• Answer and process all incoming calls via the switchboard, transferring the call to the relevant individual.
• Accurately record and promptly relay oral and written messages.
• Welcome and assistant callers and direct visitors in a professionals manner.
• Follow correct procedures, instructions and protocols.
• Provide general office administrative support and assisting in recruiting, including employee onboarding and application of any applicable work passes.
• Responsibility for ensuring all meeting rooms are set up correctly for each external meeting with adequate supplies of notebooks ,pens and refreshments and are cleared and tided after each meeting.
• Assist with MS teams/conference call set ups.
• Coordinate all seminars and conferences with the Business Development team.Make travel arrangements, organise visaa and transfers.Manage and update database.
• Provide other administrative duties.

Responsibilities:

• To set up new machines or ITS contracts
• To generate and send out contract renewal letters
• To follow up and monitor customer’s reply for contract renewal
• To renew service contract in system
• To attend to customer’s request regarding transfer, termination, extension of contracts (FSA)
• To generate monthly contract renewal report
• To track contract renewal %
• To compile reasons on why customers do not renew the contract
• To generate EOL report and group by customer segmentation
• To assist in customer loyalty/retention program
• To perform updates on service contract in system
• To perform other duties as requested by Management

Requirements:

• Minimum GCE O Level.
• Preferably 1 year relevant working experience.
• Must be proficient in office applications.

Job Scopes

• Keep track and sorting of invoices

- Keep track and look for missing invoices (invoices that are not back yet, invoices that are given back to

customer)

- Print invoices that are not back and pass back to driver for signature and chop.

- Photocopy incorrect invoice for credit notes, debit note and other corrections.

- Make sure the customer and driver sign and chop on the invoices.

- Print missing NTUC invoices, Goods Received Note or Purchase invoice for filing if it is found on the website.

- Modify and print out daily list for invoice sorting.

- Ask for reason as to why the invoices are not back yet.

- Scan invoices requested by customer

• Matching for DFI and NTUC invoices.

a. Update Excel for both DFI and NTUC

b. NTUC

- Photocopy incorrect invoices and print out Purchase Order for Credit note, Debit Note.

- Inform Order desk to ask the customer to reopen or modify purchase order if they are closed, incorrect

or did not open purchase order.

- Scan and submit invoices for matching.

- Look for Purchase order/ Good Received note on the website if the invoice is returned without the

Purchase Order and Good Received note Number/ Attachment.

- Submit the Credit note/Debit note along with invoices.

c. DFI

- Create/modify master list to be submitted to DFI for invoices that needs to be rectify or added in for

matching.

- Photocopy the incorrect invoices and submit to DFI.

- If Credit note is done, ensure the amount is correct and submit.

Requirements

• Minimum relevant diploma qualifications
• Strong communication skills
• Able to multi-task
• Able to work under time pressure
• Fluent in Chinese and English

5.5 working days

8:30am to 5.30pm (Mondays to Fridays)

8.30am to 12.30pm (Saturdays)

Assisting the finance team in their day-to-day responsibilities which ranges from accounting entries, reconciliations, intercompany settlements.

Assist with raising billing in system

Assist with account payable and receivables function

Assist with journal in month end closing

Perform bank reconciliation

Prepare monthly accounting schedules

Hybrid role in supporting office and administrative functions within the organisation

Other ad-hoc tasks and projects

We are seeking a meticulous and motivated Accounts Assistant to join our finance team. In this role, you will provide essential support to the accounting department in various functions, ensuring accurate financial record-keeping and contributing to the smooth running of our financial operations.

Key Responsibilities:

• Assist in the preparation and processing of invoices to clients, ensuring accuracy and timely delivery.
• Provide support in processing payroll for both office staff and ship crew, including data entry, verifying timesheets, and ensuring compliance with relevant regulations.
• Assist with accounts payable and receivable functions, including processing payments to vendors, recording customer receipts, and managing outstanding invoices.
• Maintain accurate and up-to-date financial records in the general ledger system.
• Assist in the preparation of monthly and annual financial statements, including balance sheets, income statements, and cash flow statements.
• Perform bank reconciliations to ensure that bank records match company records, identifying and resolving any discrepancies.
• Assist in managing cash flow, monitoring account balances, and ensuring timely payments.
• Provide support to the accounting team with other accounting-related inquiries and tasks as required.

Qualifications:

• Diploma in Accounting or a related field.
• Minimum 2 years of experience as an Accounts Assistant or in a similar accounting role.
• Knowledge of accounting principles and practices.
• Proficient in accounting software and Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.

We are looking for hardworking candidates with job scope as below

· Container stuffing/unstuffing

· Sort, organize and putaway inventory in proper locations (Rack/Shelf/Bulk Storage)

· Pick and Pack

· Report damaged or missing inventory to supervisor

· Update WMS and process documentation

· Operate material handling equipment such as forklift and reach truck

· Load & unload deliveries/collections from trucks

· Candidates with reach truck/forklift experience are preferred.

Roles and Responsibilities:

- Assist with food preparation and cooking tasks.

- Clean and sanitise kitchen equipment and utensils.

- Dishwashing, cleaning kitchen premises.

- Help with inventory management and stock rotation.

- Follow the instructions of senior kitchen staff.

- Maintain a clean and organised kitchen workspace.

- Assist in basic food plating.

Requirements:

- No prior experience required; training will be provided.

- Ability to work in a fast-paced kitchen environment.

- Willingness to learn and contribute to the kitchen team.

Assist Manager to oversee a department responsibilities include:

• Hiring and training: Recruiting, onboarding, and training employees
• Setting goals: Establishing goals and objectives for the team
• Delegating tasks: Assigning tasks and responsibilities to team members
• Providing guidance: Supporting and guiding team members
• Monitoring performance: Evaluating employee performance and providing feedback
• Managing budgets: Managing resources and budgets effectively
• Ensuring compliance: Ensuring compliance with company policies and procedures
• Resolving conflicts: Resolving conflicts between team members or customers
• Communicating updates: Communicating business updates to employees
• Creating reports: Creating progress reports for senior leaders

Should have strong leadership, communication, and interpersonal skills. Should also be able to analyze processes and information, identify problems, and develop solutions.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Responsibilities:

a) Attend to walk-in customers and provide a high standard of customer service

b) Ensure that individual and outlet targets are achieved

c) Ensure adherence of outlet staff to all company policies / procedures, such as punctuality etc

d) Works closely with fellow shop assistants and develop good cooperation and teamwork

e) Ensure proper grooming standards which are in line with company's image at all times

f) Upkeep shop and maintain display standards

g) Ensure storeroom is maintained clean and neat at all times in accordance with company's guidelines/ requirements

h) Ensure that merchandise & visual display is adhered to HQ direction

Accounts Assistant (AR, AP, Admin)
Full Time (5 Day work week)
On-site
Location in Singapore (Pandan Loop)

We are seeking a detail-oriented and organised Accounts Assitant to join our team in Singapore. The ideal candidate will have minimum 2 years of experience in Accounting and administrative tasks, with a strong skillset in Microsoft Excel, administrative duties, interpersonal skills. He/She must be driven, willing to learn and a team-player.

**Key Responsibilities:**

• Account Receivable and Account Payable
• Assisting in book keeping and other basic accounting functions
• Help in implementing ERP system
• Making, receiving, and logging calls
• Answering and taking messages on behalf of the office
• Filing, organising, and archiving physical or digital documents and correspondence
• Issuing receipts and other accounting documents
• Any other ad-hoc duties as assigned
  
  
  **Requirements:**
  - minimum 2 years of work experience
  - Strong teamwork and interpersonal skills
  - Proficiency in Microsoft Excel and familiar with any accounting software
  - At least a Higher Nitec in Accounting or equivalent
  - Ability to multitask and have a positve and motivated personality
  
  Salary Range: $2000 to $3000 per month (if suitable, salary will be adjusted after probation period).
  
  If you meet the qualifications and are looking to grow your career, we encourage you to apply and grow with Flint.

**Other Benefits**

• AWS
• Performance Bonus
• Increment (after performance appraisal)
• No MC incentive (every 6 months)
• Additional Paid Birthday Leave (1 Day) on the month of your birthday

Job Descriptions

Secretarial Responsibilities

• Access and schedule calendar and manage appointment (meeting, lunch & dinner)
• Assist outstation matter including seeking Management approval, informing relevant parties, booking of air ticket, booking of accommodation, land transportation, VISA application include rules and regulation.
• Prepare and submit expense claim
• Attend meeting with Top Management, prepare meeting material, meeting report, preparing minutes of meeting and follow up closely with department head on item instructed.
• Assist on documents filing.
• Booking and arranging restaurant as per requirement.
• Follow up on daily, weekly and monthly report with department head and ensure reports are submitted on-time.
• Gift arrangement for external / internal / HQ

Office Assistant Responsibilities

• Submission of departmental invoices (e.g. travel invoices, catering, name card and other services related invoices etc.)
• New Hires Arrangement: Ensure workstation is clean and tidy, request of laptop / desk phones, stationeries etc.
• Resignees: Provide assistances on their exit clearance
• Forward internal circular email to team(s), update of department’s seating plan, Fire warden role

Events Support

• Internal/ External events includes workshop, trainings, meetings and team luncheon/ dinner etc
• Logistic supports include booking of meeting rooms, request of visitor passes/IT items/IP address, preparing of table name tag etc, send signage artwork to GA, arrange of tea breaks, catering, ordering of mineral water etc

Ad-hoc Duties

• Any other ad-hoc admin matters as signed by immediate supervisor

Job Requirements:

• Minimum in Diploma or equivalent experience in business administration, office management, or related field preferred.
• Minimum of 3 years of experience in an administrative role or office coordination.
• Experience with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in conversing in Korean
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficient in using office equipment (printers, copiers, etc.) and basic troubleshooting.
• Strong attention to detail and problem-solving skills.
• Ability to work independently as well as collaboratively within a team environment.
• Positive, proactive, and adaptable attitude in a dynamic work environment.

Responsibilities

• Coordinate and hands on in the events and meetings set-up, in accordance to clients'requirements
• Manage pre- event preparation and provide on-the-day support as required by clients
• Co-ordinate with clients, F&B and logistics suppliers pre / during / post for the events
• Manage quotations and administrative work related to the events.

Requirements

• To be flexible with work hours in line with business needs.
• A great outgoing personality and be genuine, approachable, attentive and instinctive
• A team player and enjoy the buzz of being busy
• To be well presented and able to communicate with all levels of people
• Candidate who are familiar with banquet / events management will have an added advantage

AEDAS is a leading global design practice dedicated to creative excellence and diversity in the built environment. We are a global platform for the most talented architects and designers, focused upon delivering locally-celebrated solutions for cities, communities and clients. Our global network of 11 offices forms a diverse staff base with skills across all sectors in architecture, interior design, building consultancy, master planning, landscape and urban design.

To support our continuous growth and expansion in Asia, AEDAS Singapore is seeking a committed candidate for the following position:

ASSISTANT DESIGNER

As an Assistant Designer, you will be responsible for supporting the project team with design development, design coordination and documentation. You will also liaise and coordinate with external consultants and the client’s team and other relevant parties.

Requirements & Attributes:

• Minimum Bachelor’s Degree in Architecture or equivalent qualifications

• Minimum 2 years of experience in concept and design development;

• Experience in mixed-use and infrastructure projects will be an advantage

• Registered Architect with the Board of Architects Singapore (BOA) will be an advantage

• Other professional certifications such as GMP or GMFP will be an advantage

• Excellent communication and presentation skills

• Proficient in BIM (Revit Architecture)

Please submit a copy of your updated CV including your current salary, expected salary and notice period to [email protected].

Roles & Responsibilities :

Our organisation is seeking a highly organised, hardworking and self-motivated Secretary / Administrative Personnel to keep office running smoothly.

The candidate will be comfortable with general office operations including electronic correspondence, filing etc.

Requirements :

- 5 days work week

- Initiative and possess good communication/writing skills

- IT literacy in Microsoft Office (Word/Excel/PowerPoint & Internet)

- Spoken and written English and Mandarin

- Meticulous and well organised person

- Excellent time management skills and ability to multi-task and prioritise work

- Running of errands

- Fast learner who possesses cheerful, courteous and pleasant position

- Full time position

Assistant Surveyor

Lloyd’s Register

Location: - Singapore

What we’re looking for

We are seeking individuals who have ability to assess the design, production, and in-service aspects of engineering assets, employing appropriate procedures, experience, and knowledge that are suited for complex and demanding situations. Have proficiency in managing projects, which may be a part of the role.

What we offer you

• Competitive Salary
• Hybrid Working
• The opportunity to work for an organization that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of people development programmes.

The role

Conduct relevant activities, undertake project management, and provide advice for service delivery within own area of expertise, ensuring adherence to budget constraints and contractual requirements.

Produce deliverables in accordance with agreed schedules, budgets, and quality levels, utilizing appropriate formats. Take responsibility for reviewing and monitoring the work of other employees as requested.

Discuss and present deliverables to internal and external clients, offering suggestions and solutions as necessary.

Perform activities in alignment with internal procedures, accreditation schemes, legislation, and industry standards.

Pursue Continuous Professional Development to maintain a high level of discipline, knowledge, and awareness.

Assess or recommend the time and value of work for external clients, assisting in identifying the most suitable fee and cost structure.

Mentor and coach other employees as appropriate, promoting effective knowledge transfer and application.

Contribute to external client management, continually improving service delivery through proactive monitoring and acting on client feedback appropriately.

Ensure that the necessary authorizations are obtained and kept up to date, which may involve Activity Monitoring.

Undertake routine administration tasks as required, following current processes and procedures.

Collaborate closely with the site Project Manager, delivering project requirements promptly. Maintaining the confidentiality of all project specifications and deliverables is essential; no sharing outside the organization is permitted.

What you bring

The ideal candidate should possess a degree or equivalent from a recognized tertiary institution in the relevant field of engineering (Marine/Mechanical) or physical science (minimum of two years program) recognized by Lloyd's Register.

Alternatively, qualifications from a marine or nautical institution along with relevant sea-going experience as a certificated ship's officer.

Experience in Class surveys with LNG Survey authorizations would be an added advantage.

Membership in an appropriate professional institution.

Working towards or having achieved chartered or incorporated engineering status.

Commitment to working in accordance with professional codes of conduct and the LR Code of Ethics as outlined in IMS01.

Ability to utilize a combination of general and specialized engineering knowledge and understanding to apply both existing and emerging technologies.

Proficiency in applying suitable theoretical and practical methods to analyze and provide solutions to engineering problems.

Capability to provide technical and commercial management, such as project management and process management.

Proficiency in the English language at a level commensurate with the work requirements.#

About us

We are a leading international technical professional service provider and a leader in classification, compliance, and consultancy services to the marine and offshore industry, a trusted advisor to our customers helping to design, construct and operate their assets to the highest levels of safety and performance. We are shaping the industry’s future through the development of novel and innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.

Be a part of

Lloyd’s Register is wholly owned by the Lloyd’s Register Foundation, a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy, Lloyd’s Register colleagues and Lloyd’s Register Foundation work together to fund research, foster industry collaboration and develop action-oriented solutions to make the world a safer place.

Want to apply.

Here at Lloyd’s Register, we care, we share and we do the right thing in every situation. It’s ingrained in our culture and everything we do. We are committed, and continually strive, to lead with our values that empower and enable an inclusive environment conducive to your growth, development and engagement. It doesn’t matter who you are, what you have experienced, how you identify, how old you are, where you are from, what your beliefs are or how your brain or body works – the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold.

We don’t just talk about our differences, we celebrate them!

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you.

If you don't tick every box in these ads, please don't rule yourself out. We focus on hiring people who share our goal of working together for a safer, sustainable, thriving ocean economy.

We care, we share, we do the right thing.

If you have further questions about this role, please contact us at [email protected] and we will respond to you as soon as possible.

Diversity and Inclusion at Lloyd's Register:

Together we are one Lloyd’s Register, committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment, because we believe it is the right thing to do. We hope you do too.

As a Disability Confident Committed Employer, we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacancies offering an interview to disabled people who meet the minimum criteria for the job.
• anticipating and providing reasonable adjustments as required.
• supporting any existing employee who acquires a disability or long-term health condition, enabling them to stay in work.
• at least one activity that will make a difference for disabled people.

Find out more about Disability Confident at: www.gov.uk/disability-confident

Copyright © Lloyd's Register 2024. All rights reserved. Terms of use. Privacy policy.

The Lloyd's Register Group comprises charities and non-charitable companies, with the latter supporting the charities in their main goal of enhancing the safety of life and property, at sea, on land and in the air - for the benefit of the public and the environment. (Group entities).

Job Description:

• Perform daily warehouse duties either at inbound (receiving, sorting, put-away) or outbound (pick/pack/release).
• Pick, pack, stock, organize and rearrange products within warehouse.
• Organize and maintain records of inventories up to date.
• Monitor and manage inventory control to ensure accurate stock levels.
• Check on the quality and quantity of items during receiving and releasing.
• Perform general housekeeping of warehouse.
• Perform any ad-hoc tasks assigned based on warehouse needs and operational requirements.

Job Requirement:

• Relevant working experience in a warehouse/logistics management.
• Candidates with competency and sufficient experience in operating a reach truck will be preferred.
• Able to work overtime when required.
• Possession of a valid forklift licence will be an advantage.
• Physically fit to handle lifting and carrying loads up to 20-25kg.
• Able to work on minimum supervision.

Working Location : Penjuru Lane

Working Hours : 5.5days, 8.30am-5.30pm (Mon to Fri) and 8.30am-12.30 (Sat)

GetGo is Singapore’s largest and fastest-growing carsharing platform that enables everyone with the freedom to drive without the burden of ownership. Our vision is to be APAC’s #1 carsharing platform as we seek to create a mobility ecosystem that's shared and sustainable for all. GetGo has been awarded the title of Top Startup by LinkedIn for two consecutive years, in 2023 and 2024, as one of the top 10 rising companies in Singapore.

We are in search of an accomplished, skilled, and exceptionally driven individual to join GetGo as our Assistant Accountant. Our preferred candidate is someone with strong commercial acumen, analytical prowess, and outstanding financial expertise who will play a key role in overseeing various aspects of corporate accounting functions. This includes, but is not limited to, managing reporting, consolidation, treasury operations, taxation, audit, cash flow management, and business planning matters.

Day to Day Activities

• Collaborate with the Senior Finance Manager to oversee the company’s financial well-being and support key compliance areas, including statutory audits, corporate tax, GST, withholding tax, and transfer pricing.
• Provide guidance to Finance Executives and Associates by coordinating tasks and addressing inquiries.
• Ensure timely and accurate month-end and year-end closings, including preparing accounting ledgers, journals, schedules, and financial statements for internal and external requirements.
• Oversee bank and intercompany reconciliations, intercompany billings, and recharges while investigating and resolving discrepancies.
• Monitor and maintain accurate records for accounts payable and receivable, ensuring the timely and accurate processing of invoices, payments, and receipts.
• Review and approve supplier and customer account reconciliations, bank reconciliations, general ledger entries, journal entries, and financial data input into accounting software.
• Conduct financial analysis, forecasting, and budgeting, including preparing monthly P&L flux analysis and identifying trends or potential issues.
• Ensure compliance with Financial Reporting Standards (FRS) and company accounting policies.
• Assist in annual external and statutory audits, ensuring timely completion and adherence to regulations.
• Facilitate collaboration with external auditors, tax agents, corporate secretarial agents, and government authorities to meet reporting and compliance requirements.
• Proactively identify and implement opportunities to enhance finance operations, strengthen internal controls, and improve overall efficiency.
• Lead or assist in the implementation of new systems and processes, including driving system designs and conducting user acceptance testing.
• Maintain organized and confidential financial records to safeguard sensitive information.
• Perform other duties and ad hoc projects as assigned.

Who We Are Looking For

• Degree in Accountancy / Chartered Accountant / ACCA or equivalent professional qualification
• Minimum two (2) years relevant working experience in a fast paced working environment
• Result oriented, critical thinking skills and able to work independently
• Able to multitask, meeting deadlines and effectively communicating across different departments in an organization
• In-depth knowledge of full sets of financial accounts, preferably with experience in project management
• Familiar and hands-on experience with audits and accounts payable/receivable cycles
• Passion for the development of clearly-defined and optimization of operational processes
• Excellent organizational skills and be able to handle time-sensitive tasks
• Positive, meticulous, systematic, assertive, analytical, possess strong problem solving skills, good oral communication, written and interpersonal skills
• Strong in Excel and Google Sheets experience and familiarity with XERO is a plus

Why You Should Join Us

• Join a modern and innovative finance team that leads efficiency and drives continuous improvement
• Be part of the fastest-growing and largest carsharing technology company in Singapore
• Contribute to meaningful objectives within a mission-driven and values-based organisation
• Enjoy the opportunity to work in an open, inclusive, and culture-first environment

Strong Personal Alignment With Our GetGo Values

• Driven by Purpose
• Stay Curious and Humble
• Collaborate with Empathy
• Make it Better
• Get It Going!

Candidates are expected to:-

• Take lead in planning and deployment of marine resources;
• Take lead in enforcing marine crew discipline;
• Perform compliance checks to ensure personnel and safety at the base and onboard craft;
• Arrange for daily diesel orders and attend to bunker deliveries;
• Coordinate with Fleet Engineering team on the repair and maintenance status of harbour crafts and equipment;
• Update daily records of craft movements, deployment, and craft breakdowns;
• Perform regular checks and surveys on the status and upkeep of base equipment; and
• Assist Section Managers in operational assignments and projects.

The ideal candidate should preferably:-

• Possess at least a Diploma in Engineering (Marine) / Maritime Business / Business / Logistics and Supply Chain Management;
• Have good communication and interpersonal skills;
• Be able to remain calm and make logical decisions under stress and emergency situations;
• Be proficient in using computer and mobile device applications/systems;
• Be proficient in MS Office; and
• Be willing to perform shift work (Candidates will be entitled to shift and applicable allowances).

*Monthly salary advertised is basic salary. Monthly gross salary includes shift, special transport, and meal allowances, where applicable.

*New hires may be eligible for a sign-on bonus of up to S$3,000. Terms and conditions apply.

The position is responsible for assisting the Director of Housekeeping in the overall management and strategy enactment of the Housekeeping Department. The focus of this position is to handle the day to day flawless operation of rooms cleaning, public areas as well as laundry.

Primary Responsibilities

Manages The Day To Day Housekeeping Operation Of Rooms, Public Areas And Laundry.

• Oversees the daily operation of rooms cleaning as well as turndown operation from room assignment to assignment handover.
• Directly supervises the Houseman team and is responsible for their daily assignment of tasks and projects.
• Oversees the daily operation of public areas with focus on daily task assignments and preventive maintenance plans.
• Oversees the daily operation of laundry ensuring uniforms as well as linen sorting out, delivery and returns are executed in a timely and effective manner.
• Acts as DOHK during his/her extended absences as tasked by him/her or by EAM Rooms.
• Identifies and communicates daily to the Executive Housekeeper of any operational, product or guest related concerns, presents suggestions and solutions that impact guests, expenses and productivity.
• Helps maintain departmental standards related to impeccable cleanliness and       personalised service to residents and guests in all areas impacted by Housekeeping.
• Ensures maximum efficiency and consistency by means of ongoing, thorough inspections and audits of suites and corridors, public spaces and back of the house.
• Performs daily audits through documented checklists of all areas as assigned by DOHK following Forbes, LQA and locally implemented criteria. Performs inspections and walkthroughs along with direct reports of their respective circles of influence.
• Leads with a hands approach on supervision, constructive recommendations, clear communication and prompt follow up; enforces the hotel’s rules and regulations and departmental policies and procedures.
• Assists with interviewing, selecting and training of new colleagues. Monitors and record their progress and productivity. Ensures training hours are executed as directed by HR and DOHK.
• Handles minor performance challenges and supports DOHK with appropriate documentation and counselling for all Housekeeping colleagues.
• Finalises, approves daily and weekly rosters, staffing levels, vacation and holiday schedules in accordance with forecasted occupancy and business needs, maintains and updates attendance records.
• Completes performance evaluations for direct reports, makes recommendations for promotions, salary increases and transfers.
• Monitors ongoing verbal and written communication between shifts to ensure thorough and complete handover.
• Reviews and analyses entries in Raffles Service log book and supervises key control.
• In charge of daily ongoing and scheduled communications with associated departments through established channels regarding necessary information related to room status, group arrivals, top VIPs, special projects, out of order rooms and repair requirements.
• Works hand on hand with Royal Service Manager for a flawless handling of Lost and Found. Manages physical inventory of Lost and Found item following SOP.
• Participates in, daily and periodic departmental communication meetings and training sessions with all levels of colleagues. Assists DOHK with post minutes and keeping training records.
• Makes sure established par stocks for room linen, uniforms, guest loan items and guest supplies are on-hand and controls consumption. In control of daily, weekly, monthly inventories and reports any discrepancies to the Executive Housekeeper.
• Liaises with outside contractors pertinent to information issued by the department head, appraises the quality and reliability of their contribution and makes recommendation for or against renewal of contracts.
• Assists DOHK to prepare financial analysis, departmental reports and budgets, design worksheets, documents and master lists as directed.

Provides An Experience That Exceeds Residents’ And Guests’ Expectations

• Analyses and responds to guest feedback to ensure that guest satisfaction is exceeded. Committed to continuously improve the quality of products, services and performance of team members.
• Resolves guest complaints in a sensitive, timely and appropriate manner in order to maintain the highest level of guest satisfaction and quality.
• Gathers guests’ feedback through daily interactions with guests and shares this feedback whenever relevant in a timely manner.
• Responsible for enhancing the product and services that is presented to the guest.
• Recommends and proposes changes to the product and its services based on market research and current trends.
• Supports the DOHK in leading the Housekeeping team with a Heartist® approach.

Management And Leadership Of The Housekeeping Team

• Plans for future needs and conducts recruitment in line with company guidelines.
• Conducts training needs analysis for housekeeping colleague and ensures training programs are designed and implemented to meet these needs.
• Conducts probation and annual appraisals in line with hotel guidelines.
• Develops talent for growth management performance issue.
• Supports DOHK to Coach, counsel and discipline colleagues to enhance performance.
• Establishes a productive work schedule that is in line with local labour laws.
• Supports the Housekeeping Team to be consistent in service, use a collaborative, enabling leadership style and have regular team meetings.
• Drives constant service and system improvement.
• Executes effective and consistent one on one with direct reports with mentorship and development in mind.
• Ensures that colleagues are aware of all Fire and Evacuation procedures as well as health and safety requirements.
• Ensures effective work processes in the department.

Involvement As A Member Of The Hotel Leadership Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that actively support Accor’s Corporate Social Responsibility program.
• Adheres to Work Safety and Health (WSH) policies and procedures and ensures all direct reports are trained in, and follows WSH guidelines.
• Well-groomed and dressed following the property and company guidelines.
• Develops own knowledge and skills to grow as a business partner and leader.
• Ensures colleagues are aware of their duty of care as determined by legislation and that they maintain complete familiarity.
• Analyses and responds to guest talent satisfaction information; gives a positive commitment to continuous improvement of product and performance.
• Performs any other duties and responsibilities that may be assigned.

Job Capsule

Provide guidance and oversight of classification, certification, and statutory survey work within the Region/ Worldwide. Responsible for maintaining the quality and consistency of the survey work within the Region/ Worldwide and verifying compliance with the applicable ABS and statutory requirements as appropriate.

Job Duties/Roles

1. Acts as a professional specialist for the organization in the application of related rules, regulations, requirements, concepts, principles and processes.

2. Stays up-to-date with ABS Rules, Guides, and Statutory requirements.

3. Develops guidance and training for survey staff on implementation and application of ABS Rules, Guides, and Statutory requirements.

4. Makes survey-related presentations to the Surveyors within the region on a regular basis.

5. Provides oversight through activity monitoring of ABS Health, Safety, Quality and Environmental Management System. Provides input to the regional (Senior) Vice President on survey manpower requirements including quality, quantity, experience, training, and professionalism of Surveyors within the region.

6. Responsible for maintaining the organization, staffing, training and day-to-day operations of the Assistant Chief Surveyor’s office in order to carry out assigned functions. Makes changes to organization, staffing, and budgets, as conditions warrant, with the approval of the regional (Senior) Vice President.

7. Appraises the performance and development potential of direct subordinates and recommends appropriate compensation adjustments.

8. Serves as a member of the regional Quality Steering Committee and Management Review Board.

9. Provides input for survey-related Rule changes.

10. Attends Regional Technical Committees, as necessary, and assist in presentations of survey-related matters.

11. May assist region marketing effort at trade shows and other occasions, as directed by the regional (Senior) Vice President.

12. May make survey-related presentations at trade seminars and Technical Societies, as directed by the regional (Senior) Vice President.

13. May attend meetings of IMO, IACS, TSCF, and other bodies, as directed by the Vice President/Chief Surveyor and/or regional (Senior) Vice President and/or Corporate Executive Vice President and COO.

14. Provides guidance to ABS clients by means of meetings and/or seminars on changes to ABS Rules and Regulatory requirements.

15. Provides input on budgets and business planning when requested by the regional (Senior) Vice President.

16. Keep Vice President/Chief Surveyor and regional (Senior) Vice President advised of major survey-related problems in the region. Provide other input and data as requested by the Vice President/Chief Surveyor

17. Responsible for maintaining the port state control database of detained and/or intervened ABS classed vessels in the region. Liaise with the MOU Regimes, as necessary regarding ABS classed vessels that have been detained by the Port State Authorities.

18. Serves as a member of the Regional Safety Committee.

Knowledge, Skills and Abilities Required (KSAR)

1. Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.

2. Ability to read engineering plans and have a basic understanding of shipbuilding practices and vessel operations.

3. Ability to perform surveys in the prescribed format.

4. Knowledge of computer programs or software packages related to job responsibilities.

5. Knowledge of related technical interfaces required for group project work.

6. Knowledge of ships' engineering systems and machinery.

7. Ability to communicate, orally and in writing, pertinent information relative to assigned area of technical expertise.

8. Ability to analyze problems and propose solutions.

9. Responsiveness to customers.

10. Ability to work well with others.

11. The management skills to organize, plan, and direct the work activities of other professional employees.

12. The human relations skills necessary to maintain positive client contacts and provide leadership and motivation to subordinate staff and peers.

13. Working knowledge of the ABS Health, Safety, Quality and Environmental Management System.

Minimum years of Experience

1. Minimum three (3) years’ experience working as Principal Surveyor or Lead Surveyor.

2. An exceptional Comprehensive understanding of ABS strategic technical positioning in their respective sector of the marine industry.

3. International assignment or significant exposure to international processes, requirements, business issues and problem resolution.

4. Possesses and demonstrates a mastery of the comprehensive body of knowledge in Survey operations.

Required/Preferred Education Requirements

1. Qualifications from a tertiary institution within a relevant field of engineering or physical science (minimum two (2) years program); or

2. Qualifications from a marine or nautical institution and relevant seagoing experience as a certificated ship officer, and

3. Proficiency in the English language commensurate with the scope of statutory certification and services and, before assignment, with their future work.

4. Minimum requirements & knowledge listed for Principal Surveyor or Lead Surveyor.

We are a real estate agency based in Singapore, specializing in serving overseas companies and new immigrant professionals. We are currently seeking a dedicated Administrative Assistant to join our team. If you have a keen interest in Singapore real estate, possess patience, and attention to detail, we would love to hear from you!

Job Responsibilities:

1. Handle Customer Inquiries: Greet and assist clients, understand their needs, and provide appropriate property recommendations.

2. Arrange Property Viewings: Organize and schedule property viewings to ensure a smooth and pleasant experience for clients.

3. Assist with Handover, Move-In, and Move-Out Procedures: Support clients through the handover, move-in, and move-out processes, offering necessary guidance and assistance.

4. Draft Relevant Contracts: Prepare lease and sales contracts as per company requirements, ensuring accuracy and completeness.

5. Coordinate with external vendors for office supplies and service contracts.

6. Support the management and company in any other adhoc administrative tasks

What You Will Learn:

1. Extensive Knowledge of Singapore Real Estate: Gain valuable insights and knowledge about the Singapore real estate market, enhancing your professional expertise.

2. Networking Opportunities: Meet and connect with professionals from various industries, expanding your personal and professional network.

We Are Looking For:

1. Interest in Singapore Real Estate: You are passionate about the real estate industry and eager to grow within this field.

2. Patience: You are patient and capable of thoroughly addressing client needs and concerns.

3. Attention to Detail: You have a keen eye for detail, ensuring high-quality work and client satisfaction.

4. Bilingual: Many of our customers came from China, so speaking and writing in Chinese is essential in this position.

If you meet the above criteria and are excited about this opportunity, please contact us as soon as possible! We look forward to welcoming you to our team.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

Teaching Assistant (Sciences) at College of Humanities and Sciences

The College of Humanities and Sciences (CHS) is inviting applications for the post of Full-Time Teaching Assistant (FTTA) for the undergraduate module, HSI1000 How Science Works, Why Science Works. This is the Scientific Inquiry 1 requirement in the common curricular of the college.

The FTTA will work with a team of professors and other FTTAs to achieve teaching and learning goals of the module. CHS. The FTTA must be familiar with administration and data management, be digitally competent, be consultative with peers and quick to adapt to dynamic situations. They must be quick to understand undergraduate student issues, be a communicative team player and possess a passion for teaching. The role will introduce scientific inquiry from a variety of perspectives and the applicant must be comfortable approaching this topic using a multi-disciplinary framework to theoretical and applied experiences for undergraduates.

Applicants must read the Selection Criteria carefully and address each of the points stated. Incomplete applications will not be evaluated.

Roles & Responsibilities

• Manage communication and administrative needs of modules including shared emails, quiz-setting, risk assessment, and moderating the module Canvas page.
• Fulfil relevant formal and informal pedagogic training
• Oversee scheduling of workshops, laboratory practical sessions, and field trips
• Contribute to, manage and mark continual assessments (CAs)
• Initiate improvements to management and pedagogy with advice and support from module coordinators
• Conduct workshops and lab practical sessions, and facilitate field trips.

Qualifications

Qualifications

• A Bachelor (Honours) Degree in Science or in a relevant field.
• Experience in conducting lab-based practicals or field work is desirable and/or experience in science education and communication.
• Demonstrated understanding of College of Humanities and Sciences curriculum and goals.
• Strong interpersonal skills to provide high quality student-focused services, and a strong interest in student welfare.
• Demonstrated ability to take initiative and work independently, prioritizing workload and meeting deadlines with minimal supervision.
• An ability to convey information in a clear, concise and interesting manner (support is provided).
• Demonstrated ability to work cooperatively as a member of a team and manage groups at the undergraduate level.
• Familiarity with administrative processes, with a high attention to accuracy and detail.
• Highly competent with the Microsoft Office or Google Drive.

Interested applicants are invited to apply directly at NUS Career Portal.

Roles & Responsibilities

Reporting to the Alumni Relations team, this intern is responsible in supporting the Alumni Relations data entry.

Key accountabilities include:

• Support data cleaning and management process (e.g. keeping Alumni data up to date including alumni and prospect basic information, speakers list etc.)
• Analysis for sales plan and lead generation plans.
• Clean database of alumni so staff can view and search alumni, speakers, and contact information through Zoho platform.
• Any other duties assigned.

Knowledge & Skills:

• Basic Excell Skills
• Meticulous, detail-oriented, proactive, problem-solver, analytical

We are seeking a highly motivated and experienced Assistant HR Manager to join our dynamic team. In this role, you will play a vital part in supporting the HR department in various functions, ensuring smooth operations and contributing to a positive and productive work environment.

Key Responsibilities:

• Manage day-to-day administrative tasks, including maintaining office supplies, coordinating office maintenance, and supporting general office operations.
• Accurate and timely processing of payroll for both office staff and ship crew, ensuring compliance with relevant regulations and company policies.
• Develop and manage a comprehensive performance appraisal system to facilitate employee growth and development.
• Contribute to the development, implementation, and review of HR policies and procedures to align with industry best practices and legal requirements.
• Manage the full recruitment cycle, from sourcing and interviewing candidates to onboarding new hires. Conduct exit interviews and manage employee offboarding processes.
• Organize company events and initiatives to foster a positive and engaging work environment.
• Handle employee feedback, address concerns, and resolve workplace issues effectively and professionally.
• Attend meetings, take minutes, and distribute them to relevant stakeholders.
• Develop and implement workflow charts to optimize processes within departments and across the company.

Qualifications:

• Bachelor's Degree in Human Resources Management or a related field.
• Minimum 3 years of proven experience as an Assistant HR Manager or in a similar HR role, preferably in the maritime industry.
• Strong knowledge of Singapore's employment laws and regulations.
• Proficient in payroll processing and HR systems.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite.