MaNex TradExpress Pte Ltd is a freight forwarding company specializing in total logistics solutions. We are committed to talent development to support..
MaNex TradExpress Pte Ltd is a freight forwarding company specializing in total logistics solutions. We are committed to talent development to support our expanding business. We are currently seeking a right candidate to join our our team as;
Position: Import / Export Logistics Assistant
Key Responsibilities:
Coordinating and managing shipments to ensure timely and accurate delivery.
Conversant in Bahasa, Mandarin, and English (necessary to liaise with Indonesia and China customers).
Maintaining communication with carriers, suppliers, and customers.
Handling shipping documentation and resolving any related issues.
Ensuring compliance with shipping regulations and company policies.
Other ad-hoc duties as assigned
Requirements:
Must possess at least a Degree/Diploma in administration, business management, or a related field.
At least 1-2 years of experience in a similar industry preferred.
Proficient in MS Word and Excel.
Positive work attitude, strong sense of urgency and responsibility, and ability to work well within a team.
Additional Skills:
Proficiency in MS Office.
Strong organizational skills.
Meticulous with attention to detail.
Analytical and problem-solving abilities.
Good interpersonal skills and team player.
Interested applicants, please apply.
We have a conducive work environment, 5 working days and competitive benefits.
Provide world class customer care experience and support sales team in achieving team's sales targets on a monthly basis
You will:
Provide sales r..
Provide world class customer care experience and support sales team in achieving team's sales targets on a monthly basis
You will:
Provide sales reps with 100% administrative support to ensure they achieve monthly team targets
Manage large amounts of incoming phone calls.
Identify and assess customers’ needs to achieve satisfaction.
Build sustainable relationships and trust with customer accounts through open and interactive communication.
Provide accurate, valid and complete information by using the right methods/tools.
Meet personal/customer service team sales targets and call handling quotas.
Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution.
Keep records of customer interactions, process customer accounts and file documents.
Follow communication procedures, guidelines and policies.
Take the extra mile to delight customers.
We’re looking for someone with:
Proven customer support experience or good ability to learn.
Strong phone contact handling and active listening.
Familiarity with CRM systems and practices.
Ability to start and get things done
A team player who works effectively in a team-based organisation, collaborates cross-functionally, and builds support and alignment around goals and objectives.
Focus on delighting customers. Be maniac about customer experience. Does the CEO pay the bill? People Ops (HR)? No! The customers pay the bill. An excellent way to achieve this is to understand the problems our customers are facing intimately, treat them the way we would like to be treated, and make products we will actually use ourselves.
Pursue excellence. Hold yourself and everyone to the highest standards. Care about every single detail. Every detail matters when you want to achieve greatness. Good standards are contagious. (Unfortunately, bad standards are too).
Embrace openness. Put your honest thoughts on the table with each other, have thoughtful disagreements and exchange controversial ideas while caring deeply about each other. This kind of tough love helps us grow.
Be extremely reliable. Always do what you say you will do. This is the best way to build up trust quickly. Be on time and present. Don’t give bullshit excuses. Don’t make the same mistake twice.
Attention to detail. Does not let important details slip through the cracks or derail a project.
Grit. Demonstrates tenacity and willingness to go the distance to get something done.
Work ethic. Possesses a strong willingness to work hard and sometimes long hours to get the job done. Has a track record of working hard.
Communication. Speaks and writes clearly and articulately.
What’s in it for you:
Work with a fast growing, at the same time, lean and mean team, to make real world impact.
Have a lot of ownership and drive your own results and progression.
Smart people who sweat the details and push for the highest standards.
Training, mentorship, buddies, in-house programs to help you grow.
Other benefits include competitive compensation package and birthday leave.
You should include these in your application:
CV or LinkedIn profile
Tell us about a time you had to work on a highly challenging task. How did you overcome it?
What motivates you?
What's your favourite food and where do you get it? Why?
Position title : Preschool Administrative Assistant
Working Location:
Telok Blangah
Balestier
Working Timing: 44 hours per week (Normally 8am-5..
Position title : Preschool Administrative Assistant Working Location:
Telok Blangah
Balestier
Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview) Working day: Mon - Fri Salary : $2500 - $3200
Key Responsibilities:
Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
Maintain accurate records and filing systems for student and staff information.
Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
Coordinate with staff, parents, and external vendors as needed.
Documentation and Reporting:Handle enrollment documentation and maintain student records.
Prepare reports and assist in compiling data for the management team.
Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
Monitor and order office supplies, ensuring sufficient inventory.
Customer Service:Address queries from parents, staff, and visitors professionally.
Support the school in fostering positive relationships with parents.
Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
Assist in preparing documents for audits or inspections.
Skills and Requirements:
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
Preschool experience on Claim/Grant and little live App.
Familiarity with administrative procedures in an educational setting is a plus.
Job Description
Industry/ Organization Type: Marine Technology Service Provider
Position Title: Administrative Assistant (Inventory control)
Wo..
Job Description
Industry/ Organization Type: Marine Technology Service Provider
Position Title: Administrative Assistant (Inventory control)
Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
Salary Package: Up to SGD2800 + AWS + Bonus
Duration: Permanent
Key Responsibilities
Maintain accurate records of inventory levels and ensure the database is up-to-date.
Regularly review stock levels and usage trends to prevent overstocking or shortages.
Coordinate with the procurement team to order necessary items before stock runs low.
Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
Document and update inventory procedures and policies to enhance workflow efficiency.
Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
Conduct regular checks to ensure the quality and condition of inventory items.
Report any discrepancies or issues with delivered goods to the relevant parties immediately.
Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
Provide administrative support during inventory audits and end-of-year stock takes.
Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.
APPLY NOW!!!
Min. N level
Min. 1 year of working experience in the related field
Training is provided to an inexperienced candidate
Familiar with Microsoft Office
Kindly apply through ANY of the following methods:
Submit your application by clicking the APPLY button;
Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.
Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.
Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694
Working Location:
TCK @ Telok Blangah
Head office @Balestier – Preschool events
Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6..
Working Location:
TCK @ Telok Blangah
Head office @Balestier – Preschool events
Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200
Key Responsibilities:
Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
Maintain accurate records and filing systems for student and staff information.
Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
Coordinate with staff, parents, and external vendors as needed.
Documentation and Reporting:Handle enrollment documentation and maintain student records.
Prepare reports and assist in compiling data for the management team.
Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
Monitor and order office supplies, ensuring sufficient inventory.
Customer Service:Address queries from parents, staff, and visitors professionally.
Support the school in fostering positive relationships with parents.
Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
Assist in preparing documents for audits or inspections.
Skills and Requirements:
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
Preschool experience on Claim/Grant and little live App.
Familiarity with administrative procedures in an educational setting is a plus.
Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equi..
Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.
Responsibilities:
Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
Complete records, reports and other duties as required and assigned.
Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
Assist in compilation of monthly and quarterly reports and to ensure timely submission.
Preparation of circulars, letters, reports and other documents assigned expeditiously.
Catalog and keep records of all necessary information, documents, etc.
Making requisition of management office stationery and maintain inventory.
Handle all inward and outward correspondences.
Manage all facilities’ booking.
Other administrative support and ad-hoc duties as assigned.
Requirements:
N/ O levels or other relevant professional certification.
Experience in Property Management/ Real Estate industry is a strong advantage.
Good interpersonal and communication skills
Meticulous to ensure administrative accuracy
Well versed in Microsoft Office
Open to work 5.5 days
Interested candidates, please submit your application with resume including the following information:
1) Manufacturing sector experience is preferred.
2) Handle Day to day enquiries (phone/email/fax) and support Management & Production team.
3) Coo..
1) Manufacturing sector experience is preferred.
2) Handle Day to day enquiries (phone/email/fax) and support Management & Production team.
3) Coordinate Between Production team and Office management team.
4) Update the company polices as needed.
5) Book flight tickets and make travel arrangement for workers and staffs.
6) Prepare master list for Drawings, Documents, incoming & outgoing correspondences.
7) Submission of documents, drawings, letter and creating transmittal.
8) Maintain proper organisation & production of filing system, storage of documents and information.
9) Keep electronic filing and archive system for easy issuance, storage, retrieval and management & production of documents to internal and external parties.
10) Schedule meeting with production team & management team.
Job Summary:
We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. ..
Job Summary:
We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. The ideal candidate will assist with scheduling, inventory management, and document handling to ensure smooth production processes.
Key Responsibilities:
Assist in coordinating and scheduling production activities.
Maintain and update production records, reports, and documents.
Monitor inventory levels and coordinate with the procurement team to ensure materials are available.
Support the production team with administrative tasks such as data entry, filing, and report generation.
Communicate with other departments to ensure timely and efficient production.
Help resolve any production-related issues by providing administrative support.
Track and report production progress and performance metrics.
Qualifications:
High school diploma or equivalent; additional administrative or production-related certification is a plus.
Proven experience in an administrative or production support role.
Strong organizational and time management skills.
Proficiency in MS Office (Excel, Word, etc.).
Excellent communication skills, both written and verbal.
Ability to work well in a team environment and under pressure.
Are you an organized, detail-oriented professional looking to make a difference in a dynamic accounting firm? We’re searching for a talented Adminis..
Are you an organized, detail-oriented professional looking to make a difference in a dynamic accounting firm? We’re searching for a talented Administrative Assistant to join our team and help us keep everything running smoothly.
Key Responsibilities:
Serve as the first point of contact for clients—answering calls, emails, and welcoming visitors.
Manage schedules, appointments, and meetings for team members.
Handle correspondence, document preparation, and file management.
Maintain office supplies and ensure a smooth-running workplace.
Assist with invoicing, expense tracking, and basic accounting tasks.
Prepare and issue billing to clients.
Prepare secretarial work such as drafting letters and maintaining records.
Handle personal assistant tasks for the Director, such as managing personal schedules or travel arrangements.
Take on any ad-hoc tasks assigned by the direct report supervisor.
Support team members with administrative and organizational tasks as needed.
Qualifications:
O-Level or Diploma in any relevant field.
Proven experience as an administrative assistant, office manager, or similar role (experience in an accounting or financial environment is a plus).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with office technology.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
A proactive attitude with a high level of professionalism and confidentiality.
What We Offer:
Competitive salary and benefits package.
Opportunities for professional development and growth.
A friendly and supportive work environment.
The chance to be part of a firm that values your contributions
Summary
As an Administrative Assistant, you will provide crucial support to the operation team in managing daily administrative tasks. Your role will ..
Summary
As an Administrative Assistant, you will provide crucial support to the operation team in managing daily administrative tasks. Your role will involve assisting with administrative duties, organizing schedules, coordinating, and maintaining office records. Your contribution will help ensure efficient operations and smooth communication within the office.
Duties and Responsibilities
Perform administrative works and liaise with hospital & HQ on all administrative
matters.
File documents and records.
Maintain and update staff records (Claims, AMS, MC, OT etc.)
Maintain general housekeeping of offices.
Maintain notice boards.
Monitor and maintain First Aid Box.
Raise and monitor Purchase Request.
Coordinate and ensure PO, DO and invoice are correct, authorized certified and
approved.
Organize and maintain files and databases in a confidential manner
Manage communication including emails and phone calls
Schedule appointments, meetings, and record meeting minutes
Maintain and order office supplies
Receive invoices and review for accuracy
Perform any other duties as assigned by Food Service Manager.
Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovat..
Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.
The Environment Portfolio:
Bloomberg Philanthropies tackles one of the world’s greatest challenges: the climate crisis. Mike Bloomberg has long been a global leader in the fight against climate change, from his pioneering work as mayor of New York City to his leadership as the United Nations Secretary-General’s Special Envoy for Climate Ambition and Solutions. Bloomberg Philanthropies Environment team’s International Climate & Environment Programme is at the forefront of driving the transition to clean energy across 32 countries and Europe, improving air quality and driving bold climate action in cities around the world. With government and business leaders, experts, grassroots movements, environmental advocates, the Environment Programme is supporting ambitious climate action to build more sustainable economies.
What’s The Role:
The Environment team’s International Climate & Environment Programme is seeking a new Administrative Assistant. You will ensure that the Environment team is operating at the highest level, through enabling accurate information sharing, strong organizational skills, smooth workflow and follow-through. You will have a passion for environmental issues, interest in philanthropy and a commitment to the Bloomberg Philanthropies vision of creating better, longer lives for the greatest number of people. You are a team player who can manage multiple priorities, work with many stakeholders, and thrive in a fast-paced, results-driven environment.This position is based in Singapore and reports directly to the Asia-Pacific Lead of the International Environment and Climate Programme and will also provide administrative and operational support to the regional lead in Europe. As an integral part of the International Environment and Climate Programme Team, this role is required to work across time zones and geographies.
We’ll Trust You To:
Handle day-to-day calendar, including scheduling appointments, arranging meetings, anticipating needs and changing/rearranging meetings as appropriate.
Ensure the team is prepared for meetings with supporting documentation and information. Support meeting preparations, briefings, background materials, and taking notes Support the programme manager to plan and prioritize weekly tasks and deliverables
Track tasks, meetings and events, and support follow-up actions, to ensure team projects are on schedule and deadlines are met
Field inquiries to appropriate team members, respond to employee and outside inquiries, and ensure timely response to urgent issues
Coordinate travel arrangements, including flights, ground transportation, hotels, and travel expense reports, etc.
Coordinate with International Environment and Climate Programme Operations Lead to manage team reporting on monthly metrics, progress reports, briefings and other projects relating to the programme’s various initiatives
Support Environment Team events, including compiling invite lists, drafting correspondence, tracking attendance, and providing day-of assistance
You’ll Need To Have:
Bachelor’s degree or degree-equivalent qualifications
Fluency in both written and spoken English
A minimum of 5 years of administrative assistant experience in a fast-paced, high-performance work environment with a global organization
Demonstrated experience in managing/coordinating simultaneous projects with APAC regional or global teams
Experience working in energy transition and sustainability and/or international affairs
Adept at working flexibly across different time zones and geographies
Excellent attention to detail and impeccable accuracy
Excellent organizational and time management skills
Ability to respond to priorities and resourcing needs as they shift over the lifecycle of projects and programmes
Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior level colleagues, both verbally and in writing
Resourceful, motivated, efficient, pro-active, and customer service oriented
Ability to protect confidential and sensitive information of the organization
Ability to perform and adapt under pressure
Discretion and proven ability to deal with VIPs
Strong overall computer skills, proficient in MS Suite specifically Outlook, Word, Excel, and PowerPoint; Experience with a Bloomberg Terminal is a plus
Demonstrated continuous career growth within an organisation
If this sounds like you:
Apply if you think we're a good match. We'll get in touch to let you know what the next steps are, but in the meantime feel free to have a look at this: https://www.bloomberg.org
Why Bloomberg?
We’re individuals with diverse backgrounds, talents, and experiences who take on big challenges and create even bigger impact through our work. We’re interested in what makes you you, and how we can create opportunities for you to channel your unique, personal energy and grow to your fullest potential.
Bloomberg is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law.
Bloomberg provides reasonable adjustment/accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable adjustment/accommodation to apply for a job or to perform your job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you would prefer to discuss this confidentially, please email [email protected] (Americas), [email protected] (Europe, the Middle East and Africa), or [email protected] (Asia-Pacific), based on the region you are submitting an application for.
The Training Operations and Administrative Assistant plays a pivotal role in ensuring the seamless delivery of training programs, efficient administra..
The Training Operations and Administrative Assistant plays a pivotal role in ensuring the seamless delivery of training programs, efficient administrative processes, and effective project and inbox management. This individual will work closely with the chairman, and sales, \to provide support across multiple functions.
Key Responsibilities
1. Training Program and Operations Preparation
Coordinate logistics for training sessions, including organizing catering and securing venues.
Prepare and arrange trainer materials, coordinating with printing vendors as needed.
Create and manage virtual feedback forms for each class, ensuring trainers receive them promptly.
Collect, collate, and send feedback reports to trainers and relevant stakeholders after each class.
2. Administrative e-Filing
Collect and organize participant details from sales teams post-deal closure, ensuring timely submission to the finance department.
Upload participant details to the virtual badge system to automate the issuance of e-certificates for attendees.
Regularly update and maintain CRM data on HubSpot, ensuring accuracy and relevance.
Download, analyze, and forward Mailchimp EDM reports (clicks and opens) to the relevant teams weekly.
3. Project Management and Inbox Management
Maintain and update the sales dashboard on Monday.com to reflect real-time progress and status.
Schedule and coordinate weekly sales meetings, including preparing agendas and materials.
Oversee the sales inbox, ensuring all inbound inquiries are reviewed and directed to the sales team promptly.
Nice to have (but not necessary as we will train you):
Familiarity with Hubspot, Monday.com, MS Office, Mailchimp, Wordpress
Key Skills and Qualifications
Organizational Skills: Strong ability to manage multiple tasks and priorities while maintaining attention to detail.
Technical Proficiency: Experience with tools like HubSpot, Monday.com, Mailchimp, and virtual badge systems is a plus.
Communication Skills: Excellent verbal and written communication for coordination with internal teams and external vendors.
Problem-Solving: Proactive and resourceful in resolving operational challenges.
Team Collaboration: Ability to work collaboratively across departments to achieve shared goals.
This role is ideal for someone with a strong administrative background, excellent multitasking capabilities, and a passion for ensuring smooth operations in a dynamic environment.
Interested applicants are invited to apply directly at the NUS Career Portal
Your application will be processed only if you apply via NUS Career Porta..
Interested applicants are invited to apply directly at the NUS Career Portal
Your application will be processed only if you apply viaNUS Career Portal
We regret that only shortlisted candidates will be notified.
Job Description
The Health Intervention and Policy Evaluation Research Centre (HIPER) (https://hiper.nus.edu.sg/) at the SSHSPH, NUS, is seeking to hire a highly organized and detail-oriented research assistant to support both administrative and financial functions within our research program.
This hybrid role will assist with a variety of administrative tasks, including scheduling, documentation, and communication, while also providing financial support in areas such as budget tracking, expense processing, and financial reporting.
The successful candidate will be proactive, capable of managing multiple tasks simultaneously, and eager to contribute to the success of the research program.
Key Responsibilities
Administrative Support:
General Office Management:Provide administrative support, including scheduling meetings, and preparing meeting agendas.
Event Coordination: Help coordinate events, workshops, and courses, including managing and tracking applications, tracking payments, booking venues, preparing materials, managing participant lists, and liaising with participants.
Communication: Serve as a point of contact for internal and external stakeholders by managing the HIPER email account, responding to inquiries and providing timely information related to the HIPER department.
Travel & Logistics: Assist with the coordination of travel arrangements, accommodations, and reimbursements for staff and guest speakers.
Financial Support:
Budget Assistance: Support budget monitoring and tracking of expenditures for the research program. Ensure that financial transactions align with the approved budget.
Invoice & Payment Processing: Process invoices, track payments, and maintain records of financial transactions, ensuring timely and accurate payment for internal transfer, guest speakers, and contractors.
Expense Reconciliation: Assist with reconciling program-related expenses, credit card statements, and receipts.
Financial Reporting: Assist to prepare basic financial reports, including monthly expenditure summaries and budget forecasts, to facilitate financial oversight and decision-making.
Reimbursements: Process reimbursement requests, ensuring proper documentation and adherence to policies.
Cross-functional Support:
Record-Keeping: Maintain an organized filing system for both administrative and financial documents, ensuring all documents are up-to-date and easily accessible.
Data Entry and Reporting: Input and update data, maintain spreadsheets, and generate summaries and reports as needed to support activities and program management.
Ad-Hoc Support: Assist the Center Manager and other staff with ad-hoc administrative and financial tasks as required to support the smooth operation of the program.
Working Conditions:
Full-time position (42 hours per week).
Standard office hours with occasional flexibility for program-related events or deadlines.
On-site work
The position is for one year but can potentially be extended.
How to Apply:
To apply for position, kindly share your CV and a cover letter that covers the following:
Why you want this role and how it will further your long-term career aims
How you meet the requirements of this post
Your MBTI personality (https://www.16personalities.com/free-personality-test)
Qualifications
Qualifications:
Education: Bachelor’s degree in Administration, Accounting, Finance, Business, or related field preferred.
Experience: Previous experience in administrative or finance roles is desirable but not required. Those with no experience are welcomed to apply, especially those with a background in business administration or finance.
Skills:
Strong organizational and time-management skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Basic understanding of financial processes and budgeting
Excellent written and verbal communication skills
Familiarity with accounting software (e.g., QuickBooks, Excel, SAP) is a plus
Strong attention to detail and ability to maintain accurate records
Ability to multitask and prioritize effectively in a fast-paced environment
Administrative Assistant
As a Administrative Assistant, you will play a key role in supporting our customer service operations by goods order and deli..
Administrative Assistant
As a Administrative Assistant, you will play a key role in supporting our customer service operations by goods order and delivery processes. In addition to handling transactional aspects, you will contribute to the overall efficiency of the customer service department through various administrative tasks.
Key Responsibilities:
Customer Service/Warehouse process Experience
Co-ordinate with Procurement on lead time on customer order
Advise sales person/PIC/Customer on the lead time for the the order
Process from Sales Quotation to Sales Order to Delivery to Invoice (Mainly Ex-works)
General Administrative Duties:
Perform day-to-day administrative tasks, such as filing and data entry.
Maintain organized financial files and documentation.
Hotel Booking for Internal overseas colleague
Mantain Pantry supplies
Assist in ad-hoc projects and tasks as required by the finance team.
Requirements:
· Qualifications in the Order and Goods delivery processor or related field
· Prior experience in SAP would be highly desirable
ACME Focus is an accounting firm that assists small and medium-sized enterprises (SMEs) with their accounting needs.
At ACME Focus, we’re not just a..
ACME Focus is an accounting firm that assists small and medium-sized enterprises (SMEs) with their accounting needs.
At ACME Focus, we’re not just about balancing books; we’re about balancing work and play! If you’re a accounting professional (professional-to-be) looking to make your mark in a dynamic and fun-loving environment, this is the place for you!
We are seeking a detail-oriented and professional Administrative Executive to support our accounting firm's daily operations. The ideal candidate will excel in multitasking and communication, handling administrative duties while fostering positive customer relationships.
The job scope covers, including but not limited to, the following:
Customer Service & Communication:
Answer phone calls promptly and professionally, directing inquiries to the appropriate team members.
Provide courteous and efficient assistance to clients, addressing basic questions or concerns.
Maintain a positive and professional demeanor in all client interactions.
Document Preparation & Proofreading:
Proofread client reports to ensure accuracy in numerical data, grammar, and formatting before submission.
Perform tabulations and cross-check calculations for consistency.
Office Administration:
Arrange courier services for outgoing documents and packages.
Manage procurement of office supplies, including pantry items, water drums, and stationery.
Organize and maintain hard and soft copy documents systematically for easy access and retrieval.
Client Coordination:
Arrange for both hard copy and digital signatures from clients, ensuring timely completion.
Send reminders to customers about upcoming deadlines and follow up as needed.
Assist in managing client relationships by providing timely updates and resolving minor issues.
Support for Accounting Operations:
Assist in preparation and organizing supporting documents for audits, tax filings, and other client-related tasks.
Update and maintain internal records according to firm standards.
Handle basic data entry and verify data for accuracy.
General Administrative Duties:
Manage schedules, appointments, and meetings.
Maintain a clean and professional office environment.
Perform additional administrative tasks to support the firm’s day-to-day operations.
Before making an application, please take note of the minimum requirement:
Proficiency in Microsoft Excel and Word.
Strong attention to detail and ability to identify and correct errors proactively.
Excellent communication and interpersonal skills.
Good organizational and multitasking abilities.
Familiarity with office equipment and document management tools.
At least 2 years of experience in customer service or client-facing roles is an advantage.
Your salary will reflect your experience and qualifications.
We provide ample opportunities for career growth within the company and our partner firms.
We also prioritize a healthy work-life balance, offering flexibility and support to help our team succeed both at work and in their personal lives.
We look forward to hearing from you.
If you fulfil the abovementioned requirements and believe you are a great fit for our company, please send in your application to [email protected].
Reporting to the Nurse Manager, you will provide administrative support to the home care team.
Responsibilities:
Perform data entry transactions i..
Reporting to the Nurse Manager, you will provide administrative support to the home care team.
Responsibilities:
Perform data entry transactions in the IT system.
Check patient’s means testing in system. Liaise with next-of-kin on means-testing documents for online submission to MOH.
Generate monthly means test Subsidy Change Report, update accordingly and send the report to Finance for verification.
Apply for Home-Based Respite Care (HBRC) for patients; check availability of service with vendors, create referral in ILTC portal, collate all information required for application from nurse and doctor. Send monthly updates of HBRC data to MOHH.
Process Consumables/ Devices application and guide the family if needed.
Send daily breakdown of the total number of patients held by the primary nurse to the Triage Nurse.
Extract weekly audit report when required.
Email on the 1st week of each month, extract of patients hospitalised for nurses to update any discharges accordingly.
Send a reminder to the team to confirm entries in INGOT by the 5th of each month.
Prepare new case sheet folders for primary nurses.
Prepare a letter to inform referring doctor upon discharge of patient
Prepare mortality case files for the weekly interdisciplinary team meetings. Check all documents are in order before sending the patient’s file to Medical Record Office.
Assist to keep track of the number of syringe drivers available for use and those that need maintenance.
Ensure there are sufficient consumables for use.
Coordinate with Operations team on bi-annual servicing of oxygen concentrators.
Assist in sorting and checking of expiry dates of donated non-pharmaceutical items e.g. milk feed, medical supplies & etc.
Assist in receiving and loaning of donated equipment.
Arrange for transfer of donated hospital bed.
Liaise with Volunteer Management on delivery of diapers/milk supplements to patient’s home.
Keep inventory of medical equipment and record items issued to nurses/doctors.
Assist with orientation of new Medical Officer’s initial assignment to Homecare; issuance of work phone, check/submit transport claims, etc.
Attend to incoming calls and enquiries pertaining to services provided by the hospice.
Assist to answer triage phone when all nurses are attending training.
Perform general administrative duties such as filing, faxing, photocopying, dispatching of mails, ordering stationery/clinical supplies and scheduling maintenance checks on office equipment.
Undertake to keep oneself well informed of the updated industry guidelines and develop new skills that are necessary for the job.
Maintain a high standard of housekeeping and workplace organisation at all times.
Any other duties as and when assigned.
Requirements:
Possess minimum GCE 'O' Level and above or equivalent.
Minimum of 2 years experience in a healthcare or related field preferred.
Proficient in Microsoft applications.
Meticulous, proactive and able to work independently or as a team.
Customer Service-Orientated.
Has excellent organisation, interpersonal and communication skills.
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