Key Responsibilities:

• Responding promptly to group chats with bereaved family members.
• Answering phone calls and ensuring timely follow-ups.
• Editing and printing of funeral collaterals.
• Recording and managing receipts.
• Opening and processing invoices.
• Creating video montages.
• Coordinating with suppliers and vendors.
• Booking cremation slots and handling necessary permit applications.
• Maintaining a clean and organized office environment.
• Managing and packing inventories.
• Performing other ad hoc duties as assigned.

Requirements:

• Minimum qualifications: Polytechnic diploma or A-Level graduates.
• Must be quick to respond, responsible, and able to work independently.

Work Arrangement:

• 6-day work week with flexible working arrangements after completing training.
• A minimum of 3 days per week must be spent in the office.

Additional Information:

• Comprehensive training will be provided during the first month.
• Salary increment upon demonstrating good performance after the first month.

Join our company as an organized Associate Affairs Executive to support Revenue Assurance, Performance Management, and Welfare & Incentives functions.

Responsibilities

1. Revenue Assurance

• Review outstanding reports, liaise with relevant department to co-ordinate for debt recovery.
• Assist as the primary back up for the debt recovery team, daily follow-ups on outstanding transactions and ensure accurate record documentation in the Company in-house system.
• Liaise with relevant departments like legal, accounts to coordinate for debt recovery actions.

2. Awards & Events

• Prepare awards review materials for the Management’s use in monthly review meeting.
• Check the awards-related materials to ensure accuracy and currency, including eligibility, ranking, upload history, slides, and name artwork.
• Co-ordinate the monthly and annual company events, providing logistical support (setup, registration, packing, sorting, etc).
• Monitor participation in the company award events, providing updates on participation status and feedback to the Head of Department.
• Review salesperson transactions and commission inquiries, investigate flagged errors, and escalate to the IT Department for resolution.

3. Welfare & Incentive

• Respond to welfare and incentive-related inquiries.
• Resolves the issues in performance and welfare system.
• Oversee monthly adjustments for overriding, performance reconciliations, ensure proper tax declaration through the internal tax-income uploader system.
• Check the performance-related data to ensure such information is updated correctly.

Requirements

1. Degree in Business Management or its other equivalent.
2. Minimum five (5) years of working experience preferably in Business IT, Data Management & Analytics, Account management.
3. Strong in Communication skills and Problem-Solving Skills.
4. One must be flexible, adaptable, be prepared to work in a fast paced environment.
5. Proficient in using Microsoft Office application (especially Excel).
6. Preferably someone who is available immediately or at short notice.

Other Information

• Working Location : Toa Payoh
• 5-day work week, Mondays to Fridays : 9.00am to 6.00pm

Benefits

• Conducive Work Environment
• On-The-Job Training provided
• Opportunities For Growth and Progression
• Dress Code : Smart Casual
• Annual Leave up to 21 days.
• Festive Leave up to 3 days
• Work From Home Leave
• Birthday Leave and Voucher
• Volunteer Leave
• Medical and Insurance Benefit

Interested applicants are encouraged to submit a detailed resume, including expected salary and availability date, to [email protected]

We regret to inform you that only candidates selected for an interview will be contacted.

Administration Executive

The company is a global MNC with world-wide networking providing financing, equipment leasing and customized finance services to fuel the business growth (B2B)

• Salary up to SGD 3,500
• Joining an MNC with world-wide business network in finance sector
• CBD work location (Raffles Place)

RESPONSIBILITIES:

• Provide full support to Business Development Officers
• Liaise with companies in financing matter (B2B)
• Evaluate all Loan Applications
• Credit management
• Other ad-hoc duties assigned from time to time

REQUIREMENTS:

• Degree holder (0-2 years). Those with Account/ Finance background is beneficial. Training will be provided.
• Able to work under pressure, multi-task and independent
• Positive attitude with pleasant personality
• Knowledge or experience on car related matter is an added advantage

If you are keen to apply for this role, please click auto-apply

HRLinked Asia Search & Consultancy Pte Ltd (Registration No: 201910702W)

Job Description

• Responsible for tracking of project related Purchase Orders/Work Orders, Delivery orders/Goods Receipt Notes and Invoicing
• Assist site personnel to prepare projects related quotations, reports submission, etc
• Assisting Director with any project-related administrative documentation and submission.
• Responsible for handling all general office admin & clerical support, data entry, document scanning, etc
• Proper filing and documentation of correspondences and project related documents.
• Reception work such as receiving incoming phone calls
• Other general administrative duties and ad-hoc projects as assigned.

Job Requirement

• Degree, Diploma in business or other industry related certification
• Preferably with min 3 years of relevant working experiences
• Knowledge in using ERP software, MS Office especially (Excel, Words)
• Able to work independently with good analytical and problem-solving skills
• Committed to work in meeting deadline
• Meticulous with pro-active working attitud

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested please email resume to [email protected]

Job Responsibilities:

• Handle customers via phone call
• Provided administrative support including invoicing, process order, filling, delivery orders, operation scheduling and handle courier services.
• Calling customer for following up outstanding documents and payments
• Assist with other ad-hoc duties as required from time to time.

Requirements:

• Required language(s): Candidate must be fluent in English and Mandarin, in order to communicate with mandarin speaking members and customers
• Self-driven and holds a positive learning attitude.
• Meticulous and able to adapt to a fast-paced environment.
• Ability to work independently with minimum supervision.
• Good communication skills to liaise with people from all levels.

Accountant cum Administrative Looking for a candidate suitable for the position and Job scope typically involves a mix of financial and administrative duties. Here's an overview of responsibilities that could fall under this role: Accounting Duties:

Bookkeeping: Maintaining accurate financial records of daily transactions (sales, purchases, receipts, payments).
Invoicing: Generating and managing customer invoices and ensuring timely payments.
Payroll Processing: Calculating and processing employee salaries, overtime, and benefits.
Accounts Payable and Receivable: Monitor and manage vendor payment schedules and follow up on outstanding customer payments.
Financial Reporting: Preparing monthly, quarterly, and annual financial statements and reports for management.
Budgeting: Assisting in creating budgets and tracking expenses to ensure cost control.
Tax Compliance: Ensuring timely submission of tax returns (e.g., corporate taxes) and managing other statutory compliance.
Audit Support: Coordinating with external auditors and preparing necessary documentation during audits.

Administrative Duties:

Office Administration: Manage office supplies, maintain equipment, and maintain a neat workspace.
Scheduling: Coordinating appointments and schedules for technicians, engineers, and management.
Document Management: Maintaining company records, contracts, and important documents.
Customer Service Support: Handling customer inquiries, complaints, and follow-ups.
Procurement Support: Assisting in sourcing and purchasing materials required for projects or maintenance work.
Staff Coordination: Managing employee records, attendance, and leave applications.
Liaison Work: Communicating with external vendors, suppliers, and service providers.
Reporting: Prepare and submit regular reports on office operations and financial health to management.
Additional Responsibilities Specific to an Aircon Company:
Service Records Management: Maintaining records of equipment servicing schedules, warranties, and maintenance logs.
Quotations and Estimates: Preparing cost estimates and quotations for air conditioning installations and repairs.
Coordination with Technicians: Scheduling and dispatching technicians for repair and installation work.
Warranty Claims: Assisting customers with warranty claims and liaising with manufacturers if needed.
Inventory Management: Keeping track of spare parts and equipment stock.

Job Responsibilities

1. Oversee daily administrative operations and general affairs for the company’s Singapore branch.
2. Manage fixed assets, ensuring accurate record-keeping and optimizing asset utilization.
3. Coordinate logistical support, including office cleanliness and environmental health inspections, in collaboration with cleaning staff.
4. Handle procurement of office supplies and departmental materials to ensure smooth operations.
5. Manage employee accommodation, maintaining a conducive environment and enhancing their overall experience.
6. Assist with external visitor arrangements, including reception room setup, tea service, and visitor parking logistics.
7. Organize and monitor the company’s security measures to safeguard personnel and property, conducting regular inspections of safety equipment and resolving issues promptly.
8. Perform other administrative tasks as assigned by management.

Job Qualifications

1. Bachelor’s degree or equivalent, with 1–3 years of experience in administration, logistics, or fixed asset management.
2. Proficiency in English and Mandarin to support bilingual communication needs.
3. Strong organizational, planning, and problem-solving skills.
4. Excellent interpersonal skills with attention to detail and strong execution capabilities.
5. High sense of responsibility and customer service orientation.
6. Positive, team-oriented attitude with the ability to collaborate effectively.

15C7556

R1329396

We are seeking a detail-oriented and proactive Administrative Officer to support in managing travel &

hotel arrangements, claims processing, meeting schedules, general office admin support and purchases,

and logistics support for related events. The candidate will possess strong planning and organizational

skills, with a strong attention to detail, and has the ability to work in a fast-paced environment.

Key Responsibilities

Travel Arrangements:

• Coordinate and make travel arrangements including flights booking
• Handle all hotel bookings

Claims Processing:

• Assist in the preparation and submission of travel expense claims and reimbursements
• Ensure compliance with company policies and maintain accurate records of all claims

Meeting Coordination:

• Schedule and organize meetings for executives, prepare agendas and meeting materials
• Ensure all logistical details are managed, including room bookings, catering, and tech requirements

General Administrative Support:

• General office purchases
• Support logistics and meal arrangements for meetings and events
• Other administrative tasks as needed

~ 5 days work week, Monday - Friday 9am - 6pm

~ Location: Tanjong Pagar

~ No experiences are welcome to apply

~ 6 months contract and convertible to permanent

Our client is a solar energy solution provider in Singapore

Responsibilities:

• Assist in onboarding and offboarding of staff
• Administering the pre-tests of candidates
• Pantry and stationery ordering
• Office maintenance
• Opening of mailbox
• Attending to guests at front desk (only around once or twice a day)
• Schedule delivery for external on the festive seasons (Chinese New Year, Mooncake Festival etc.)
• Applying of Jurong Island pass (once a week)
• Maintaining common emails

Requirements:

• Administration skills.
• No experiences are welcome to apply
• O level / Diploma in any faculties.
• Occasional OT required - OT Payable

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email to submit your resume.

Kindly send your resume in MS Word format to:

[email protected]

We regret only shortlisted candidates will be notified.

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chew Hong Huang

EA Personnel Reg. No.: R24124128

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience

Administrative Assistant Requirements:

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Job Description & Requirements

• Handle General Office Administration
• Handle Logistic/Shipping coordination
• Order processing
• Attend to customers' enquires
• Able to operate the Company in-house ERP software (training will be provided)

Requirements:

• Basic Logistic, Shipping knowledge
• Skill in internet and MS Office applications
• Good interpersonal communication skills and telephone etiquette
• Self-motivated, strong sense of responsibility.

Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

Job Scope:

• Support various work teams with administrative requests such as managing of invoices processing and tracking.
• Assist in purchasing and tracking of stock orders.
• Maintain stock of office supplies and order as needed.
• Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.

Job Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
  
• Required language(s): English
• No work experience required.
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.

If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.

Thank you for applying.

Our Company specialiases in Manufacturing , Sourcing , Manufacturing & Customisation of Corporate Gifts for all events .

Our clienteles includes mainly Governments, Banks, Corporations , Religious Organisations & SMEs for their gifting needs.

We are looking for passionate Administrative Personnel to help liase with local & overseas Suppliers to follow up on Purchasing Accounts Payable and Invoices

Tracking of shipment dates to ensure on time delivery to customers

Assist the boss in managing the company's personnel and administrative work, accounting records, and document management.

Assisting other adminitrative role in office management

Able to read , write and converse proficiently in mandarin

Working days Mondays to Fridays , 9am-6pm

Job Description & Requirements

We are looking for a proactive and organized Administrative Support professional to assist with day-to-day office operations. You will play a vital role in ensuring the smooth functioning of the office by providing administrative assistance to various departments. If you have excellent organizational skills and enjoy multitasking, we would love to hear from you!

Key Responsibilities:

• General Administrative Support: Assist with day-to-day administrative tasks such as answering phone calls, responding to emails, and handling correspondence.
• Document Management: Organize and maintain filing systems, both digital and physical, ensuring all documents are properly stored and easily accessible.
• Data Entry: Enter and update information in databases and spreadsheets, ensuring data accuracy and timely input.
• Inventory: Inventory control. Checking of stocks.
• Assist with Reports: Support the preparation of reports, presentations, and other documents as needed by management and other departments.
• Handle Invoices and Payments: Assist with basic finance-related tasks, such as processing invoices, expense reports, and payments in coordination with the finance department.
• Support Events and Meetings: Assist in organizing company events, meetings, and conferences, including booking venues, preparing materials, and managing attendance.
• Customer and Client Support: Provide basic support to customers or clients by addressing inquiries or redirecting them to the appropriate departments.
• Maintain Confidentiality: Handle sensitive and confidential information with discretion and professionalism.

Qualifications and Skills:

• Previous experience in an administrative or office support role.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic familiarity with office management software.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in completing tasks.
• Ability to work independently and as part of a team.
• Professional demeanor and a positive attitude.

Benefits:

• Competitive salary
• Opportunities for professional growth and development
• Supportive and collaborative work environment

Job Scope:

- Organize office documents

- Edit company marketing video

- Produce company marketing materials

- Assist company colleagues to complete assigned tasks

- Daily office duty assigned

Requirement:

- Existing NUS/NTU Undergraduate

- Previous intern experience is preferred

- Team player

Job Descriptions:

· Manage and maintain the Merchant Master and Consolidation Lists.

· Prepare Merchant monthly reports and prepare invoices for merchants and partners.

· Coordinate with Internal and External Marketing Resources for marketing activities.

· Manage and maintain the Company Social Media Platforms.

· Manage the office lines for Merchant and Users.

· Any other job scope assigned.

Requirements:

· Diploma

· Proficient in MS Office (Excel/Words/PowerPoint)

· Good communication and organizational skills

· Highly self-motivated, good working attitude and a good team player

· Independent with the ability to work with minimum supervision.

Job Brief: Administrative Executive

As an Administrative Executive, you will play a key role in supporting the Education and Training department at IFPAS. Your responsibilities will encompass a variety of administrative tasks to ensure the smooth delivery of courses, workshops, and related programs. You will also be the primary point of contact for members and potential students, ensuring their needs are met with professionalism and efficiency.

Roles and Responsibilities

Your responsibilities shall include, but are not limited to:

Student and Member Support

• Respond to inquiries from members and potential students via phone, email, or other communication channels regarding courses, workshops, and other education-related concerns.
  • Provide guidance and assistance to students on funding, accreditation applications, renewals, certificates, and other documentation requirements.

Application and Payment Processing

• Receive and process applications and payments for courses, workshops, certifications, and other programs.
• Maintain accurate and organized records for transactions and applications.

Reporting and Documentation

• Prepare and submit required reports, including daily summary receipts, feedback summaries, and any other relevant departmental reports.
• Scan and file documents for archiving and record-keeping purposes.

Class Coordination

• Coordinate and manage both physical and virtual classes at various venues, including office premises, corporate locations, or external commercial sites.
• Assist in preparing classrooms and virtual setups for smooth program execution.

Course Funding and Subsidies

• Assist with funding submissions, such as SkillsFuture, IBF-STS, IBF-FTS, and other applicable programs.
• Ensure compliance with funding guidelines and processes.

Non-Subsidy Program Management

• Oversee the administration of non-subsidized programs, including fee charging and invoicing.
• Prepare daily sales reports (DSR) and other financial summaries related to non-subsidized programs.

Exam and Certification Support

• Invigilate resit exams, ensuring compliance with exam protocols.
• Assist in class preparation and manage ad-hoc tasks related to examination processes.

Event Support

• Participate and assist in company events such as conferences, seminars, receptions, and exhibitions.
• Provide administrative support as needed during these events.

Ad Hoc Duties

• Take minutes during meetings as required.
• Perform other ad-hoc tasks and provide related data or reports as needed.

Key Competencies

• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite and other relevant software.
• Familiarity with education funding schemes and processes (e.g., SkillsFuture, IBF) is an advantage.
• Ability to work independently and as part of a team.
• High attention to detail and accuracy.

This role is essential to the effective functioning of the IFPAS Education and Training department. The ideal candidate will demonstrate a proactive approach to problem-solving, a commitment to customer service excellence, and the flexibility to manage varying responsibilities in a dynamic environment.

Job Summary:

Provides administrative support and coordination activities to senior managers and other staff in the team to allow for more efficient operations.

What You Will Do:

• Schedule meetings and maintain calendars.
• Make travel arrangements.
• Prepare expense books.
• Coordinate communications by receiving and passing along e-mails, notices, etc.
• Prepare presentation materials as needed.
• Maintain records and prepare reports such as organization charts, phone lists, records retention, etc.
• Coordinate customer/dealer/consultant meetings logistics.
• Provide other routine administrative duties as required.
• Provide back-up duties for other administrative professionals as needed.

What You Have:

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

• Processes limited amounts of detailed information with good accuracy.

• Develops and uses checklists to ensure that information goes out error-free.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

• Demonstrates experience participating in productive collaborative processes.
• Assists in communicating shared goals with diverse groups and parties.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

• Listens to feedback without defensiveness and uses it for own communication effectiveness.
• Looks for and considers non-verbal cues from individuals and groups.

Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.

• Adjusts to new or changing assignments, processes, and people.
• Identifies and considers alternative approaches to situations or problems.

Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

• Recognizes changing demands and priorities; validates changes with management.
• Responds to day-to-day operational priorities while still making progress on project work.
• Performs at least 2-3 concurrent activities without reducing productivity.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

• Describes problem reporting and escalation practices.
• Utilizes accepted procedures for problem analysis and resolution.
• Identifies key aspects of problem-solving techniques used in own area.

Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.

• Arranges meetings, schedules rooms, equipment, refreshments, etc.
• Distributes internal and external correspondence to appropriate recipients.
• Coordinates travel arrangements and expense reimbursements.

Microsoft Office: Solid knowledge of Microsoft Office - Excel, Powerpoint, Word and Outlook i

Basic Financial Skills: basic budgeting, expense tracking, or financial report handling experience.

Job Summary:

• Basic up to $3500 (Salary will commensurate with experience & qualifications)
• 5 Days
• Central

Job Scope:

• Manage office administration tasks.
• Provide comprehensive administrative and secretarial support to the CEO and Heads of Departments (HODs).
• Efficiently manage the CEO and HODs' schedules, including scheduling meetings, managing calendars, processing claims, and organizing documentation.
• Coordinate and arrange meetings and conferences, overseeing logistics and venue arrangements.
• Assist with coordinating travel arrangements for the CEO.
• Handle personal matters for the CEO with discretion and professionalism.

Job Requirement:

• Min Diploma / Degree
• Min. 1-2 years of experience in a similar capacity. Preferably in finance industry / travel agency
• Proficient in Microsoft Office suites.
• Strong communication skills
• Strong stakeholder management
• Strong sense of urgency
• Meticulous
• Able to work in a fast pace environment

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Trance Teu (R1988522)

Position title : Preschool Administrative Assistant

Working Location: Telok Blangah or Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the role

We are seeking a highly motivated and dynamic Leasing Administrative Assistant to join our team! If you are passionate about real estate, possess strong interpersonal skills and thrive in a fast-paced environment, we want to hear from you.

What you will be doing:

• Arrange appointments for property valuations and viewings.
• Prepare and issue Letters of Offer and generate tenancy agreements.
• Assist with lease renewals.
• Maintain and update tenant details in the Leasing System.
• Prepare and submit monthly leasing reports.
• Place advertisements in newspapers and on Property Guru.
• Apply for new utilities accounts for tenants.
• Prepare monthly occupancy reports.
• Provide essential administrative assistance to the Marketing/Leasing department.
• Update and manage vacant unit listings and share them with co-broking agents.

What we’re looking for someone who’s:

• Proficiency in MS Office applications.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Daily Attendance Tracking:

- Ensure accurate attendance records are maintained for all personnel.

- Submit daily attendance reports to the client in a timely manner.

Administrative Support:

- Provide general administrative assistance to the team.

- Manage and maintain accurate records and files.

- Assist with data entry, reporting, and other tasks as required.

Client Liaison:

- Develop and maintain a positive working relationship with our client.

- Respond to client inquiries and provide timely resolutions.

- Communicate effectively with the client regarding attendance, scheduling, and other matters.

General Administration:

- Assist with scheduling, coordination, and organization of meetings, events, and appointments.

- Maintain a tidy and organized workspace.

- Perform other administrative tasks as required.

Requirements:

Education:

- High school diploma or equivalent required.

- Post-secondary education in Business Administration or a related field is an asset.

Experience:

- 1-2 years of administrative experience, preferably in a similar role.

- Experience working with clients and providing excellent customer service.

Skills:

- Proficient in Microsoft Office (Word, Excel, Outlook).

- Excellent communication, organizational, and time management skills.

- Ability to work independently and as part of a team.

Director Assistant and Administrative Support

1. Administrative Support: Manage schedules, appointments, and travel arrangements for the management team.
2. Communication: Handle correspondence, emails, and phone calls on behalf of the management.
3. Confidentiality: Maintain strict confidentiality of all sensitive matters related to business operations.
4. Task Management: Assist in personal and professional tasks, including event planning, project coordination, and handling ad-hoc requests.
5. Product Knowledge: Stay informed and updated on the latest bicycle models, accessories, and trends to provide valuable insights and recommendations.

If you are interested to join us, you are welcome to submit your resume via WhatsApp at +65 8182 7692. Thank you! =)