HR Admin cum Payroll | Up to $4.5k | 5 Days | Clark Quay

• S$ 3,500 - 4,500
• 9am to 6pm (Monday to Friday)
• Clark Quay

Job Description :

• Handle PAYROLL and related payroll administration
• Do HR Search for staffing issues. Duties also include onboarding and offboarding
• Able to update HR policies in line with Govt MOM policies for our Group of Companies
• Prepare employment contracts (Local/Foreign/Re-employment etc)
• Able to report employees attendance
• Maintain accurate records in HR system and employees' personal file
• Able to handle independently Employee HR issues (including staff insurance)
• Administer of work pass applications (new application, renewal, cancellation, etc)Provide general administrative support
• Any other ad-hoc duties as assigned

Requirements:

• Diploma in Human Resource Management or equivalent.
• At least 2 years of related HR/Admin experience
• Discreet in handling confidential issues

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Administrative

1. Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space.
2. Assist with note taking and following up on action items to ensure completion according to agreed timeline.
3. Maintain and update all documentation in shared drive as and when necessary.
4. Support the Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager
5. Coordinate with Research Team, to help ensure deliverables are completed within timeline.

Events Management & Support

1. Designing and distributing EDMs and invitations
2. Coordinating with speakers / guests
3. Managing event registration and tracking attendance
4. Collecting and compiling of event feedback
5. Following-up with attendees for any various requests
6. Assisting speaker and delegate management
7. Work with internal and external stakeholders to ensure smooth delivery of conference
8. Work with appointed vendors as necessary

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Our client is a property management company, and they are looking for a Marketing Admin to assist their team. The company is located in the Downtown and is easily accessible.

Duration: 3 Months Contract

Working hours: Mon to Fri, 9am to 6pm

Responsibilities:

• Raise purchase orders and requisitions
• Follow up with vendors for payments and invoices
• Coordinate invoice approvals with finance
• Reconcile e-vouchers and submit for payment
• Update tenants on payment status and assist with forms
• Track tenant participation forms
• Organize marketing materials in SharePoint
• Help the marketing team with projects
• Prepare rental agreements and work with finance on invoices

Requirements:

• Experience in admin work within a marketing department

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

EA License No: 19C9682

EA Personnel No: R21101676

EA Personnel Name: Ng Zhi Qing Alethea

Highlights:

• Contract Duration: 12 months (Start in Feb 2025)
• Salary range: $2700 - $3300 (per month)
• Working location: Outram Park
• Working hours: Monday – Friday; 8:30am – 6pm

Requirements:

• A Levels, Diploma, or Degree
• 1 year of relevant admin and customer service experience.
• Proficient in MS Office.

Description:

• Draft letters and submissions, court orders, and reports.
• Update databases, collate statistics, and data entry duties.
• Arrange for appointments scheduling.
• Manage enquiries and complaints from members of the public.
• Review checklists.
• Other duties assigned.

Interested applicants, please apply via the job portal or forward your CV to [email protected].

Giovanna Widjaja

Outsourcing Team

Reg No: R22108890

BGC Group Pte Ltd

EA Licence number: 05C3053

• Prepare agendas, book spaces, manage meetings.
• Take notes, track actions, ensure deadlines met.
• Update documents, maintain shared drive organization.
• Source vendors, coordinate as directed by Manager.
• Organize events: invites, guests, feedback, logistics.

Requirements:

• Minimum Dip/Deg in Business or other related courses with at least 4-5 years of relevant working experience.
• Prior working experience as an office administrator/secretary will be an advantage.

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
CEI No: R24122857
Email: [email protected]
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Summary:

• Comprehensive employee benefits
• AWS + VB Bonus

Responsibilities:

• Oversee accounts payable and accounts receivable invoicing.
• Generate purchase orders, verify and enter supplier invoices, and prepare payments.
• Keep records for collections, general ledger entries, fixed asset schedules, and balance sheet updates.
• Manage HR and administrative tasks, such as tracking leave and time clock entries, booking flights and hotel accommodations, preparing documents for directors' signatures, couriering items, and ordering various office supplies.
• Execute additional ad hoc administrative duties as needed.

Requirements:

• Candidates with related experiences will be added advantage
• Minimum Diploma / Degree in Accounting or its equivalent

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Yong Pei Pei (R24124478)

Job Description

• Industry/ Organization Type: Tuition Centre
• Position Title: Administrative Clerk / Customer Service Admin
• Working Location: North-East – Hougang (Walking distance to the company)
• Working Hours: 5 days, rotating shifts (10 AM-6 PM or 1 PM-9 PM based on class schedule); 5.5 days during probation
• Salary Package: Up to SGD 3500 + AWS
• Duration: Permanent

Key Responsibilities

• Assist walk-in customers, and manage inquiries received via phone and email.
• Ensure timely follow-up and resolution of all customer inquiries through effective communication and coordination.
• Handle the processing of class registrations, invoicing, and issuance of payment receipts.
• Maintain communication with existing customers through phone calls, text messages, and emails.
• Liaise with external vendors and suppliers to coordinate services.
• Carry out various administrative tasks to support daily operations.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience, preferably have experience in tuition or enrichment centres
• Availability to work on weekends, excluding public holidays

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71496 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description

• Industry/ Organization Type: Tuition Centre
• Position Title: Administrative Clerk / Customer Service Admin
• Working Location: North-East – Hougang (Walking distance to the company)
• Working Hours: 5 days, rotating shifts (10 AM-6 PM or 1 PM-9 PM based on class schedule); 5.5 days during probation
• Salary Package: Up to SGD 3500 + AWS
• Duration: Permanent

Key Responsibilities

• Assist walk-in customers, and manage inquiries received via phone and email.
• Ensure timely follow-up and resolution of all customer inquiries through effective communication and coordination.
• Handle the processing of class registrations, invoicing, and issuance of payment receipts.
• Maintain communication with existing customers through phone calls, text messages, and emails.
• Liaise with external vendors and suppliers to coordinate services.
• Carry out various administrative tasks to support daily operations.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience, preferably have experience in tuition or enrichment centres
• Availability to work on weekends, excluding public holidays

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71496 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

* Prefer to be someone junior-mid level

* Timesheet experience, workpass applications experience

* Handling and keep track of leaves records for external consultant

* Handle admin duties, attending to external guest, assist on company events, pantry and maintaining of the conference room

* Need not to have very strong payroll background (if have then is advantage)

Job Description

• Industry/ Organization Type: Heavy Machinery & Equipment
• Position Title: Sales Admin
• Working Location: Penjuru Close
• Working Hours: 5.25 days, Mon to Fri (8am – 5pm), Alt Sat (8am – 12pm)
• Salary Package: Basic Salary + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Provide administrative support to the sales team, ensuring smooth daily operations.
• Process sales orders and ensure timely delivery of products or services.
• Handle paperwork and manage sales documentation.
• Ensure accurate and up-to-date records of sales transactions and client interactions.
• Maintain office equipment and organized desks.
• Assist with general office tasks as required.

APPLY NOW!!!

• Diploma holder in any discipline.
• Competent with Microsoft Office.
• Candidates without experience are welcome to apply, training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #65140 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

HIGHLIGHTS

• SGX Listed Company
• 5 day work week
• Learning opportunities
• Positive working environment
• Medical benefits
• Company transport provided

RESPONSIBILITIES

• Supports the organization through the implementation of HR programmes and activities.
• In charge of payroll processing, ensuring accuracy of payroll records in the HR system, and aligns with MOM guidelines, and internal policies and procedures.
• Submit tax clearance and IR8A .
• Work closely with HR & Admin Manager to review and revise HR policies, processes in line with company goals.
• Handle in recruitment activities including posting of job advertisement, screening of resumes, interview arrangements and selection.
• Responsible for work pass related matters; applications, renewals, cancellations, etc.
• Hande onboarding for new hires and offboarding for resigned employees.
• Responsible for the preparation of letter, including but not limited to Letter of Appointment, Confirmation, etc.
• Update and maintenance of employee Personal file and information in the HR System.
• Monitor and prepare appraisal form for confirmation, work pass expiration and renewal of the contract.
• Administer leave benefit and medical reimbursement.
• Facilitate and provide support for grant application, coordination, checking and submission to relevant government agencies across group of companies.
• Collaborate, plan and execute employee engagement events and Corporate Social Responsibility (CSR) events.
• Handle HR and Sustainability reporting.
• Any other ad hoc duties assigned.

REQUIREMENTS

• Minimum Diploma in HR or Business-related disciplines, or
• Minimum 3 years' related experience
• Meticulous and detail-oriented
• Exceptional analytical and problem-solving skills
• Adaptability skills.
• Excellent interpersonal skills.
• Honest, ethical, and dependable.
• Experienced in mediation and conflict resolution processes.
• Proficient in MS Office (Excel, Word, Powerpoint), especially Excel for reporting purpose.
• Knowledge with HRIS (Timesoft) will be an added advantage

We are an organisation that focuses on customer acquisition and retention. Due to the complexity of our industry, you are expected to have great interpersonal skills to attract and retain valuable clients.

You are expected to be independent and WORK FROM HOME most of the time.

Your personal time organisation is of utmost importance.

You job scope includes:

- maintaining good records of existing and incoming clients

- making outbound calls to update existing clients and attract potential new prospects.

- maintain a good image and portray professional stance when required.

A pleasant personality is a huge plus.

Candidates without experience are expected to learn fast and adapt quickly.

ReplyForward

Key Responsibilities:

• Perform data entry for company systems.
• Support general administrative tasks as assigned.
• Preparation and sending out of samples.
• Revamp of documents.
• Order processing & documentation.
• Maintaining of shared drive documents.
• Any other ad-hoc duties.

Requirements:

• Good time management and ability to manage multiple tasks.
• Able to work independently in fast pace environment
• Proficient in MS Office applications, especially in MS Excel
• Education: GCE ‘O’ / ‘A’ / Diploma / Relevant qualification.
• Working hours : Monday to Friday 8.30am to 5pm
• Salary S$2,000 - S$2,500
• Start Immediate
• Location: Sunset Way, Clementi

Benefits:

• 13th month AWS & bonus
• 5 working days per week
• Medical allowances

Job Description

• Industry/ Organization Type: Security System Service Provider
• Position Title: HR & Admin Executive
• Working Location: East (Nearest MRT: Tai Seng)
• Working Hours: 5 days (Monday-Friday, 9 am-6 pm)
• Salary Package: Up to SGD2800 + Bonus
• Duration: Permanent

Key Responsibilities

• Assist in monthly payroll processing and recruitment activities, including sourcing candidates and conducting interviews.
• Manage work pass applications, renewals, and cancellations.
• Responsible for online submission of IR8A/IR21 forms and filing of HR documents.
• Keep employee records up to date.
• Monitor the expiry of worker training certifications.
• Handle incoming and outgoing mail, Order office pantry supplies and stationery, Answer incoming calls, and arrange business travel (flights, hotels, etc.).
• Prepare project contracts (tender documents), Process invoices, quotations, purchase orders, and delivery orders for customers.
• Prepare shipping documents, coordinate with freight forwarders for incoming and outgoing shipments, ensure on-time delivery to customers, and prepare commercial invoices for overseas suppliers.
• Perform any other HR functions as needed.

APPLY NOW!!!

• Min. Diploma in a related field
• Min. of 1 year of working experience in a similar role

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68466 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Sales Admin / Sales Coordinator
• Working Location: Woodlands
• Working Hours: 5 days (Tue - Sat, 8.30 am - 6.15 pm)
• Salary Package: Basic salary up to $2,600 + OT + AWS + Variable bonus
• Duration: Permanent Role

Key Responsibilities

• Assist with customer service tasks, including handling inquiries, showroom duties, booking appointments, and marking slabs.
• Help with documentation and filing tasks.
• Work with the Operations Division to track order status and coordinate with customers for order fulfillment and delivery.
• Provide strong back-end support to the sales team, including preparing quotations, and samples, verifying payments, and arranging product training.
• Manage, prepare, and replenish collateral like samples and catalogs.
• Handle any other duties as assigned.

APPLY NOW!!!

• 1-2 years of relevant working experience.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office applications.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69319 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Food Manufacturing
• Position Title: Admin / Administrator
• Working Location: Clementi
• Working Hours: 5.5 days (Mon to Fri 8AM – 5PM, Sat 8AM – 12PM)
• Salary Package: Basic Salary up to $2,000 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Manage day-to-day office operations, including maintaining office supplies, coordinating office maintenance, and ensuring a clean and organized work environment
• Organize and manage appointments, meetings, and conference calls for executives and team members
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare and process documents, forms, and reports in a timely manner
• Assist with various administrative tasks to support team members, including preparing meeting materials, taking minutes, and organizing files
• Any other ad-hoc duties as assigned

APPLY NOW!!!

• Minimum O-level/NITEC education level
• Prior administrative experience is an added advantage
• Excellent organizational and time management skills
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70728 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Industry/ Organization Type: Security System Service Provider
• Position Title: Admin Assistant
• Working Location: East (Nearest MRT: Tai Seng/ Paya Lebar/Ubi)
• Working Hours: 5 days (Monday-Friday, 9 am-6 pm)
• Salary Package: Up to SGD 2200 + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Data Entry, Organize, develop, and maintain proper filing system
• Provide daily general administrative support to ensure the smooth running of day-to-day operational activities for vehicle preventative matter
• Any ad-hoc duties assigned by the Management from time to time

APPLY NOW!!!

• Min. O Level
• Min. 1 year of working experience in the related field
• On-the-job training is provided

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68398 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Admin Assistant [Part-time]

As an Admin Assistant in Counselling and Care Centre, you will be working closely with the Senior Admin Executive with reception related duties which includes attending to phone calls, enquiries, etc.

Roles & Responsibilities:

1. Be the first responder to the centre’s call line and provide initial touch point.
2. Attend to clients when they arrive for appointments and clarifying payment status.
3. Manage change requests on appointment cancellations or re-scheduling.
4. Provide admin support to a team of therapists.
5. Reconcile daily payment collection.
6. Perform administrative duties on ad-hoc basis.

Skills Required:

1. Pleasant disposition and ability to deal with difficult clients.
2. Knowledge in Microsoft Office applications such as Excel.

Working Hours

Mondays & Wednesdays: 5.30pm - 8.30pm starting from 6th January 2025.

Job Summary :

*Available （Full Time / Part Time)

*Salary detail : $2,300 to $2,600 + variable bonus

*Location : Woodlands

*Working Schedule : 5 day works (8.30am - 5.30pm)

+Sat (End month prepare finance reporting + stock court)

*Proficient in Microsoft office + Chinese 拼音

*Accounting experience more than 2 years working in singapore

*Billingual in both English and Mandarin to liaise with Chinese Speaking Managers

Job Responsibilities:

*Handling of paper work and other administrative duties

*Issue invoice & payment voucher & distribute petty cash

*Prepare monthly financial reports and assists with general accounting tasks

*Assist with AP / AR paper work & prepare monthly payslip & payroll related doc

APPLY NOW !!

Resume (Attached Photo, Age, Job experience & left company reason)

send to this email : [email protected]

Thank you.

Responsibilities:

• Maintain full set of accounts and prepare timely management reports for multiple entities.
• Process monthly journal entries, schedules and bank reconciliations.
• Manage loan covenants and ensure compliance with bank requirements.
• In-charge of cash flow management.
• Prepare monthly, quarterly and annual financial statements for stakeholders.
• Handle GST filings and submission.
• Assist with year-end financial closing and audit processes.
• Liaise with external partners (company secretary, tax agents, auditors and banks).
• Assist in the setup & strike off companies with company secretary.
• Support the preparation of financial forecast and budgeting.
• Perform general administrative tasks.
• Perform other ad-hoc duties as assigned.

Requirements:

• Proficient in MYOB & Microsoft Excel.
• Matured, organized and meticulous with the ability to handle multiple tasks under tight deadlines.
• Work independently in a fast-paced environment.
• Report to Finance Manager.
• Able to start work immediately.
• Diploma/Degree in Accounting or equivalent.

Join Our Team and Shape the Future of the Medical-Aesthetics Industry!

ClearSK manages the award-winning ClearSK® chain of medi-aesthetic centres, with a strong presence in Singapore, Shanghai, Hangzhou, and Kuala Lumpur. We are currently seeking a Finance & Admin Executive to join our team. This role involves the management of our membership CRM database with a focus on data analysis. The successful candidates will work closely with our Finance Director to ensure the accuracy of our clinic revenue tracking systems and customer prepayment accounts.

The suitable candidates can expect the following attractive benefits package:

- Attractive remuneration package and 5 days work week

- Comprehensive on job training and professional guidance provided.

- Fast-track career path for the fast learner and high performer

- Opportunity to work alongside doctors and management.

- Benefits include a generous package of free medical aesthetics treatments.

- Office location is conveniently located at Novena, next to MRT stations.

Job Responsibilities:

• Oversee and manage the membership CRM database using a sophisticated database system
• Analyze data to derive meaningful insights for business improvement
• Assist Finance Director in tracking company, team and employee KPIs
• Compute and analyze manpower statistics and payroll costs (both fixed and variable components)
• Perform policy-compliance audits
• Submit monthly analytical reports to senior management for insights
• Generate daily progress update and submit weekly audit reports of non-compliant or irregular incidents, personnel involved and the monetary amount impact for HQ to adjust the Monthly Performance Bonus (MPB) of the personnel involved
• To liaise and coordinate with HQ in Singapore on SOP audit & compliance
• Uphold compliance standards in all financial transactions.
• Manage accounts payable processes with precision, ensuring accuracy in verification and payment processing
• Manage office operations to ensure efficiency and adherence to organizational policies

What We're Looking For:

• Minimum Bachelor's degree in Business, Analytics, Accounting, Finance, or a related field
• Good in planning and organizing work flow, with strong in numeracy, analytical and good interpersonal and communication skills
• Enjoy working in fast-paced and dynamic environment independently
• Diligent in checking work to ensure no errors before submitting to superiors for review
• A multi-tasker and learner with self-motivation and sensitive with figures
• Comfortable with computerized data processing and able to comprehend tables and spreadsheet templates
• Diligent in checking work to ensure no errors before submitting to superiors for review
• Familiarity with accounts payable processes and administration
• Familiarity with CRM systems is a plus.
• Exceptional attention to detail and commitment to accuracy

Application process:

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application on MyCareersFuture:

https://forms.gle/ZdnDCJYqZ916n8iQ7

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

Job Summary: The HR & Admin Executive is responsible for supporting the HR department in various functions, including recruitment, onboarding, employee relations, and administrative tasks. This role ensures smooth HR operations and contributes to a positive work environment.

Key Responsibilities:

Recruitment & Onboarding:

• Assist in the recruitment process, including job postings, screening resumes, and scheduling interviews.
• Conduct onboarding sessions for new hires and ensure they have the necessary resources.
• Prepare and issue employment contracts for new hires and amendments for existing employees.
• Ensure contracts comply with legal requirements and company policies.

Payroll Management:

• Process payroll on a timely basis, ensuring accuracy and compliance with applicable laws.
• Maintain payroll records and handle payroll-related inquiries.

Visa Applications:

• Manage visa application processes for foreign employees, ensuring compliance with immigration regulations.
• Liaise with government agencies and legal advisors regarding visa and work permit issues.

General/HR Administration:

• Maintain and update employee records in the HR database.
• Assist in the development and implementation of HR policies and procedures
• Oversee office supplies and inventory management.
• Support the smooth operation of administrative functions and facilities management.

Qualifications:

• Diploma/bachelor’s degree in human resources, Business Administration, or a related field.
• 2+ years of experience in HR or administrative roles.
• Strong knowledge of HR practices and employment laws.
• Excellent communication and interpersonal skills.
• Proficient in MS Office Suite and HR software.

Skills:

• Strong organizational and multitasking abilities.
• Problem-solving skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

Established in 2019, Gaia Lifestyle Holdings Pte. Ltd. is a Food and Beverage (F&B) and Shared Services Company managing F&B Operations as well as providing support services to a rapidly growing Group of Companies in multiple industries comprising concert/live shows management and promotions, F&B, hospitality, and real estate management. Gaia Lifestyle Holdings Pte. Ltd. regularly measures and improves process quality, examines, and applies best industry practices, identifies new and advanced technological implementations as well as trains and develops our employees to keep them relevant.

The primary role of the Office Admin Executive is to provide support to the Office Admin Manager and any other persons or companies assigned, in a professional and timely manner. This individual should possess good communication, friendly and approachable personality, and is a good team player.

Job Responsibilities

• Coordinate and assist in day-to-day general administration duties such as managing phone calls, correspondences (e.g.: e-mail, letters, etc), paperwork duties (e.g.: filing, scanning, etc) and reception duties
• Assist with Employee Onboarding such as preparation of office equipment, stationery and software
• Maintain office supplies such as business cards, stationery, pantry, water dispensers
• Make arrangement for the ordering of gifts such as flowers, hampers, vouchers and gift packages
• Manage office maintenance such as aircon, toilet, printer and cleaning services and liaise with external vendors and suppliers
• Provide support to IT team in receiving delivery order, checking invoice and processing payment matters
• Check against IT ticketing system for request of IT equipment and assist in service delivery such as distribute mouse request, charges and label IT assets
• Coordinate and manage the booking of meeting rooms when necessary
• Upkeep the cleanliness and maintenance of the meeting rooms and office facilities
• Assist in ordering and coordination of refreshments for meetings
• Arrange for courier services and handle all incoming and outgoing correspondences
• Maintain admin database such as staff contact list, access card list, office key list, birthday list and announcement
• Organise Company Functions and travel arrangements for Company, if any
• Document Standard of Procedures for all admin processes
• Assist in ad-hoc duties as and when required

Job Requirements

• Diploma/A Levels/ ITE/ Professional Certificate in any field
• Good disposition, interpersonal, meticulous and detail-oriented with ability to multi-task
• Comfortable working in a fast-paced environment
• Possess a positive attitude to learn and grow with the company
• Proficiency in Microsoft Office will be an advantage
• Able to work independently and as well as a team

ClearSK Healthcare Pte Ltd manages the award-winning ClearSK® chain of medi-aesthetics clinics island-wide in Singapore, Shanghai, Hangzhou and Kuala Lumpur. As a Singapore leading aesthetics chain, it will be a great opportunity for you to grow and learn in a multi-disciplinary environment with medical and management professionals.

You will find yourself working in a challenging environment, where your capabilities will be developed to the max. High performers will be selected for overseas assignments to contribute to our overseas subsidiaries as well as to learn from our counterparts.

Responsibilities

Finance & Accounting

• Report to Financial Controller who is a qualified CPA / Chartered Accountant
• Liaise and coordinate with outsourced accounting firm on finance matters.
• Manage Account Payable and/or Receivable
• Ensure financial records are maintained in an effective, up to date and accurate manner
• Work closely with the Financial Controller to maintain, review and implement financial and accounting policies to ensure compliance with company’s policies and good governance, practice and standards.
• Assist in any other finance-related matters as required

Administration

• Liaise and coordinate with outsourced corporate services firm on SOP audit & compliance
• Other Ad-hoc duties if assigned.

Requirements

• Minimum Diploma or Degree in Finance, Accounting or Business fields
• 2 years experience preferably from service / hospitality / healthcare / retail industry.
• Recent university or polytechnic graduates in relevant fields without work experience but with good attitude and academic records are welcome to apply.
• Candidate who are undergoing CPA training program are welcome to apply
• Experience working in fast-growing SMEs will be an advantage
• Good in planning and organising work flow, with strong in numeracy, analytical and good interpersonal and communication skills
• Enjoy working in fast-paced and dynamic environment
• A multi-tasker and learner with self-motivation and integrity
• Strong proficiency in Excel and proficient in Office applications such as Word, PowerPoint and IT systems

Rewards & Benefits

• 5-day work week
• Medical Benefits
• Opportunity to embark on Management Trainee Program
• Reward and recognition program that appreciate the most competent and brightest
• Promotion based on performance
• Exclusive staff discounts on our products and services

Application process:

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application on MyCareersFuture:

https://forms.gle/ZdnDCJYqZ916n8iQ7

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

ClearSK is an equal opportunity employer and we encourage all qualified candidates to apply.

Job Description

• Industry/ Organization Type: Manufacturing/ Metal Fabrication
• Position Title: Admin
• Working Location: Ubi (Walk distance from MRT)
• Working Hours: 5 Days, Mon – Fri (8.30am – 5.30pm)
• Salary Package: Basic Salary + AWS
• Duration: Permanent

Key Responsibilities

• Handle administrative tasks such as document filing, updating records, and inputting financial data into the accounting software.
• Manage both digital and physical documents systematically.
• Assist with order processing and delivery arrangements with clients and colleagues.
• Managing phone calls and greeting visitors.
• Perform additional office tasks as required.

APPLY NOW!!!

• Minimum GCE O-Level or equivalent.
• With basic accounting knowledge is an added advantage.
• Proficient with MS Office and computer literacy.
• Candidates without experience are welcome to apply, training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70731 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131