Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

· Plan and coordinate administrative procedures and systems and devise ways to streamline processes

· Recruit and train personnel and allocate responsibilities and office space

· Assess staff performance and provide coaching and guidance to ensure maximum efficiency

· Ensure the smooth and adequate flow of information within the company to facilitate other business operations

· Manage schedules and deadlines

· Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

· Monitor costs and expenses to assist in budget preparation

· Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

· Organize and supervise other office activities (recycling, renovations, event planning etc.)

· Ensure operations adhere to policies and regulations

· Keep abreast with all organizational changes and business developments

· Perform any other duties assigned by the director.

Administration Manager Requirements and skills

· Proven experience as administration manager

· In-depth understanding of office management procedures and departmental and legal policies

· Familiarity with financial and facilities management principles

· Proficient in MS Office

· An analytical mind with problem-solving skills

· Excellent organizational and multitasking abilities

· A team player with leadership skills

· BSc/BA in business administration or relative field

· The ability to work under pressure.

· Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

· Plan and coordinate administrative procedures and systems and devise ways to streamline processes

· Recruit and train personnel and allocate responsibilities and office space

· Assess staff performance and provide coaching and guidance to ensure maximum efficiency

· Ensure the smooth and adequate flow of information within the company to facilitate other business operations

· Manage schedules and deadlines

· Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

· Monitor costs and expenses to assist in budget preparation

· Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

· Organize and supervise other office activities (recycling, renovations, event planning etc.)

· Ensure operations adhere to policies and regulations

· Keep abreast with all organizational changes and business developments

· Perform any other duties assigned by the director.

Administration Manager Requirements and skills

· Proven experience as administration manager

· In-depth understanding of office management procedures and departmental and legal policies

· Familiarity with financial and facilities management principles

· Proficient in MS Office

· An analytical mind with problem-solving skills

· Excellent organizational and multitasking abilities

· A team player with leadership skills

· BSc/BA in business administration or relative field

· The ability to work under pressure.

· Availability to work within opening hours (e.g. evenings, holidays, weekends).

JOB DESCRIPTIONS

Adaro International Pte. Ltd. seeks Document Controller Administration Staff who is proficient to:-

• perform effective document management, prompt tracking, traceability, and control of Legal documents;
• monitor File Opening (Control Issuance of document numbers) and File Closing processes in respect of matters assigned;
• update fully executed documents in Legal and other shared drives respectively;
• ensure the transferring, input and docketing of information/data contained herein are stored and up to date;
• maintain the filing system efficiently in accordance with the policy and its procedures;
• archive old original Contracts/Documents of the Company and the related companies within the Group;
• ensure documents are in order and disseminate correctly to the respective Business Units and handling lawyers;
• safekeep originals of the Company Agreements and other documents;
• handle confidential information discreetly;
• covering office administrative tasks on a rotational basis;
• assist colleagues in ad-hoc tasks assigned.

INTERPERSONAL SKILLS & COMPETENCIES

· Effective Communication Skills

· Good Interpersonal Skills

· Strong Reasoning Skills

· Time management

· Teamwork

. Able to work independently with minimum supervision and a positive work attitude.

Requirements:

· Diploma in Business or any related field

· Minimum 2 years of relevant working experience. Preferably in a Law Firm/ legal department

· IT savvy (MS office, outlook, etc)

· Ability to handle pressure and urgent assignments

· Good command of English

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

· Plan and coordinate administrative procedures and systems and devise ways to streamline processes

· Recruit and train personnel and allocate responsibilities and office space

· Assess staff performance and provide coaching and guidance to ensure maximum efficiency

· Ensure the smooth and adequate flow of information within the company to facilitate other business operations

· Manage schedules and deadlines

· Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

· Monitor costs and expenses to assist in budget preparation

· Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

· Organize and supervise other office activities (recycling, renovations, event planning etc.)

· Ensure operations adhere to policies and regulations

· Keep abreast with all organizational changes and business developments

· Perform any other duties assigned by the director.

Administration Manager Requirements and skills

· Proven experience as administration manager

· In-depth understanding of office management procedures and departmental and legal policies

· Familiarity with financial and facilities management principles

· Proficient in MS Office

· An analytical mind with problem-solving skills

· Excellent organizational and multitasking abilities

· A team player with leadership skills

· BSc/BA in business administration or relative field

· The ability to work under pressure.

· Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

· Plan and coordinate administrative procedures and systems and devise ways to streamline processes

· Recruit and train personnel and allocate responsibilities and office space

· Assess staff performance and provide coaching and guidance to ensure maximum efficiency

· Ensure the smooth and adequate flow of information within the company to facilitate other business operations

· Manage schedules and deadlines

· Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

· Monitor costs and expenses to assist in budget preparation

· Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

· Organize and supervise other office activities (recycling, renovations, event planning etc.)

· Ensure operations adhere to policies and regulations

· Keep abreast with all organizational changes and business developments

· Perform any other duties assigned by the director.

Administration Manager Requirements and skills

· Proven experience as administration manager

· In-depth understanding of office management procedures and departmental and legal policies

· Familiarity with financial and facilities management principles

· Proficient in MS Office

· An analytical mind with problem-solving skills

· Excellent organizational and multitasking abilities

· A team player with leadership skills

· BSc/BA in business administration or relative field

· The ability to work under pressure.

· Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

· Plan and coordinate administrative procedures and systems and devise ways to streamline processes

· Recruit and train personnel and allocate responsibilities and office space

· Assess staff performance and provide coaching and guidance to ensure maximum efficiency

· Ensure the smooth and adequate flow of information within the company to facilitate other business operations

· Manage schedules and deadlines

· Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

· Monitor costs and expenses to assist in budget preparation

· Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

· Organize and supervise other office activities (recycling, renovations, event planning etc.)

· Ensure operations adhere to policies and regulations

· Keep abreast with all organizational changes and business developments

· Perform any other duties assigned by the director.

Administration Manager Requirements and skills

· Proven experience as administration manager

· In-depth understanding of office management procedures and departmental and legal policies

· Familiarity with financial and facilities management principles

· Proficient in MS Office

· An analytical mind with problem-solving skills

· Excellent organizational and multitasking abilities

· A team player with leadership skills

· BSc/BA in business administration or relative field

· The ability to work under pressure.

· Availability to work within opening hours (e.g. evenings, holidays, weekends).

Security System Administration

( IP CCTV, Perimeter Protection, PSIM, and VMS)

We are seeking a Systems Engineer (Level 2) involving outdoor site work across Singapore. The ideal candidate will have a Diploma in IT, Electrical/Electronics, or a related field, with 1-3 years of experience in CCTV systems, electrical and network cabling, and security system administration. Responsibilities include maintaining and troubleshooting IP CCTV, Perimeter Protection, and VMS systems, coordinating with contractors, ensuring site safety, and improving processes. A positive attitude, independence, and strong teamwork skills are essential

Details:

• Standby Duty: Occasional 24x7
• Shift Work: No

Requirements:

• Mandatory Skills: CCTV systems, electrical & network cabling
• Preferred Skills: Contractor supervision, site safety, issue troubleshooting, basic mechanical/civil knowledge
• Qualifications: Diploma in IT, Electrical/Electronics, or related field
• Experience: 1-3 years in security system administration and troubleshooting

Responsibilities:

• Maintain and troubleshoot systems like IP CCTV, Perimeter Protection, PSIM, and VMS
• Plan, implement, and manage security systems
• Work with contractors, clients, and team members to resolve issues and ensure system reliability
• Read technical documents and drawings
• Ensure site safety and process improvements

Attributes:

• Positive, independent, resourceful, and a team player
• Able to handle emergencies and work under pressure

Mon to Fri 8.30am - 5.30pm

Key Job Objective and Job Responsibility:

To properly discharge responsibilities in undertaking Singapore Office general office administration function in order to ensure the facilitation and provision of effective, efficient and reliable administrative logistical support for company with a view to achieving the company’s growth & objectives.

Job Descriptions:

1. To take up the Administration function of the Singapore Office with the objective of providing effective, efficient and reliable administrative support for all divisions / departments of the company.

2. To manage the staff accommodations, as well as office leasing and manage renovation projects of Singapore Office.

3. To review and update Administration Operation Manual (“Admin Manual”) of the Administration Department with the view and objective towards standardization and unification for all group company offices.

4. To ensure the managerial and administrative responsibilities of the Administration Department are in strict compliance with Admin Manual. To conduct review of the Admin Manual at least once a year to ensure the Admin Manual is up to date.

5. To prepare and submit the administrative expenses annual budget for Singapore office in order for the general administration expenses to be incorporated into the overall group company Establishment budget; and to monitor the budget control in co-ordination with all divisions / departments.

6. To manage housing and hotel accommodation arrangements in Singapore, including sourcing the best possible quotations, for visitors and expatriates of the Group.

7. To manage the review of contracts and leases from equipment and service providers, office premises and accommodation providers, etc. for Singapore office.

8. To provide support and coordinate for the company events.

9. To handle and support visa applications and administration work

10. To assist and report to Manager, to provide necessary support in collaborating with the Administration team of all Group company offices.

11. To perform additional duties to meet both the company & department’s needs as desired.

Requirements:

• At least 2-5 years working experience in administration role

• Work independently as well as team player

• The role requires to coordinate and support counterpart in China and Hong Kong

• Good communication skills and able to initiate for improvement

Oversee all daily office operations and ensure smooth functioning of administrative processes.
Provide secretarial support for other staff.
Prepare and disseminate correspondence, memos and forms.
Liaise with external vendors and service providers for office-related matters.
Liaise with corporate secretary on corporate secretarial matters (e.g. AGM).
Collaborate with the IT team in HQ and external vendors on all IT matters.
Manage inventory and procurement of office supplies, which include stationery and multimedia equipment.
Coordinate office events, meetings and appointments.


Requirements:
Strong organisational and multi-tasking skills.
Excellent communication and interpersonal skills.
Proficiency in MS Office.
Self-motivated to grow and contribute to the company.
Able to think logically and rationally.
Able to persevere and work independently

58 RECRUITMENT PTE. LTD

19C9772

67026282

Responsibilities:

• To take charge and facilitate the procuring and sourcing of trading goods in timely manner
• To monitor and negotiate pricing with suppliers actively
• Take sales order & process POs, shipping documentation & schedules, product creation & price updating
• Prepare and maintain purchasing reports, records, products and price lists
• Assist in sales administrative support e.g. launch letters, goods transfer etc
• Follow up closely with suppliers to ensure timely delivery

Requirements:

• ITE/Diploma in Supply Chain Management/Business
• Min 2 years of relevant experience
• Bilingual in English and Mandarin to liaise with Chinese speaking vendors
• Must be proficient in Microsoft tools such as Excel, Word

Interested applicants, send in your updated resume by clicking “Apply Now”.

Lin Weikang
EA Personnel No: R21102570
EA License No: 23C1894

*Seeking for a Credit Administration Senior Officer/AM with minimum 4 years of Credit Administration (Admin)/Credit risk experience in Banking industry and knowledge in MAS 610 requirements*

THE COMPANY

Rooted in their commitment and service to their clients, the company has a well-received yet stable brand within the Banking sector. They currently seek a Credit Administration (Admin) Senior Officer/Assistant Manager to be part of their Credit documentation team.

JOB RESPONSIBILITIES

• Process or prepare loan documents/credit facilities set up (e.g. roll over request, credit draw down)
• Perform collateral management
• Ensure adherence of credit facility’s limits
• Prepare Credit reports
• Work closely with other business stakeholders

JOB REQUIREMENTS

• Degree in Business Studies/Finance/Banking/Economics Commerce/ or any other relevant education
• Minimum 4 years of Credit Administration (Admin)/Credit risk experience in Banking industry
• Knowledge in MAS 610 requirements
• Meticulous, organized, team player and has good interpersonal skills

If you will like to explore this opportunity, please email your resume in Microsoft Word format to [email protected]

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

Please refer to our website https://resolutehunter.com/ for more job postings.

EA Licence 18C9105

EA Reg R1105305

Key Responsibilities:

Oversee all daily office operations and ensure smooth functioning of administrative processes.
Provide secretarial support for other staff.
Prepare and disseminate correspondence, memos and forms.
Liaise with external vendors and service providers for office-related matters.
Liaise with corporate secretary on corporate secretarial matters (e.g. AGM).
Collaborate with the IT team in HQ and external vendors on all IT matters.
Manage inventory and procurement of office supplies, which include stationery and multimedia equipment.
Coordinate office events, meetings and appointments.


Requirements:

Strong organisational and multi-tasking skills.
Excellent communication and interpersonal skills.
Proficiency in MS Office.
Self-motivated to grow and contribute to the company.
Able to think logically and rationally.
Able to persevere and work independently.

58 RECRUITMENT PTE. LTD

19C9772

67026282

Roles & Responsibilities :

Our organisation is seeking a highly organised, hardworking and self-motivated Secretary / Administrative Personnel to keep office running smoothly.

The candidate will be comfortable with general office operations including electronic correspondence, filing etc.

Requirements :

- Initiative and possess good communication/writing skills

- IT literacy in Microsoft Office (Word/Excel/PowerPoint & Internet)

- Spoken and written English and Mandarin

- Meticulous and well organised person

- Excellent time management skills and ability to multi-task and prioritise work

- Running of errands

- Fast learner who possesses cheerful, courteous and pleasant position

- Full time position

Job Description & Requirements

· Handle full spectrum of Corporate Secretarial work and attend to clients on all corporate secretarial matters

· Incorporation of companies for local and overseas clients

· Acting as company secretary

· Acting as nominee directors

· Know your clients and perform customer due diligence

· Preparation of necessary documents for AGM, EGM, board and shareholders’ resolutions, striking off, etc

· Updating and maintaining of statutory registers

· Filing of documents with ACRA

· Provide advice on compliance requirements and ensure compliance with statutory and regulatory requirements

· EP and work permit applications

· Payroll computation and CPF submissions

· Other corporate and administrative or ad-hoc duties as assigned.

· Prior experience in corporate secretarial work is an advantage

· Ability to work independently with minimal supervision.

· Attention to detail and ability to handle tasks in a prompt and efficient manner

· Good written and oral communication skills in English and Mandarin

· Able to multi-task and work in a fast pace environment

· Proficiency in MS Word and Excel

· Accounting

Whatsapp:83990655

Responsibilities

· With/Without Experience

· Training Provided

· Assist in full set import/export shipping documents

· Maintain, update & monitor documents and database

· To provide any administrative support and duties

Requirements

· Min ‘O’ Levels / Polytechnic / Fresh Graduate

· Knowledge of document flow an advantage

· Able to commence work immediately

· 5 day work week

· Working hours (9am-6pm)

· Bukit Batok Crescent

As part of the Estates Division the Manager plays a vital role to plan and drive initiatives to enhance effectiveness and efficiency of divisional policies, processes and system and implement projects to support the operations and services of the University in its current campuses and the new Campus. The role would include proposing and sourcing for appropriate commercial services, asset management, reviewing and formulating office administration service policies.

Key Responsibilities

• Responsible to procure and administer existing licenses/ leases of all facilities and amenities (e.g. F&B outlets, bookshop, vending machines, printing services, etc) for the University existing and new campus.
• Administer short term hire of the University facilities and follow up with any outstanding payments.
• Oversee and manage all University administrative procurement, equipment and services etc, and ensure timely renewals or calling of new tenders, including post-award contract administration.
• Coordinate and manage the University’s relocation to the new campus.
• Manage the University drivers and fleet of vehicles including scheduling of logistics transport and booking of vehicles by senior management.
• Efficiently manage the General office administration that provides services to the whole University (e.g. office stationery, courier services, staff pantry, staff name tags, mailroom services and etc)
• Manage the service provider and oversee the function and service of the reception counter
• Guide and orientate the Executive on the overall general office administration responsibility of the division.
• Ensure that service providers carry out works with the necessary risk assessments and safety work procedures in place to manage the related works.
• Carry out asset management task including conducting asset audit, tagging and tracking of assets and low value assets.
• To propose, support and oversee projects from initial ideation to completion including implementation if required.
• Undertake any other tasks or responsibilities as required by Management in the course of work.

Job Requirements

• Degree of any discipline with at least 5 years of experience in corporate or general office services and real estate institutional leasing.
• Proven track record in managing functions such as policy, planning and people management. Experience in preparing tenders and relocation of university campus will be an advantage.
• Energetic self-starter who can set priorities, work independently, resourceful team player with good analytical, communication, written, interpersonal, time management and change management skills.
• Proficiency in MS Office applications.
• Understand about WSH requirements.
• Ability to exercise initiative, manage pressure, multitask and work independently in a fast-paced environment
• Customer-centric with good people management skills and interpersonal skills
• Innovative and technology savvy, good presentation and writing skills
• Cooperative and collaborative team player
• Be involved in after office works when necessary and required

Interested candidates are invited to submit their MS Word formatted CV with the current and expected salary remunerations.

• JonDavidson Pte Ltd • EA Lic- 22S1412 • Reg No-R1440770 •

Job Descriptions:

• General Admin Scope (Data Enrty, Documents Filing, Scanning, Photocopy, Stationery etc)
• Work with Account Assistant to cross check and confirm on the machinery movement for billing.
• Perform data entry and ensure on the accuracy.
• Accountable to maintain & monitor the schedule of equipment’s’ renewal / servicing as to fulfil the statutory requirements.
• Assist with all administrative work and daily operations of the purachasing department.
• Repare Quotation.
• Perform other ad hoc duties as requested by the supervisor.

Requirements:

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• 1 years relevant experience
• Computer skills and Microsoft Office
• Experience in purchasing knowlege is an added advantage
• Good interpersonal skills
• Good time management skill

Additional Info:

• 5 days work week
• Company transport pickup provided at Jurong East MRT stations

We are hiring!

Curaden AG, the product owner of Curaprox Swiss Premium Oral Care is looking for an Asia Pacific Operation & Administration Specialist to support the Head of Asia Hub.

This position serves as a vital link between HQ, Asia Pacific regional teams, and the local Singapore office. The person is the primary contact connecting 18 partners across the Asia Pacific region with HQ, ensuring seamless communication, coordination, and alignment across all levels while aligning operational, financial, and administrative functions with organizational objectives. The Specialist will oversee daily operations, logistics, and administrative tasks, driving efficiencies and supporting cross-functional projects across the region.

To get the job done with a bright smile on your face, you should meet the following requirements.

Location: Paya Lebar, Singapore

Key Responsibilities

HQ Coordination

• Serve as the primary liaison between HQ and Asia Pacific teams, providing timely updates on operational progress, compliance, and project status.
• Implement and adapt HQ-driven initiatives, policies, and workflows to meet the unique needs of Asia Pacific teams.
• Collaborate with HQ on budgeting, reporting, and logistics strategies to ensure alignment with regional goals.

Asia Pacific Regional Support

• Streamline administrative and logistical processes across regional offices to ensure operational consistency.
• Support country-level teams with budget planning, operational execution, and compliance reporting.
• Coordinate regional projects, ensuring deliverables meet deadlines and align with strategic objectives.
• Act as the primary point of contact for troubleshooting and resolving cross-country operational & business challenges.

Local Singapore Office Administration

• Oversee local office operations, including facilities management, vendor coordination & liaising, and supply chain procurement & warehousing.
• Support HR-related tasks such as onboarding, training coordination and where applicable.
• Collaborate with the Singapore finance team to manage local expense tracking and ensure accurate reporting to HQ.

Data Analysis and Reporting

• Analyze data using advanced Excel skills (e.g., pivot tables, VLOOKUP, and complex formulas) to provide actionable insights.
• Develop and maintain dashboards to track key metrics, including budgets, logistics efficiency, and regional performance.
• Deliver accurate and timely reports to support data-driven decision-making by HQ and regional leadership.

Logistics Management

• Coordinate the movement of goods, materials, and marketing collateral between HQ, partners, and regional offices.
• Oversee inventory management and resolve logistics-related issues to ensure timely delivery of resources.
• Plan and manage end-to-end logistics for regional events, including vendor negotiations and event material transportation.

Communication & Stakeholder Management

• Build strong relationships with HQ and regional teams to foster collaboration and alignment of goals.
• Provide regular updates to stakeholders on operational performance, upcoming initiatives, and key challenges.
• Serve as a cultural bridge to enhance understanding and cooperation between HQ and Asia Pacific offices.

Qualifications

• Diploma, or Bachelor’s degree in Business Administration, Operations Management, or a related field.
• 3–5 years of experience in operations or administration within a regional or international organization.
• Proven ability to support multi-level teams across regions.
• Open-minded and willing to learn and grow

Skills & Competences

• Interpersonal Skills: Strong stakeholder management abilities to coordinate across HQ, regional, and local levels.
• Organizational Skills: Excellent time-management and prioritization skills to handle multiple responsibilities effectively.
• Analytical Mindset: Ability to identify areas for process improvement and implement solutions.
• Technical Proficiency: Experience with ERP systems, financial software, and Microsoft Office Suite.
• Adaptability: Comfortable working in a dynamic, multicultural environment.
• Numerical Proficiency: Strong aptitude for financial analysis, identifying trends, and working with numbers.

If you’re looking for a full-time challenge, you meet the expectations and you always wanted to brush your teeth with a premium Swiss toothbrush, send us your application and your resume to [email protected] or apply here.

Job Responsibilities

1. Oversee the daily administrative operations and comprehensive affairs management of the Singapore office, ensuring smooth functioning of activities as the company establishes its retail presence locally.
2. Manage office fixed assets, ensuring accurate inventory records and optimizing asset utilization.
3. Coordinate with cleaning personnel to maintain cleanliness and public environmental health in office and store areas through regular inspections and support.
4. Handle the procurement of office and departmental supplies, ensuring cost-effectiveness and timeliness.
5. Manage employee dormitory arrangements, ensuring a comfortable living environment to enhance employee satisfaction and well-being.
6. Facilitate reception arrangements, including setting up meeting rooms, preparing refreshments, and coordinating parking for visitors.
7. Organize and monitor the company’s security measures to ensure the safety of employees, stores, and property through regular checks and timely resolution of any security concerns.
8. Assist in setting up processes and administrative systems required to support the company's operations as a new entrant in Singapore's retail market.
9. Perform additional tasks as assigned by superiors to support the establishment and growth of the Singapore business.

Requirements:

1. A bachelor’s degree or above, with 1-3 years of experience in administration, logistics, or fixed asset management, preferably within the retail industry.
2. Proficiency in English and Mandarin is essential to effectively communicate with local and international stakeholders, suppliers, and internal teams.
3. Strong organizational, planning, and problem-solving skills to support a fast-paced, start-up environment.
4. Excellent interpersonal and communication skills, with meticulous attention to detail and the ability to execute tasks efficiently.
5. A high sense of responsibility, service orientation, and ability to adapt to a dynamic work environment.
6. A cheerful and team-oriented personality, willing to collaborate across departments to support company objectives.
7. Comfortable working in a start-up environment, with the flexibility to handle evolving responsibilities as the company grows.

Key Responsibilities:

Oversee all daily office operations and ensure smooth functioning of administrative processes.
Provide secretarial support for other staff.
Prepare and disseminate correspondence, memos and forms.
Liaise with external vendors and service providers for office-related matters.
Liaise with corporate secretary on corporate secretarial matters (e.g. AGM).
Collaborate with the IT team in HQ and external vendors on all IT matters.
Manage inventory and procurement of office supplies, which include stationery and multimedia equipment.
Coordinate office events, meetings and appointments.
Liaise with Tokyo Gas Asia’s accounting team on payment matters.

Requirements:

Strong organisational and multi-tasking skills.
Excellent communication and interpersonal skills.
Proficiency in MS Office.
Self-motivated to grow and contribute to the company.
Able to think logically and rationally.
Able to persevere and work independently.

58 RECRUITMENT PTE. LTD. 19C9772 67026282

Working Hours:Mondays to Fridays, 9:00 AM to 1:00 PM
Contract Period: From January 27, 2025 (2-year contract, with an option to extend)
Off Days: Saturdays, Sundays, and public holidays

Administration:

1. Organize and save files in respective folders (daily).
2. Manage monthly pantry purchases.
3. Perform data entry for bank reconciliation.
4. Issue invoices and payment receipts using the XERO system.
5. Process vendor payments.

Human Resources (HR):

1. Handle monthly payroll, annual leave, CPF submissions, and claims.
2. Facilitate work pass applications.
3. Apply for government-paid levy schemes.
4. Conduct talent acquisition through platforms like MyCareer and JobStreet.
5. Apply for internship programs and grants.

Operations:

1. Coordinate deliveries and procurement tasks.
2. Manage ad-hoc duties as required.
3. Provide direct assistance to the Principal on all necessary matters.

Requirements:

• Education: GCE ‘O’ Level certification.

Skills:

• Proficiency in Microsoft Office applications (Excel, Word).
  • Pleasant demeanor with meticulous attention to detail.
  • Strong interpersonal and organizational skills.

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!!!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Requirements:

• Proficiency in Microsoft Excel, Powerpoint and MS Office
• Candidates with relevant work experience would have an added advantage

Job Description:

• Processing of petty cash, invoices, overtime and salary matters
• Preparation of budget, monitoring of expenditure
• Checking of financial statements
• Maintain and updating of Admin, Finance and HR records
• Prepare duty rosters, processing of leave and recruitment of foreign staff
• Collation of data for submission to relevant authorities
• Assist with personnel matters

Working hours:

• 5 days work week (Mon-Fri), in accordance to duty roster
• Up to 44 hours a week

The Welfare Home is for destitute persons. Location of work would be at Buangkok Green.

We regret that only shortlisted applicants will be notified.

Candidate must process good interpersonal skill, processing of diploma will be preferred with 3 years working experience, knowledge of excel , experience in purchasing of materials at construction site and helping out in the ad hoc and administration in paper works.

Office administration (20%)

Ø Manages the reception desk and handles post, courier and deliveries.

Ø Manages stationery and office supplies and ensures stock-management and cost-optimisation.

Ø Manages vendors and suppliers.

Ø Manages the office pantry.

Ø Attends to all filing.

Ø Implements all security directions for the premises.

Commercial support (80%)

Ø Provides assistance to the commercial teams.

Ø Manages the client database.

Ø Manages the relationship with overseas registered agents and provides updates of registers.

Ø Monitors all reports receivable from banks and asset managers for client trusts and companies.

Ø Contributes to monitoring of performance of client portfolios.

Ø Assists in the upstream work for preparation of client accounts.

Ø Assists the commercial teams in the preparation client reviews.

Ø Provides back-up for the commercial teams during periods of absence.