Job Summary

We are seeking a professional and courteous administrative assistant to manage our front desk and perform a variety of administrative and clerical tasks. The ideal candidate will be our company's first point of contact, ensuring a positive experience for visitors, clients, and employees.

Job Responsibilities:

• Answer, screen, and forward incoming phone calls, taking messages as necessary.
• Greet visitors, clients, and employees in a professional and courteous manner.
• Regularly wash and maintain the coffee machine.
• Maintain a clean, organized, and welcoming reception area.
• Monitor and maintain office supplies, arranging for purchases when inventory is low.
• Keep track of stocks for toilet and pantry items, purchasing twice monthly or as needed.
• Check the stationery cupboard and purchase items as required.
• E-fileing of agreements, contracts, invoices, etc.,
• Raise payments in Netsuite daily.

Job Requirements:

• Min. GCE ‘A’ Level/ Higher Nitec
• Able to commit for 6 months
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Basic knowledge of office management and procedures, including Microsoft Suite

General Summary of Responsibilities

• Handles the administrative functions in the day-to-day operations of the assigned condominium/building.
• Provide customer service to the owners/tenants in the estate/building.
• Ensure proper administration of facilities bookings
• Collection of management and sinking funds
• Ensure compliance with the by-laws of the estate/building.
• Ensure compliance with PFS policies and ISO procedures

Requirements

• Possess N/O level or Certificate in Office Skills
• Minimum 1 year working experience
• Able to commence work on 1st week of January 2025

1、协助处理公司领导海外业务的日常工作；

2、公司领导海外出差、海外项目考察事务随行，承担秘书、翻译等工作;

3、协助公司领导对外关系处理，包括政府关系，对外机构联系等;

4、负责新加坡办公室行政管理工作，包括但不限于综合行政事务、公司活动、公司企业文化建设、物资管理等；

5、其他公司领导交代的工作。

任职要求

1、女，本科及以上学历，能熟练运用中文、英语作为工作语言；

2、做事细致、效率高、有分寸、保密意识强；

3、工作严谨、有一定的承压能力及人际交往能力以及敏锐的洞察力；

4、3年以上董事长助理&总裁助理相关工作经历；

5、气质形象佳，有亲和力，沟通协调能力好。

Working Hours: 8am to 5pm

Location: Joo Koon

Responsibilities:

1. Support the recruitment cycle by coordinating interviews, arranging preemployment medical examinations and onboarding new hires.

2. Prepare induction materials and ensure proper documentation for new employees.

3. Source, register and coordinate employee training courses, including organising payments and maintaining training records.

4. Maintain and update employee leave records.

5. Ensure accuracy of monthly medical bills from company-approved clinics and input medical claim details into the HR system for payroll processing.

6. Schedule and monitor six-monthly medical examinations.

7. Manage and track inventory for stationery and first aid items, ordering replenishments as needed.

8. Coordinate with vendors to manage various types of uniforms and safety shoes, including distribution to employees for new hires, wear-and-tear replacements and anniversaries.

9. Oversee maintenance and repair of office equipment such as photocopiers and ensure accurate monthly billing of copier counter meter readings.

10. Manage telco billing for company landlines and corporate mobile lines.

11. Record and track incoming and outgoing slow mail.

12. Conduct housing inspections and prepare reports.

13. Handle incoming calls, emails and other communications, ensuring timely responses or redirection.

14. Compile and prepare monthly reports for office supplies, uniform and safety shoe inventory, medical claims and etc.

15. Undertake other tasks as assigned by superior.

Requirements:

Qualifications:

Diploma or higher in Human Resources, Business Administration or a related field.

Previous experience in HR or administrative roles will be an added advantage.

Skills:

1. Strong organisational and time-management skills.

2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

3. Excellent written and verbal communication skills.

4. Attention to detail and accuracy in managing data and reports.

5. Ability to multitask and prioritise tasks effectively

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Administrative Assistant (Inventory control)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate records of inventory levels and ensure the database is up-to-date.
• Regularly review stock levels and usage trends to prevent overstocking or shortages.
• Coordinate with the procurement team to order necessary items before stock runs low.
• Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
• Document and update inventory procedures and policies to enhance workflow efficiency.
• Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
• Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
• Conduct regular checks to ensure the quality and condition of inventory items.
• Report any discrepancies or issues with delivered goods to the relevant parties immediately.
• Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
• Provide administrative support during inventory audits and end-of-year stock takes.
• Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field
• Training is provided to an inexperienced candidate
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Responsibilities:

· Assist in all administrative duties assigned.

· Assist Administrative Manager in appointment/administrative duties.

· Any ad hoc duties assigned.

Requirements:

· GCE ‘O’ Level or above

· Minimum 1 year of Admin experience

· Proactive, committed and able to work in fast paced, high volume processing working environments

· Positive attitude, hardworking, possess initiative & ability to work independently

· Computer literacy in Microsoft Excel & Microsoft Words.

· Ability to organize and manage multiple priorities and able to meet deadlines

· Meticulous and detailed oriented, good filing system

· Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving

· Excellent inter-personal skills, problem solving skills and a team player

Interested please email resume to [email protected]

Job Description

- Email correspondence with customers.

- Monthly invoicing to customers.

- Assisst department head on general administrative duties.

Requirements

- ITE / 'O' Level and above qualification.

- Able to work 5.5 days per week.

Benefits

- Yearly increment and performance bonus.

- Transport provided at designated pick up point.

- Monthly incentive.

- Monthly insurance allowance.

▶️ Basic up to $2400
▶️ Monday - Thursday (7:00am - 4:00pm), Lunch Break (30 minutes)
▶️ Friday (7:00am - 3:30pm), Lunch Break (1 hour)

Position title : Preschool Administrative Assistant
Working Location: Telok Blangah or Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

• Provide comprehensive administrative support to the director and her in house companies.
• Manage and coordinate calendars, appointments for various consultants.
• Prepare and organise meetings, including scheduling, agendas, and minutes.
• Handle incoming calls, emails, and correspondence, prioritising and responding appropriately.
• Conduct research and compile data to support decision-making processes.
• Assist in the preparation of reports, presentations, and documents.
• Organise and maintain effective filing systems, both physical and digital.
• Manage confidential information with discretion and professionalism.
• Coordinate and execute personal tasks and errands as needed.
• Assist in special projects and ad-hoc initiatives as assigned.

Responsibilities:

Handle day to day operations administrations in the major claims. This includes:

• Receiving incoming claims and sending the claims documents to Trusted Hub for scanning and workflow creation.
• Managing Claims Mailbox on e-claims submission and uploading the claims submission into claims platform for workflow creation.
• Printing medical reports from system and send out to hospital/clinics.
• Collecting claims cheques from Mail Room and update cheque records.
• Printing and scanning claims letter and sending out the hardcopy.

Responsibilities

• Manage and route phone calls appropriately
• Process and report on office expenses
• Maintain physical and digital employee records
• Schedule in-house and external meetings
• Distribute incoming mail
• Manage and order office supplies
• Creating invoice and purchasing order
• Organize company documents into updated filing systems
• Address employees’ and clients’ queries (via email, phone or in-person)
• Prepare presentations, spreadsheets and reports
• Update office policies as needed

Requirements and skills

• Proven work experience as an Administrative Coordinator, Administrator or similar role
• Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• Familiarity with office equipment, like printers and fax machines
• Basic math skills
• Solid time-management abilities with the ability to prioritize tasks
• Excellent verbal and written communication skills
• High school diploma

Work Location

Ubi Area / Tai seng

6 days work

TES Capital is the leading Purchaser of Insurance Policies in Singapore, helping people with immediate cash needs to get the highest value possible for their life and endowment insurance policies.

Due to the recent expansion of our operations, we are seeking an Administrative Executive / Assistant to support the Company’s operations.

Responsibilities

To primarily assist on administrative functions, which would include:

a) preparing insurance forms and agreements accurately

b) scanning, filing and printing of documents

c) maintain customer database

d) assist in preparation of payments to insurers and clients

e) liaising with insurance companies and clients on documentation matters

f) Assist with other administrative or ad-hoc matters when requested

The selected candidate is expected to be flexible on working locations, which could be in our office at West Coast, insurer’s office in the CBD area or “work from home”.

Requirements

o Minimum ‘O’ Level

o Preferably with at least 1 years working experience in administrative role

o Proficiency in Microsoft Office

o Ability to commence work immediately will be an added advantage

Location: Ang Mo Kio

Working Hrs: 42.5hrs/weekly

Responsibilities:

1. Front desk management

2. Mail and package handling

3. Phone call management

4. Certificate issuance

5. Attendance tracking

6. Facility booking management

7. School calendar maintenance

8. Photocopying and printing

9. Transport arrangements

10. Office administration tasks

11. Emergency response (calling ambulance services)

12. Other duties as assigned by Admin Manager or supervisors

Qualifications:

• GCE 'N' Level Certificate or equivalent and above (education certification may be offset with relevant work experience)

• Good interpersonal, communication, analytical and negotiation skills

• Ability to multitask, work both independently and as a team

• Candidates must have at least 1 years of relevant working experience

Hype Media Pte. Ltd., is actively seeking a part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, on-boarding and off-boarding of staff and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO)

We would prefer someone with prior administrative experience, however no experience is also welcomed, as on the job training is provided.

The successful candidate will be notifed via message for an interview.

Requirements:

• No prior administrative experience is necessary; on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Proficiency in Microsoft Excel.
• Proficiency in English and Mandarin, both written and spoken

Work Hours:

• Monday to Friday ( Fixed Working Days From Office )
• 2:30 pm to 7:00 pm ( PM Shift Only )

• Handling office tasks, such as filing, generating reports and presentations,, and reordering supplies.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Handling general office tasks and administrative duties.
• Providing support to managers and other employees
• Organizing files, creating correspondence, and preparing reports or documents.

REQUIREMENTS

* Can work independently

*Fast Learner

*Organized

*Fast and Efficient

*Able to work with minimum supervision

*Results oriented

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Data entry

Responsibilities:

• Manage and organize project documentation, records, and correspondence.
• Prepare reports, presentations, and meeting agendas.
• Handle general office administration tasks, such as ordering supplies and maintaining filing systems.
• Assist in scheduling and coordinating meetings, site visits, and project milestones.
• Record and distribute meeting minutes and follow up on action items.
• Support the team in tracking project timelines and deliverables.
• Act as the point of contact for internal and external stakeholders regarding administrative matters.
• Coordinate with vendors, consultants, and contractors to ensure seamless communication and documentation.
• Facilitate the flow of information between project team members.
• Process invoices, expense claims, and purchase orders related to project operations.
• Monitor and track project-related expenditures and maintain financial records.
• Manage calendars and appointments for team members.
• Ensure compliance with company policies and procedures in all administrative activities.
• Provide ad-hoc support as required by the project or management team.

Requirements:

• Diploma with 3-5 years of relevant working experience.
• Proficient in MS Office (Excel/Words/PowerPoint)
• Good communication and organizational skills
• Highly self-motivated, good working attitude and a good team player
• Independent with the ability to work with minimum supervision.

Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

Company: Creasia SG Pte Ltd

Location: Orchard, Singapore

Job Type: Full-time

About Us:

CreAsia is a management consultancy and services company that provide solution for foreign individuals and companies looking to relocate and set up business operations in Singapore. CreAsia prides on its collaborative approach, working closely with clients to understand their needs and goals, and delivering tailored strategies that drive results.

Job Summary:

The administrative will support our daily operations by performing a variety of administrative tasks, ensuring efficient office functionality and providing excellent support to our staff and clients. This role is essential to maintaining a productive work environment.

Key Responsibilities:

-Answer and direct phone calls, take messages, and respond to inquiries.

-Manage and organize files, both physical and electronic.

-Schedule appointments and maintain calendars for team members.

-Assist in preparing reports, presentations, and correspondence.

-Handle office supplies inventory and coordinate order placement.

-Support accounting and bookkeeping tasks, when necessary.

-Facilitate communication between departments and external partners.

-Perform general clerical duties such as photocopying, scanning, and filing.

-Assist with special projects as needed.

Qualifications:

-High school diploma or equivalent; associate or bachelor’s degree preferred.

-Proven experience as an administrative or in a similar role.

-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

-Strong organizational skills with the ability to multitask and prioritize effectively.

-Attention to detail and problem-solving abilities.

-Ability to work independently and as part of a team.

Benefits:

-Competitive salary

-Health, dental, and vision insurance

-Paid time off and holidays

-Opportunities for professional development and growth

How to Apply:

Interested candidates, please send your resume and a brief cover letter to [email protected]. Welcome Join Our Team! We look forward to hearing from you!

Job Summary:

Perform a variety of administrative and clerical tasks. Duties include providing support to colleagues, assisting in daily office needs and managing our company’s general administrative activities.

Job Description:

- Perform data entry;

- Scanning, printing, filling and photocopying of documents,

- Updating the tracking of Material request, PO issued and receive of goods.

- Sorting of documents, issuance of tax invoices, jobsheets, quotations, DO and PO.

- Screening phone calls and routing callers to the appropriate party.

- Planning of work schedules manual and via system.

- Provide administrative support to the department

- Other ad-hoc duties as assigned by managers.

Requirements:

- English telecommunication skill is required.

- Candidate must be able to multi-task.

- Proficient in Microsoft Office.

- At least 2 years of administrative experience preferred

Requirements:

• Diploma/ Degree in Construction Management, Engineering, Business Administration, or related field.
• At least 5 years of experience in HR and admin in Construction Industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Comprehensive HR knowledge, especially practical experience in employee relations, recruitment, performance management and employee development.
• Knowledge of construction machinery, equipment specifications, and rental processes.
• Must have working experience in handling construction workers .
• Self-motivated with the ability to deliver under pressure and without constant oversight.

Job Description:

• Provide day-to-day support for HR functions.
• Maintain and regularly update master database (personal file, personal database & etc.) of each employee.
• Assist in recruitment & selection activities.
• Administer onboarding / exit clearance activities
• Handle work passes application, renewal and cancellation.
• Maintains company organization chart and employee contact list.
• Liaise with insurance company on staff insurance and claims
• Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.
• Handle disciplinary issues of workers.
• Assists to prepare and submit IR8A for all operational workers.
• Manage workers’ dormitory.
• Handle company certificate (BCA/ Slots/ Bizsafe) & Company Insurance, WICA
• Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment / facilities
• Any Ad-hoc assigned by your superior.

Roles & Responsibilities

Theatre Administrative Executive

If you are a dynamic and motivated person who has strong interpersonal skills and more importantly, believe that YOU CAN MAKE A DIFFERENCE to the company, we would like to hear from you.

The Role:

Handle theatre administrative works which include checking of daily reports, movie voucher inventory, theatre payroll submission and promotion tracking etc.

• Assist theatre operation matters and executing marketing promotions.
• Coordinate on the logistic requirement and execution of corporate events and bookings.
• Other duties which may be assigned on a time to time basis.

Requirements:

• Diploma or its equivalent
• At least 2 years in the retail or hospitality industry
• Some training background will be an advantage
• Good working knowledge of MS Office Applications
• Excellent inter-personal and communication skills
• A good team player with positive work attitude
• Singapore Citizen or PR only

Interested candidates please email your cover letter and detailed resume with recent passport size photograph, indication of last drawn & expected salary and date of availability to

The Recruitment Officer

Re: Application for the post of Theatre Executive

Email: [email protected]

(Only shortlisted candidates will be notified)

Job Responsibilities

- Provide administration support to the Leasing team

- Prepare tenancy related documents

- Keep good record of leasing documents and filing

- Ensure application and renewal of government permits/license

- Upload the details of new and existing customers in Google Drive

- Assist in monthly utility meter reading duties and generate meter billing for billing purpose

- Coordinate and liaise with both internal and external parties

- Perform any ad hoc duties as assigned by leasing manager and management

Requirements

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

- Enjoy communicating with people

HIRING: TEMPORARY ADMINISTRATIVE SUPPORT