Jobs Responsibilities
• Reply to email enquiries
• Adhere to all SOPs, guidelines
• Ensure all checks are in place such as signatures, policy number, policyholder name
• Provide administrative support and any other duties as assigned


Job Requirements

• Min. GCE O/A Levels
• No experience required as training provided

Application Procedures

Interested candidates, please email your resume to:
Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[email protected]
Recruit Express Pte Ltd (EA No. 99C4599)

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Info can be shared: -

• Basic Up $2000 (No Exp Req) + Allowance + OT + AWS + VB
• Pioneer Crescent
• 5 Days (Office hour)

Your Responsibilities: -

• Raise PR for spare parts, update goods records for shipment
• Cheking, inspect on goods arriving and receiving
• Stock tracking, SAP update
• Issue parts to contractor & technician

You will need: -

• No experience required, training provided
• Perfer short notice candidate
• Only Singaporean may apply

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

Temp Admin | 3-6months | Orthopaedic Implant Supplier | Excel Skill | Redhill

Salary Range : $1800-$2500
Working Days: 5days (Monday to Friday) 8.30am/9am 6pm
Working Location: Kewalram House, Singapore (Redhill)

Job Scope (Orthopaedic Implant Supplier)

• Maintain filing system by using ERP platform
• Preparing for sales invoice & support sales team for necessary documents & applications
• Support with data entry roles and handling of documentation
• Sending and supporting incoming emails/phones of clients and customers to relevant department
• To submit application to government portal & etc

Requirements

• Able to commit a minimum of 3 months
• Experienced with using Excel formula
• Able to do powerpoint & presentation / marketing material will be added advantage

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Key Responsibilities:

• Assist the Office Manager in the onboarding, transfer and offboarding of staff. This includes but not limited to assisting in the application of staff access card, T&E, corporate credit cards, mobile phone renewal process, etc.
• Print and bind the new hire welcome kit
• Book all meeting rooms for sales trainings, town halls, TeamTalk and Lunch and Learn activities
• Manage calendar invites and track RSVP
• Prepare stationery items and print training materials, if any for in-house training
• Order food and beverages, and prepare attendance list
• Book and set up all virtual meetings, video conference service and coordinate with AV and IT team
• Provide daily administrative support to the office
• Facilitate the coordination of office/department moves
• Replenish and procure the stationery stock items including feeding the copier paper and toner, when required
• Arrange local and overseas courier service with service providers including sorting of incoming mails
• Facilitate events and team or company activities, as required
• Arrange card access for visitors
• Provide backup cover for EC/OM in absence
• Book travel arrangements
• Schedule meeting appointments in different time zones
• Run Starhub reports and download monthly bills for staff
• Assist OM in taking inventory IT equipment and accessories
• Process invoices in Ariba and submit the T&E reports for all LTs
• Coordinate technology for the office and/or area assigned, including regular inventory management reviews, yearly end of life laptop replacements and arranging disposal of technology to discontinue financial charges

To succeed in this Admin Assistant (Maternity Cover) role, you must be highly organised, able to provide support to the investment teams in a fast-paced environment and be meticulous with an eye for detail with proven experience.

Key Requirements:

• Diploma holder with preferably three to five years of administration experience
• Strong English communication skills, both written and verbal
• Intermediate to expert-level skills in Microsoft Office, specifically Outlook, PowerPoint, Word, Excel and good knowledge of technologies like Zoom, WebEx, Salesforce, Concur, Workday, Ariba, etc.
• Event or conference organisation experience is an asset
• Provide support on ad hoc assignments or new projects assigned by EC
• Contracts archiving - ensure all contracts are counter-signed and archived into team's shared drive for future references. Prepare and arrange for courier services to send contracts to US office for counter signature and original contracts to be returned to clients
• Accounts validation – on ad hoc and need-be basis, help to validate a list of clients and segregate the new logo and existing clients
• General queries from sales – help answer general queries from sales team relating to account check and company background

This is an excellent opportunity for the successful candidate to be part of a well-established investment firm in central Singapore office. This organisation offers a great work environment, benefits and growth and if you are driven, determined and want to take the next step in your career, this is the role for you.

Excellent opportunities await the right person in this exciting Admin Assistant (Maternity Cover) position.

Apply today or contact me to discuss further about this new opportunity.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1878846 Joanne Wooi

We are looking for a motivated, organised individual to carry out specialised data admin tasks as stipulated by management.

This job entails capturing data on a trading software for the purposes of data testing.

Upon completion of the initial training phase, this will be a fully work-from-home position.

No prior experience needed.

Full training will be provided prior to starting actual work.

Incentive bonus pay will be given periodically for excellent work performance.

Job Requirements:

• Careful and meticulous
• Able to work independently
• Disciplined, adhere strictly to start time punctually
• Able to follow detailed instructions accurately
• Familiar with Google Docs and Sheets
• Accurate at capturing data and maintaining complete records
• Prior experience not required. Full training will be provided.

Benefits:

• Fully work from home (after completing initial training phase)
• No requirement to travel to office
• Monday to Friday only
• Regular working hours
• No overtime or weekend work required
• Bonus incentive pay for excellent work performance

HR
• Manage full spectrum of HR functions(recruitment,onboarding,payroll and leave management)
• Support the development of organizational objectives,projects,growth and initiatives
• Be the main contact and perform liasion with Government bodies like MOM,CPF,IRAS to comply with Singapore rules and regulations
• Liaise with external supplies,vendors and serve as emergency contact

Admin

• Managing Administration of the company's filing system

• Organising company events

Job Description

• Industry/ Organization Type: Manufacturing (Carpentry)
• Position Title: Admin Assistant
• Working Location: Central – Fort Canning (Walking distance from MRT to company)
• Working Hours: 5.5 days (Monday –Friday, Alternate Saturday: 9 am – 6 pm)
• Salary Package: Up to SGD 1800 + AWS
• Duration: Permanent Role

Key Responsibilities

• Support all the admin and customer service-related work.
• To assist the sales team with administrative work.
• To assist in the day-to-day operation of the showroom and office.
• Process and follow up on customers’ orders till completion.
• Issue P/O to supplier and follow up for delivery confirmation.
• Arrange for delivery and prepare necessary documents.
• Update and maintain customer database.
• Respond promptly to customer inquiries via emails and/or telephone calls.
• To assist in general office administrative works (filing of documents, management of inventory, delivery and planning).
• Support, communicate and coordinate with external and internal departments.
• Other ad-hoc duties assigned.

APPLY NOW!!!

• Min. O Level
• Training will be provided to an inexperienced candidate

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #65819 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description

• Industry/ Organization Type: Distribution of equipment and accessories
• Position Title: Admin cum Purchasing Assistant
• Working Location: Tuas (Transportation Provided from Boon Lay MRT)
• Working Hours: Monday – Friday, 8 am – 5 pm
• Salary Package: Up to $2,400 + AWS + VB
• Duration: Permanent

Key Responsibilities

• Liaise and negotiate with suppliers.
• Issue Purchase Orders.
• Monitor the timeliness of deliveries.
• Liaise with freight forwarders and courier companies on the deliveries of incoming shipment.
• Liaise with internal departments on product type, price, and quantity of products to be purchased.
• Ensure that all invoices are certified accordingly.
• Data entry and proper filing of documents.
• Other ad-hoc administrative duties as assigned.

APPLY NOW!!!

• Minimum GCE ‘N’/‘O’ levels with at least 2 years of administration experience
• Proficient in Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #65896 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Job Description

• Industry/ Organization Type: Manufacturing/Industrial Machinery
• Position Title: Admin & HR Assistant (Part-Time)
• Working Location: Tuas
• Working Hours: 3 days (8 am – 5:30 pm/6pm)
• Salary Package: $1,400
• Duration: Part-Time

Key Responsibilities

• Perform general administrative duties including but not limited to answering phones, data entry, filing, and managing correspondence.
• Assist and support HR-related tasks & general HR activity.
• Collaborate with various departments to support company operations and contribute to team efforts.

APPLY NOW!!!

• GCE ‘O’ levels and above.
• Minimum 1 year of HR & Admin experience preferred.
• Proficient in Microsoft Word and Excel.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #66061 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Freight Forwarding / Logistics
• Position Title: Warehouse Admin / Warehouse Admin Assistant
• Working Location: Jurong West
• Working Hours: 5.5 days, Mon – Fri (9 am – 6 pm) / Sat (9 am – 1 pm)
• Salary Package: Basic up to $2,500 + OT + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Handle administrative tasks related to warehouse operations.
• Manage documentation, including e-docs, ensuring accuracy and completeness.
• Prepare shipping documents and perform related administrative tasks.
• Keep track of warehouse inventory.
• Collaborate with warehouse storekeepers to ensure accurate inventory levels.
• Conduct regular audits to maintain inventory accuracy.
• Oversee material handling activities within the warehouse.
• Ensure proper labelling and counterchecking of orders and shipments.
• Maintain close communication with internal and external stakeholders.
• Collaborate with team members to ensure timely order fulfilment.
• Liaise with customers and stakeholders as necessary.
• Facilitate import-export booking and creations.
• Ensure compliance with shipping requirements for both import and export activities.
• Perform thorough checks on shipping documents provided by shippers.
• Adhere to safety guidelines and standard operating procedures within the warehouse.
• Conduct stringent checks on physical cargo to ensure compliance with safety standards.
• Report and address any safety concerns promptly.
• Perform any other general duties assigned by customers and stakeholders, ensuring timely and accurate completion.

APPLY NOW!!!

• Minimum qualification of ITE/Diploma in Logistics, Supply Chain, or related field.
• Proven experience in warehouse administration or logistics.
• Effective communication skills, both written and verbal.
• Proficient in data entry and Microsoft Office applications.
• Ability to multitask and work in a fast-paced environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #65932 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Manufacturing/Logistics
• Position Title: Accounts and Admin Assistant
• Working Location: Jurong East
• Working Hours: Monday – Friday, 8.30 am – 6 pm
• Salary Package: Up to $2,900 + AWS + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Prepare documents, such as memos, invoices, reports, packing list and other correspondence.
• Key-in invoices and others into accounting software – MYOB.
• Assist and handle accounts.
• Maintain a filing system, update records, and organize documents.
• Assist in filling and other administrative work.
• Any other ad-hoc duties assigned.

APPLY NOW!!!

• Minimum Diploma in Accounting, or equivalent with at least 1 year of experience in accounting
• Candidates with experience in handling full sets of accounts would be advantageous.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #65882 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Job Description

• Industry/ Organization Type: Marine Equipment Wholesaler
• Position Title: Sales Admin Executive/Sales Support Coordinator
• Working Location: Monday – Friday, 9 am – 5.30 pm (One Saturday per month, 9 am – 12 pm)
• Working Hours: Tuas West/Jurong West (Depending on assigned office)
• Salary Package: Up to $3,500 + Variable Bonus
• Duration: Permanent

Key Responsibilities

• To perform all kinds of general admin duties such as data entry, preparation of weekly and monthly reports.
• To handle PO, DO, Contract, and quotation.
• To attend to customers via phone and email.
• To respond to complaints from customers and give after-sales support when required.
• To support overseas team members and follow up on overseas requests and inquiries.

APPLY NOW!!!

• Minimum Degree in any discipline
• Good command of English both oral and written
• Proficient in Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #65621 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Job Description

• Industry/ Organization Type: Manufacturing - Aerospace
• Position Title: Admin Officer/ Admin Co-ordinator
• Working Location: Loyang Way (Transport provided from Tampines MRT/Pasir Ris MRT)
• Working Hours: 5 days (Monday to Friday, 8 AM to 5.15 PM)
• Salary Package: Basic Salary + Bonus (1.75 months)
• Duration: Permanent

Key Responsibilities

• Administrative work on company portals i.e. entering quotations and/or Invoices.
• Purchasing of consumable items (for Operations Department use, Pantry, Stationary)
• Updating of Medical Leaves and Expense Claims.
• Adhoc administrative duties as assigned by HOD.

APPLY NOW!!!

• Min GCE 'O' level.
• Computer literate.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #66068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

· To assist in answering phone calls and emails

· To attend to customer enquiry, to provide quotation and follow up with customer on PO

· General administrative duties such as filing, data entry and sorting of documents

· To generate DO and job order to production team

· To arrange goods to be delivered to customers and ensure documents have been signed and update the system accordingly

· Other ad-hoc duties as assigned

· Able to work independently

· Able to start work immediately or within a short notice

• Position : ALL WELCOME - Admin Assistant (Receptionist / Invoice/ Simple Accounting)
• Location : Venture Drive (nearest MRT Jurong East 7 minutes walk)
• Working hours : 5 days a week : Monday Friday: 9 am 5pm
• Salary (commensurate with experience) : Up to $2700 + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Accounting and Corporate Regulatory Authority

Main Responsibilities:

• Perform digital data entry and manage physical filing systems
• Perform simple Bookkeeping
• Prepare reports, letters, Invoicing and other documents as needed
• Maintain an organized and clean work environment
• Support customer outreach to improve business marketing
• Other ad-hoc duties as assigned
• Attend client meetings when necessary

Requirements:

• No Experience welcome to apply- Training provided
• Strong organizational and time management skills
• Knowledge of Bookkeeping is an advantage
• Proficiency in Microsoft Office including Microsoft Outlook
• Bilingual in English and Mandarin to converse with Chinese speaking associate

Email your resume to [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Senior Consulting Manager (APAC)

EA No: 13C6684

Reg no.: R2197224

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Executive, Human Resources and

Administration

JOB ROLES AND RESPONSIBILITIES

1. Human Resources Management

- Conduct end-to-end recruitment activities, from job posting and candidate sourcing to interviewing and

onboarding.

- Administer HR policies and procedures, ensuring compliance with labor laws and regulations.

- Maintain accurate and up-to-date employee records, including attendance, leave, and personal details.

- Facilitate employee training and development initiatives.

- Process and compute payroll of both full-timers’, part-timer’s and internship staff

- Address employee inquiries, concerns, and contribute to employee engagement.

2. Administration

- Coordinate and schedule meetings, events, and travel arrangements for the team.

- Manage office supplies, equipment, and facilities, ensuring they are well-maintained and stocked.

- Liaise with vendors for various services, negotiate contracts, and ensure timely delivery of goods and

services.

- Raise purchase orders and process invoices accurately and in a timely manner.

- Implement and enforce administrative policies and procedures.

3. Vendor Management

- Identify and evaluate potential vendors, negotiating terms and conditions to ensure cost-effectiveness.

- Build and maintain positive relationships with vendors, addressing any issues or discrepancies.

- Collaborate with various departments to understand their procurement needs and requirements.

- Monitor vendor performance and conduct regular reviews to ensure quality and service standards are

met.

4. Compliance and Documentation

- Stay informed about relevant laws and regulations pertaining to HR, administration, and procurement.

- Maintain accurate and up-to-date documentation for HR, admin, and vendor management processes.

QUALIFICATIONS:

• Bachelor's degree or Diploma in HRM or Business
• Fresh Graduates with HR Internship / HR temp experience are welcome to apply as training will be provided
• Strong understanding of HR, admin, and vendor management principles and practices.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficient in MS Office applications and relevant software.
• Detail-oriented with a proactive approach to problem-solving.

Working hours: 9am to 6pm / Mon - Fri

Location: Tai Seng (100% onsite)

Jessie Hoe Huey Miin

CEI Reg No R1103861

EA: 99C4599

Job Descriptions

• Oversee the entire recruitment process, from creating job postings and conducting interviews to onboarding new staff.
• Foster a positive work culture by addressing employee relations, providing guidance on conflict resolution, and promoting teamwork and employee engagement.
• Administer and manage employee benefits, including healthcare, retirement plans, and other perks specific to the restaurant industry.
• Payroll processing and timekeeping for all restaurant staff.
• Monitor employee attendance and manage leave requests.
• Maintain accurate records of attendance and leave balances.
• Coordinate and implement training and development programs, including food safety and customer service training.
• Manage performance evaluation processes, goal-setting, and career development opportunities for our restaurant staff.
• Ensure compliance with health and safety regulations, food safety standards, and restaurant licensing requirements.
• Ensure the consistent application of HR policies and procedures.
• Stay informed about relevant employment laws and ensure compliance.
• Stay informed with relevant government grants and processing applications.

Job Requirements

• At least 3 years relevant experience.
• Diploma in human resources, business administration, or to a related field.
• Proven experience in human resource management, preferably in the hospitality industry.
• Strong knowledge of employment laws and regulations.
• Excellent communication and interpersonal skills.
• Proficiency in HRIS/Payroll System and MS Office Suite.

Benefits

• Health benefits
• Performance bonus-Monthly incentives
• Professional development opportunities
• Meal discounts and complimentary meals
• Uniform allowance
• Employee recognition program
• Team building activities.
• Employee referral program (Terms & Conditions apply)

Working Location: Tagore Lane

Responsibilities:

-Manage the product catalogue including but not limited to pricing, product specifications and

sales quotations for respective customers to.

-Provide administrative support to commercial team.

-Assist with consolidation and tracking of customer order.

-Co-ordinate and assist to conduct regular competitors’ price survey for comparison.

-Assist with Stock Inventory Management and Reporting

-Assist with stock take, audit and stock reconciliation

-Assist in the timely and accurate maintenance of product codes for each customer.

-Ensure timely and accurate submission of documents for system maintenance.

-Any other ad-hoc duties as per assigned.

Requirements:

-Diploma/bachelor’s degree in any discipline with at least 2-3 years of working experience in Singapore.

-Working knowledge of Basic Accounting or Inventory software will be an added advantage.

-Computer literate and proficient in Microsoft Office (Words and Excel)

-Proficient in Microsoft application especially Excel (e.g. Pivot Table, Vlookup)

Remuneration:

-Basic Salary: $2500-3200(Depending on experience)

-Working Hours: 5 days work week

-Entitled to 12 days annual leave & 14 days medical leave

Admin Coordinator (5 days / Transport Logistics / Travel Industry)

Interested applicants can send your resume to 8739 9469 Janie / [email protected] and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

• Working days & hours: 5 days, 8:45am – 5:45pm
• Salary: $2300 - $3000
• Working location: Tanjong Pagar

Requirement:

• Diploma or equivalent.
• Customer service or administrative experience preferred.

Duties and Responsibilities:

• Review travel itineraries for accuracy and completeness, ensuring they align with client preferences.
• Generate printed travel itineraries for clients and drivers, including essential trip details.
• Create and print driver banners with passenger information and pickup/drop-off details.
• Collaborate with partner organizations (Combi Supplier) to share travel itineraries for client coordination.
• Coordinate with the BPO team to send itineraries and related documents for accurate transport billing.

Fun Jia Jia (Janie) | Reg No: R22107945

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Admin Executive

Job Description

Duties and Responsibilities

· Carry out a comprehensive range of coordination and administrative duties, which includes providing secretarial support to management, performing data entry, and organizing document filing, among other tasks.

· Manage and maintain all documentation and filing processes, ensuring proper handling of correspondence and resolving any administrative-related issues as they arise.

· Coordinate and arrange board and executive meetings, as well as provide assistance in organizing charity events.

· Take meeting minutes in chinese and distribute them to the board of directors for action.

· Assume responsibility for generating reports, presentation slides, spreadsheets, and other relevant materials as required.

· Accountable for maintaining significant fundraising database records concerning the organization's foundations

· Review, update, and maintain the organization's compliance policies & procedures, the employee handbook, and conduct internal controls to ensure adherence to statutory requirements.

· Ensures the organization’s policy is in accordance with the Personal Data Protection Act and codes of practice.

· Perform any other ad-hoc duties assigned.

Requirements

Skills and Knowledge

· A minimum of 2 years of experience in a related field is required for this position.

· Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

· Possesses a meticulous and detail-oriented mindset.

· Demonstrated ability to handle confidential and sensitive information discreetly.

· Capable of interacting effectively with personnel at different levels.

· Proficient in Mandarin (both oral and written) to ensure work duties could be fulfilled and to communicate with Mandarin speaking patients & suppliers, proficient in English is a plus point.

Personal Traits

· Fast learner and open-minded.

· Being honest and reliable with a conscientious and responsible attitude.

· Enthusiastic and meticulous individuals who are willing to learn.

· Team Player with good interpersonal and communication skills.

Educational Qualifications

· Minimum Diploma in Business Management or any other related field.

• Handle month-end closing of accounts and preparation of management reports
• Support monthly payroll service for local & foreign worker.
• Handle & process staff and director monthly claims.
• To ensure timely, accurate processing payments to local vendor & sub contractor.
• Ensure proper maintenance and filing to support all accounting entries.
• Able to maintain Partial/ full set of management accounts / budgeting / liaising with auditors
• Quarterly GST reporting / submission and other ad-hoc tasks as and when assigned

Requirements:

• At least 1 years working experience
• Experience in preparing full set of accounts is essential
• Well verse in GST quarterly returns
• Proficient in MS Office
• Responsible, meticulous and able to work with tight deadline
• Must have initiative and able to work independently with least supervision
• Preferably able to start work within short notice

JOB DESCRIPTION:

• Monitor and oversee project administrative work

• Assist and support assigned Project Manager

• Preparing of quotation and invoices

• Liaise with external clients

• Ad-hoc duties as assigned

REQUIREMENTS

• Good interpersonal & communication skills

• Must speak Mandarin to liaise with Chinese-speaking clients

• Familiar with Microsoft Word & Excel

• Mon - Fri (9am - 6pm) / Sat (9am - 1pm)

• 2 Saturday Off per month

Our client is one of the renowned dental groups in Singapore.

JOB RESPONSIBILITIES:

• Execute general clerical duties, including filing, data entry, photocopying, and maintaining accurate records to facilitate office operations.

• Aid in scheduling appointments, managing calendars, and coordinating meetings for dental practitioners and staff as needed.

• Courteously welcome and assist visitors, patients, and clients, addressing inquiries and guiding them to the appropriate personnel.

• Manage incoming calls, address inquiries, and promptly and accurately relay messages to the relevant departments or individuals.

• Assist in monitoring office supplies inventory, placing orders, and ensuring adequate stock levels are sustained.

• Provide support in basic bookkeeping tasks such as recording expenses, reconciling statements, and processing payments.

• Collaborate with other administrative staff to ensure effective communication and coordination within the organization.

• Safeguard the confidentiality of sensitive information and adhere to company policies and procedures.

REQUIREMENTS:

• Demonstrate proven experience in an administrative support role, preferably within the healthcare or dental industry.

• Possess proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with office equipment and software.

• Display strong organizational skills with attention to detail and the ability to multitask effectively.

• Exhibit excellent communication skills, both verbal and written.

• Demonstrate the ability to work independently and collaboratively in a team-oriented environment.

• Express commitment to maintaining confidentiality and handling sensitive information with discretion.

Please submit your updated resume here and/ or reach out to Beca Tan (EA: R22110957) and her team at +65 8343 8789 or [email protected] for a confidential conversation.

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