Responsibilities

Office Administration

• Administer procurement, reimbursement and financial activities of ICC Office
• Assist colleagues from InsPIRE and other units under InsPIRE in overseeing office related matters
• Serve as the secretary/note-taker for all ICC Meetings
• Assist with the planning and organisation of ICC-related meetings, workshops/seminars, activities
• Assist with the selection of ICC instructors for the Nanyang Excellence Awards for Teaching
• Assist with all other ICC-related administrative tasks

Course & Student Administration

• Oversee and manage inter-college/school/department collaboration and serve as the liaison between ICC Office and Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities
• Oversee and manage all ICC course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters
• Administer academic exercises such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty & HR Matters

• Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors teaching ICC courses
• Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors
• Approve the the teaching reimbursement claims of adjunct instructors
• Prepare the necessary information needed and scheduling of ICC instructors for annual performance appraisal of ICC instructors and coordinate with HRBY and the reporting officers of ICC lecturers on appraisal meetings

Outreach

• Be the main point of contact and support to students and partners and schools on matters related to the ICC
• Conduct, coordinate and/or support activities to share and promote ICC’s mission and curriculum, including the compilation and production of relevant marketing materials and eDMs
• Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Requirements

• Bachelor’s degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector
• Prior experience in a relevant administrative/managerial role in an institute of higher learning will be advantageous
• Meticulous with good organisational skills and a keen eye for detail
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Good writing skills with the ability to prepare clear reports
• Proficient in handling data and numbers
• Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement
• Knowledge of student information/database management systems would be advantageous
• Strong stakeholder management, influencing and collaboration skills
• People-oriented and a proactive team player
• Ability to multi-task and deliver with quality and timeliness
• Ability to work independently with minimum supervision

Job Description:

• Plan, execute and manage various events & live production projects.
• Engage in end-to-end customer support from acquiring new clients to on-boarding to providing timely customer support.
• Craft and develop creative event proposals for potential clients.
• Liaise with multiple different stakeholders and vendors to ensure smooth event delivery.
• Service and advise clients on their requirements prior to each event project.
• Be responsible for project development and coordination with relevant parties.
• Liaise, communicate and collaborate with various vendors regarding different aspects of event production.
• Set-up and operate audio visual lighting and broadcast equipment.
• Operate and maintain camera equipment, audio and video recorders, and other production equipment.
• Putting together both a budget plan and production schedule for relevant projects.
• Manage project timeline and ensure timelines are met from brief reception to assets delivery.
• Planning of production crew and equipment specifications.
• Provide professional consultation and handle sales strategies for potential leads.

Requirements:

1. Degree/Diploma in Events Management, Arts Management, Communications or equivalent
2. Project Management Skills: Strong organizational skills are essential for juggling multiple tasks, creating timelines, and managing budgets effectively.
3. Logistics Expertise: Understanding venue logistics, vendor coordination, equipment rentals, and transportation arrangements is key.
4. Streaming knowledge: Mastering of Zoom Meetings & Webinars capabilities and OBS/vMix. Other systems welcomed.
5. To be knowledgeable in technical aspects of an event (eg. AV production, videography & photography, media coverage etc)
6. Able to work in a fast-paced environment and handle stress.
7. Have a positive working attitude, self-motivated, and be independent.
8. Need to have strong attention to detail and deliver work of high standard.
9. Proficient knowledge in developing technical drawing, floor plan and event design.
10. Self-motivated, dedicated, hands-on and willing to go extra mile.
11. Strong work commitment and looking to progress into a leader.

Brief Summary:

• 5 Days: Mon - Fri (9.00am – 6.00pm)
• Location: Macpherson

Job details:

• Perform general logistics activities such as receiving inbound shipments, put-away, picking/packing/labelling, export and releasing outbound shipments accurately
• Prepare shipping documents (delivery notes & invoices) accurately to customers
• Send customers notification of delivery and invoicing
• Use cost effective methods of delivery
• Involved in quarter-end stock take activity
• Upkeep the cleanliness of the air-conditioned store and packing area

Job requirement:

• Experienced in booking courier services
• Experienced in packing & unpacking
• Experienced in preparing shipping documents (Proforma Invoice, Delivery Notes, etc)
• Experienced in Microsoft Suite (Outlook, Excel)
• Experience in Microsoft Business Central will be a plus
• Experienced in doing stock count

Salary and job package will commensurate with experience.

Key Responsibilities:

• Carry out audit procedures in accordance with audit plan and SSAs
• Prepare draft financial statements in accordance with Singapore Financial Reporting Standards
• Managing audit engagements which include initial engagement planning, analysis of controls and processes, preparation and review of audit documentation and management letters and reports and monitoring of engagement process against budget and timeline
• Developing and maintaining the long-term client relationships and identifying business development opportunities
• Coaching and developing team embers to achieve technical competencies and efficient performance
• Familiar with regulatory and reporting requirements
• Cultivate an engaging work environment that promotes a shared commitment to excellence for achieving the firm’s quality, client service, people, and financial objective
• Provide quality assurance of audit files

Technical Knowledge, Professional Qualifications and Experience:

• A recognized degree in Accountancy and professional accounting qualification such as ACCA, CPA Australia or equivalent
• Experience in handling a portfolio of clients
• At least 3 years of working experience in the related field is required
• A good understanding of pertinent business and risk management issues and familiarity with the relevant regulatory and reporting standards
• Ability to work independently, communicate effectively and possess strong interpersonal skills
• Excellent communications skills, strong analytical skills, and excellent business acumen
• Proficient in Microsoft office, and Microsoft Excel has added advantage
• Knowledge of other software like Caseware, Python and UiPath will be an advantage

Full Job Description :

- Take instructions from Project Coordinatios on installation requirements and specificatios.

- To coordinate with Project Coordinators for schedulling & managing setup/delivery deadlines.

- Check and ensure all installation tools or delivery required items for arranged projects.

- Plan day to day driving route/time depending on scheduled projects.

- Drive van to mainly residences /sites.

- To do installations with a team of installers.

- To safely execute the installation and avoid injuries.

- 5 1/2 days work schedule.

Requirement :

- No experince is needed and willing to learn.

- Valid class 3 driving license.

- Competent in manual work like using drill, saw, tools, ladder etc.

- Able to carry heavy products installations.

- Able to climb ladders to assist installation.

- Simple command of Englise and Mandarin.

- Exhibit teamwork and exceptional self-motivation in a fast pace environmemnt.

- Effective time management and communication skills.

- Show responsibility and ability to multitask.

Key Responsibilities

• Technical Design Support: Assist in creating CAD models and technical drawings for mechanical systems within interior spaces.
• Project Collaboration: Coordinate with interior designers to ensure seamless integration of mechanical systems in layouts.
• Quality Control and Testing: Support testing of prototypes, HVAC systems, and other mechanical installations for quality and functionality.
• Documentation and Reporting: Maintain accurate project records, documentation, and technical reports.
• Research and Development: Stay updated on materials, sustainable practices, and advancements in mechanical engineering that enhance interior design.

• Examine and review project resource quantity requirements and costs prepared by the Sales team.
• Support Sales team in sales documentation from quotation to material buy to ensure accuracy and completeness.
• Collaborate with Sales team to ensure timely material buy for projects.
• Assist Sales team in timely and accurate invoicing and bill collection, coordinating with Finance team as needed.
• Monitor costing to ensure profitability and cost efficiency in projects and business operations.
• Perform project performance analysis including budget vs cost and schedule.
• Manage licence and memberships that are essential to support Sales operations.
• Identify inefficiencies in current workflows, propose innovative solutions, and implement process improvements that enhance productivity, quality, and safety.
• Perform any other duties directed by management to support business operation.

Key Responsibilities:

Order Management:

• Process online orders, ensuring quality control, packing, and completion.
• Manage returns across e-commerce platforms.
• Arrange deliveries and pick-ups with third-party vendors.
• Monitor inventory levels to align with sales forecasts.
• Communicate with customers regarding returns and exchanges.

Customer Service:

• Respond to customer inquiries through email, chat, and phone.
• Address customer issues professionally and efficiently.

Administrative Support:

• Enter data accurately across various software platforms.
• Generate reports and analyze e-commerce performance metrics.
• Maintain thorough records of transactions and customer interactions.

Requirements:

• Diploma in Business Administration or related field.
• Proficiency in Microsoft Office Suite and experience with e-commerce platforms.
• Strong skills in communication, organization, and multitasking.
• Customer-oriented with a proactive, positive attitude.

The Buyer/Assistant Buyer is responsible for raising purchase orders and maintaining procurement records. This role also assists in the sourcing of products and overall contractor selection process.

Job Description

Develop Procurement Plan, manage suppliers/sellers selection process and all procurement activities

• Support the company’s procurement activities
• Assist in establishing working relationships with company network and external vendors
• Plan merchandise assortment considering category mix and range planning
• Formulate and propose pricing strategies and conduct comparison analysis against competitors
• Review products sell through rate and plan for replenishment
• Collaborate with marketing department to execute the promotion strategies in alignment with the product launches
• Conduct market research to stay current with the market trend and competitor strategies
• Source and work closely with suppliers on product selection, pricing and negotiations
• Analyze sales data with proposde buying strategies
• Oversee the logistics process for returning goods to suppliers, including arranging courier and managing documentation requirements
• Prepare and Manage Purchase Order to supplier/s once the procurement plan is approved
• Process and track purchase orders to ensure timely and accurate deliveries, including handling permit applications for import/export
• Monitor and manage inventory level and assess supplier performance
• Conduct quality assurance checks on products upon receipt of stock from suppliers
• Perform other ad-hoc duties as assigned

Experience Required

• At least 5 years of relevant experience in retail jewellery is preferred but not a must.

Qualification

• Degree with 3 years of relevant working experience or Diploma holder with 5 to 7 year experience in Procurement or Merchandising field, preferred from similar industry but not a must.

Registering patients at reception counter

Dispensing drugs

Collection of payment

Making appointment for referral to specialist / hospital.

Handling phone calls and enquiries

Scheduling of appointments and billing

Monitoring of stock levels to ensure that minimum stock levels are maintained

Ordering of medicines and supplies

Key Responsibilities:

• To assist in engineering projects, manufacturing and assembly works.
• To assist in the production, testing and qualification of company products and its peripherals.
• To administer technical documentation (schematics/mechanical drawing/user manuals) for engineering and company projects.
• To provide installation and support for engineering projects, including field services to customer (local & overseas)
• Interact with customers and distributors to resolve technical issues

Skills & Requirements:

• Nitec / Higher Nitec in Electrical/Electronics/Mechatronics Engineering.
• Fresh graduates and/or those with relevant experience in motor control and sensors control are welcome to apply
• Willingness to learn and implement changes to improve work processes.
• Self-motivated and ability to work independently.
• Able to start work immediately or with short notice period.

Job Description:

- Handle full set of accounts, including Accounts Payable (AP), General Ledger (GL), and inventory.

- Assist in processing invoices, payments and receipts in a timely and accurate manner.

- Monthly bank reconciliations and general ledger adjustments

- Maintain accurate financial documentation and book-keeping.

- Prepare supporting documents for audits and GST returns.

- Assist with administering payroll, monthly CPF submission and maintaining employee records.

- Administer staff Leave and MC applications.

- Maintain and track office equipment inventory and renewal of subscriptions.

- Liaising with vendors on payment and delivery matters.

- Provide administrative support to the management team as needed.

Job Requirements:

- Minimum Diploma in Accounting, Finance, Business Administration or equivalent certificates.

- Experience in using accounting software e.g. XERO

- Strong understanding of basic accounting principles and practices.

- Proficient in Microsoft Office Suite, particularly Excel.

- Excellent attention to detail and organisational skills.

- Ability to work independently and as part of a team.

- Values honesty, integrity and confidentiality.

- Fluent in Mandarin (read and write) to communicate with overseas Finance department

- At least 3 years of working experience is preferred.

What this job involves:

Leading on-site operations

Are you a pro at giving on-site support? Working with a team, you’ll oversee the day-to-day client activities for the assigned facility. You’ll also implement facilities management procedures and performance measures—and ensure that they are always maintained. Likewise, you’ll boost on-site operations by promoting best practices and creating better processes. This job will also entail the question “How do I ensure the safety of my colleagues?” You will do this by promoting adherence to health and safety standards.

Winning our clients’ trust

As the assistant facilities manager, you’ll be working frequently with clients, so you’ll need to build strong relationships with them. Likewise, you’ll need to be proactive and engaging; and make sure that the clients’ expectations are met each and every time. You will also be the go-to person for any facilities-related concerns.

Keeping an eye on budget and contracts

Do you have a solid background in finance management? As the person in charge, you will take care of the site’s financial operations. Also part of your job is to coordinate with vendors and suppliers, and make sure that they deliver quality work practices according to the contract, and at the right cost.

Promoting teamwork across the board

At JLL, we strongly believe that teamwork is the secret behind every successful company. Do you share our thoughts? If so, then you are what we’re looking for. In this role, you will support our people’s growth and development through effective training and coaching sessions. Likewise, you’ll promote a culture that upholds the ‘I am JLL’ core behaviours and fosters teamwork, cooperation and performance excellence. Also part of your job is to ensure that the team is constantly motivated, and that trust and work ethics prevail among members.

Position Goals:

• To achieve high level of client satisfaction
• Establishing and managing the service delivery team
• Delivering key regional initiatives as well as ensuring consistency in processes, systems and reporting
• The role also ensures efficient and consistent operation of all facility activities to meet contractual obligations with respect to the property portfolio of the Client throughout the region, achieving the Client's regional outsourcing objectives of cost savings, consistency and risk management

Duties & Responsibilities:

Leadership

• Establishes the vision and strategy of the account plans and ensuring the client receives exceptional delivery
• Understand the client's key business drivers, focus the team to ensure those priorities are aligned with our deliverables
• Ensures the account team is high performing
• Hire, attract and retain a team of top talented employees; improve team performance through regular coaching and feedback; provide recognition

Client/Stakeholder Management

• Serves as regional single point of contact for JLL's service delivery and escalation point
• Accountable for the service delivery to meet contractual obligations of JLL
• Manage relationships with key stakeholders in the Client's organization
• Develop and implement business plan which meets the Client's outsourcing and JLL's objectives for the account

Financial Management

• Assist the client with the development of the property budgets and forecasts in accordance with the financial timetable.
• Be responsible for achievement of the agreed financial targets for the account; revenue, expenses and debtors targets.
• Meet the agreed growth targets for the account.
• Look for opportunities to cross-sell services.
• Responsible for collection of fees from client and tracking of outstanding payments.

Contract Management

• Ensure adherence to the contract
• Responsible for the achievement of key performance indicators, service levels and other measures as contracted
• Implement and manage the change control process
• Manage the governance process for the account

Operations

• Responsible for direct management of all resources involved in the delivery of services. e.g. recruitment, performance assessment etc.
• Actively manage the professional development of all direct reports
• Prepare and implement a Succession Plan for the account
• Responsible for the implementation of technology systems to support service delivery, and ensure the required reporting from the systems
• Develop and implement standard operating procedures and processes for the account
• Develop, implement and manage all regional initiatives and programs for the account
• Drive client specific initiatives such as savings targets, benchmarking and best practices
• Drive regional consistency in the account e.g. in reporting, standard operating procedures, systems and HR practices.
• Prepare monthly and any instructed reporting to the satisfaction of the Client

Employee Specifications:

• Minimum 10 years' experience in Facilities Account Management
• Tertiary qualifications in Facilities Management / Property or Building Management
• Has handled complex account structures, either running multiple teams, across multiple locations and countries
• Has experience in handling client and/or Firm sensitivities' knowing when to escalate with urgency, or how to de-escalate certain risks
• Has demonstrated experience in balancing the interests of the client with those of the Firm
• Has experience in translating client needs into existing or new business growth
• Has handled a P&L

Personal Characteristics:

• Demonstrated superior client relationship skills - able to interact and interact face to face with external clients
• Demonstrated superior people management skills - ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels
• Strong communicator - good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
• Flexible - able to adapt and effectively deal with rapidly changing, stressful situations
• Proven ability to initiate and follow through with improvement initiatives
• Able to work independently and be a team player

Sound like you? To apply, you need to be:

Competent and goal-driven

Do you have four to six years’ experience in a commercial / tenancy-based office facilities environment or other related fields? If so, you will be a perfect fit for the role. Likewise, an experience in managing commercial contracts and budgets may just help you land this job. You’ll also need to be a goal-oriented individual who’s an ace in health and safety requirements, vendor management and facilities technical systems management.

Organised and analytical

We’re looking for a self-motivated and quick-thinking assistant facilities manager who can solve problems using quantitative methods and holistic approaches. Likewise, we’re on the lookout for well-organised leaders who plan tasks in advance and constantly stay ahead of deadlines.

Engaging and professional

A passion for excellence is what makes a great assistant facilities manager. We’ll need someone who can do more than the bare minimum to meet our clients’ expectations. In this role, you’ll also be working with different kinds of people, so you’ll need to be an expert in handling them professionally. Likewise, you’ll need to effectively manage, train and inspire the team to always do better. You’ll also need to take the time to listen to your people to create better work impact.

What you can expect from us

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Job Description:

• Identify and generate new leads through networking, prospecting, and following up on marketing leads.
• Conduct product presentations and demonstrations tailored to meet customer needs.
• Meet or exceed monthly and quarterly sales targets.
• Coordinate with the sales team to respond to customer requests and issues promptly.
• Prepares and deliver sales quotes, purchase orders, delivery orders.
• Follow up and track various metrics related to sales and projects.
• Maintain a thorough understanding of our products, services, and industry trends.
• Maintain records of client interactions and sales activities.
• Other ad hoc duties as assigned by management.

Requirement:

• High school diploma or equivalent, additional sales or customer service training is a plus.
• Strong verbal and written communication skills in both English and Chinese to support bilingual customer interactions.
• Previous experience in sales, customer service, or a related field is advantageous but not required.
• Ability to work in a fast-paced environment and handle multiple tasks effectively.

Job Description:

• Assist the Marketing Manager in the planning and execution of marketing campaigns across digital, social media, and email platforms
• Create, edit, and produce high-quality video content for marketing purposes, including promotional videos, social media stories, and event recaps
• Support in the creation of other marketing materials such as blog posts, social media graphics, and email newsletters
• Conduct market research to provide insights on industry trends, competitors, and target audiences
• Collaborate with internal teams to brainstorm and produce engaging video concepts
• Help coordinate video shoots, including scheduling, location scouting, and equipment setup
• Manage post-production tasks, such as editing, adding effects, and preparing videos for publication
• Assist with organizing marketing events, product launches, or promotional activities
• Monitor video performance metrics and provide reports on engagement, views, and conversions
• Support in managing social media channels, including scheduling posts, responding to inquiries, and optimizing video content for each platform

Qualifications:

• Bachelor’s degree or or Diploma in Marketing, Communications, or a related field.
• 1-2 years of marketing experience preferred but not required.
• Familiarity with digital marketing channels, social media platforms.
• Skills: Strong communication skills, familiarity with social media platforms, and basic CRM knowledge. Experience with live streaming or event coordination is a plus.
• Attributes: Proactive, organized, and customer-focused, with a creative flair and a keen eye for detail.
• Proficiency in both English and Chinese (written and spoken) to communicate effectively with Chinese-speaking clients and audiences.

Responsibilities:

· Reviews and processes purchase orders

· Maintains records of goods ordered and received

· Evaluates vendors based on quality, timeliness, and price to meet high quality standards

· Schedules deliveries and proactively ensures timely fulfilment of orders within strict deadlines

· Collaborates with fellow Store managers/executive to monitor inventory and determine supply needs

· Ensures quality of procured items and addresses problems when they arise.

· Stays ahead of trends in procurement

· Executes and collates documents for billing and payment

· Generate monthly costing report

· Prepares and presents monthly WIP meeting minutes

· Effectively handles ad hoc assignments or tasks as required

Requirements:

· Diploma/NITEC or equivalent in a relevant field, such as Logistics/Supply Chain Management

· Highly motivated and eager to learn

· Initiative, independent, self-driven, responsible and result oriented, and takes ownership of tasks

· Team player with excellent communication and collaboration skills, and able to work in a fast-paced environment

· Fresh graduates welcome to apply

Fast Growing Company!

Come and work at one of the Most Trendiest, Coolest Candy & Snacks Store in Singapore. We specialise in importing candies and snacks from US & UK.

We are looking for someone to join us as a Warehouse Assistant.

This is a 6 day working job.

The Warehouse Assistant Manager is responsible for overseeing the day-to-day operations of the warehouse, ensuring efficient inventory management, order fulfillment, and warehouse upkeep. This role requires strong leadership, organizational skills, and a keen eye for detail to maintain optimal warehouse performance.

Responsibilities:

• Managing & Overlooking Stock Inventory
• Ensuring all Stores submit their Daily Inventory List
• Processing Stock request from stores
• Oversee the accurate and timely receiving, storing, and picking of inventory.
• Monitor inventory levels to identify stockouts or overstocks and take corrective action.
• Maintain a clean and organized warehouse environment.

We are excited if you have:

• Positive attitude
• Good in Google Worksheet & Google productivity tools
• Good communication skills
• Excellent organizational and problem-solving abilities.
• Strong attention to detail and accuracy.
• Ability to work under pressure and meet tight deadlines.
• Good communication and interpersonal skills.

Where?

You will be working at Ubi Centre

Whatsapp Us @ +65 96807648

Roles & Responsibilities

• Assist with day to day operations of the HR functions and duties;
• Provide clerical and administrative support to HR Executives;
• Compile and update employee records;
• Work Passes including application renewal, cancellation and tax clearance;
• Coordinate worker related matters such as attendance, leave application, training, Covid-19 matters, workers’ vaccination, workers’ medical claim and so on;
• submit name list for BCA approve working at the site;
• Submission of all HR and manpower-related statutory reports required by Government bodies, such as MOM
• Prepare worker's salary
• Responsible for bank reconciliations
• Monitor cash flow
• Responsible for fixed assets recording
• Any other duties as and when assigned
• Monthly progress claim
• follow work done on site
• follow up payment

Requirements

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Human Resource / Management or Entry-level Accountancy candidates
• Proficient in Microsoft Office
• Relation-building skills
• Excellent time management skills and ability to multi-task
• Good communication of written and oral, both in English and Mandarin
• Ability to work in a fast-paced environment

Trainee Interior Designer / Apprentice Interior Designer (No experience required, we offer training program based on 2 years contract)

招聘实习生 (两年合约 / 无需经验)

• 6 days work week (Monday to Saturday)
• On the job training
• Learn to read construction and interior layout and 3D drawings
• Learn Space planning and the techniques of interior design.
• This position is not a sales position but you have to help serve our clients on design meetings and choosing materials and colour matching

Job Description

We are seeking a Technical Support Assisitant with a background in AI, Computer Science, or Programming to join our team.

This individual will undergo comprehensive training to gain in-depth knowledge of AI/Robotics’s products and act as the primary technical support resource for customers. The role involves providing hands-on training, troubleshooting issues, and serving as a liaison between our customers and technical teams. Additionally, this position will contribute to the development of educational content, ensuring that our products can be effectively integrated into the learning process.

Key Responsibilities:

• Product Expertise

• Customer Training and Support

• Curriculum and Content Development

Qualifications and Skills:

• Background in AI, Computer Science, or Programming (Degree preferred)

• Proven experience in technical support, customer service, or educational technology roles.

• Strong problem-solving skills, with a technical and customer-focused mindset.

• Excellent communication skills for effectively conducting training and support sessions.

• Familiarity with the AI, STEAM, programming education, and open-source hardware industries.

• Proficiency in graphical programming software, with knowledge of Python, C/C++, and ROS as a plus.

Preferred Experience:

• Experience with educational institutions or tech products for learning environments is a plus.

• Prior experience in curriculum development or technical writing is an advantage.

Responsibilities:

• Manage full spectrum of HR functions including recruitment, performance management and compensation & benefits.
• Lead and direct the routine functions of recruitment process -Sourcing, attracting, hiring, and interviewing.
• Monitor office administration to ensure smooth operation and maintain a healthy and safe office environment.
• Monitor full set of C&B functions, including monthly payroll, CPF, taxation and liaising with insurance vendors etc.
• Ensure legal compliance throughout human resource management.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy and head office.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Conduct & assess internal training needs and coordinate learning and development initiatives for all employees.
• Review, revise and provide guidance on employee handbook.
• Organize employee engagement activities e.g., Organize annual dinner, Christmas party, corporate social responsibility.

Requirements:

• Degree in Human Resource, Business or equivalent
• Minimum 5 years of relevant and hands-on experience in Human Resources Management.
• Well versed with Singapore Employment Ordinance, tax law and other related regulations.
• Good command of both written and spoken English
• Good team player, Detail-minded, well-organized with strong problem-solving skills, self-motivated and independent.
• Proficient in MS Office applications.
• Excellent communication & presentation skills

Great ideas do not discriminate, and anyone can have them. Given the right protection and support, a great idea can become a powerful brand, a transformative technology, an innovative process or design, or even a song or story that moves one’s soul. Housing Singapore’s largest community of intellectual property (IP) experts, the Intellectual Property Office of Singapore (IPOS) understands better than anyone how important it is to protect ideas and creations for now and for the future. We leverage our deep technical, legal and business expertise to help innovative enterprises grow, through their intangible assets, including IP, from Singapore, through Singapore. We catalyse the ideas of today, into the assets of tomorrow.

About IPOS International

IPOS International (IPOS Intl) is a private limited company fully owned by IPOS, committed to building Singapore’s future growth as a global hub for intellectual property creation, protection and management. We serve the public sector, investors, private enterprises, not-for-profits, service providers and individuals through patent search and analysis, training and IP management services. Together, we amplify creativity and enable innovation, to realise tangible economic and social value from intangible assets.

Job Responsibilities

Reporting to the Deputy Director, Operations, Planning & System, the candidate will be responsible for the business operations of the Patent Search, Examination & Analytics (SEA) Unit.

You will –

· Be responsible for business and operational excellence of internal and contracted processes through the management and continuous improvement of workflow and system

· Ensure business continuity and operational efficiency of internal and contracted processes and address issues when they arise

· Analyse data for reporting, capacity planning and process improvements

· Monitor unit’s productivity and quality performance to ensure targets are met

· Ensure optimal utilisation of resources

· Review whether internal controls are sufficient and effective to mitigate risks

· Lead a team and provide guidance to team members

· Lead studies and implement process improvement and innovation projects

· Support Deputy Director in unit’s planning for budget, capacity and performance

· metrics

· Manage unit’s procurement and administrative functions

· Undertake ad hoc unit projects assigned

Are you the one? Please write to us if you have/are:

• A degree in any field with 5 to 8 years relevant working experience. Background in patents, experience in data analysis, knowledge in Power BI/Tableau and business process optimisation is a plus

• Organised, customer-oriented, meticulous, proactive, able to multi-task and meet tight deadlines

• Analytical, resourceful, able to work independently and in a team

• Able to drive process improvements using evidence-based/data-driven approach

• Proficient with Microsoft Office applications and in particular Microsoft Excel

• Experience in budgeting/forecasting is useful

• Able to write and communicate clearly, concisely and logically

• Able to engage internal and external stakeholders

• Proven work experience in Operations Management or similar role

To apply for this position, please email your CV to [email protected]

Description

• Source and liaise with new or current supplier in purchasing operation with proper evaluation process such as good quality, service, price competitiveness and others
• Ensure sufficiency of stock by monitoring and replenishment in order to fulfill requisition of the respective staff, and job sites
• Send Request for Quote (RFQ) to suppliers, review the quotes & select the most competitive bids
• Negotiate pricing, lead time & contract terms with suppliers
• Ensure all Purchase Orders are placed timely
• Preparing of contract documents detailing in full contractors' responsibilities and liabilities, while safeguarding Puretech’s interests
• Matching of supplier’s invoices with supporting documents such as PR, PO & DO
• Track orders and ensure timely delivery of goods, receiving, issuing and distribution to respective staff, or job sites
• Carry out entry and verification exercise on supplier invoice against purchase order and submit to finance department timely
• Prepare necessary paperwork for shipment from overseas / local suppliers and arrange for shipment / logistics
• Ensure proper maintenance of documentation update and filing for Purchasing Department according to ISO standard and guidelines
• Ensure full coordination among inter-departments, suppliers, vendors and contactors on matters related to purchasing and supplies
• Maintain up to date prices from suppliers
• Arrangement of Drivers
• Other adhoc duties as assigned

Requirement

• Minimum Diploma Level and above
• Minimum 1 yearof procurement experience preferably in Construction/Electrical Engineering industry
• Bilingual Required
• Possess effective organizational and follow-up skills, meticulous
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner
• Understanding of Procurement process
• Have excellent negotiation skills

Admin/Account Assistant(Receptionist)

Job Scope –

1. Perform front desk reception duty
2. Attend to phone calls and answer queries
3. Invoice Processing, Keying in to internal system
4. Arrange delivery of ships’ mail/ships’ spares to vessels
5. Assist Technical Superintendents & Marine Managers if needed
6. Stationery Order
7. Upkeeping of Company Employees’ Travel Records
8. Compile PDF reports on behalf of Management
9. Update weekly vessel schedule
10. Send monthly survey reports to all vessels
11. Logbook Order and Printing
12. Any other duties as assigned

Requirements –

1. Minimum O level or equivalent
2. Minimum 1 year’s working experience as office administration
3. Proficiency in Microsoft Office
4. Good command of both written and spoken English
5. Able to work independently with minimum supervision
6. Able to start work on short notice preferred
7. Training and guidance will be provided

Company Background

Das Universe is an integrated online and offline platform leveraging immersive digital art and fashion IP contents, targeting the global market to embrace bold ideas and push boundaries of possibilities by delivering captivating visuals that leave a lasting impression.

Responsibilities

• Facilitate Meetings: Organize and coordinate meetings, including scheduling, preparing agendas, and ensuring all necessary materials are available.
• Track Project Status: Monitor project progress, track key milestones, and provide regular updates to stakeholders to ensure alignment with project goals.
• Coordinate Scheduling and Calendar Management: Manage calendars, arrange meetings, handle travel arrangements, and coordinate logistics for various company activities.
• Event Planning and Organization: Assist in organizing and planning internal and offsite events, ensuring all logistical details are handled efficiently.
• Prepare Stakeholder Reports: Assist in compiling and preparing reports on the status of ongoing projects for stakeholders.
• Maintain Confidentiality: Handle all materials and information with the utmost professionalism and strict confidentiality.
• Internal Reporting: Collect and collate information from internal sources for reporting on invoicing and collection status.

Requirements

• Diploma or equivalent experience is preferred.
• Previous experience in a project assistant or similar administrative role is advantageous.
• Strong written and verbal communication skills
• As the role will be required to liaise with stakeholders based in Korea, the ability to converse in English and Korean would be a plus
• Excellent time-management abilities and the capability to organize and coordinate multiple projects simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools, with a willingness to learn new software and systems
• Flexible team player who is adaptable and willing to do what it takes to get the job done