Responsibilities:

• Manage and maintain equipment list (Aircon, Uninterruptible Power Supply, Electrical Board, Fire Protection System, Environmental Monitoring System)
• Liaise with relevant authorities/ subcontractor/ clients/suppliers on maintenance, repair & Testing & Commissioning job
• Answer Technical hotline phone call
• Update Emergency call (E-Call) statistic and email to team for reference
• Schedule of Maintenance, Repair and Testing & Commissioning Jobs
• Maintain master schedule, ensure schedule is up to date (E-call, Follow-up, Ad-hoc)
• Prepare and maintain Method of statements (MOS)/ Standard Operating Procedures (SOP), checklists
• Assist update Risk Assessment (RA) for job site requirement
• Assist Technical Manager/Engineer negotiate/procure materials, equipment and labor in accordance to the allocated budget
• Perform administrative supports to team pertaining to technical operation

Requirements:

• At least Nitec/Higher Nitec/Diploma in related field
• Prefer 2 years relevant working experience
• Candidates with administrative experience
• Competent in Microsoft Office
• Responsible, pro-active, teamwork, responsive

Responsibilities

Office Administration

• Administer procurement, reimbursement and financial activities of ICC Office
• Assist colleagues from InsPIRE and other units under InsPIRE in overseeing office related matters
• Serve as the secretary/note-taker for all ICC Meetings
• Assist with the planning and organisation of ICC-related meetings, workshops/seminars, activities
• Assist with the selection of ICC instructors for the Nanyang Excellence Awards for Teaching
• Assist with all other ICC-related administrative tasks

Course & Student Administration

• Oversee and manage inter-college/school/department collaboration and serve as the liaison between ICC Office and Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities
• Oversee and manage all ICC course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters
• Administer academic exercises such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty & HR Matters

• Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors teaching ICC courses
• Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors
• Approve the the teaching reimbursement claims of adjunct instructors
• Prepare the necessary information needed and scheduling of ICC instructors for annual performance appraisal of ICC instructors and coordinate with HRBY and the reporting officers of ICC lecturers on appraisal meetings

Outreach

• Be the main point of contact and support to students and partners and schools on matters related to the ICC
• Conduct, coordinate and/or support activities to share and promote ICC’s mission and curriculum, including the compilation and production of relevant marketing materials and eDMs
• Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Requirements

• Bachelor’s degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector
• Prior experience in a relevant administrative/managerial role in an institute of higher learning will be advantageous
• Meticulous with good organisational skills and a keen eye for detail
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Good writing skills with the ability to prepare clear reports
• Proficient in handling data and numbers
• Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement
• Knowledge of student information/database management systems would be advantageous
• Strong stakeholder management, influencing and collaboration skills
• People-oriented and a proactive team player
• Ability to multi-task and deliver with quality and timeliness
• Ability to work independently with minimum supervision

• Documentation and filing
• Reception duties
• Well written and spoken English
• Able to handle write the email
• Any other duties assigned by Manager
• Able to work fast and with a sense of urgency
• Proficiency in Microsoft Excel, Microsoft Word, powerpoint, Microsoft Office
• Administrative work
• Data Entry
• Invoicing
• Administration
• Interpersonal Skills
• Able To Work Independently
• Boss personel assistant

Job Info:

• Monday to Friday 830 - 630
• Location: Outram Road

Responsibilities:

• Coordinate with technical team members in updating work progress
• Assist Technical Director in supervising the technical team members and ensure the guidelines are met
• Follow up and update technical documents such as Team KPI reports, attendance tracking, training arrangement and record updates, team org charts, etc.
• Assist in calendar support, team meeting arrangement, record & distribution of meeting minutes
• Assist in development and distribution of job status reports
• Assist in project time tracking and costing reports when necessary
• Facilitate all project logistics and facility needs
• Purchase of PPE items and wish list items through HR / Procurement
• Effectively handle and manage customers’ feedback and complaints
• Responsible to upkeep the service level to ensure service excellence delivery to both internal and external customers and partners
• Other duties assigned by Technical Director

Requirements:

• Min. ITE or Diploma in any field
• Min 1 year experience of related field
• Strong Microsoft Excel skills

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

EA License No: 24C2352
EA Personnel No: R24123724
EA Personnel Name: Tiffany Ng Xin Yi

We are hiring Admin Executive to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Scope

· Manage day-to-day administrative tasks, including scheduling appointments, answering phone calls, and responding to emails.

· Maintain and organize files and records, ensuring easy access and confidentiality.

· Assist in the preparation of reports, presentations, and other documents.

· Coordinate office activities and events, including meetings and training sessions.

· Support financial operations, such as invoicing and expense tracking.

· Collaborate with various departments to facilitate smooth communication and operations.

· Provide excellent customer service to clients and visitors.

Job Requirements

· Diploma or degree in Business Administration or a related field.

· Proven experience in an administrative role (1-2 years preferred).

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

All Interested candidates are invited to email your resume in MS Word format to:

[email protected]

Please include your full working experience, education background, notice period, expected salary.

Sheryl Tan

Outsourcing Team
Ref Code: #HJOT
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview.

Job Title: Administrative Assistant

Location: Singapore, Lorong Chuan

About Us:

Join our dynamic team in a vibrant and inclusive work environment! We’re a forward-thinking company that values creativity, collaboration, and innovation. If you’re looking for a role that allows you to make an impact while developing your skills, this is the perfect opportunity for you!

What You’ll Do:

- Provide essential administrative support to ensure smooth daily operations.

- Assist with scheduling meetings, managing calendars, and organizing travel arrangements.

- Prepare and maintain documents, reports, and presentations with attention to detail.

- Communicate effectively with team members and clients, both verbally and in writing.

- Contribute to a positive team atmosphere by collaborating on projects and sharing ideas.

What We’re Looking For:

- Applicants with at least a local diploma certificate

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

- Strong verbal communication skills in English

- A proactive mindset and a willingness to learn and grow

- Great organizational skills and the ability to multitask in a fast-paced environment

- Full-time and part time roles available

Why Join Us?

- Career Development: We invest in your growth with training and mentorship programs.

- Work-Life Balance: Enjoy flexible working hours and a supportive culture.

- Fun Team Events: Participate in regular team-building activities and social events.

- Inclusive Environment: Be part of a diverse team where every idea is valued.

Renumeration:

- $12-20/h for part timers

- $2200 - $3000 for full timers

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control

Job Requirements:

• Minimum ‘O’ Level and above with at least 2 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Responsibilities:

• Assist in recording supplier invoices, cash payments & other data entry
• Assist in maintaining receivables aging records
• Processing invoices for payments
• Posting transactions to journals & other records
• Sales & payment documentation
• To help out in customer service if required
• General office administration

Requirements:

• Good spoken and written English required
• Good computer skills required - knowledge in Microsoft Excel
• Basic mathematical aptitude, bookkeeping skills
• N/O level graduates - min 2 years full-time working experience required or
• NITEC and certificate holders - min 2 years full-time working experience required

Company Overview

VAG Singapore is Singapore's largest independent tuning and service centre for Audi and Volkswagen cars.

We pride ourselves on our technical expertise and strong customer-centred focus. Find out more about us at www.vag.sg.

Product & Services

VAG Singapore provides service, tuning and performance parts for Audi and Volkswagen owners.

Cultures and Values

We treat our customers with genuine goodwill, and in return our customers make our jobs truly fulfilling.

You will find VAG Singapore a place where customer service is lived out daily. We believe that happy employees create happy customers.

We are an organisation that focuses on customer acquisition and retention. Due to the complexity of our industry, you are expected to have great interpersonal skills to attract and retain valuable clients.

You are expected to be independent and WORK FROM HOME most of the time.

Your personal time organisation is of utmost importance.

You job scope includes:

- maintaining good records of existing and incoming clients

- making outbound calls to update existing clients and attract potential new prospects.

- maintain a good image and portray professional stance when required.

A pleasant personality is a huge plus.

Candidates without experience are expected to learn fast and adapt quickly.

ReplyForward

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

Office Administrative Duties

• Process CorpPass applications and terminations
• Administer Sseason parking requests and renewals
• Order and inventory control of stationeries and pantry supplies Manage office and pantry inventories and restock supplies
• Oversee general office cleanliness and festive decoration
• Administer and maintain Ccompany mobile phones administration
• Perform relief duties at reception
• Any other duties as and when assigned

Board Secretariat

• Coordinate Board Members' Induction and Training Programme
• Organise Board Members' Retreat
• Provide administrative support, including Preparation,re, compilecompilation, upload and circulation ofe meeting materials
• Minutes taking

Corporate Secretariat

• Circulation and compilation of Annual AGM / EGM documents and Directors' Resolutions

• Degree in Business Administration or related field, minimum Diploma in Business Administration with at least 2 years' relevant experience
• A team player, analytical, meticulous, resourceful, with good interpersonal skills
• Experienced in Office Administration at Executive level
• Good written and verbal communication
• IT savvy - Intermediate to advanced proficiency in Microsoft Office especially Power Point, Excel, Word and IT savvy
• Able to multi-task and communicate well with people of all levels

Below is job jd

Mainly for Windows environment , best if supported backend by a Linux rep

Familiar with General windows system administration - AD, GPOs, Powershell scripts (create/modify/execute), WSUS, IIS, Permission management, hardening, patching etc

Familiar with general linux system administration - shells scripts (create/modify/execute), ansible (create/modify/execute), apache/nginx, permission management, user management, hardening, patching etc

Able to troubleshoot common OS related issues independently

suggested experience - 5-6 yrs

Cat 2 clearance, OSA

Job Description:

· Manage full spectrum of payroll processing in a timely and accurate manner including data entry of new hires and resignees

· Ensure timely submission of monthly CPF payments, IRAS submissions, NS make-up pay claims, tax filing and all government paid leave claims

· Responsible for payroll reconciliation and related reports required from Finance

· Responsible for submission of surveys and support of annual audits

· Maintain and ensure accuracy of employee information in HRIS systems and personnel files

· Work Pass Management (application, issuance, renewal, cancellation, etc)

· Responsible for training & development

· Ad hoc projects and tasks as assigne

Requirement:

· Diploma equivalent with 3-5 years relevant experience

· 5 day work week

· Available within short notice

Responsibilities:

· Liaise with customers on new application and/or renewal of Tenancy Agreement.

· Liaise with customers on termination such as deposit refund form, check out of workers.

· Perform administrative duties such as data entry to the Navision, handling emails, faxes, etc.

· Use NAV software for workers check in/out, generate billing summary, print invoices etc

· Constant updating in NAV system (Create customers’ code, add service list, create rooms, Create reservation, etc

· Update weekly marketing report to Management.

· In charge of all administrative aspect of Nexus Dormitory

· Follow-up & monitor on outstanding payment with customers.

· Update and check outstanding payment data spreadsheet daily or weekly.

· Issuing Tenancy Agreement, IRAS stamping

· Update check-in /out form and workers’ information into NAV system

· Invoicing such as check billing, generate recurring billing, print of invoices from the NAV System.

· Issuing of correspondences to customers such as Termination letter, Billing agreement, New Tenant Letter, Chasing payment letter etc.

· Daily coordination with Dormitory operation teams and provide support to operation team when necessary.

· Any other admin works deem necessary

Requirements:

· Min GCE ‘N’/ ‘O’ Level or ITE certificate

· Proficient in Microsoft office

· Possess at least 5 years’ administrative experiences

· Team player with good discipline and work attitude

· Good communication and interpersonal skill

✏️Mon to Fri 9am - 6pm

✏️Location: Central (Will shift to Tai Seng area)

✏️Salary: up to $3,500 (depending on experience)

Job Duties:

• Reports to Assistant Office Manager and is part of the Admin team
• In charge of day-to-day admin duties for office management and ensuring smooth operations of the office.
• Prepare and process the payment of administrative related invoices and property management expense tracking.
• Liaison with tenants/contractors for facility/property management.
• Tracking and updating maintenance contracts
• Involve in organizing company activities, team-building activities and corporate functions.
• Assist with purchasing office-related and pantry supplies.
• Source/review / administer company transportation leasing agreements.
• Review/administer corporate mobile phones and bills.
• Arrange for utilities and cable/internet connection for management.
• Assist in travel arrangements for corporate office staff as required.
• Provide assistance and support when the Receptionist is not on duty.
• Involved in all property related projects.
• Assist in taking minutes for essential meetings.
• Other duties assigned by Office Manager.

JOB REQUIREMENTS

• Diploma in Business Administrative or experience in similar field
• Minimum 2 years of related experience
• Excellent communication and writing skills to communicate with Stakeholders/external parties.
• Good Computer skills MS Office; Word, Excel & PowerPoint

EA License No: 19C9611
EA Personnel Reg No: R1433735 Teng Wei Mun (Celest)