Job Description

1. Main Duty - Customer Service Duty (mindset has to meet the realist challenges and demands of a Primary School setting)
2. To answer phone calls, manage visitors, takes messages, responds to enquiries and provide general useful information (in a very dynamic environment where calls are volumous)
3. Able to use school implemented IT system for administrative purposes.
4. To handle daily varied demands and queries from parents/students/vendors/staff etc
5. To call pupils absentees and to check with parents on their child’s status every morning.
6. To call pupils to convey messages during ad-hoc / special events.
7. To render first level assistance to walk-in pupils’ needs including sick & injured pupils. To escalate case to other colleagues in the office immediately if it is beyond superficial cases.
8. To handle / support situation when pupils’ vomit, soiled their clothes.

General Duties

1. To assist in canteen matters, utility, FAS application, arrears fee, bus booking, etc
2. To help update the school activity notice board in the office (data accuracy is important)
3. To maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.
4. To assist in general typing duties.
5. To assist in Stores supplies management during school holidays
6. To support any other general admin duties as and when required

Qualifications:

- Full GCE ‘N’, or ‘O’ Level certificate or its equivalent

Skills and experience:

- Good communication and inter-personal skills in reception duties, preferably in school environment

- Good team player with high level of initiative

Contract Period: From 02 Jan 2025 – 31 December 2025.

Option Period: From 01 Jan 2026 – 31 December 2026.

Personnel to be deployed at the following hours:

- Mondays to Fridays: 7:00am to 4:00pm, inclusive of 1/2hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: Ang Mo Kio Primary School, 20 Ang Mo Kio Avenue 3 Singapore 569920

Chinese Restaurant in Ang Mo Kio looking for Part Time Human Resource & Administrative Executive

1. Ensure day to day and end to end management of HR functions which include recruitment, payroll, staff training, employee benefits, CPF contributions, leave administration, MOM rulings, Year end IR8A, IR21 submission and all HR related duties.
2. Good understanding of MOM, CPF, IRAS and other Government agency policies related to HR.
3. Familiar with MOM quarterly survey and OED submission.
4. Develop a well-managed HR department with good HR practices.
5. Maintain human resource records by designing an effective filing and retrieval system, keeping past and current records.
6. Prepare monthly payroll reports.
7. Application, renewal and cancellation of work passes.
8. Knowledge of group insurance
9. Familiar with HRIS System
10. Proficient in Microsoft Excel & Word
11. Able to read, speak and write Mandarin
12. Any other duties as and assigned.

· Reputable and stable organization

· Central area near MRT

· 5 Days Work Week

Job Responsibilities:

· Coordinate office activities in compliance with the company policies.

· Support office administration functions and manage the control of documents.

· Participate in routine and ad-hoc meetings that aim to improve the efficiency and effectiveness of the unit and/or department.

· Translate Japanese - English for documents/notices issued by Tokyo Head Office.

· Coordinate and arrange guest visit and business trip itineraries.

· Liaise to Tokyo Head Office, group companies and other offices.

Requirements:

· Bachelor qualifications.

· At least 3 years of relevant working experience.

· Business level Japanese skill of at least JLPT N1 or equivalent to communicate with Japan HQ.

· Business communication level of English language fluency.

· Prior experience inworking in construction industry preferred.

We would like to invite interested applicants to apply.

Thomas Tan

Registration No: 12C6253

License No: R2094900

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Under the revised Employment Agencies Licence Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.

https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. review and monitor sales pricing, ensuring that the prices of all products sold are not lower than the purchase cost.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Hype Media Pte. Ltd., is actively seeking a part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, on-boarding and off-boarding of staff and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO)

We would prefer someone with prior administrative experience, however no experience is also welcomed, as on the job training is provided.

The successful candidate will be notifed via message for an interview.

Requirements:

• No prior administrative experience is necessary; on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Proficiency in Microsoft Excel.
• Proficiency in English and Mandarin, both written and spoken

Work Hours:

• Monday to Friday ( Fixed Working Days From Office )
• 2:30 pm to 7:00 pm ( PM Shift Only )

Senso Studio is a dynamic, innovative interior design firm that specializes in creating functional and aesthetically stunning residential and commercial spaces. With a focus on quality and creativity, we aim to deliver exceptional results that bring our clients’ visions to life. We are looking for a motivated and creative Administrative & Marketing Coordinator to join our team on a full-time basis.

Position Overview:

As the Admin cum Marketing Coordinator, you will take on a dual role, handling essential administrative duties while also driving our digital marketing efforts. Your work will primarily focus on content creation, social media management, and running Meta ads to promote the firm’s services and showcase our design projects.

Key Responsibilities:

Administrative Duties:

•⁠ ⁠Provide administrative support, managing day-to-day operations of the office.

•⁠ ⁠Coordinate team schedules, meetings, and appointments.

•⁠ ⁠Handle onboarding of new team members

•⁠ ⁠Organize and maintain both physical and digital filing systems

•⁠ ⁠⁠Support the team with lead distribution

Marketing Duties:

•⁠ ⁠Social Media Management: Curate, create, and schedule engaging content for Instagram, TikTok, and Facebook to showcase the firm’s design projects, services, and industry insights.

•⁠ ⁠Content Creation: Produce high-quality visuals (photos, videos, graphics) and write compelling captions for social media platforms.

•⁠ ⁠Videography & Photography (Bonus): Capture behind-the-scenes content, design transformations, and client projects to create engaging video and photo content. Experience in videography and photography is a plus.

•⁠ ⁠Meta Ads Management: Create and manage Meta (Facebook & Instagram) advertising campaigns to increase brand awareness, generate leads, and drive traffic to the website.

•⁠ ⁠Community Engagement: Respond to comments, messages, and engage with followers to build a strong online presence and foster client relationships.

•⁠ ⁠Content Strategy & Analytics: Develop and implement a content calendar, track engagement metrics, and analyze performance to optimize content strategies.

Qualifications:

•⁠ ⁠Experience: Minimum of 1 year of experience in administrative support and social media marketing, preferably within a design or creative industry.

•⁠ ⁠Skills: Proficiency in social media platforms (Instagram, TikTok, Facebook), content creation tools (e.g., Canva), and Meta Ads Manager. Videography and photography skills are a bonus.

•⁠ ⁠Technical Skills: Knowledge of social media scheduling tools, basic video editing software, and analytics platforms

•⁠ ⁠Strong written and verbal communication skills.

•⁠ ⁠Highly organized with excellent attention to detail and the ability to multitask.

•⁠ ⁠Ability to work independently and collaboratively in a fast-paced environment.

Theatre Administrative Executive

If you are a dynamic and motivated person who has strong interpersonal skills and more importantly, believe that YOU CAN MAKE A DIFFERENCE to the company, we would like to hear from you.

The Role:

Handle theatre administrative works which include checking of daily reports, movie voucher inventory, theatre payroll submission and promotion tracking etc.

• Assist theatre operation matters and executing marketing promotions.
• Coordinate on the logistic requirement and execution of corporate events and bookings.
• Other duties which may be assigned on a time to time basis.

Requirements:

• Diploma or its equivalent
• At least 2 years in the retail or hospitality industry
• Some training background will be an advantage
• Good working knowledge of MS Office Applications
• Excellent inter-personal and communication skills
• A good team player with positive work attitude
• Singapore Citizen or PR only

Interested candidates please email your cover letter and detailed resume with recent passport size photograph, indication of last drawn & expected salary and date of availability to

The Recruitment Officer

Re: Application for the post of Theatre Executive

Email: [email protected]

(Only shortlisted candidates will be notified)

[Job ID: 780593]
Responsibility:

• To Assist Building Department in all related works.
• Coordinate office activities in compliance with the company policies.
• Communicate closely with person in charge of Building Department to assist his/her work.
• Support office administration functions, such as ordering office supplies (eg stationery/name cards)
• Manage the control of documents (mails, letters, packages, etc.) delivered to the department including the disposal.
• Manage arrangements of meeting rooms.
• Organise company vehicles/drivers’ schedules.
• Participate in routine and ad-hoc meetings that aim to improve the efficiency and effectiveness of the unit and/or department.
• Provide department information, such as annual event schedule, weekly regular meeting table, leave plat form and staff directory.
• Translate Japanese-English for documents/notices issued by Tokyo Head Office.
• Coordinate and arrange guest visit, such as hotel bookings, restaurant bookings, transportation, scheduling and arranging appointments with clients/consultants.
• Coordinate business trip itineraries, travel, visas, insurance, accommodation, data roaming etc.
• Arrange seasonal greeting card and client celebrations.
• Manage Department News and Announcements via APRHQ’s web portal.
• Create internal newsletter every quarter.
• Coordinate and arrange for new and transferred expatriates.
• Apply for reimbursement of entertainment, conference expenses etc.
• Liaise to Tokyo Head Office, group companies and other offices.
• Arrangement for national staff to register with the HQ system.

Requirements :

• Bachelor qualifications.
• At least 3 years of relevant working experience.
• Business level Japanese skill of at least JLPT N1 or equivalent is necessary as the incumbent will be required to communicate and collaborate with counterparts in Japan, Tokyo Head Office.
• Business communication level of English language fluency.
• Prior experience inworking in construction industry preferred.
  
  We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.
  
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  EA Personnel Name: Ochi Madoka
  EA Personnel Registration Number: R24125474
  EA License No.: 07C5771

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. Review and monitor sales pricing to ensure all products sold are priced correctly.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Administrative Assistant (Inventory control)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate records of inventory levels and ensure the database is up-to-date.
• Regularly review stock levels and usage trends to prevent overstocking or shortages.
• Coordinate with the procurement team to order necessary items before stock runs low.
• Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
• Document and update inventory procedures and policies to enhance workflow efficiency.
• Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
• Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
• Conduct regular checks to ensure the quality and condition of inventory items.
• Report any discrepancies or issues with delivered goods to the relevant parties immediately.
• Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
• Provide administrative support during inventory audits and end-of-year stock takes.
• Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field
• Training is provided to an inexperienced candidate
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors

- Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Requirements

- Fresh graduates are welcome

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills - Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

- Enjoy communicating with people

Responsibilities:

· Perform general admin duties

· Handle incoming and outgoing mails

· Keep track and order stock for office supplies, pantry and warehouse

· Attend to guests/ visitors

· Act as point of contact for internal and external clients

· Provide support for hotel/ flight bookings

· Liaise with executives in handling requests and queries from senior management

· Maintain an efficient central filing system for HR & Finance

Requirements:

· GCE ‘O’ level / Diploma in any discipline or equivalent

· Minimum 2 years’ experience in administrative duties

· Knowledge of office management systems and procedures

· Proficiency in MS Office

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

Job Description:

Administrative Support:

• Provide general administrative assistance to the management team.
  • Maintain and organize company records and files.
  • Prepare reports, presentations, and other documents as needed.

Payment Monitoring:

• Oversee and manage the payment processes, including vendor invoices and employee reimbursements.
• Verify and reconcile invoices against purchase orders and delivery receipts.
• Ensure timely processing of payments and follow up on outstanding invoices.

Budget Management:

• Assist in preparing and monitoring departmental budgets.
• Track expenditures and provide regular budget status updates to management

Supplier Relationship Management:

• Maintain relationships with suppliers and vendors, ensuring compliance with payment terms.
• Coordinate with suppliers to resolve any payment discrepancies or issues.

Compliance and Reporting:

• Ensure compliance with financial policies and procedures within the organization.
• Generate financial reports related to payments and expenditures as required by management,

Coordination and Communication:

• Collaborate with other departments (e.g., finance, procurement) to ensure smooth operations.
• Communicate effectively with internal and external stakeholders regarding payment issues.

Data Management:

• Maintain accurate and up-to-date financial records in the company's accounting system.
• Prepare and maintain spreadsheets and databases for tracking payments and expenses.

Ad-hoc Duties:

• Assist with special projects and initiatives as directed by management.
• Participate in training and development programs to enhance skills and knowledge in financial management.

Qualifications:

• Diploma in finance, accounting, business administration, or related field.
• Previous experience in administrative roles, preferably in the food industry.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Able to adapt to a fast-paced and evolving environment.

About the School:

We are an EduTrust certified Private Education Institution based in Singapore with over a decade of successful track record. We strive to provide high quality education to international students and prepare them for global success.

We are seeking a detail-oriented, responsible, organized Administrative Assistant with a strong service mindset to support our daily operations. The ideal candidate will have strong communication and organizational skills, as well as a commitment to maintaining a high level of efficiency in an educational setting. This role supports student and staff needs, coordinates with various departments, and ensures smooth day-to-day administration.

Key Responsibilities:

- General Administration:

• Maintain accurate student records and update as needed, including but not limited to p-file, attendance, leave, conduct, fee payment, contract generation, etc.
• Prepare reports, track accurate data, and maintain filing systems in accordance with Edutrust requirements.
• Handle front desk duties and direct inquiries to the appropriate departments.

- Records Management:

• Prepare, format, and distribute internal communications, newsletters, and notices to students, parents and staff.
• Enter data for various reports and assist with compiling information for internal use or submission to external regulatory bodies in accordance with Edutrust requirements.

- School Asset Management:

• Monitor and order office and classroom supplies, and ensure the timely delivery of materials and resources.
• Maintain the safety of school premises and assets.

- Student Services:

• Be the first point of contact for student and parents, conducting pre-course counselling, orientation, classroom patrols, resolving complaints and maintaining order at school.
• Organizing school events, meetings, and morning assemblies; handle logistics, invitations, and follow-ups for school events.
• Maintaining order and discipline at school.

Qualifications:

1. Diploma in Business Administration, Office Management or a related field
2. Proven experience in an administrative role, preferably within an educational setting
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of data management systems
4. Excellent verbal and written communication skills
5. Strong organizational and multitasking skills
6. Familiarity with Edutrust requirements

Skills:

1. Strong service mindset and sense of responsibility, care deeply about student welfare and progress
2. Excellent verbal/written communication, presentation, interpersonal skills
3. Highly responsible, dependable team player
4. Highly meticulous and detail-oriented
5. Familiarity with school information systems or student management software

Position title : Preschool Administrative Assistant
Working Location: Telok Blangah or Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.