- Mainly in charge of sourcing material, ordering, and delivery item to workplace

- Follow up ordering and delivery status

- Record all purchased materials and ensure everything is tally with purchase record

- Coordinator with supervisor or project in charge person for item request purpose.

- Provide admin duties and clerical supports to project team·Update manpower movement constantly·

Working time:5 working days (9am - 6pm)

Working location: Kranji

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Job Description:

• Register data entry to a computerized system
• General administration including answering phone calls, receiving of parcels, receipt of samples, filing etc.
• Preparation of reports and invoices in given templates
• Any other duties as assigned when required

Requirements:

• A level, Nitec, WSQ certificates or equivalent
• Minimum 1 year’s working experience
• Proficiency in Microsoft Office
• Good command of both written and spoken English
• Able to work overtime when required
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Work location : 121 Genting Lane, ALS Building, Singapore 349572

Please apply with detailed resume stating current/last drawn and expected salary, and notice period.

Mon to Fri: 9am to 6pm

Responsibilities:

• Organize and schedule meetings and events

• Carry out clerical duties, including answering phones and preparing documents

• Maintain stock sheet

• Coordinate and liaise with suppliers and store on delivery arrangement

• Make bookings with transporters for delivery to site

• Liaise with fabricator based on cutting list for the materials

Requirements:

• Good organizational and communication skills

• Proficient with using Microsoft office suites

• Good time management skills

Mon - Fri 8:30 a.m. - 5.30 p.m.

Sat 8:30 a.m. - 12:30 p.m

( Alternate Saturday )

Performs administrative duties

• Supports the Aftersales Manager / Service Manager with administrative activities and paperwork

• Prepare documents for approval

• Monitor leave application for approval

• Monitor over time submission for approval

• Assists with all subcontractors PO / sublets

• Conducts follow up according to subcontractors’ last activity

• Ensures office supplies are sufficient and to order

• Safekeep uniforms and safety boots and coordinate ordering

• Knows the relevant KPIs for his or her target achievement

• Ensures the smooth cooperation between all interfaces

• Filing of all documents and scanning and archiving

Supports the warranty department

• Makes sure that all customer data are updated

• To submit warranty claims

• Take part in warranty disposal

• Ensures warranty documents are submitted on time and error free

• General administration of all warranty matters

Customer care with call centre and reception

• Liaise with call centre on customer requests

• Assist with CCR-S

• Assist with VOC scores and response rate

. Minimum 1 year admin or working experience .

• Follow up on feedback and requests for Service Assistant and Advisors

Administrator Responsibilities:

• Supporting company leadership and supervising administrative department activities for staff members.
• Greeting office visitors and directing them to the appropriate parties.
• Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
• Entering and updating company, employee, and client records.
• Ordering, storing and distributing office supplies.
• Maintaining, repairing, or replacing office equipment.
• Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
• Providing basic bookkeeping services.

Administrator Requirements:

• High school diploma or equivalent.
• Degree in business administration or a relevant field is preferred.
• At 1 year's experience in administrative services or related fields.
• Additional education, certifications, or experience is advantageous.
• Understanding of accounting principles and bookkeeping software may be required.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills.
• Proactive, organized approach to multitasking.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear, friendly phone voice.

1. Provide administrative support
2. Maintain company records, files, and databases
3. Handle incoming calls, emails and other platforms as necessary
4. Manage office supplies and equipment
5. Manage stock inventory
6. Assist with other general office tasks as required

• Prior administrative work experience is a plus.
• Competent with MS Office.
• Good communication skills.

Working Hours: 5.5 Days, Mon to Fri (7.30am – 4.30pm), Sat (8am – 12pm)

Admin Assistant

• CommunicationAnswering and directing phone calls, responding to emails, and facilitating communication with clients
• SchedulingManaging meeting schedules and staff appointments, and making travel arrangements
• RecordkeepingCreating and maintaining recordkeeping systems, including employee holiday records
• Office managementCoordinating office procedures, developing and updating administrative systems, and overseeing the work of junior staff
• Clerical workReceiving, sorting, and distributing mail, photocopying and printing documents, and conducting data entry
• Administrative supportProviding polite and professional communication, handling sensitive information confidentially, and taking accurate minutes of meetings
• Strategic thinkingSupporting the office with tasks related to strategic thinking and planning

Administrative assistants should have strong communication and interpersonal skills, as well as excellent time management and organizational skills. They should also be proficient in MS Office, especially MS Excel and MS PowerPoint.

Requirments

• Communication: The ability to communicate clearly and effectively in both writing and verbally. Administrative assistants interact with clients, colleagues, and other stakeholders through email, phone, and in-person conversations.
• Organization: The ability to organize their work and manage their time and the time of others.
• Attention to detail: The ability to be thorough and pay close attention to detail.
• Multitasking: The ability to multitask and plan effectively.
• Office management: A good understanding of office management systems and procedures.
• Computer skills: The ability to use a computer and the main software packages proficiently.
• Customer service: The ability to provide professional and courteous support to customers and external stakeholders.
• Flexibility: The ability to be flexible and open to change.
• Prior experience: Candidates with previous administrative assistant experience are often preferred.

· Attend to day-to-day needs of office

· Checking & follow-up on delivery & proper submission of supporting documents and endorsement by staff for

payment

· Perform admin task like filing, photocopy

· Maintain office stocks e.g. forms, pantry and Sundry

· Collating data & survey, etc

· Compilation of statistics.

· Provide ad-hoc admin support to HODs

Job Responsibilities:

1. Managing a high volume of incoming calls and customer service inquiries.
2. General administration work: filing (hard & soft), photocopying, scanning, binding, recording of timesheets, generation of customer statements and reports as required.
3. Coordinate office activities and operations to secure efficiency and compliance with company policies.
4. Working with colleagues and other departments within the company to ensure all processes and procedures are updated and reflect the most efficient methods in performing tasks.
5. Ensure ad-hoc project timelines are followed and delivered in a timely manner.
6. Any other duties as assigned by your line manager to include support to other areas of the Administration Team and reception cover as required.

Job Requirements:

1. Able to work independently.
2. Comfortable working on weekends and public holidays.
3. No experience needed

· Candidate will require to able to pick up calls, clear emails, typed all necessary email or letters.

· Candidate must possess at least O Level, Nitec certificate.

· Required language(s): English

· Required Skill(s): Able use Mircosoft Words, Excel etc.

· Preferably Entry Level

· Preferably Singaporean

Job Description

• Managing the correspondence and communications of the organisation such as phone calls, post and emails, record-keeping or data entry into financial, personnel and legal databases and records
• Managing and Organising of purchase and delivery orders and proper submission of supporting documents including follow-up of suppliers and invoices.
• Maintenance and organisation of company records
  scheduling of meetings and appointments within the company including executive schedules, meetings, tender and other related events
• Management and supervision of office and project inventory including coordination with project coordinator, engineers and managers
• Maintenance and supervision of company expenses tracking and billing cycles
• Assists in daily department operations including progress report, manpower schedule, project schedule, etc
• Assists communication with consultants, client & main / sub-contractors and coordinate for site activities arrangement as instructed by project coordinator/engineer/manager
• Manages worker documentation, records, daily timesheet inputs and contracts including all MOM requirements and regulations
• Manages worker documentation, records, daily timesheet inputs and contracts including all MOM requirements and
• Perform site inspection and ensure that the work are carried out based on the project specification and construction drawing / final approved drawing
• Assists in progress report, Method Statements and technical submissions
• Assists in project compilation with regulations and clients’ specifications
• Assists site paperworks and daily information to all staff anf workers to safety and health regulations and aim for zero accident in the workplace
• To perform Ad-Hoc duties as per assigned

Job Requirements

• Candidate must possess at least Diploma/ Bachelor's Degree/Post Graduate Diploma/Professional Degree in Engineering (Civil), Engineering (Electrical/Electronic), Engineering (Mechanical), Building Services Engineering, Project and Facilities Management or equivalent.
• Diploma holders with relevant work experience are welcome to apply
• At least 1-2 Year(s) of working experience in construction industry.
• Must be self-driven & motivated to achieve service excellence
• Willing to learn and hardworking

- Financial Reporting & Analysis

• Prepare, analyze, and present accurate and timely financial reports, including income statements, balance sheets, and cash flow statements.
• Conduct variance analysis to compare actual results with budgets and forecasts.
• Provide financial insights and recommendations to senior management to support business decisions.

- Budgeting & Forecasting

• Lead the annual budgeting process, coordinating with various departments to align financial objectives with company goals.
• Monitor and manage the company's cash flow to ensure adequate liquidity for operations.

- Financial Planning & Strategy

• Support the development of long-term financial strategies to ensure profitability and growth.

- Compliance

• Ensure compliance with statutory regulations, including tax filing, audits, and financial reporting standards
• Preparation of Financial Statement, Tax computation, preparation of XBRL and liaise with Corp Sec for ACRA annual Return filing

- Administrative & HR Matters

• Managing administrative tasks related to Finance Department & HR Department including recruitment, Drafting of Employment Contract, CPF Computation, Leave matters, EPOL

- IT Matters

• Liaise with External IT Provider for all IT matters

- Others:

• Fully in charge the support function of RHT Realty Pte Ltd (Agency) which include:
• Preparation of Invoices/Payments/Agent Commission
• Liaise with CEA for agent licensing matters
• Ensure the compliance with CEA Regulations

Working arrangements:

• Work From Home arrangement. Once a week in office if required
• Contract for 6mths to 12 mths, freelance services.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Administrative Support:

• Provide comprehensive administrative assistance to trade team.
• Handle communication, scheduling, and coordination to ensure smooth operations.

Document Preparation:

• Assist in preparing contracts, Proforma Invoices, and detailed shipment plans.
• Ensure accuracy and compliance with company standards and regulations.
• Review and meticulously check documentation processes for import and export trade.

Financial Monitoring:

• Monitor incoming funds and payment receipts, ensuring accuracy and timeliness and maintain organized records and provide necessary reports to management.
• Prepare reconciliation reports and statements, ensuring financial accuracy and transparency.

Preferred Qualifications:

• Prior knowledge of trading and shipping processes is advantageous.
• Experience in similar roles or industries is beneficial but not mandatory.
• Requirements:
• Diploma or degree graduates with a minimum of 2 years administration working experience
• Experience in ship management/oil trading industry is highly preferable
• Strong interpersonal and communication skills
• Able to work independently and as a team and to take initiative in implementing improvements

Responsibilities:

• Liaise with clients on account receivables
• Send and update on daily queries
• Update daily payment files and account placement
• Prepare monthly invoicing and reconciliation of accounts
• Assisting and reviewing of cases for reporting
• Manage and monitor the accounts to ensure compliance to client's requirements
• Other ad-hoc duties as and when required

Requirements:

• Candidate should possess at least GCE 'O'/'N'/Nitec certificate
• Minimum 1-3 years of relevant experience
• Proficient in MS Office especially Excel
• Meticulous and strong with numbers
• Able to perform well under pressure and tight deadlines with minimum supervision

1. Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

2. Coordinate with internal and external stakeholders, to ensure timely delivery of project deliverables and resolve any issues or conflicts that may arise.

3. Monitor project progress and identify potential risks or deviations from the plan, escalating to Service Delivery Manager (SDM), Project Director (PD) any necessary requirement from customers.

4. Plan, track and monitor the tasks assigned to the managers, team leaders and members

5. Clear and open communication with customers on operations and project issues or clarifications.

6. Assist in creating of PowerPoint presentation and Excel documents.

7. Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

-Monitor and handle administrative matters in the office

-Proficiency in Microsoft Office (Word & Excel)

-Answers phone calls and directs callers to appropriate personnel and maintains good phone -etiquette

-Responds to emails and other digital queries and correspondence

-Other ad hoc general duties that the management may require assistance from time to time

Please include the following in your resume:

1. Expected Salary

2. Date of birth

3. Commencement date

4. Last drawn salary

* Perform daily administrative tasks such as answering phone calls, managing email correspondence, preparing documents, and organizing files to support office operations efficiently.

* Enter data accurately into databases and maintain records. Assist in the preparation of regularly scheduled reports.

* Identify office-related issues and address them promptly. Offer administrative support to various projects and initiatives as needed.

About the role
As an Admin Clerk at De Beaute Beauty & Slimming Pte Ltd, you will play a role in supporting the smooth operation of our office and outlets. This role will involve a range of administrative duties to assist our team and ensure the efficient running of the business.

What you'll be doing

• Providing general administrative support, including filing, photocopying, scanning and organising documents
• Answering and directing incoming phone calls in a professional manner
• Maintaining and updating databases, records and other filing systems
• Assisting with the preparation of reports, presentations and other documents as required
• Ordering, managing and maintaining office supplies and stationery
• Supporting the coordination of meetings, events and outlets operation arrangements
• Well-versed in letter writing, especially in short-hand typing
• Assist and managing office operations and management
• Knowledge in Singapore employment law (MOM. IRAS, CPF, ICA, etc.)
• Performing other ad-hoc administrative tasks as required

What we're looking for

• At least 1 year of experience in an administrative or clerical role, preferably within the beauty or healthcare industry
• Strong time management skills with the ability to prioritise and multitask
• Excellent communication and interpersonal skills, with a professional and courteous manner
• Proficiency in using Microsoft Office applications, particularly Word, Excel and Outlook
• A keen eye for detail and the ability to work accurately under pressure
• A positive attitude and the willingness to learn and adapt to new tasks and challenges

Apply now to become our next Admin Clerk and be part of the De Beaute team.

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

Responsibilities:

• Provide administrative support to the team
• Schedule appointments and manage calendars
• Manage and respond to emails
• Format CVs
• Maintain accurate and up-to-date records
• Prepare and edit documents, reports, and presentations
• Work closely with Recruitment Consultants
• Perform other administrative tasks as needed

Requirements:

• Min GCE O levels, ITE in Business Administration or equivalent
• Min 1 year of administrative experience
• Proficient in Microsoft Office
• Excellent communication and organizational skills
• Ability to work in a fast-paced environment
• Strong attention to detail and accuracy

Clarence Khoh

R1552376

Reporting to the Manager, you are responsible for the overall administrative duties related to the tenants and purchasers of the building.

Main Duties

· Report feedback from tenants/purchasers to manager and co-ordinator for on-going projects

· Maintain petty cash and office stationeries, as well as refreshments

· Prepare all correspondence required by tenants/purchasers such as Letter of Offer, Lease Agreement, Minutes and Meeting Agendas, etc

· Prepare CNY gifts for distribution to tenants/purchasers

· Assist the Manager in overall assignments

· Upkeep of office equipment and in charge of incoming/outgoing mails

· Liaise with signage supplier on directory boards, location maps and wall mural

Education & Experience

· Minimum “O” Level

· At least 4 years of relevant administration experience

· Prior experience working in Real Estate or familiar in leasing/purchase of commercial properties will be an added advantage

Required Skills

· Good interpersonal and communication skills

· Courteous, reliable, well-organised and service oriented

· Positive attitude and able to handle customers professionally

· Proficiency in using Microsoft Office software such as Words and Excel

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Skills Set:

- Familiar with iMac Computing and Email.

- Conversant with Microsoft Words and Excel.

- Create Video Clips for Property Marketing.

- Drafting of Contracts.

- Able to liaise and Coordinate with Contractors and Various Parties via Whatsapp for Appointments.

- Able to work Independently.

- Work on Assigned Ad-hoc Duties.

- Able to Focus and Complete Task Assigned.

- Discipline in Tracking Task to Completion.

- Prepare Paper Documents Submission for various Government Departments.

Requirements:

• Able to Start Work Immediately.
• Good Attitude and Willing to Learn.
• Working Hour is from 9:30 am to 6 pm.