Company Brief:
Triflex is a German family-owned business with more than 40 years of experience in manufacturing and distributing a wide range of reliable and lasting waterproofing solutions for the protection of buildings. The core competence of Triflex is the field of waterproofing systems and coating materials for the construction sector. Triflex's production, development and central functions are brought together in Minden, Germany and is successfully represented worldwide and in the Asia Pacific region, through our sales and distribution office in Singapore.
Our organizational culture is characterized by positive collaborations, respect, trust and cohesion across teams and cultural boundaries. With our company hierarchies being flat and decision-making paths are short. Our employees receive appropriate intensive introductory training and continue to support them in their professional development with a wide range of internal and external training opportunities. As an innovative employer, we offer exciting roles, career pathways and a high degree of creative freedom. Reliability, focus on service and innovation are the values we work by every day in our customers’ interest.
Job description:
We are looking to fill in the role of an Assistant Manager - Office Administration for our office in Singapore. The successful applicant's primary responsibility is in managing the daily operations of our office and its support services. Interested applicants may submit their resume by email to triflex.asia@triflex .com with the subject format– Applicant Name: Assistant Manager - Office Administration. The successful applicant will be working at our Singapore office hub and will be:
- Responsible for overseeing the general maintenance and upkeep of the office premises( meeting rooms and workstation) and equipment, ensuring a safe and efficient work environment.
- Liaising with customers, contractors, building management, suppliers and cleaner.
- Coordinating with requirements of landlord in the maintainance of the premises and perform the role as Fire Warden.
- Leading correspondences and assist in coordinating office events, conferences and customervisits
- Identifying key operational challenges and implement effective solutions to improve office processes.
- Helping with travel arrangements for staff or management.
- Managing incoming and outgoing communication, including emails, phone calls, and postal mail.
- Maintaining office services such as pantry supplies, stationery requisition, roaming subscription, season parking and petrol card application for staff
- Managing marketing collaterals ordering and distribution.
- Perform other ad-hoc duties as assignd from time to time
Qualifications Required
1. Minimum 3 years relevant working experience in managing office administrative services
2. Demonstrated ability to build rapport and maintain strong relationships with customers and business operations enablers.
3. This role requires communicating with business enablers and customers from Germany and across Asia Pacific, for this reason, the candidate must have have a very good command of the English language.
4. Working experience of Microsoft Office Applications.
Required Soft Skills
1. Extremely reliable and capable of self-improvement.
2. High degree of independence, initiative and demonstrated self-directing skills.
3. A methodical approach to work, organized and time conscious.
4. Resourceful, analytical, focused on solution-based approach .
5. Highly adaptable with a company-owned mindset.
6. Prudent in the use of company resources.
Educational Qualifications:
Minimum ITE in an industry-relevant field of study is preferred but not required.
Others:
Singaporeans only.
