Core Responsibilities:

• Scheduling and Organizing:Managing calendars and schedules
  Scheduling meetings, appointments, and travel arrangements
  Organizing and maintaining files and records
  
• Communication:Answering phones and directing calls
  Greeting visitors and handling inquiries
  Drafting and preparing correspondence (emails, letters, memos)
  Taking and distributing meeting minutes
  
• Administrative Support:Preparing presentations and reports
  Handling expense reports and invoices
  Ordering office supplies and equipment
  Maintaining office equipment and supplies
  

Additional Responsibilities:

• Project Management:Assisting with project coordination and tracking
  Meeting deadlines and managing multiple tasks
  
• Customer Service:Providing excellent customer service to both internal and external clients
  Building and maintaining positive relationships
  
• Technical Skills:Proficiency in Microsoft Office Suite and other relevant software
  Knowledge of office procedures and protocols
  

Key Skills and Qualities:

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Attention to detail and accuracy
• Proactive and problem-solving skills
• Confidentiality and discretion
• Teamwork and collaboration
• Positive and professional attitude

We are looking for a dedicated Administrative Clerk that is able to handle simple invoicing, quotations, customer calls, daily queries and scheduling.

The main job scope:

• To handle simple invoicing
• To bill out quotations to clients
• To answer customer calls
• To attend to emails from customer
• To schedule work calendars and tasks

Able to start immediately. Past experiences will be a plus.

Interviews: 1 to 2 rounds of Interviews

Language needed: Proficient English (compulsory)

Working hours: Monday to Friday 830am to 6pm

Salary: Depending on relevant experiences, performance and work accomplishments.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
• Efficient document management such as printing and filing of the documents
• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
• Assist with day-to-day operations of the office
• Monitoring of office supplies
• Perform secretarial support to hr and account department.
• Ensure the cleanliness of the office
• Help to organize new employee orientation, on-boarding and working schedules
• Attend to employee enquiry on HR related policies and practices
• Other administrative duties and tasks as assigned by manager

Requirements:

• 2 years of relevant experience
• Diploma or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skill
• Ability to manage multiple projects simultaneously with effective time

Responsibilities:

• Maintains and updates filing system and records.
• Other ad-hoc duties as assigned.
• 5-day work week

Requirements:

• Proficient in MS Office applications, such as Word, Excel or etc.
• Have good attitude and able to work independently.
• Self-driven, organized, resourceful and meticulous with a strong ability to multi-task
• Minimum of 1-2 years of administrative experience.
• Candidate must possess at least A level/ Diploma qualification.

• Inventory management
• Perform data entry tasks to update and maintain accurate records;
• Organize, file, and retrieve documents in an efficient manner;
• Answer phone calls and respond to client inquiries in a professional manner;
• Pack and prepare documents for inventory movement from warehouse to worksite
• Assist in the preparation and retrieval of job-related worksheets;
• Ensure smooth operations in daily administrative tasks.

Provides administrative support to ensure efficient operation of office.

• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

Description

Under direct supervision, provides general administration support to a department or group of professionals. Compiles and analyses basic information for inclusion in reports or presentation materials. Also receives and responds to routine correspondence following established procedures not requiring review.

Responsibilities

• To distribute internal and external mails.
• To record and submit time cards for site team.
• To assist in the liaison of HR-related queries from site team to BU-HR Representative.
• To purchase, record and maintain stationery/pantry inventory on site.
• To attend to calls in site office, whenever desk line is provided.
• To record minutes during internal meetings/ discussions.
• To assist the project team in preparing the company portfolio and documents for pre-qualification exercise.
• To prepare purchase orders and project invoices.
• To raise purchase requisition (PR) through SAP software.
• To maintain an organised filing system and historical reference of delivery orders, material and consumable requisition (MCR), purchase orders, memo faxes, correspondences etc.
• To ensure billing to clients are submitted correctly and promptly for claims.
• To file and maintain project-related documents and drawings.
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably 2 years of relevant experience in office administration in MNC environment.

About Utrust Biz Solution

Utrust Biz Solution is a trusted provider of business solutions, committed to delivering exceptional service and fostering strong relationships with our clients. We strive for excellence in all aspects of our operations, offering tailored support to meet diverse client needs.

Job Overview

We are seeking a detail-oriented and client-focused Accounts Executive to join our team. This role involves liaising with clients, managing documentation related to accounts, and providing administrative support to ensure seamless operations. The ideal candidate is organized, professional, and adept at handling client interactions and paperwork.

Key Responsibilities

Client Liaison:

• Act as the primary point of contact for client-related account matters.
• Collect and verify client documents for account-related processes.
• Provide guidance to clients regarding account requirements, timelines, and submissions.

Documentation and Records Management:

• Prepare, review, and organize documents for account-related submissions, ensuring accuracy and compliance.
• Maintain and update client records and relevant databases.
• Ensure proper filing and safekeeping of client-related documents.

Administrative Support:

• Collaborate with internal teams to fulfill client needs and complete account-related tasks efficiently.
• Assist with ad hoc projects and administrative duties as required.

Requirements

• Education: Minimum Diploma or equivalent in Business Administration, Accounting, or a related field.
• Experience: At least 1-2 years of experience in a client-facing or administrative role. Prior experience in account documentation or business services is a plus.
• Skills:
  Strong interpersonal and communication skills.
  Excellent organizational and time-management abilities.
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  High attention to detail and confidentiality.
• Attributes:
  Client-focused with a proactive and professional approach.
  Ability to multitask and thrive in a dynamic work environment.

What We Offer

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• A supportive and collaborative work environment.

We're Hiring: Part-time Administrative Assistant at Edify: Math & Science, Singapore

Edify: Math & Science is looking for a meticulous and proactive Administrative Assistant to join our team on a part-time basis. If you enjoy working in a dynamic educational environment and are passionate about supporting learning, we’d love to hear from you!

The ideal candidate should have excellent organizational skills, attention to detail, and the ability to communicate effectively while juggling multiple tasks.

Job Responsibilities

• Answer phone calls and direct inquiries appropriately.
• Respond to emails and WhatsApp messages professionally and promptly.
• Assist with scheduling and maintaining calendars.
• Manage and update student and parent contact lists.
• Prepare, draft, and send out letters and emails as needed.
• Assist in creating and monitoring invoices.
• Perform various administrative duties, including typing, copying, filing, and scanning.
• Monitor and manage office supplies.
• Handle and coordinate student administration tasks.

Requirements

• Excellent time management skills with the ability to multi-task and prioritize effectively.
• Strong attention to detail and problem-solving skills.
• Effective communication skills, both written and verbal.
• Basic proficiency in MS Office (Word, Excel, Outlook).
• Minimum educational qualification: GCE O Levels or Diploma.
• Previous experience in an administrative role is a plus.

Why Join Us?

• Hourly pay: $10 to $14, based on experience and qualifications.
• Flexible working hours to support your schedule.
• Be part of a growing, supportive team in the education sector.

Responsibilities

– Assist in data entry into system

– Handling phone calls and enquiries from customers

– Arrange schedules for jobs

– Providing general administrative support

– Adhoc duties given by Supervisor/Management

Requirements

– Minimum 1 year of working experience

– Candidates should possess at least Diploma level certificate

– Fluent in English

– Proficient with Microsoft Office

– Detailed, meticulous and good with administrative work

– Good interpersonal skills to manage relationships with customers

– WFH arrangement available

– SG / PR only

Job description

· Handling all corporate secretarial matters for a portfolio of Singapore and international companies

· Prepare necessary documents for AGM, EGM, resolution, striking off, XBRL and etc

· E-submission of return to ACRA and IRAS

· Any other Corporate Secretarial duties

Requirement

· Possess a Bachelor’s degree or diploma

· Good understanding of corporate secretarial practices such as Companies Act would be an added advantage

· Good verbal & written communication in English and Mandarin. Able to interact with International and Chinese-speaking clients

· Preferably with 1-2 years experience

We're Hiring: Full-time Administrative Assistant at Edify: Math & Science, Singapore

Edify: Math & Science is seeking a dedicated and organized Administrative Assistant to join our team full-time. If you thrive in a dynamic educational environment and have a passion for supporting learning, we’d love to hear from you!

This role offers an opportunity to contribute to a growing organization while developing your administrative and organizational skills in a supportive environment.

Job Responsibilities

• Answer phone calls and direct inquiries appropriately.
• Respond to emails and WhatsApp messages professionally and promptly.
• Assist with scheduling and maintaining calendars.
• Manage and update student and parent contact lists.
• Prepare, draft, and send out letters and emails as needed.
• Assist in creating and monitoring invoices.
• Perform various administrative duties, including typing, copying, filing, and scanning.
• Monitor and manage office supplies.
• Handle and coordinate student administration tasks.

Requirements

• Excellent time management skills with the ability to multi-task and prioritize effectively.
• Strong attention to detail and problem-solving skills.
• Effective communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, Outlook).
• Minimum educational qualification: GCE O Levels or Diploma.
• Previous experience in an administrative role is a plus.

Why Join Us?

• Monthly salary: $1,500 to $2,000, based on experience and qualifications.
• 5-day work week
• Opportunities for growth and skill development.
• Be part of a growing, supportive team in the education sector.

Eligibility

• Open to Singaporeans and work permit holders.

How to Apply

Interested? Send your resume to [email protected] with the subject line "Full-time Administrative Assistant Application" or click 'Apply' on this page.

Join us and help make a meaningful impact on education in Singapore!

Position : Administrative Assistant

Salary：$2500-$3000

Working Hour : 7.30am-5pm

Work Location : Tuas

Job Description and Requirement :

· Able to use ERP system

· Control of inventory records

· Must deal with production worker on sub materials

· deal with delivery schedule

· ⁠do monthly report fir management

· able to work independently

· able to take the stress

Processing of invoices, packing of goods for delivery, arranging logistics with drivers and vendors,

data entry and other general office responsibilities.

Must be mature and independent.

Administrative Assistant Responsibilities

• Provide reception duties for the office which includes handling of phone calls and manage internal and external parties timely
• Receive and greet all visitors in a professional and friendly manner
• Manage the office administration for the company including upkeep and maintenance of the office.
• Ensuring all office equipment and office supplies are available for day-to-day operations and research new deals and suppliers
• Provide administrative support to the Singapore team primarily and other offices as and when required
• Prior with/without experience in accurately effecting telegraphic transfer overseas through banking platforms to settle fund's expenses, capital activities and etc
• Communicate effectively with local and overseas internal and external stakeholders.
• Receive, sort, and distribute mails and arrange local/overseas courier
• Assist in the coordination of ad-hoc company functions/events/duties/activities/projects as and when required

Administrative Assistant Requirements:

• Minimum A level/Diploma holders
• 1-year with/without experience
• Desire to be proactive and create a positive experience for others.
• Meticulous, Independent, self-motivated, well-organized, detail-oriented with strong sense of responsibility
• Excellent command of spoken and written English
• Proficient in MS Office (Word, Excel, Outlook)
• A can-do attitude and someone that takes initiative.
• Able to start work on/around Mar'25

To be successful in these roles it is envisaged you are a motivated and self-driven individual eager to contribute and grow with the organization. Critical to your ability to perform this role, you will be required to be meticulous and team focus.

We offer a modern and progressive work environment. You can expect to be challenged and offered a path towards future career growth. Interested parties please send your full resume with availability

ROLE OVERVIEW

The Role: Membership Admin Assistant

You will report to the Membership Retention manager and will oversee admin support of the membership department: acquisition, engagement and retention.

KEY OBJECTIVES & DELIVERABLES

What you will do:

This is a membership admin assistant position, based out of Mandala Club Singapore. You will be a part of the dynamic team, where you’ll have a chance to support the department with all things membership related: member profile building, billing and payments, data clean up and maintenance, tracking processes implementation and enquiries delegation. You will be reporting to the Retention Manager and working closely with the rest of the membership team.

Retention & Engagement

● Ensure all member enquiries are distributed to the appropriate departments

● Respond to general queries and update relevant tracking information to share with the team

● Work closely with the Retention Manager on billing, invoices, credit card expiry, refunds, voucher issuance etc.

● Use various CRM and reservations systems to help with reporting (weekly/monthly)

● Maintain and oversee the tracking system for cancellations, pauses, resignation of member accounts

● Liaise with the finance team regarding the status of refunds, payments, etc.

● Liaise with members on outstanding bills or any billing inquiries via phone, email, WA when required

● Assist with weekly/monthly membership retention and acquisition reports

● Assist the membership team with any administrative tasks as required

Acquisition:

● Manage CRM data relevant to acquisition: update prospective member profiles, status, payment details, lifecycle stage as assigned by the membership manager

● Clean up large sets of data and delegate derived trends to the appropriate team members

● Ensure the requested outbound communication is streamlined and recorded in CRM

Responsibilities:

• Provide sales administrative support to the Sales Team
• Assist in the preparation of delivery order, purchasing order and invoicing
• Handle phone and email enquiries, ensuring timely responses
• Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences
• Prepare schedule plan and arrange delivery
• Provide administrative support and undertake additional tasks as needed

Requirements:

• Secondary level or Diploma in Sales
• Good communication and coordination skills

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. Review and monitor sales pricing to ensure all products sold are priced correctly.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Job Description:

• Managing data entry and agents claims.
• Perform office administrative works and support the team.
• Perform filing and sorting of documents.
• Assist in Inventory Management & Purchase Orders.
• Any other duties as assigned.

Requirements:

• Diploma/Degree in a related discipline.
• 2-3 years of administrative works experience is preferred
• Able to start immediately or within short notice period will be an added advantage.
• Proficient in Microsoft Office.
• Positive team player.

Note:

• Only shortlisted candidates will be notified.

JOB SUMMARY:

Senior Administrative Assistant plays a pivotal role in providing administrative support to Quality Management Department, responsible for training administration, information management, project, audit and meeting co-ordination and reward and recognition program, hospital occurrence report.

PRIMARY DUTIES & RESPONSIBILITES:

• Information Management
  • Maintain policies and procedures and ensure these are reviewed and updated in a timely manner.
  • Maintain confidential and sensitive information.
  • Organize and manage files, documents, and records.
  • Develop forms when needed.
  • Be proficient with office software and technology tools, including word processing, spreadsheets, software such as canva,slido etc.

• Office and Training Administration
  • Registration and enrollment : Managing the process of enrolling staff in the training courses as per training schedule and tracking their progress. Collaborate with all stakeholders and ensure sufficient participants for the training to be held as planned.
  • Classroom Set Up : Ensure appropriate classroom set-up for the training programs.
  • Resource Allocation : Allocate resources such as training rooms, training materials, aids etc. for the training programs.
  • Training Inventory: Ensure sufficient and appropriate training materials are accounted for and purchased in a timely manner.
  • Evaluation: Measure the effectiveness of the training programs through assessments, feedback, and performance improvement metrics
  • Documentation: Keep records of training attendance, completion, and any certifications or credentials obtained
  • Continuous Improvement: Analyze training outcomes and feedback to make improvements to the training on an on-going basis with trainers
  • Compliance : Maintain repositories for training programs, licenses and permits, risk register to meet legal and regulatory requirements, not limiting to ISO & HCSA Requirements

SECONDARY DUTIES & RESPONSIBILITIES

• Support Internal and external audits, including but not limited to licensing, certification and accreditation.
  • Perform secretariat roles for assigned committees.
  • Perform planned activities such as Quality week events, Reward & Recognition etc
  • Handle correspondences and coordinate meetings
  • Any other tasks as assigned by the Supervisor.

REQUIREMENTS:

• Diploma level preferably with ability to type & computer literate
• At least 3 years working experience
• Must be conversant in computer program such as Microsoft Word, Power Point and Excel
• Good written and verbal communication skills

· Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);

· Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;

· Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;

· Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;

· Reconciliation of sub-contractors’ invoices against payment certification issued;

· Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);

· Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;

· Reconciliation of delivery orders against approved purchase orders and suppliers invoices;

· Liaises and rectifies discrepancies/disputes with external supplies;

· Liaises with QS of any discrepancy in certification amount;

· Liaises with finance for payment that requires immediate attention due to site work schedule;

Performs any other duties as may be assigned.

Job Description:

• Accounting data entry, billing, and invoicing
• Accounts Payable/Receivable
• Follow up on debtor payment
• Assist with customer phone & email enquiry
• Filing of documents
• Knowledge in full set of Accounts added advantage

Job Requirements:

• Minimum 2 years of working experience preferred
• 5.5 day work week, alternate Saturday off

Job Requirement

• Data Entry and counting coins
• Support sales and technical staff
• Work 3 days a week
• Monday, Wednesday and Friday : 8am to 5pm
• Any other tasks assigned

Requirements

• Hands on experience with MS Office.
• Working knowledge of office equipment, like printers and fax machines.

Responsibilities

• To provide secretarial services and administrative support to executives and managers in the department
• Support project teams in shipment arrangement, packing list etc.
• Submit PO through ERP system.
• Coordinates departmental meetings and keeps track of client visiting.
• Prepares presentation materials for executives or managers.
• Updates records and maintains proper filing systems.

Job Description

• Handling and drafting of email correspondences.
• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Preparation of meeting slides and minutes.
• Assist in coordinating for events, trainings when needed.
• General administrative support Managers when is required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.
• Work pass applications