One year renewable contract

5 day work week - 9am to 6pm

Work location : Henderson Road

Key Responsibilities :

• Providing administrative support to ensure seamless operations
• Coordination to achieve company's objectives
• Ms Office proficient

Hardworking and diligent, strong team player with good communication skills.

Job Duties:

- Answer incoming phone calls, take detailed messages, and direct calls to the right people.

- Familiar with shipping matters/documents from forwarding agents

- Process and file Purchase Orders to ensure purchases are made on time and correctly & monitor ETA

- Manage Delivery Orders by tracking them the Goods Received Notes (GRN)

- Organize and keep track of Receiving Reports, shipping documents, and invoices – update in NAV system

- Print invoices from main suppliers

- Fill out and submit order requisition forms weekly for approval

- Assist to provide documentation for GST permit declarations

- Keep precise records and documentation for auditing (scan documents)

- Help with other office tasks and special projects when needed

- Buddy system on AR/invoicing

Qualifications:

- Experience in administrative and procurement roles

- Strong organisational skills and attention to detail

- Excellent communication and interpersonal skills

- Proficient in using office software and relevant applications

- Ability to prioritise tasks and work independently, with initative

- Knowledge of procurement processes and documentation is a plus

Job Highlights

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

• Providing support for the project team in daily administrative tasks.
• Assist in the preparation of regularly scheduled reports
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc
• Respond and resolves administrative requests and inquiries (including but not limited to ordering stock, office or warehouse supplies and equipment, pantry items).
• Provide proactive and effective general administrative assistance across a range of tasks with the Human Resources Manager.
• Do quotations and send to clients in a timely manner.
• Responding to client’s enquiries in a timely manner.
• Involved in Ad-Hoc Projects.
• Involved in inventory management of company stock at company locations.
• Any other administrative duties as assigned by the Company.

Requirements

• Min GCE ‘O’ level with at least 2 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• 5 days work a week
• Pay attention to detail
• Good team player
• Positive attitude

Interested candidates please submit updated resume via APPLY NOW.

Please include your availability date and expected salary in your resume.

We regret only shortlisted candidates will be notified.

Company Overview

We are looking for energetic and dynamic candidates to join our team.

“Your Job, Your Joy”

Through our professional support, we would like to enhance our

services and values by making “Your Job, Your Joy” society.

Element has an opportunity for a Administrator to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business.

This role is based in Sungei Kadut Loop, Singapore.

Job Duties:

• Assist with the Reception desk as required and other associated tasks, including directing incoming calls and visitor arrival/departure
• Using the in-house database and other systems effectively to ensure maximum efficiency
• Ability to work flexibly in a busy environment with an established team and processes
• Organising couriers
• Maintain filing system
• Prepare mail
• Arrange correspondence for overseas deliveries

Job Requirements:

• Relevant experience within an office environment would be advantageous
• Highly motivated and organized individual with a flexible approach to work
• Detail-oriented and ability to work independently
• Ability to work well under pressure and meet tight deadlines without compromising the quality of work or safety
• Able to work on Saturdays as of when required

HOW TO APPLY:

Interested applicants, please submit your updated resume to [email protected]

Please state your availability, current & expected salaries for processing purpose. All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.

• General Office Admin Operations/Support Duties
• Organised and able to work independently
• Able to work under pressure and tight deadlines
• Fluent in English
• A team player with excellent communication and interpersonal skills
• Singaporean or Singapore PR only

Job Requirements:

• IT Savvy
• Knowledge of Microsoft Word & Excel

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Perform other duties as assigned.

Job Requirements

Min 2 years working experience

N level or equivalent

Other Requirements:

Working days per week: 5.5

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

Job Description:

• Managing and maintaining the inventory of parts and components.
• Handle customer inquiries and address their needs.
• Place orders for parts and components as needed.
• Liaise with suppliers to place orders, confirm deliveries, negotiate prices, and manage lead times to ensure parts arrive when needed.
• Prepare and maintain purchase orders.
• Prepare quotation, invoice and delivery order.
• Monitor delivery schedule & coordinating with warehouse personnel.

Job Requirement:

• Good interpersonal and communication skill
• Preferable with relevant experience in administrative and logistics
• Familiar with Ms Office Application
• Excellent organizational skills and attention to detail

AngelineMah
Reg No: R2096146
One Vogue Pte Ltd
EA License: 19C9629

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

Location: Yishun

Day: Mon-Fri

Timing: 9am to 2pm

Job Scope:

- Liaising with MOM

- Filing of documents

- HR & admin duties

- Preparation of materials & other ad hoc duties

Salary: $1000

Key Responsibilities

General Office Support:

• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain office supplies inventory and reorder as necessary.
• Organize and manage filing systems, both physical and digital.

Client and Staff Coordination:

• Greet clients, visitors, and guests in a professional manner.
• Liaise with internal departments and external vendors.
• Assist in coordinating internal events, meetings, and conferences.

Data Entry and Database Management:

• Maintain and update contact lists, databases, and other records.
• Ensure accurate data entry and assist with generating reports.
• File and archive documents in accordance with company policies.

Customer Service:

• Provide excellent service to clients and staff members.
• Address inquiries and resolve issues in a professional manner.

Miscellaneous Tasks:

• Perform other duties as assigned by senior management.
• Assist with company policies and internal procedures.

Key Skills and Qualifications:

• Proven experience in administrative roles
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills to liaise with Chinese-speaking clients
• Proficient in Microsoft Office (Word, Excel, Powerpoint)
• Strong attention to detail and able to work independently
• Positive attitude, professional demeanor, and team-oriented mindset
• Able to handle pressure and work in a face paced environment
• Proficiency in using AI for drafting documents or presentations will be an added advantage

Location: Lakeside

Scope of Services:

1. Perform as Admin Assistant located at the School’s General Office to attend to all general queries, eg. public queries and attending to the needs of pupils, to ensure all queries are corresponded to the public/student in a timely manner, receive deliveries.
2. Assist the General Office in other secondary duties such as updating daily student attendance, collect, enter, record and maintain data and information into the school’s IT systems, spreadsheets and/or other forms of records, manage correspondence, including typing of documents, filing and faxing.
3. Perform any other administrative duties assigned by the School Leaders or Admin Manager.

Qualifications & Skills:

1. Good communication, pleasant disposition and inter-personal skills
2. Basic Proficiency in MS Office like Word, Excel and PowerPoint and GCE 'O' or “N” level with a credit in English.
3. Preferably have at least one year of past experience working in a school environment.

Working Hours

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5hr lunch break
• Fridays: 7:00am to 3:30pm, inclusive of 0.5hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

What this job involves:

Centralising all logs and requests

What we’re looking for is an expert who can effectively streamline processes and requests. Reporting to the facilities manager, you’ll provide superior call logging services—receiving and logging complaints containing complete details of the requests.

In line with this, you’ll tag each request with unique identity numbers to determine the nature of issues, and to dispatch them to the appropriate department. You’ll also follow up on the progress of each request by coordinating with respective assignees and monitoring their response time.

Furthermore, you’ll keep tabs on feedback and communicate with the requestor to ensure the closure of the task. You’ll also prepare daily and weekly reports on call status, as well as monthly reports on recurring calls. Assisting building management team in conducting analyses is also within your scope.

Performing other ad hoc tasks

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Part of your mandate is to contribute to the monthly management report for our clients as well as minutes for meetings. Likewise, you’ll work closely with the team in processing invoices.

Likewise, you’ll be working side-by-side with both engineering and facilities departments in handling our contractors and developing operational procedures. Ensuring workplace safety is also within your scope. To do this, you’ll actively participate in health and safety reviews and identify potential risks. You’ll also participate in emergency evacuation procedures as needed.

Handling Stakeholders Management Administration

You play a key role as the gatekeeper to collate the records from the various processes of stakeholder management and ensuring they are smooth and hassle-free to the residents. This includes season parking, collection of maintenance charges, facilities booking, card access application, etc. Ensuring accurate and up-to-date reporting to the clients is a must. Maintaining good relationship with the residents is vital. You will need to communicate with stakeholders and advise on the house rules as well as support the organizing of community events and procurement of decorations to enhance the stay experience of our residents

Sound like you? To apply you need to have:

Proven industry experience

Do you have three to five years’ experience in facilities management? Do you have a solid background in helpdesk operations and strong working knowledge of occupational safety? Do you have a proven track record in rolling out improvement initiatives? Are you proficient in common workplace software e.g. Microsoft Office as well as purchase order systems? If you said yes to all these, then we encourage you to apply.

Collaborative mind set

At JLL, we believe that collaboration plays a central role in achieving success—that’s why you must demonstrate flexibility in working with a team. Likewise, you must possess a customer-centric focus and superior organisational skills to manage daily activities effectively. You must also be equipped with excellent communication skills to coordinate effectively with colleagues and clients.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

• Process workmen compensation insurance & claims.

• Assist in implementation of the organization’s SHMS.

• Coordinate EHS promotional activities within the organisation.

• Participates as a risk management team member in the corporate RM organization.

• Briefs safety manager team periodically on the execution status of the overall safety program.

• Assist in conduct of monthly corporate WSH committee meetings.

• Take minutes of all meetings and maintain proper records.

• Submit EHS related documentations (internal and external)

• Maintain all relevant RHS records.

• Any other duties as may be assigned.

Job description

1. Attend to day-to-day IT and administrative operational issues (such as troubleshooting of PC/laptop, network, printers, and application related).
2. Manage and maintain office and workshop leasing contract and IT appliances.
3. Consolidates, communicates and ensures resolutions of all operational & IT issue.
4. Provide support and assist in SAP, Warehouse Management System.
5. Perform any IT related duties assigned.
6. Maintain and manage condo and office utilities and electric appliances.
7. Any other ad-hoc admin duty assigned.

Requirement

• GCE ‘O’ / Diploma/ Degree in Business studies, IT or related courses.
• Minimum 2-3 years of relevant working experience.
• Capable of managing multiple tasks in a fast-paced environment.
• Knowledgeable in Fortinet Firewall, VPN, WMD, SAP, IT related.
• Independent and proactive with good problem solving skills.
• Proficient in English and Chinese (to liaise with HQ, China colleague).

Requirements

· Assist with general office admin work

· Interest / Proficiency in e-commerce platforms (Facebook, Carousell etc) will be an advantage

· Minimum A levels with good English language skills

· Able to commit for minimum 1 month

• Tracking projects status and follow-up with team for the action items
• Incharge of project team timesheets and keep track of billing status
• Assist Project Manager in coordinating issued of sales and ourchase related documents (invocie）
• Responsible of general administration function
• Provide administrative support to teh account department
• Daily update in Goggle Spreadhseet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

Working days/time: Mon - Sat (6 Days Work Week) from 8.30am to 6pm.

• PH and Sunday Off.

• Extra 2 days off per month after completion of the coordinator workflow test.

(Off days are given together with Sunday to enjoy a long weekend monthly)

• Gross Monthly Salary: S$2,000 during 3months probation.

: After confirmation S$2,200.

: Raise to $2,400 after completion of coordinator workflow test.

• Overtime pay given if need to work after office hours.

• Sales incentive commission given for new sales completed.

• Monthly CPF contributions for Singaporean & PR.

• Standard Annual leave, Medical leave and Medical benefits, Birthday off.

• AWS & Performance Bonus.

Key Responsibilities:

• Perform daily data entry.

• Assist in coordination of jobs assigned by internal and external clients between our teams.

• Attend to walk-in customers with regards to sales of TV Brackets.

Requirements:

• Candidate must possess at least Secondary School education level.

• At least 1 Year(s) of working experience in the related field is required for this position.

• Required Skill(s) Microsoft Office.

• Computer skills and good on liaising jobs with customers/clients and colleagues is a plus point.

• Punctuality with good attendance.

• Able to speak & write in English.

• Able to start work immediately.

• Working Location at Tampines North Drive 1.

• NOT ACCEPTING EMPLOYMENT AGENCIES, only direct applicants.

(DO NOT CALL OFFICE, only accepting applicants via submission from this portal).

Admin Executive

The Role:

• Coordinate with technical team members in updating work progress
• Assist Technical Director in supervising the technical team members and ensure the guidelines are met
• Follow up and update technical documents such as Team KPI reports, attendance tracking, training arrangement and record updates, team org charts, etc.
• Assist in calendar support, team meeting arrangement, record & distribution of meeting minutes
• Assist in development and distribution of job status reports
• Assist in project time tracking and costing reports when necessary
• Facilitate all project logistics and facility needs
• Purchase of PPE items and wish list items through HR / Procurement
• Effectively handle and manage customers’ feedback and complaints
• Responsible to upkeep the service level to ensure service excellence delivery to both internal and external customers and partners

Benefits:

• Monday - Friday 830am - 6pm
• Location: Outram
• Salary: $2800 - $3500
• AWS + PB

Requirements:

• Strong MS Excel skills
• Experience with Sales Force system will be an advantage

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy.

Sng Shoo Woon

Registration Number: R1110625
AlwaysHired Pte Ltd
EA Licence No: 24C2293

• Tracking projects status and follow-up with team for the action items
• Incharge of project team timesheets and keep track of billing status
• Assist Project Manager in coordinating issued of sales and purchase related documents (invoice)
• Responsible of general adminstration fucntion
• Provide administrative support to the accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

Administrative Tasks:

• Event Planning and Coordination:
  • Scheduling events, tournaments, and training sessions.
  • Coordinating with venues, officials, and participants.
  • Managing event logistics, including transportation, accommodation, and equipment.
• Membership Management:
  • Processing membership applications and renewals.
  • Maintaining accurate member records.
  • Handling membership inquiries and complaints.
• Facility Management:
  • Overseeing the maintenance of sports facilities, equipment, and inventory.
  • Scheduling facility usage and bookings.
  • Ensuring compliance with safety regulations and standards.
• Human Resources:
  • Recruiting and hiring staff, including coaches, trainers, and administrative personnel.
  • Managing employee payroll, benefits, and time-off requests.
  • Handling employee relations and resolving any issues.
• Marketing and Promotions:
  • Developing marketing strategies to attract new members and sponsors.
  • Creating and distributing marketing materials, such as flyers, posters, and social media content.
  • Organizing promotional events and campaigns.

Accounting Tasks:

• Financial Reporting:
  • Preparing financial statements, including income statements, balance sheets, and cash flow statements.
  • Analyzing financial performance and identifying areas for improvement.
  • Complying with accounting standards and regulations.
• Accounts Payable and Receivable:
  • Processing invoices and payments to suppliers and vendors.
  • Collecting payments from members, sponsors, and other clients.
  • Maintaining accurate records of accounts payable and receivable.
  • Managing cash flow and bank reconciliations.
• Payroll Processing:
  • Calculating and processing employee payroll, including taxes, deductions, and benefits.
  • Filing payroll tax returns and other government reports.
  • Ensuring compliance with labor laws and regulations.
• Budgeting and Forecasting:
  • Developing annual budgets and forecasts.
  • Monitoring actual expenses and revenue against budget.
  • Making adjustments to the budget as needed.
• Tax Compliance:
  • Preparing and filing tax returns, including corporate income tax, sales tax, and payroll taxes.
  • Staying up-to-date on tax laws and regulations.
  • Working with tax advisors to ensure compliance.
• Revenue Recognition: Complex revenue recognition rules for membership fees, event registrations, and sponsorship deals.
• Inventory Management: Managing inventory of sports equipment, apparel, and merchandise.

1. Responsible for daily admin work, including fixed assets management, vehicle and dormitory rental and management.

2. Responsible for hotel and air ticket booking

3. Responsible for the management of workers and work permits

4. Assist in the reception and logistics support of the conference and various activities

5. Other work assigned by superiors, etc.

Job Requirements:

• Minimum GCE 'A' level
• At least 2 years of administrative work experience, proficient in using various office software, and possessing certain data analysis skills
• Familiar with administrative affairs, housing and vehicle rental, hotel and flight booking, etc;
• Good communication skills, with Mandarin as second language to liaise with our Chinese counterparts, subcons, suppliers, etc.
• Have strong interpersonal communication and coordination skills, sense of responsibility and team spirit, and high executive ability.
• Singaporean or Singapore PR preferred

Admin Executive

Job Description

We are looking for a reliable Office Admin Executive, and the ideal candidate will be competent in prioritizing and working with little supervision, resourceful, reliable, dependable and trustworthy.

Responsibilities

1. Provide administrative support to Director and colleagues as required in a timely, proactive and diligent manner.
2. Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
3. Manage filing system, phone calls and correspondences.
4. Support in HR, bookkeeping and invoicing.
5. Perform and maintain office & project records and databases.
6. Manage inventory and procurement of office supplies.
7. Assist colleagues where necessary, and other general administrative duties/tasks.

Skills

1. Proven experience as office administrator or relevant role.
2. Outstanding communication and interpersonal abilities.
3. Excellent organizational and leadership skills.
4. Familiar with office management procedures and basic accounting principles.
5. Excellent knowledge of MS Office and office management software.
6. Qualifications in secretarial and office administration studies is preferred.
7. Experience in consultancy or similar will be an advantage.

Interested candidates, please apply with a comprehensive resume with recent photo together with current and expected salary.

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

· Supports team by performing tasks related to organization

· Promptly receive and screen incoming calls and emails in a professional manner, providing appropriate responses and delivering messages when necessary

· Management of office supplies: groceries, cleaning material, coffee, water, stationery, business cards

· Manage the meeting rooms schedule and set up

· Keeping up with office supply inventory

· Office management support

· Ensure smooth internal and external communication

· Produce highly confidential correspondence, including but not limited to letters, memos, proposals and presentations

· Coordination of various internal events

· Manage office access cards

- Any other assignment as assigned by Management

Perform wide variety of administration duties including but not limited to all reception duties, office registration, greeting visitors to the office, distribution of mail and couriers, printing, binding, filing documents as required, ordering stationery and office supplies. Coordination of various internal events.