and incoming clients

- making outbound calls to update existing clients and attract potential new prospects.

- maintain a good image and portray professional stance when required.

A pleasant personality is a huge plus.

Candidates without experience are expected to learn fast and adapt quickly.

ReplyForward

ACCOUNTS CUM ADMIN ASSISTANT

Responsibilities:

Accounts

Collect documents (invoices, receipts & etc) from hotel and ensure documents are complete and accurate.

Follow up with the hotel if there are missing or incomplete documents.

Enter collected documents and their details into accounting system and verify that all information is accurately reflected in the system.

Process vendor invoices, perform matching to ensure proper documentation and prepare payments to vendors

Maintain full set of accounts for hotel (revenue reconciliation, bank reconciliation, AR/AP Ageing report, and etc)

To prepare for monthly accounting journal entries

To ensure proper filing of accounts documentations and supporting documents.

Assist in payroll processing for hotel staff, including calculating hours worked and managing deductions.

Prepare financial reports specific to hotel operations, such as daily revenue summaries

Perform any other accounting/finance duties and responsibilities as and when necessary.

Admin

Keep Track of staffs leave record

Maintain office supply inventories, arrange of courier, scanning and filing of document

Adhoc duties will be assigned

Requirements:

· Minimum ‘Higher Nitec /Dipolma

· Basis accounting knowledge will be added advantage. Prior experience in a similar role within the hospitality industry is highly valued.

· Able to multi task and work efficiently. Strong organisational skills and attention to detail.

· Required skill(s): Microsoft Office

Write in to us with your latest resume, expected salary and attach a recent photograph to [email protected]

We regret that only short-listed candidates will be notified.

Job Responsibilities:-

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Internal & external audit
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Manage organization's certifications (Apply/Renew)
• Generate purchase Orders promptly.
• Maintain good relationship and follow-up with suppliers closely.
• In-charge of basic IT support to the staff
• Road Tax & Vehicle Insurance Renewal
• Other general administration duties as & when require

Requirements:

• Minimum 1 to 2 years Experience in full spetrum of Admin Duties preferably in construction sector
• Must be strong in administrative support/ skills
• Able to work independently, dynamic with initiative within timeline
• Able to communicate in both English & Chinese (to liaise with associates)
• basic IT knowledge will be an advantage

Sales Admin

• Perform order processing, sales order & document processing
• Update of sales performance for sales personnel’s target incentive.
• Liaison with Sales and Logistics department on sales promotions, uploading of new products information, delivery schedule, barcode information, and etc.
• Preparation of letter for sales promotions and launch of new products.
• Update and generation of sales reports for sales and management.

REQUIREMENT

• Min ‘N’/ ‘O’/ ‘A’ Level, ITE or Diploma holders with sales administrative support experiences
• Proficient in Microsoft Excel.

Salary: $2800 to $3300

Location: Walking distance from Circle Line (CC) line MRT/ Free company transportation from Queenstown MRT

Interested candidates are welcome to email resume to [email protected] and CC to [email protected]

Responsibilities:

• Coordinate with departments to process customer purchase order, create DO & return forms, arranging equipment testing and maintenance.
• Responding to customer requests, clarifications and resolving any issues with customers
• Prepare and submit tax invoices, progress claims and statement of accounts to customers
• Follow up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices.
• Perform asset, inventory and financial reconciliation with Finance and generate monthly reports
• Maintain records for annual accounting and ISO audits.

Requirements:

• Diploma and above with proficient in Microsoft Office tools.
• Experience with ERP system and in construction industry will be an advantageous

Interested applicants, send in your updated resume by clicking “Apply Now”

Michelle Koh

EA License No.: 23C1894

EA Personnel No.: R1656105

The Services required are set out as follows:

· Provide service in photocopying, printing, collating, binding and making of booklets;

· Ensure the general cleanliness of the Printing Room and the Printing Store Room;

· Operate and maintain office equipment, such as photocopiers, duplicators, and collators, in the Level 1 and Level 2 printing rooms;

· Provide administrative support to the General Office, including tasks like counter duties, answering phone calls, filing, and assisting with school events.

Full Time Marketing Graphic Designer/Admin Assistant

Local/PR ONLY

Salary: $2800 ~ $3200

Job Description and Main Responsibilities:

• Photo and video taking for marketing and promotional purposes
• Basic skills in graphic design, web design & web development
• Technical expertise in Photoshop, Illustrator & Microsoft office (Word, Excel & PowerPoint)
• Create assets for online and offline marketing, including website, social media channels, YouTube, EDM, digital ads, merchandise, name cards & posters
• Timely deliveries of artwork and tasks assigned
• Performing admin and basic accounting duties like filing, data entry, updating documents & organising invoices.
• Assist in general office matters as and when required
• Working hours: 9Hrs/5days (Monday to Friday)

Requirements:

• Diploma or above in any field
• Excellent and positive service attitude
• Preferably have admin experience and basic accounts knowledge.
• Duration: Permanent
• Full time only

Benefits:

• 2 Off days per week
• 7 days Annual Leave
• Medical Subsidies
• Variable Allowances
• Good career progression plans

Salary Range: $2800-3200

Working hours: 9am - 6pm (Mon - Fri)

Job Scope:

• Manage office administration including reception, office supplies and telecommunication services.
• Support in welfare-related events, including company functions, team building activities, etc.
• Assist in booking travel tickets, accommodation and travel insurance for employees.
• Maintain electronic and hard copy filing systems.
• Tabulate spreadsheet for staff medical/dental/expenses claims.
• Oversee contracts for office cleaners.
• Assist in onboarding and offboarding in administration related matters.
• Application of Travel Visa for employees.
• Perform other duties as assigned by Supervisor.

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Duration: Immediate till End Dec
Working hours: Mon-Fri 8.30am to 6.15pm
Location: Orchard

Responsibilities:
• Churning of proposal/ contract
• Report generation
• Booking of events into Envision system
• Manning of sales hotline (mainly taking down requirement and forward to respective sales person)
• Other ad hoc duties assigned

Requirement:
- Minimum 1 year of sales admin/ admin support in sales department

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599).

Salary Range: $2800-3200

Working hours: 9am - 6pm (Mon - Fri)

Job Scope:

• Manage office administration including reception, office supplies and telecommunication services.
• Support in welfare-related events, including company functions, team building activities, etc.
• Assist in booking travel tickets, accommodation and travel insurance for employees.
• Maintain electronic and hard copy filing systems.
• Tabulate spreadsheet for staff medical/dental/expenses claims.
• Oversee contracts for office cleaners.
• Assist in onboarding and offboarding in administration related matters.
• Application of Travel Visa for employees.
• Perform other duties as assigned by Supervisor.

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Work Location: Upper Changi Road

Contract Period: From 1 Jan 2025 to 31 Dec 2025

· Mondays,Tuesdays and Thursdays: 8.00am to 5.00pm

· Wednesdays: 8.00am to 4.30pm

· Fridays: 8.30am to 5.30pm

Job Description:

1. Administration pertaining to movements of personnel

2. Ensuring the completion of check-list for new staff joining the school & staff leaving the school/service

3. Updating Staff List

4. Updating Staff Particulars, e.g. change of address & contact no., staff achievements, courses completed, etc

5. Updating School’s Achievements, including CCA achievements

6. Handle logistics for meetings

7. Check daily incoming mails and dispatch to respective personnel

8. Administrative duties for major events such as Founder’s Day, National Day cum Partnership Day & Secondary Four Graduation Ceremony, etc

9. Designing and printing of programme booklets

10. Preparing guest book for visitors

11. Foreign Schools’ Visit to AHS

12. Designing & preparing guest book for foreign visitors

13. Preparing momento photographs for foreign visitors

14. Updating school leaders’ & school’s calendar of events

15. General filing and photocopying duties

16. Any other administrative duties assigned by P/VPs such as arranging refreshments for meetings, photography, school organizational chart and general office administrative duties.

Qualifications and Skills Required:

1. Good interpersonal skills and a collaborative team player.

2. Good communication skills and comfortable engaging stakeholders.

3. Ability to multitask with good time management.

4. Proficient in Microsoft Office

5. Able to work on Saturdays, if necessary

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Loh Wing Sheng | Registration No: R22110239

Key Responsibilities:

• Manage full spectrum of HR & Office Administrative functions including recruitment, onboarding & offboarding, employee relations, performance management, as well as office administration.
• Ensure compliance with Singapore's employment regulations and HR best practices.
• Review and improve existing HR policies and procedures to enhance workplace efficiency.
• Handle employee engagement, well-being programs, and retention initiatives.
• Address and resolve HR issues, grievances, and disciplinary actions.
• Oversee employee training and development programs.
• Oversee office administration, ensuring seamless day-to-day operations.
• Manage office facilities, supplies procurement, and administrative budgets.
• Ad hoc duties as assigned.

Requirements:

• Bachelor’s Degree in Human Resources, Business Administration, or equivalent.
• At least 3 - 5 years of HR & Admin experience.
• Good understanding of local employment laws and regulations.
• Ability to start work within short notice will be an added advantage.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No.: 13C6305

Registration No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR and Admin Executive to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR and Admin Executive:

• Ensure timely processing of payroll, claims, and timesheets, including handling government-related claims.
• Assist with administrative tasks and contribute to overall team efforts.
• Lead end-to-end recruitment processes, sourcing talent through diverse channels.
• Partner with Marketing to enhance brand presence and develop recruitment materials.
• Utilize HR analytics to assess recruitment and retention strategies.
• Manage the onboarding and exit processes, including conducting exit interviews.
• Identify skill gaps, propose training programs, and maintain training records.
• Participate in the Staff Welfare Committee and help organize company events.
• Support social initiatives aimed at community engagement.
• Oversee employee and property insurance renewals and claims.
• Maintain accurate employee databases and personnel files.

Requirements:

• Diploma in related field
• Min 1 - 2 years of full spectrum experience, with involvement in payroll processing

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Supports the Aftersales Manager / Service Manager with administrative

activities and paperwork

· Prepare documents for approval

· Monitor leave application for approval

· Monitor over time submission for approval

§ Assists with all subcontractors PO / sublets

§ Conducts follow up according to subcontractors’ last activity

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Responsibilities

· Provide administrative support to the Department.

· Coordinate department and project activities, and prepare documents required

· Manage administrative and operational duties like scheduling, arranging and facilitating meetings

· Proper documentation of records

· Management of department’s inventory and equipment

Requirements

· GCE ‘N’ / ‘O’ / ‘A’ Levels or Diploma Holders

· Good organisational and administrative skills

· Good interpersonal, verbal and written communication skills

· Proficient in Microsoft Outlook, Word and Excel

· Good team player, have an eye for details and ability to multi-task

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Working location: Orchard

Working hours: 10am to 6pm (Monday to Friday)

JOB DESCRIPTION

• Perform general office duties, including answering phones, responding to emails, and handling correspondence
• Schedule and coordinate meetings, appointments, and travel arrangements for staff
• Prepare meeting agendas, take minutes, and distribute them to relevant parties
• Assist in organizing company events, conferences, and training sessions
• Maintain accurate and organized filing systems, both electronic and paper
• Prepare, edit, and format documents, reports, and presentations as required
• Provide administrative support to senior management, including calendar management and task coordination
• Assist with the preparation of reports, spreadsheets, and presentations for meetings
• Conduct research and compile data for various projects and reports

JOB REQUIREMENTS

• Minimum Diploma and above
• Excellent organizational and time management skills, with the ability to prioritize tasks
• Attention to detail and accuracy in managing documents and tasks
• Entry level candidates are welcome to apply, training will be provided

EA Reg. Number: R21100629

EA License Number: 22C1278

Responsibilities

• Identifying target audiences and trends to create effective communication strategies that are in line with the company's objectives.
• Tracking the effectiveness of communication strategies using advanced techniques and finding opportunities for improvement.
• Maintaining contact with the media and marketing professionals to help promote and distribute communications and marketing materials including press releases and social media posts.
• Building positive relationships with other industry stakeholders such as consumers, partners, and investors.
• Planning, executing, as well as attending industry events such as conferences and product launches to grow the organisation’s network.
• Ensuring consistency in messaging, visual identity, and brand voice across all communication materials to nurture the organisation's brand and reputation.

Requirements

• Degree in Communications
• Good organisational and administrative skills
• Good interpersonal, verbal and written communication skills
• Proficient in Microsoft Outlook, Word and Excel
• Good team player, have an eye for details and ability to multi-task

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• AWS + Performance Bonus (1 to 2 months)
• 15 days annual leave
• Strong career progression
• Company incentive trips

Job Description:

• Provide administration support to the sales teams, assisting with various tasks and activities.
• Prepare and handle inside sales activities, including quotation preparation, tender project assistance, and other related tasks.
• Assist in generating and processing purchase orders, delivery orders, and sales invoices.
• Coordinate the preparation of purchase request forms, service request forms, and other necessary documentation.
• Liaise with customers and vendors to manage delivery and installation schedules.
• Ensure timely delivery by coordinating with delivery vendors and maintaining effective communication with customers, engineers, partners, and suppliers.

Requirements:

• Minimum "O" Level or equivalent qualification, with at least 2 years of relevant working experience.
• Strong passion, self-motivation, and a service-oriented attitude.
• Proficient in Microsoft Office applications such as Word, Excel, and Outlook.
• Excellent verbal and written communication skills, with the ability to effectively interact with others.

Tyson Jay Recruitment Pte Ltd | EA License No.: 16C7954

Tay Shiong Luan | EA Personnel No.: R23115166

• $2k – 4k
• 5 days (8.30am – 5.30pm)
• ✅AWS, VB, 14 days AL

Job scopes:

• Promote and sell company products and services, meeting sales targets and managing customer relationships.
• Identify new sales opportunities through cold calls and emails.
• Handle quotations, follow up on inquiries, and close sales.
• Work with suppliers on sales leads and marketing activities.
• Manage store inventory and arrange local and overseas deliveries.

Job Requirements:

• Minimum Nitec or higher qualification in science related field
• Fresh graduates are welcome

For consideration, kindly submit your CV by clicking “APPLY NOW” or TEXT +65 8432 3555 for confidential discussion.

*Only shortlisted candidates would be notified**

MTC Consulting Pte Ltd | 15C7752

EA. Registration No.: R24123737 | Lim Jia Le