Job Description:
We are seeking a detail-oriented and proactive Administrative Assistant to join our team at Bedok North. The successful candidate will be responsible for performing a variety of administrative tasks to support the smooth operation of the office. Key responsibilities include:

• Preparing quotations for potential customers
• Generating and processing invoices
• Managing and responding to emails
• Handling the renewal of workers' work passes
• Assisting with filing, organizing, and maintaining office documents
• Managing office supplies and inventory
• Coordinating meetings and scheduling appointments
• Assisting with data entry and maintaining databases
• Supporting the team with other administrative tasks as needed

Job Description:

• Assist the Project Manager in administrating documents, purchase orders at site site office ;
• Provide admin duties and clerical supports to site personnel ;
• Liaise closely with head office for necessary documentation ;
• Other ad-hoc duties as assigned

Job Requirements:

• GCE 'O' / 'N' Level ;
• Proficient in MS Office.

1. Employee Onboarding & Offboarding

- Manage employee onboarding, orientation, and exit formalities.

2. Payroll & Benefits Administration

- Handle payroll processing, leave management, and administer employee benefits such as medical claims and insurance.

3. HR Policy Implementation

- Ensure adherence to company HR policies and assist in updating policies to align with regulations.

4. Training

- Schedule mandatory employee's training, programs, and maintain training records.

5. Employee Records Management

- Maintain and update employee records, personal files, and HR databases, ensuring data accuracy.

6. Office Administration

- Oversee day-to-day office operations, replying to emails, answering phone calls, maintain proper filing and organization of documents, communicating with relevant government agencies

7. Compliance Management

- Ensure adherence to legal requirements, including labor laws (Employment Act, Employment of Foreign Manpower Act, etc.) and company regulations.

8. Employee Relations & Grievances

- Act as a point of contact for employees queries and concerns, fostering a positive work environment and assisting in conflict resolution.

Our tuition centres are looking for administrative officers who can perform the following tasks:

1. Customer enquiries and sales matters.

2. Attendance matters.

3. Lesson scheduling matters.

4. Payment matters.

5. Marketing matters.

6. Logistic matters.

Must be:

1. IT Saavy- possess basic knowledge of using computer, zoom

2. Proficient in written and spoken English & Mandarin

3. Team Player

Candidates with administrative related working experience preferred. Training will be provided.

Location: Choa Chu Kang and Admiralty

Rates: Fr $3320

Working hours: Tue-Fri 2-10pm. Sat 8.30am-4.30pm.

Whatsapp Simon at 90625285 & send your resume.

* Experience in Accounting software, Account receiving / payable, Account reconcilation

* Prepare and track quotation, invoice and delivery order, Purchase Order, Payment Voucher

* Prepare service report / claim report, filing, scanning and documentation

* Handle Parts Receiving and Inventory, Shipment

* Proficient with email, Microsoft words, Excel, Power Point

* Any adhoc assignment

* At least 2 years of relevant experience

* Start work immediately

* Committed, meticulous, detail and self-motivated

* Diploma holder

Kindly email resume to [email protected]

Regret to inform that only shortlisted candidates will be notified. THank you.

Admin (Convertible / $2200)

The Role:

• Handle order processing
• Attend to customer via emails or calls,
• Inventory & data entry, booking with carriers or transporter etc

Benefits:

• 5 days (West / Kim Choon) / 5.5 days (8:30am - 5:30pm, Sat: 8:30am - 12:30pm)
• Salary: $2200
• Location: Tuas South (5 days) / Kim Choon Rd (5 days) / Changi North Way
• Transport provided at Boon Lay MRT for Tuas / Kim Choon

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy.

Gisalle Lim

Registration Number: R23115299
AlwaysHired Pte Ltd
EA Licence No: 24C2293

Our Client is a Singapore based company in Medical Devices. Due to business needs, they are now recruiting an Operation Admin to be part of their Administrative team for ongoing transformation projects. They are located at West.

Duties:

• Accurately document and update operational data, ensuring quality, integrity, and compliance with standards.
• Store and organize documents, ensuring accessibility and adherence to retention policies.
• Maintain confidentiality of sensitive information and conduct regular documentation audits.
• Compile and update budgetary, operational, sales, and order data.
• Manage data in the Iris system and upload BOMs received from QA.
• Work with Customer Service to track and update shipping invoices.

Requirements

• Minimum Diploma in any field
• 1-2 years of administrative experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R2198636 (Oh Puey Xin)

We are located in the the east.

Job Responsilibites:

• Prepare and issue invoices to clients in a timely manner.
• Coordinate with internal departments to resolve any billing discrepancies.
• Assist in the preparation of billing reports and summaries.
• Monitor accounts receivable and follow up on overdue payments.
• Communicate with clients to resolve payment issues and discrepancies.
• Maintain accurate records of collection activities and client communications.
• Process and verify staff expense claims.
• Assisting with the preparation of Finance reports
• Performing administrative duties

Job Requirements:

• Diploma or Bachelor Degree in Finance, Business or Accounting
• Experience in billing and collections, preferably in a similar role.
• Great communication and interpersonal skills.
• Proficiency in Microsoft Office, especially Excel.
• Fast learner, able to work in moderate to fast-paced environment
• Strong multi-tasking competency and able to meet deadlines
• Detail-oriented with high ability in organising your tasks
• You must be able to communicate well verbally and in written form to our Taiwanese speaking clients

For interested applicants, please send your detailed resume with a photograph, current and expected salary.

Due to volume of applications, we regret only shortlisted candidates will be notified.

Company Overview
AGES is an internationally recognised payment system security assessor company providing various services in the payment systems domain worldwide.

AGES brand is widely known in the payment cards industry and we are one of the oldest assessors to date. AGES is also the first assessor company to be accredited by China UnionPay to conduct its security assessments outside China.

Since year 2004, we have attained relevant accreditations by significant payment brands organisations such as MasterCard International (MCI), AMEX, UnionPay, DINERS and JCB. Our servicing markets cover globally with significant presence in the Asia Pacific, Africa and Central Europe.

With our prominent credentials and distinguished branding, AGES is honoured to be invited as a member of the Blockchain Association of Singapore. AGES builds a collaborative working environment across regions with a highly motivated and self-driven team who aspire to build a long term career with us. We are deeply thankful for the great bunch of people we have.

Job Description

• Handling of car accident reporting related matters.
• Manage Customer expectations from Accident reporting to Vehicle repair completion
• Create Repair Estimates for damaged vehicles.
• Communicate with insurance company/surveyors for claims.
• Manage & co-ordinate with Technicians on repair plans.
• To be able handle customer enquiry & phone calls.
• Prepared Quotation, Sales Order, Purchases Order, Delivery Order, Invoicing
• Communicate effectively with colleagues and customers.
• Any other ad-hoc administrative duties assigned by superior.

Job Requirement

• At least 1-2 Year (s) of working experience in the related field is required for this position.
• Must possess at least O level, Diploma or Degree.
• Good communication skills.
• Bilingual
• Keen in learning.
• Keen to work at automotive industry

Job Info

• Working location: Carros Centre (Nearby Kranji MRT station, Free shuttle van to pick up)
• 5 working days

Job Description

· Handling of car accident reporting related matters.

· Manage Customer expectations from Accident reporting to Vehicle repair completion

· Create Repair Estimates for damaged vehicles.

· Communicate with insurance company/surveyors for claims.

· Manage & co-ordinate with Technicians on repair plans.

· To be able handle customer enquiry & phone calls.

· Prepared Quotation, Sales Order, Purchases Order, Delivery Order, Invoicing

· Communicate effectively with colleagues and customers.

· Any other ad-hoc administrative duties assigned by superior.

Job Requirement

· At least 1-2 Year (s) of working experience in the related field is required for this position.

· Must possess at least O level, Diploma or Degree.

· Good communication skills.

· Bilingual

· Keen in learning.

· Keen to work at automotive industry

Working location / hour: Carros Centre - Monday to Friday (8.30am - 6.15pm)

Job description

We are looking for experienced, responsible & reliable individual with POSITIVE ATTITUDE to join us as Event Coordinator, contributing in area of admin, sales & coordination.

You will be working closely with the director in providing admin supports and event coordination. You will also be given opportunity to serve and grow the number of events for existing clients and grow the number of clients, and be rewarded with commission.

Key Responsibilities:
• Create events layout plan.
• Cost & Budget Management.
• Event Booking & Calendar management.
• Event confirmation & follow up.
• Manage vendors & mall management relationship, expectation & needs.
• Identify & invite vendor for events onboarding.
• Invoice & Payment Management.
• E-filling & uploading of document to cloud drive.
• Documents submission, permit & license application.
• Prepare & coordinate events logistics.
• Prepare marketing material for events.
• Social Media account maintenance.
• Prepare & send sales report.
• Prepare & record part-timer schedule.
• Other assigned duties.

Key Requirement:
• At least 1-2 years of relevant experience in event admin & coordination work.
• Diploma & above, may consider fresh graduate with good learning attitude & passion for events.
• Experience in communication & coordination with mall management, in area of event space booking.
• Willing to work late hours on events setup & pack-up nights, weekends & PH, in accordance to events schedule & needs.
• Able to write & converse in English and Mandarin.
• Knowledge of using Microsoft Excel, Powerpoint, Xero and Canva.
• Good administrative & coordination skill.
• Positive learning attitude with strong interpersonal & problem solving skills.
• Excellent communications and organizational skills.
• A team player who is efficient, resourceful and meticulous.
• Able to multi-task & work independently under a fast paced environment with tight deadlines and minimum supervision.

Benefits:

Opportunity to work independently & work closely with director & executive as a team in growing the number of events, exposure to all aspects of events, liaison with all stakeholders; learn & grow skills, experience & values towards the role of event executive as key in-charged of events.

Remuneration:
• $2.5k - $2.8k + commission (about $50 - $150, around 4-6 monthly)
• Basic + Commission, year end performance bonus.
• Commission to be rewarded to event in-charged of profitable events.
• Worker's Insurance.
• Company phone & fees provided.
• Late hour transport claim.
• Remuneration will commensurate with relevant experience & contribution and be offered to suitable candidates.

Work hours, location & leave:
• Monday to Saturday
• Work at Tampines Industrial Part A, lightly on event sites and any other productive area.
• 7 days annual leave.

Job Types: Full-time, Permanent

Pay: $2,500.00 - $2,800.00 per month

Benefits:
• Transport reimbursement
• Health insurance

Supplemental Pay:
• Commission pay
• Yearly performance bonus

Work Location: Work at Tampines Industrial Part A, lightly on event sites and any other productive area.

Job Summary:

The Pathologist Assistant to the Senior Pathologist provides critical support to ensure the efficient management and prioritization of pathology cases. This role requires an individual who is highly organized, tech-savvy, and resilient, with a foundational understanding of pathology.

Roles and Responsibilities

Case Management Coordination

§ Prioritize and manage the urgency of pathology cases as directed by the Senior Pathologist.

§ Track and update case statuses, ensuring timely follow-ups and communications.

§ Assist in organizing and maintaining the pathology case files and records.

Administrative Support

§ Manage billing and verification of charges for services rendered

§ Schedule and manage appointments, meetings, and consultations for the Senior Pathologist.

§ Prepare and organize documents, reports, and presentations related to pathology cases.

§ Handle correspondence, including emails, phone calls, and mail, ensuring prompt and accurate responses.

Communication Facilitation

§ Serve as a liaison between the Senior Pathologist and other medical professionals, patients, and administrative staff.

§ Coordinate with laboratory and clinical staff to relay critical information and ensure smooth workflow.

Technological Proficiency

§ Utilize medical and office software efficiently to support the Senior Pathologist’s needs.

§ Assist in the management of electronic medical records (EMRs) and pathology databases.

Problem-Solving and Resilience

§ Address and resolve any issues or challenges that arise in the day-to-day operations of the pathology practice.

§ Demonstrate resilience and adaptability in a fast-paced and often high-pressure environment.

Confidentiality and Compliance

§ Maintain strict confidentiality regarding patient information and sensitive case details.

§ Ensure compliance with relevant medical regulations and organizational policies.

Requirements:

§ Diploma in Life Sciences / Business Administration

§ Have min of 3 years working experience in a similar capacity

§ Process great interpersonal and communication skills

§ Resilient and adaptable in a fast-paced and often high-pressure environment

§ Advantageous to have pathology / laboratory knowledge

§ Advantageous to have experience in working as a personal assistant

Roles & Responsibilities

At Little Paddington Preschool, we are committed to creating an exceptional learning environment that supports children’s growth and family engagement.

We are seeking a highly skilled and dedicated Center Administrator to oversee critical administrative operations, manage effective communication with parents, and ensure smooth logistics coordination within the school. This role is integral to maintaining the preschool’s excellence in day-to-day operations and fostering a collaborative environment for families and staff.

Key Responsibilities

Administrative Operations:

• Oversee and maintain accurate records, including petty cash, daily collections, enrollment data, and operational reports.
• Manage data entry into key systems such as ONE ECDA, ensuring compliance with subsidy documentation and teacher records.
• Prepare and manage monthly logs, including school bus attendance and sign-in/out forms, ensuring all records are accurate and up to date.
• Coordinate inventory management by tracking and ordering school supplies, merchandise, and uniforms as required.
• Administer financial processes, including issuing receipts, invoices, and managing school fee collections.
• Support the Principal in operational tasks to uphold the preschool’s administrative efficiency.

Parent Communication & Engagement:

• Act as a key point of contact between families and the school, fostering an open and approachable environment where parents feel comfortable sharing inquiries and concerns.
• Provide timely and professional responses to all parent communications, ensuring their questions and concerns are addressed with empathy and clarity.
• Organize and support parent meetings, and events to strengthen family-school partnerships and create opportunities for engagement and collaboration.
• Work closely with the Principal and management team to ensure that feedback and concerns from parents are aligned with school policies and effectively contribute to improvement initiatives.
• Implement clear and effective communication strategies to keep parents informed about events, policies, and their child’s progress.
• Maintain and organize confidential records of parent communications and feedback, ensuring alignment with school policies and improvement initiatives.
• Collaborate with the management team to strengthen family engagement and drive school improvement efforts.

Logistics & Staff Coordination:

• Oversee logistical processes related to children’s safety, including school bus arrivals and departures.
• Manage school merchandise and enrichment programs, ensuring seamless coordination for parents and staff.
• Serve as a central point of coordination during school events, outings, and emergency drills, ensuring all logistical details are efficiently managed.
• Work closely with the Principal to ensure smooth daily operations, supporting staff with the tools and resources they need to succeed.
• Collaborate with the Principal to address any operational challenges, contributing to solutions that enhance the overall school environment.

Qualifications & Skills:

• A diploma in Business Administration or a related field.
• At least 2–3 years of experience in an administrative or operations role, preferably in a preschool or childcare setting.
• Strong organizational and multitasking abilities with the capability to manage diverse responsibilities efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with school management systems.
• Exceptional communication and interpersonal skills to foster positive relationships with parents and staff.

This role is a cornerstone of Little Paddington Preschool’s success, ensuring the administrative backbone, family connections, and operational logistics are expertly managed to support the overall mission of the school.

Salary: From $4000

Time: Mon - Fri, 9am - 5pm

Location: Near to Macpherson MRT

Responsibilities:

• Address employees' and clients' queries (via email, phone, or in-person).
• Assist the sales team by providing information, preparing quotations, and coordinating the sales process from inquiry to order placement.
• Create and send invoices to clients for products and services rendered and follow up on overdue payments.
• Maintain organized records of customer interactions, sales transactions, and payments.
• Coordinate and monitor shipments.
• Work closely with internal departments to coordinate shipments.
• Work closely with suppliers and keep track of business operations.
• Manage and maintain relationships with clients.

Requirements:

• Min. Diploma in Business (especially International Businesss) or Diploma in English
• Proficient in English listening/speaking/writing
• Proficient in Microsoft Office
• Experience in Sales & Logistic Coordinator

Ng Jiong Han (Reg. No.: R24124673)

Business Edge Personnel Services (EA License No.: 96C4864)

Looking for Accounts Admin Manager that have a sense of responsibility and able to work independently and efficiently

• Performs full sets of accounts – Accounts Receivable, Accounts Payable, Bank Reconciliation and General Ledger, Prepare monthly P&L reports
• Handle full spectrum for HR roles. Including payroll calculations, monthly CPF submission, IR8A, IR21, communicating with employees
• Inventory Management - Update Delivery Order, Bi-annually stock taking/ Stock preparation
• Any other Ad-Hoc Matters
• Location: Bukit Batok (may have plans to relocate North/North East at end of the year TBC)

Job Scope

• Data entry
• Sorting, filing, photocopying and scanning documents
• Other ad hoc duties assigned

Requirements

• Minimum GCE A level/ Diploma in any field

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

OCML PTE LTD

7 Gambas Crescent Ark@Gambas #06-01 S757087

ADMIN CUM PURCHASER

JOB DESCRIPTION

• Register products through Health Sciences Authority

• Data entry eg. keying invoices

• Filing and sorting of documents

• Labelling of stickers

• Packing of materials/products

• Procure material supplies for company

• Liaise with vendors to return and/or exchange any defective and/or expired goods

• Assist in quarterly stock-take administrative work and generation of reports

• Keep track of orders, production , samples status proactively

• Update stocks balance including raw materials

• Other ad hoc tasks as assigned

JOB REQUIREMENTS

• Fresh graduate welcomed

• Experience in beauty industry will be an advantage

• Proficient in materials management system and MS Office Applications - specifically Excel and Word

• Team player with good interpersonal and negotiation skills

• Meticulous with an eye for details and good analytical skills

SALARY

• $2.2K to $3.0K

Our tuition centres are looking for administrative officers who can perform the following tasks:

1. Customer enquiries and sales matters.

2. Attendance matters.

3. Lesson scheduling matters.

4. Payment matters.

5. Marketing matters.

6. Logistic matters.

Must be:

1. IT Saavy- possess basic knowledge of using computer, zoom

2. Proficient in written and spoken English & Mandarin

3. Team Player

Candidates with administrative related working experience preferred. Training will be provided.

Location: Jurong West, Bukit Batok, Choa Chu Kang, Woodlands, Yishun

Rates: Fr $3620

Working hours: Wed-Fri 1-10pm. Sat-Sun 8.30am-5.30pm.

Whatsapp Simon at 90625285 & send your resume.

Job Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Maintain accuracy of HR database and updating employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Check and verify staff attendance for Payroll processing

· Check and verify employees’ leave application, medical claims, etc.

· Validate and prepare biometrics report for billing

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Assist in coordinating training and development need for employees

· Handle walk-in interviews

· Any other HR/Admin duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and administrative skills

· Proficiency in HR information systems and Microsoft Office

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Attention to detail and accuracy in handling HR documentation

· Ability to manage multiple tasks and prioritize effectively

· Meticulous and pleasant disposition

Job Purpose:

The HR Admin Assistant will be responsible for assisting the Corporate Manager in overseeing and managing the day-to-day HR and Admin operation.

Key Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Maintain accuracy of HR database and updating employee records in HR information system

· Facilitate the onboarding process for new hires, including arranging workstations, and other necessary preparations.

· Provide administrative support for work pass applications, renewals, and cancellations in compliance with relevant employment regulations.

· Post and maintain job advertisements on appropriate platforms in line with fair recruitment practices.

· Coordinate and administer employee training programs, including handling course approvals, registrations, post-training evaluations, and maintaining up-to-date training records and documentation.

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Plan, coordinate, and organize activities such as meetings, company events, and other related functions.

· Oversee the maintenance and housekeeping of office premises and equipment, including copiers, air-conditioners, water dispensers, and other office resources.

· Provide general administrative support and undertake additional tasks as assigned by the Manager.

Job Requirements

· Diploma in Human Resource Management and/or related field

· Minimum 1-2 year experience as a HR Admin, HR Admin Assistant or relevant role

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Thorough knowledge of MOM laws

· Excellent organisational skills, with an ability to prioritize important projects

· Strong communication, interpersonal and negotiation skills

· Good with time management and problem-solving

· Meticulous and keen eye for details

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Office Admin
• Working Location: Tuas (Transport provided in Boon Lay & Choa Chu Kang MRT)
• Working Hours: 5.5 days (Mon – Fri, 8.30 am-5.30 pm; Sat, 8.30 am - 1.00 pm)
• Salary Package: Basic salary $2,600 + AWS + Allowance + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Be the main contact between executives, employees, clients, and external partners. Answer phone calls, respond to emails, and handle correspondence.
• Order office supplies, maintain inventory, and ensure computers and printers are in good working condition.
• Provide administrative support to various departments, including the sales department.
• Organize and maintain both paper and electronic files, manage databases, and ensure information is accurate and up to date. Tasks include retrieving and processing invoices, scanning documents, and sending documents to customers.
• Assist with basic bookkeeping tasks like processing invoices and maintaining records.
• Oversee the maintenance of office facilities and equipment, ensuring a safe and efficient work environment.
• Maintain the confidentiality of sensitive information and ensure compliance with data protection regulations.
• Provide support to clients or customers who visit or call the office.

APPLY NOW!!!

• Minimum GCE O-Level or equivalent.
• At least 1-2 years of relevant experience is preferred.
• Good communication skills and multitasking abilities.
• Proficiency in MS Office (Word, Excel, and PowerPoint).

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68539 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Sales Admin / Sales Coordinator
• Working Location: Woodlands
• Working Hours: 5 days (Tue - Sat, 8.30 am - 6.15 pm)
• Salary Package: Basic salary up to $2,600 + OT + AWS + Variable bonus
• Duration: Permanent Role

Key Responsibilities

• Assist with customer service tasks, including handling inquiries, showroom duties, booking appointments, and marking slabs.
• Help with documentation and filing tasks.
• Work with the Operations Division to track order status and coordinate with customers for order fulfillment and delivery.
• Provide back-end support to the sales team, including preparing quotations, and samples, verifying payments, and arranging product training.
• Manage, prepare, and replenish collateral like samples and catalogs.
• Handle any other duties as assigned.

APPLY NOW!!!

• 1-2 years of relevant working experience.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office applications.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #69319 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Roles & Responsibilities

• Handle billing, partial set of Accounts, Tax, audit and reporting
• Ensure timely closing for accounts
• Assist HR and admin matters
• Adhoc duties as assigned by Manager

Requirements:

• Certificate in Accounting or Accountancy or its equivalent.
• Preferably some accounting working experience
• Able to work independently with minimal supervision
• Knowledge in MYOB Accounting Software an advantage
• Able to multitask and work under pressure
• Entry level with Accounting background are welcome to apply as training will be provided.

Position: Full Time Finance, HR & Admin Executive
Work Location: In between Outram Park & Chinatown
Status: Singaporeans or PR only ***

Expected salary: $3400-$3600 (Open for Discussion)

About us:
We are seeking a meticulous and proactive Finance, HR and Admin Executive to support our Directors and Account Manager in managing day-to-day finance and administrative operations. This role is critical in ensuring financial accuracy and smooth administrative processes. Our business currently includes one durian retail café (99 OLD TREES) and three gelato café chain (TOM’S PALETTE).

Your role with us:

Accounting and General Administrative Functions:

• Assist Account Manager in managing the full set of accounting activities for 3 companies.
  • Record purchase invoices and expense claims in Xero, ensuring transactions are categorized correctly and appropriate tax rates are applied. Identify, investigate, and report any discrepancies or duplicate entries..
• Reconcile daily sales transactions across cash, credit card, and other payment methods. Accurately record these transactions in Xero, categorize them appropriately, and apply the correct tax rates. Address and report any discrepancies in sales records.
• Investigate and resolve differences between receipts and settlement figures (e.g. errors in the point-of-sale system).
• Assist Account Manager with regulatory submissions, including quarterly GST returns.
• Scan and upload receipts to a shared folder and maintain organized documentation.
• Assist Account Manager in preparation of monthly Profit & Loss (P&L) statements to provide accurate financial performance reports
• Ensure adherence to established accounting policies and procedures at all times.
• Issue invoices to customers promptly and accurately.
• Oversee Accounts Receivable and Accounts Payable management.
• Review supplier invoices and purchases to ensure accuracy and legitimacy before processing payments.
• Report to Directors and Accounts Manager and assist with any ad-hoc tasks as required.

HR Functions:

• Process staff claims and provide administrative assistance for HR-related tasks.
• Maintain and audit staff timesheets, and process payroll accurately.
• Prepare CPF submissions, annual IR8A submissions, IR21 submissions for foreign workers, and other HR-related filings.
• Handle HR and office administration matters, such as work pass applications.

Requirements:

• Only Singaporean or PR need to apply.
• Minimum 2 years of relevant experience in accounting.
• Five-day work week.
• Experience in using XERO and finance-related processes.
• Strong attention to detail and excellent organizational skills.
• Knowledge of GST preparation, reconciliation, and financial reporting.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication skills and ability to work collaboratively with a team.
• Previous experience in the food and beverage or wholesale industry is an advantage.
• Eagerness to explore and learn in the field of HR.

OTHER INFORMATION

Work Location: In between Outram Park & Chinatown

Expected start date: 01 March 2025 or earlier

Expected salary: $3400-$3600 (Open for Discussion)

Working Hours: Monday to Friday 9am to 6pm

Workplace environment: Our office is small, but it’s packed with energy, and a friendly atmosphere. You’ll be working closely with a small team where your efforts are highly valued, and every contribution makes a real difference.

Productivity-Focused: We provide everything you need to work efficiently and prioritize productivity as our top focus.

Hands-On Leadership: We pride ourselves on being proactive and hands-on employers who actively support our employees.

If you have a genuine passion for durians and ice cream, and you're skilled in what you do, we’d love to hear from you!

• Recruitment and selection of employees
• Handle HR function includes recruitment, work pass application and cancellation including IR21 and levy claim, leave management, payroll processing and other HR related matter.
• Submission of CPF contribution, IR8A, government related claims.
• Processing of foreign worker work pass related matters
• Resolving employee grievances, disciplining and counseling employees.
• Administration of company insurance and license and medical insurance claims
• Process resignation, computation of leave balance and preparation of acceptance of letters to exit clearance
• Assist in updating HR policies and procedure.
• Keep track of all office equipment, validate of staff claims
• Liaise with Worker Dormitory
• Attend to Governmental Agencies survey, e.g. MOM HR survey, BCA, etc
• Ad-hoc duties as assigned from time to time