Handle administration and office duties

Assit in daily activities in the office

Any other ad-hoc duties

Training will be provided

1) Assist, support, prepare and execute various clerical and administrative duties that can be of various forms (e.g. licensing applications, form submissions, internal SOPs / checklists etc.)

2) Handle, set up and maintain document filing systems, both physical and digital

3) Assist in strategic planning and provide administrative support for special projects across various departments

4) Conduct research and compile data for executive decision-making

5) Needs to be willing to learn, is independent, exercises initiative and critical thinking, is resourceful

6) Be a strategic team player who is able to communicate with personnel from various departments, backgrounds and education levels.

Job Summary

Sunrise Shares Holdings is seeking a proactive and detail-oriented Administrative Executive to provide comprehensive administrative support and ensure the smooth operation of daily activities. This role involves handling a variety of tasks, including office management, document preparation, scheduling, and assisting with project coordination. Fresh graduates with a keen interest in administrative roles are welcome to apply.

Key Responsibilities

1. General Administrative Support:Manage office operations, including maintaining supplies, equipment, and filing systems.
   Handle incoming calls, emails, and correspondence.
   
2. Documentation and Reporting:Prepare and manage documents, reports, presentations, and spreadsheets.
   Ensure proper record-keeping and documentation for compliance and audit purposes.
   
3. Scheduling and Coordination:Organize and coordinate meetings, appointments, and events.
   Maintain calendars and ensure timely communication of schedules.
   
4. Project Assistance:Support project teams with administrative tasks, including tracking progress and preparing reports.
   Assist in coordinating with internal and external stakeholders on project-related activities.
   
5. HR and Finance Support:Assist in processing invoices, expense reports, and purchase orders.
   Support HR functions, including onboarding new hires and maintaining personnel records.
   
6. Communication and Liaison:Act as a point of contact between departments, clients, and vendors.
   Ensure effective communication and follow-up on action items.
   

Key Requirements

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
• Fresh graduates are welcome to apply; prior experience in administrative roles is a bonus.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Positive attitude, problem-solving skills, and a proactive approach to tasks.

A sales administrator supports the sales department by managing customer inquiries, processing orders, and coordinating with sales teams. They help ensure that sales operations run smoothly and efficiently.

Cilent inquiries,Sales reports.

Skills Strong organizational skills, Proficiency in sales software, Ability to work well with customers, and Ability to multitask.answer cilent enquiries over the phone, by email and face to face. take and process cilent leads and deal with paperwork. update cilent records.

Accountant cum Administrative Looking for a candidate suitable for the position and Job scope typically involves a mix of financial and administrative duties. Here's an overview of responsibilities that could fall under this role: Accounting Duties:

Bookkeeping: Maintaining accurate financial records of daily transactions (sales, purchases, receipts, payments).
Invoicing: Generating and managing customer invoices and ensuring timely payments.
Payroll Processing: Calculating and processing employee salaries, overtime, and benefits.
Accounts Payable and Receivable: Monitor and manage vendor payment schedules and follow up on outstanding customer payments.
Financial Reporting: Preparing monthly, quarterly, and annual financial statements and reports for management.
Budgeting: Assisting in creating budgets and tracking expenses to ensure cost control.
Tax Compliance: Ensuring timely submission of tax returns (e.g., corporate taxes) and managing other statutory compliance.
Audit Support: Coordinating with external auditors and preparing necessary documentation during audits.

Administrative Duties:

Office Administration: Manage office supplies, maintain equipment, and maintain a neat workspace.
Scheduling: Coordinating appointments and schedules for technicians, engineers, and management.
Document Management: Maintaining company records, contracts, and important documents.
Customer Service Support: Handling customer inquiries, complaints, and follow-ups.
Procurement Support: Assisting in sourcing and purchasing materials required for projects or maintenance work.
Staff Coordination: Managing employee records, attendance, and leave applications.
Liaison Work: Communicating with external vendors, suppliers, and service providers.
Reporting: Prepare and submit regular reports on office operations and financial health to management.
Additional Responsibilities Specific to an Aircon Company:
Service Records Management: Maintaining records of equipment servicing schedules, warranties, and maintenance logs.
Quotations and Estimates: Preparing cost estimates and quotations for air conditioning installations and repairs.
Coordination with Technicians: Scheduling and dispatching technicians for repair and installation work.
Warranty Claims: Assisting customers with warranty claims and liaising with manufacturers if needed.
Inventory Management: Keeping track of spare parts and equipment stock.

This position is for 6 months with the prospect of permanent employment.

Main duties are:

• Office administration (including receptionist tasks - answer phone calls, welcome visitors)
• Travel arrangements (flight tickets, hotels, transportation, visa processing)
• Raising of purchase orders in the software (Danaos System)
• Managing office systems, arranging servicing, corporate purchasing (stationery's, pantry supplies,
• etc.)
• Receiving and assessing incoming and outgoing mail and packages (corporate/admin)
• Preparation of Despatch forms and necessary Company Letters
• Maintain and update of office and supplier contact list
• Administration and secretarial support to top management

Job Responsibilities:

• Handle customers via phone call
• Provided administrative support including invoicing, process order, filling, delivery orders, operation scheduling and handle courier services.
• Calling customer for following up outstanding documents and payments
• Assist with other ad-hoc duties as required from time to time.

Requirements:

• Required language(s): Candidate must be fluent in English and Mandarin, in order to communicate with mandarin speaking members and customers
• Self-driven and holds a positive learning attitude.
• Meticulous and able to adapt to a fast-paced environment.
• Ability to work independently with minimum supervision.
• Good communication skills to liaise with people from all levels.

Responsibilities:

• Perform data entry and filling as well as administrative duties such as invoicing and processing orders etc

• Weekly submission of invoices via portal & follow-up duties

• Stocks take & logistics managment

• Arrange local & overseas courier and dispatch services as needed, ensuring timely delivery of packages and documents

• Liaising with vendors to ensure timely procurement of goods and services

• Undertake any other ad-hoc tasks assigned by management, contributing to the overall efficiency of the department

Key skills & Experiences:

• Relevant experience in similar capacity is preferred

• Able to work independently

• Responsible, excellent team player, independent, and a good level of Initiative

• Comfortable with IT applications including Excel, Ms Word, Google sheet etc

• Office located at Marymount Jalan Pemimpin

Focus Rentals is a Gofleet (Gojek) partner that specialises in Private Hire Car rentals.

Join an ambitious and growing team, with collegial working environment!

Job description:

· Handle customer enquiries and preparation of customer contracts

· Monitor and upkeep customers data and contract filing

· Prepare requests for rebates and deposit refunds

· Prepare accounts receivable, outstanding rental and sales reports

· Provide assistance to finance for hirers payout

· Ensure internal SOP compliance

· Monitor drivers' outstanding rental payment balances

Requirements:

· Able to work in a fast paced environment and cope with company expansion

· Able to work well under pressure and tight timeline

· Customer oriented, good written and verbal communication skills

· Computer literate (experience with spreadsheets highly preferred)

· Team player and customer-oriented

· Ability to adapt and grow in a competitive environment

· No specific education requirements -- we're looking for hustle!

. Bilingual/multi-lingual would be advantageous

Benefits

. Drive home car when available

Core Responsibilities:

• Scheduling and Organizing:Managing calendars and schedules
  Scheduling meetings, appointments, and travel arrangements
  Organizing and maintaining files and records
  
• Communication:Answering phones and directing calls
  Greeting visitors and handling inquiries
  Drafting and preparing correspondence (emails, letters, memos)
  Taking and distributing meeting minutes
  
• Administrative Support:Preparing presentations and reports
  Handling expense reports and invoices
  Ordering office supplies and equipment
  Maintaining office equipment and supplies
  

Additional Responsibilities:

• Project Management:Assisting with project coordination and tracking
  Meeting deadlines and managing multiple tasks
  
• Customer Service:Providing excellent customer service to both internal and external clients
  Building and maintaining positive relationships
  
• Technical Skills:Proficiency in Microsoft Office Suite and other relevant software
  Knowledge of office procedures and protocols
  

Key Skills and Qualities:

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Attention to detail and accuracy
• Proactive and problem-solving skills
• Confidentiality and discretion
• Teamwork and collaboration
• Positive and professional attitude

1) Assist, support, prepare and execute various clerical and administrative duties that can be of various forms (e.g. licensing applications, form submissions, internal SOPs / checklists etc.)

2) Handle, set up and maintain document filing systems, both physical and digital

3) Assist in strategic planning and provide administrative support for special projects across various departments

4) Conduct research and compile data for executive decision-making

5) Needs to be willing to learn, is independent, exercises initiative and critical thinking, is resourceful

6) Be a strategic team player who is able to communicate with personnel from various departments, backgrounds and education levels.

Job Description:

· Work closely with the Condo Manager in assisting all aspects of management including administrative and financial duties.

· Organize and maintain file system, and files correspondence and other records. Answer phones and communicate via email in a timely manner.

· Assist residents and staff to ensure excellent customer service.

Job Requirements:

· Conversant in Building Maintenance and Strata Management Act

· Strong communication and negotiation skill.

· Ability to handle pressure and multiple tasks.

· Good administrative and Computer literacy.

· Mature and outgoing personality.

· At least 1 year experience in condominium/building management.

· Salary will commensurate with experience and qualification.

Administrative

• Conduct and evaluate events related due-diligence screening processes to ensure compliance with policies and guidelines.
• Communicate with external parties on required information.
• Monitor the sponsorship and entertainment application for management approval.
• Follow-up the subsequent information to be provided regarding delivery details, payment and attendees.
• Manage the calendar, sponsorship, appointments, and events for Director and senior management.
• Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.

SAP

• Prepare and issue items from SAP for events and Sponsorship.
• Follow-up on delivery status with 3rd parties.
• Manage and upkeep records in accordance with Company’s policies and procedures.

Events, Sales and promotion

• Assist with division’s events and activities with team members.
• Facilitate with the internal and external communications by acting as a liaison between departments.
• Assist with the upkeeping of administrative policies and procedures.
• Monitor product stocks and coordinate with distribution and procurement as needed.

Requirement

• Diploma in Business or relevant disciplines
• 1 to 3 years of working experience, preferably in sponsorship evaluation process experience
• Proficient in time management, planning, and multitasking.
• Good organizational and planning skills, time management, strong communication skills, teamwork, ability to prioritize the critical tasks
• Comfortable with packing of events items at warehouse during events/when required.

Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

• Manage and address general enquiries over emails and/or calls
• Conduct of administrative duties, including printing of documentation, carrying out on-site verifications and checks, and other administrative duties as assigned.

Job requirements:

• 1-2 years of relevant working experience
• Proficient in Microsoft Office Word and Excel
• Able to work independently
• Good interpersonal communication skills
• Meticulous
• Working Hours: Monday-Thursday (8.30am-6pm), Friday (8.30am-5.30pm)
• Location: Newton

Thank you for your interest in the advertised position. We kindly request that all applications be submitted via our PERSOLKELLY GO App.

To access our PERSOLKELLY GO Jobs App, please click on the following link:

https://sg.go.persolkelly.com/job/apply/10793

EA License No: 01C4394

EA Personnel ID: R1655869

EA Personnel Name: Chua Le Teng, Sherry

**We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its Singapore and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries.

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. Review and monitor sales pricing to ensure all products sold are priced correctly.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Job Description:

• Managing data entry and agents claims.
• Perform office administrative works and support the team.
• Perform filing and sorting of documents.
• Assist in Inventory Management & Purchase Orders.
• Any other duties as assigned.

Requirements:

• Diploma/Degree in a related discipline.
• 2-3 years of administrative works experience is preferred
• Able to start immediately or within short notice period will be an added advantage.
• Proficient in Microsoft Office.
• Positive team player.

Note:

• Only shortlisted candidates will be notified.

We are looking for a dedicated Administrative Clerk that is able to handle simple invoicing, quotations, customer calls, daily queries and scheduling.

The main job scope:

• To handle simple invoicing
• To bill out quotations to clients
• To answer customer calls
• To attend to emails from customer
• To schedule work calendars and tasks

Able to start immediately. Past experiences will be a plus.

Interviews: 1 to 2 rounds of Interviews

Language needed: Proficient English (compulsory)

Working hours: Monday to Friday 830am to 6pm

Salary: Depending on relevant experiences, performance and work accomplishments.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
• Efficient document management such as printing and filing of the documents
• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
• Assist with day-to-day operations of the office
• Monitoring of office supplies
• Perform secretarial support to hr and account department.
• Ensure the cleanliness of the office
• Help to organize new employee orientation, on-boarding and working schedules
• Attend to employee enquiry on HR related policies and practices
• Other administrative duties and tasks as assigned by manager

Requirements:

• 2 years of relevant experience
• Diploma or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skill
• Ability to manage multiple projects simultaneously with effective time

About The Opportunity

We are currently seeking Administrative Assistant to join our managed Healthcare team to assist in the development and expansion of our Healthcare service network.

Pay rate: $13/h

Work Location: 25 Bukit Batok Crescent (The Elitist)

Working Hours: 9am to 6pm

Working days: Mondays to Fridays (Minimum 3 working days a week)

• Sorting and filing of documents
• Data cleansing and sorting
• Processing of electronic claims made by members of Alliance Medinet
• Assist in any other ad-hoc duties that are assigned by the manager

Requirements

• Able to follow standard work processes independently
• Able to commit for more than 6 months
• Meticulous
• Intermediate proficiency in Excel, particularly in V-Look up
• Able to work at least 3 days a week(Monday-Friday) based on a 9am - 6pm schedule

We regret to inform that only shortlisted applicants will be notified for a virtual interview.

To learn more about our Organization, please visit https://alliancehealthcare.com.sg.

1) Handle Day to day enquiries (phone/email/fax) and support Management & Production team.

2) Coordinate Between Production team and Office management team.

3) Update the company polices as needed.

4) Book flight tickets and make travel arrangement for workers and staffs.

5) Prepare master list for Drawings, Documents, incoming & outgoing correspondences.

6) Submission of documents, drawings, letter and creating transmittal.

7) Maintain proper organisation & production of filing system, storage of documents and information.

8) Keep electronic filing and archive system for easy issuance, storage, retrieval and management & production of documents to internal and external parties.

9) Schedule meeting with production team & management team.

For interested applicants, please apply online or send your resume in WORD format to [email protected] & [email protected]

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. review and monitor sales pricing, ensuring that the prices of all products sold are not lower than the purchase cost.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Other Information:

• Medical Benefits
• Leave Benefits
• Providing Transport
• Working Location: Tuas
• Working hours: Monday - Friday (8.30am to 5.30pm), Saturday (8.30am to 3.00pm) Alternate, 1 or 2 days a month)

• Manage, Develop and implement strategic plans and budgets for the organization.
• Overall responsible to oversee day-to-day administrative tasks and ensure the completion on time and quality.
• Develop and implement efficient administrative policies and procedures to enhance productivity and ensure compliance with company standards.
• Liaise with various stakeholders to ensure effective communication and coordination.
• Should be able to visit construction site frequently to verify the quantities of progress and compare with the projections and analyse.
• Manage budgets, create financial reports, and present budget proposals to stakeholders
• Responsible to manage payment schedules and ensure all payments are made on time.
• Responsible to liaise with clients, customers and closely follow up with the payments.
• Identifies key areas of improvement, plans administrative processes, establishes guidelines, and implements protocols.
• Responsible to manage the accounts of the business, responsible for payments and to follow-up with clients.
• Tracks team performance and ensures quality of work is within acceptable levels.
• Identifies key areas of improvement, plans administrative processes, establishes guidelines, and implements protocols.
• To build a positive relationship with stakeholders like clients, vendors, and investors
• Should possess strong MS Excel, Power point and presentation skills.

Job Summary:

• Basic up to $3500 (Salary will commensurate with experience & qualifications)
• 5 Days
• Central

Job Scope:

• Manage office administration tasks.
• Provide comprehensive administrative and secretarial support to the CEO and Heads of Departments (HODs).
• Efficiently manage the CEO and HODs' schedules, including scheduling meetings, managing calendars, processing claims, and organizing documentation.
• Coordinate and arrange meetings and conferences, overseeing logistics and venue arrangements.
• Assist with coordinating travel arrangements for the CEO.
• Handle personal matters for the CEO with discretion and professionalism.

Job Requirement:

• Min Diploma / Degree
• Min. 1-2 years of experience in a similar capacity. Preferably in finance industry / travel agency
• Proficient in Microsoft Office suites.
• Strong communication skills
• Strong stakeholder management
• Strong sense of urgency
• Meticulous
• Able to work in a fast pace environment

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Trance Teu (R1988522)

Position title : Preschool Administrative Assistant

Working Location: Telok Blangah or Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279