We are looking for an Administrative assistant to ensuring proper flow of office procedures, and supports the business by carrying out common office duties across. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Other responsibilities include:

• Communicates with relevant agencies to produce travel itineraries for business directors and employee events

• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

• Assists in planning and arranging events, including organising catering

• Handles expenses and billing cycles

• Answers phone calls and transfers them as necessary

• Drafts, formats, and prints relevant documents

• Manages staff expense requests

• Creates agendas and takes meeting notes

• Assists in purchase orders, sales orders, quotations, and invoicing

• Manage company communications, meetings, calendar, office supplies, records, office, bills and expenses

Qualifications:

• 3 to 5 years experience

• Must have strong office and administrative skills and strong people skills

• Prior office management experience preferred

• Strong attention to detail

• Ability to work without supervision

• Excellent time management skills

• Strong prioritisation and organisation skills

• Ability to handle highly confidential information

• Strong record keeping skills

• Presentation skills, including welcoming guests to events

• Ability to multitask

min 2 yrs experience in M&E / Construction Industry.Good knowledge of reading engineering building drawings. Good in microsoft office, word,excel, powerpoint,microsoft project,autocad 2D-3D and CAD measurement. Working knowledge of M&E contruction methods.Knowledge of Building information Modeling,BIM (Essential Revit for Architecture) by Autodesk,BIM -01(Revit for Architecture & Structure),Prepare for shop drawings and as-built drawings.Performing quantities and estimation based on the drawing for QS. English Speaking & Writing.

• Sourcing, negotiating, and procurement of materials
• Responsible for the preparation and process of purchase orders and documents
• Stock Monitoring
• Co-ordinate & monitor delivery
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Any other duties as assigned by management

Verify and Process Vendor Bills: Ensure accuracy and completeness of all vendor invoices.
Update Accounting Software: Enter vendor bills into MYOB in a timely manner.
Billing/Invoicing Duties: Raise invoices to customers
General Administration: Handle filing, organizing documents, and maintaining office records.
Ad-hoc Tasks: Assist with other administrative or accounting duties as assigned by your supervisor.
Work Schedule:5-day work week: Monday to Friday
Working hours: 09:00 AM – 06:00 PM

• Supervise work done on Site
• Taken instructions on behalf of the Contractor from the Employer
• Determite completion of wokes at the Site
• Attend immediately to any malfunction or breakdoen of any installation
• Once fault been resolved and the works have been completed submit to the Employer a status
• update by the next working day following the date of resolution of the fault

Requirement

• Holding Minimum of diploma in Mechanical, Electrical , Construction Managment , Building Managment , from Polytechinic or education institute recongnized by the Professional Engineers Board, SISV or others body which may be recognized by the employer
• Minimum of three(3) years of relevant working experience , or Tier 3 Accreditation of Society of project manager (SPM) Or Accreditation Construction Professional C by Singapore Contractors Association Ltd(SCAL)

Job Types: Full-time, Permanent

• Manage incoming and outgoing shipments
• Sort, pack and organise inventory
• Pick goods according to Delivery order
• Perform quality checks on picked products
• Check labels, serial numbers, dates, markings and relevant documents
• Assist with container clearance
• Operate forklift
• Monitor warehouse inventory and report shortages, errors, damages
• Participate in regular stock-take and reports
• Any other duties as assigned

REQUIREMENTS:

• 5.5 work days (alternate Saturdays)
• Forklift license will be of advantage

Roles & Responsibilities

Job Responsibilities:

• Manage and provide support to customers and managers
• Perform sales administrative and order management functions
• Handle customer enquiries and correspondences
• Liaise with various departments on planning, delivery, quality, engineering and registration matters
• Provide design and administrative support in marketing materials and corporate website
• Any other sales administration and marketing related duties as assigned
• Working Hours : Mon to Fri (8.00 am to 5.00pm) & Sat (8.00am to 12.00pm)

Job Requirements:

• Diploma in Business Administration/ Engineering
• Fresh ITE/Polytechnic/University graduate are welcome to apply
• Good communication and interpersonal skills
• Meticulous and Adaptable
• Proficient in Microsoft Office.
• Adobe Photoshop Illustrator & Autocad 2D will be an added advantage
• Salary will commensurate with qualifications and experience

Availability: Immediate

JOB REQUIREMENTS

1. Strong Accounts background
2. Able to work independently
3. Good communication skill
4. Deligent and meticulous

JOB DESCRIPTION

Accounts Payable

• Monitor and ensure data of inventories/ invoices/ vendor particulars are input into the Accounting System.
• Ensure all documentations are well received, invoices tally with delivery orders and ensuring payment are promptly issued within credit term.
• Generating of payment vouchers and issuance of cheques.
• Ensure payment are immediately entered into the Accounting System upon payment.
• Proper filing and book keeping.

Accounts Receivable

• Generating invoices accordingly to certified payment.
• Follow up on accounts receivable with relevant clients.
• Ensure timely collection of payment.
• Keeping proper documentations and paper trail regarding related AR matters.

Monitoring of Project

• Generate weekly (WIP) Work-in-progress report to reflect revenue, COGS, labour costs and other operating expenses to derive the profitability of the week.
• Ensure timely and justifiable certification of payment are provided by Clients.
• Keep track of progress claim status and Accounts Receivable.

Finalization of Project

• Generate report to reflect the statistics of man-hours/ COGS/ operating expenses and update to system for future reference.
• Finalize payment and keep track of retention amount and time frame.
• Final settlement of payment and record project reference into “Completed projects”.

Administrative Duties/ Others

• Generating of invoices, payment vouchers and other related documents.
• Ensure neat and tidy book keeping.
• Assist with issuance of wages to workers.
• Fulfil any other ad-hoc duties as and when assigned by Superior/ Management.
• Reimbursement to employees / Petty cash.
• Generate weekly reports for Management review. (Progress Claim status, WIP and Accounts Receivable)
• Handle GST quarterly report and filing, Form C-S/C submission.
• Liaise with auditors for statutory reporting and compliance.
• Assist Logistics and Human Resource

Office Location:

• Algas - Blk 5042 Ang Mo Kio Industrial Park 2, #01-515- S(569545)
• Valcan - 6 Ubi Road 1, Wintech Centre, #08-14, S(408726)

Job: Personal Assistant to CEO

Flexible working day/hours:

5 days work week, daily 8 hours

Job scope:

Assist CEO in daily personal/company works

Filing/doing general paperwork

Posting on social media platforms

Ad hoc assignment by CEO

Requirements:

• Fluent in Mandarin(spoken and written) in order to communicate with CEO
• Excellent communication & good interpersonal skills
• Good time management, pleasant personality with an outgoing mind
• Highly self-motivated and professional
• Responsible, efficient and self-driven

Salary: $2500 (Training period 1-3 months), $2800 above (Confirmation)

POSITION : WARESHOUSE STOREKEEPER

SINGAPOREAN

• Prepare daily order for retail shop and customers
• Prepare daily online order
• Perform weekly , monthly and annually stock take
• Able to carry very heavy goods daily . (Physically fit)
• Able to climb up the wareshouse racking to pick goods
• Able to handle Reach trucks and pallet jack
• Able to used the electronic gadgets to pick goods
• Able to support delivery job if require
• able to handle and unstuff 20 / 40 ft container job ( frequent)
• Able to read simple english as all order are in english.
• Able to work as team
• Able to support long hour work (Time 8am to 6pm daily )
• Able to work 6 days per week
• Able to support over time (frequent)
• Able to work independently
• Working location : 22 kaki bukit place , singapore 416200

Manage all the daily work of the company, be responsible for all the work in the store business, such as workers taking leave to replace their posts, etc., print documents, copy documents, use OFFICE, PS, CAD, organize store inventory, replenish inventory, and other work in the business, as well as the daily management of the decoration company, arrange the daily work of the decoration company workers, such as engineering drawings, engineering quotations, etc. In the future, the company may open a hypermarket business, and I will also be responsible for all the daily work of the company's hypermarket. Working hours are from 12 noon to 12 midnight. You need to work overtime frequently from 8 to 12 in the morning, be hardworking and capable, obey work arrangements, and go to work on Saturdays and Sundays.

A multi-skilled, hardworking and efficient warehouse assistant with a proven track record of ensuring the smooth functioning and running of all warehouse concerning activities. Able to follow standard operating procedures and work in a methodical and tidy manner. Possessing a comprehensive understanding of material / stock management techniques and inventory control methods and procedures.Prepare daily order for retail shop and customers

• Prepare daily online order
• Perform weekly , monthly and annually stock take
• Able to carry very heavy goods(appox 10-20 kgs)
• Able to climb up the wareshouse racking to pick goods
• Able to handle Reach trucks and pallet jack
• Able to used the electronic gadgets to pick goods
• Able to support delivery job if require
• able to handle and unstuff 20 / 40 ft container job ( frequent)
• Able to read simple english as all order are in english.
• Able to work as team
• Able to support long hour work (Time 8am to 6pm daily )
• Able to work 6 days per week
• Able to support over time (frequent)
• Able to work independently
• Working location : 22 kaki bukit place , singapore 416200

Manage and oversee the order processing system

Ensure accuracy in inventory management and shop logistics coordination

Able to answer/respond to customer's enquiries promptly and efficiently

Assist daily shop operations and render assistance to walk-in customers

Monitor stock levels and regular store upkeeping

Responsible for upkeep of store cleanliness and ensure store equipment are well-maintained

Basic computer knowledge skills are preferred

Meticulous personnel are preferred

Prefer English and Mandarin literate (basic)

Adequate training will be provided (product knowledge will be an advantage)

Looking for male applicants only

Any other ad-hoc duties assigned

Whatsapp Message Only (No Calls)

Job Description & Requirements

• Supervise employees to help ensure efficiency and productivity.
• Perform administrative tasks under the guidance of the supervisor, such as documenting procedures and creating guidelines.
• Assist the supervisor in hiring new personnel by reviewing applications and performing initial meetings with candidates.
• Participate in company training seminars in order to help the company move forward.
• Train new hires on the job once they’ve completed initial training with the supervisor.
• Bring any employee concerns to the supervisor in order to ensure company morale.

Assistant Supervisor Skills and Qualifications

• Knowledge of business practices
• The ability to foster teamwork
• Background in project management
• Experience with coaching or training
• Strong oral and written skills
• The ability to work well with others
• Strong leadership skills that include being a self starter

• Assisting with financial tasksThis can include bookkeeping, budgeting, and billing cycles
• Maintaining office recordsThis can include updating records and databases for personnel, financial, and legal information
• Managing office suppliesThis can include keeping track of inventory and placing orders when necessary
• Assisting with eventsThis can include organizing company events, overseeing catering, and creating travel itineraries
• Assisting customersThis can include welcoming customers and guests, addressing client inquiries, and documenting interactions with clients

1. Onboard to offboarding for worker (application, renewal and cancellation work passess), contract preparation and orientation, register training

2. Monthly payroll, CPF submission, government paid leaves, NS make up pay claim and annual IRAS submission, tax clearance

3. Administration of leaves and staff benefits

4. Insurance matters pertaining to workers coverage and claims

5. Working closely with manager on recruitment (posting on job portal, liaise with recruitment agencies, schedule interview)

6. Handle government grants and claims

7. Road tax, insurance, and other related to vehicles

8. Handle other license renewal (e.g. Bizsafe Level 3, P&FM transport, diesel storage license, office container)

9. Upkeep and proper documentation

10. Perform any adhoc and admin as assigned

Hiring for serious candidate only. Please go throught the job role below before applying:

• All admin duties (data entry, phone calls, set appointment, liease with supplier, ordering/ purchasing of materials, filing)
• Basic Accounting (Book Keeping, Knowledge of QuickBook)
• Able to lead the workers to follow their set schedule & monitor their daily schedule and punctuality (basic HR)
• Any Ad-Hoc assignment as assigned
• Mature and responsible
• Ability to prioritize tasks assigned
• Take care of Cleanliness in the office
• Punctual
• Fast Phase and be on timeline
• Only working weekdays. (Saturday and Sunday - off day)
• Malaysian, PR of Singapore or Singaporean only

Entitlement :

1. Annual Leave

2. Medical Leave

3. Bonus (depends on Performance)

4. Pay raise (depends on Performance)

5. etc

Interested party may send your resume to;

Ms Doreen : [email protected]

Job Description:

• Ensure kitchen operates in compliance with food hygiene standards and standard operating procedures
• Delivers food services with high quality standards.
• Stocktaking and ordering supplies
• Assisting in other areas of the kitchen when required
• Assist in maintaining the entire kitchen operation
• Preparing hot and cold dishes and executing request based on required specifications
• Assisting in the planning and development of menus and recipes
• Supervising, training, and developing staff and ensuring consistency in work performance
• Ensure quality control and presentation of the food
• Maintain a planned food cost
• Assist in cleaning duties
• Assisting Sous Chef in duties

Job Requirements:

• Basic Food Hygiene Cert (WSQ)
• At least 3 years’ experience working in a similar role.
• Ability to innovate and create attractive food products
• Passion for delivering great food and service
• Knowledge of best practices for safety and sanitation
• Require to work on weekends and public holidays.

Company Description

Dynamic Source (S) Pte Ltd, is a Global Semi-Conductor Distributor since 1996

is seeking suitable applicant for the following position

Warehouse Assistant

Job Scope

· Able to read and verify the part number

· Counting, packing and entering info in computer

· Receiving, shipping and storing electronic components

· Arrange shipment and communicate with forwarding company

· Able to communicate with team member and work independently

· Detailed oriented

Requirement

· Warehouse experience

. Computer literate

· Long term commitment

Environment

· Training will be provided

· 5 day work week from 8.30am to 5.30pm

· Location at Kaki Bukit

. Staff Welfare Benefits: Medical/Dental/Insurance/Vision/Birthday etc.....

Interested applicants please email detailed resume including expected salary to :

[email protected]

Please note that only shortlist candidates will be notify.

Job Responsibilities

§ Formulating long-term financial strategies and establishing yearly objectives for the Group

§ Develop and oversee the entire financial functions

§ Regulate accounting systems to assure compliance and efficiencies

§ Coordinate annual audit process

§ Manage annual budgeting and mid-year financial forecasting

§ Tax compliance

§ Provide value-driven and strategic leadership as a member of the management team

§ Present regular financial reports

§ Lead IPO project

§ Liaison with regulators directly to ensure compliance with listing rules (after IPO) and local laws

§ Relationship maintenance with key financial partners in Singapore, Malaysia, Vietnam, Indonesia, Thailand, Burma, Hong Kong, Macau and China etc

§ Overseas travel from time to time

§ Demonstrate a spirit of trust and encourage team building in the work culture

Preferred Qualifications

§ Diploma or University Degree in Accounting/Finance/Business Administration

§ Knowledge of accounting management is essential

§ Overseas experience e.g., in Malaysia, Vitenam, Indonesia, Thailand, Burma, Hong Kong, Macua or China etc

§ Prior experience working as an Audit Senior or above in Big four audit firms

§ Exposure in a leading role in financial operations of companies in Singapore and Malaysia, Vietnam, Indonesia, Thailand, Hong Kong Macua or China etc

§ Demonstrated ability to handle sensitive information effectively and confidentially

§ Proven leadership capabilities in managing remote teams

§ Possess good business partnering skills with stakeholders across different levels

§ Possess excellent communication and interpersonal skills

§ Ability to thrive well in a complex and fast paced environment

§ An excellent command of both written and verbal in Chinese (Mandarin) and English is essential. (Another language as Vietnamese, Thailand, Cantonese… is an advantage)

§ An applicant who has a strong affinity for accomplishing Company’s vision profoundly is essential.

§ Willing to work on Saturday morning

§ A team player and able to work independently.

§ Able to start work immediately or short notice period (within a month)

Interested candidates may forward your CV to [email protected]. Information will be treated strictly confidential.

Job Description:

• Position Title: Part-Time Accounts Assistant (Experienced/ Full Sets of Accounts)
• Working Location: Ubi
• Office Hours: 10 am to 4 pm
• Duration: Part-Time
• Salary- Negotiable

Key Responsibilities

• Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
• Handling communications with clients and vendors via phone, email, and in-person.
• Processing transactions, issuing checks, and updating ledgers, budgets, etc.
• Preparing and analyzing financial reports.
• Assisting with audits, fact checks, and resolving discrepancies.
• Entering and reconciling clients' transactional data into the appropriate accounting program.
• Ad-hoc duties

APPLY NOW!!

• Competent with MS Office and Excel.
• Administrative/ Accounting experience is an advantage.

Job Title: Personal Administrative Assistant

Location: UBI

Position Type: Full Time

Overview:

We are seeking an organized, detail-oriented, and proactive Personal Administrative Assistant to provide high-level support in managing day-to-day tasks and ensuring smooth operations. The ideal candidate will be able to handle a variety of administrative responsibilities, manage time effectively, and act as a liaison between the executive and various stakeholders.

Key Responsibilities:

• Calendar & Schedule Management: Coordinate and manage daily, weekly, and monthly schedules, including meetings, appointments, travel arrangements, and events.
• Communication Support: Handle incoming and outgoing communications, including phone calls, emails, and messages. Screen and prioritize requests, responding when appropriate.
• Travel Arrangements: Plan and book domestic and international travel, including flights, accommodations, and transportation. Prepare itineraries and ensure seamless travel experiences.
• Document Management: Assist in the creation, organization, and filing of documents, contracts, reports, and other important materials. Maintain a systematic filing system.
• Meeting Coordination: Organize and prepare materials for meetings, take minutes, and ensure follow-up on action items.
• Personal Errands & Tasks: Provide support with personal tasks, errands, and projects as needed.
• Project Assistance: Assist in research and preparation for projects or events as needed, helping to ensure deadlines are met.
• Confidentiality & Discretion: Handle sensitive information with the highest level of discretion and confidentiality.
• Provide full support to general manager on any administrative matters

Qualifications:

• Proven experience as an administrative assistant, personal assistant, or in a similar role.
• Strong organizational and time-management skills with the ability to manage multiple tasks efficiently.
• Excellent verbal and written communication skills.
• High level of proficiency with office software (e.g., Microsoft Office, Microsoft 365 and other softwares).
• Ability to work independently and take initiative with minimal supervision.
• Strong attention to detail and a proactive approach to problem-solving.
• Discretion and ability to handle confidential information with integrity.
• Flexibility and adaptability in a fast-paced environment.

Preferred Skills:

• Experience with travel booking and scheduling tools.
• Ability to perform basic bookkeeping tasks or assist with budgeting.

How to Apply:

You can contact us directly at +65 9752 5663 for more information.

Job Responsibilities:

• Process donation transactions on daily basis
• Manage donation records in various platforms – Giving.sg, Paypal, STRIPE and others
• Other administrative duties or adhoc duties may be assigned

Job Requirements:

• Able to work meticulously and independently
• Able to manage with Big Data
• Proficient in MS Office applications
• Familiarity with Office365 and Salesforce would be an advantage

Responsibilities:-

-Handle a portfolio of corporate secretarial matters clients including preparation and review of directors' resolutions and preparation of materials for meetings (minutes recording, drafting of resolutions etc.)

-Lodgement of statutory returns with ACRA

-Updating minute books and registers

-Liaising, providing information to and updating management, directors and auditors

Requirements:

-Degree holder

-Knowledge in the Company secretary work

-Knowledge of ACRA website and the e-filing requirements in Bizfile

-2-5 years relevant experiences is a plus Fresh graduated is also welcome

Other:

-ATTRACTIVE Remuneration/ Salary to commensurate with experience and competence

-5 days work week

-house training will be provided

Job Description & Requirements

Job Responsiblities:

• Collect daily job notifications from the Board’s officers at the start of each work day.
• Carry out site survey at customer’s premises in advance of actual meter fixing/removal/replacement works to assess site conditions (for example, no obstruction to meters, valves on water mains are as per plans).
• Site survey before meter fixing/removal/replacement job, supervision of contractor’s work
• Check and record initial readings on new meters and final readings on old meters, including photographic records
• Service Includes taking records of works in progress/completed, ensuring work procedures and safety measures are carried out as specified, reporting any incident promptly, maintaining close contact with PUB officers, managing and tracking the movement of meters including related fittings, supervision of metering works as directed and in accordance with daily check sheets.
• Carrying out site visit to check on the meter condition, interviewing customers to establish the facts, taking additional meter readings on site for analysis.

Job Requirements:

• Diploma in any engineering field.
• Must have own transportation