HR & Admin Assistant

Awarded Best Employer of the Year 2023/2024- InfluentialBrandsAbout the role

At FunWorks Pte. Ltd ( https://fun-works.co ), we are seeking a talented HR & Admin Assistant to join our team. In this full-time role, you will play a pivotal part in shaping the HR function of our dynamic and growing company located in the Pasir Ris Park East Region.

What you'll be doingAssist HR & Admin HOD to Perform full spectrum of HR & Administration Support functions.

HR

• Perform staff recruitment via various means to meet the company manpower needs.
• Familiar with recruitment requirements, able to identify potential candidates, conduct selection, interviews, job offer and signing of employment contract.
• All Onboarding and Offboarding matters such as Staff Inductions, Staff equipment issue, staff pass, arrange exit interview and exit clearance.
• Maintain and update employees’ records in InfoTech HRM system and P Files
  Able to draft HR related letters and notices and communicate well with staff and related government agencies.
• Familiar MOM policy and perform MOM work permit/pass applications, renewal, and cancellation.
• Liaise with MOM to resolve work pass related issues.
• Manage staff attendance, leave administration, payroll computation and income tax clearance submission via InfoTech HRM system.
• Handle employees’ welfare and benefits, organize company events and activities for employees.
• Perform staff engagement and survey.
• Training registration and maintain a proper training records.
• Facilitate work performance review and staff appraisal.
  Admin
• Familiar with Government Supports and Grants application
• Update and Maintain Workflow charts and SOP
• Facility Maintenance (e.g. vendor contracts renewals, Copier machine, fire safety equipment, etc)
• Manage outlets’ monthly Bulk Purchases
• Manage group insurance, staff expenses and Transport claims
• Any other Admin task from Director
  

What we're looking for

• A minimum of 1 years of experience in a generalist HR role, preferably in a fast-paced, dynamic environment
• Strong analytical and problem-solving skills, with the ability to provide practical and pragmatic solutions
• Proficient in INFOTECH HRM systems, Microsoft Office suite and Adobe.
• Excellent communication and interpersonal skills, with the ability to effectively liaise with employees at all levels
• A hands-on, proactive, and solution-oriented approach to work
• Adaptable and able to thrive in a constantly evolving business environment
  

What we offer

At FunWorks Pte. Ltd, we are committed to creating an environment where our employees can thrive. We offer competitive remuneration, comprehensive benefits, and ample opportunities for professional development and growth. Our company culture is characterised by collaboration, innovation, and a strong focus on work-life balance.

Benefits:

Long Service Bonus/ Gratuity Payout
Performance bonus
Medical- Unlimited GP & AE visits
Employee discount
Parental Leave
Birthday Leave

Working Hours

8.30am to 5.30pm (Monday to Friday)

https://fun-works.co/

We are seeking a marketing professional experienced in the EduTech sector.

Apply: [email protected]

Interested applicants MUST apply by resume and cover letter through emailing [email protected] (do not only apply via this portal)

This person will most likely begin as an Marketing Assistant / Executive and must have a good understanding and/or experience in a good understanding of the EduTech industry

The primary purposes of this role are:

a) a good understanding of the EduTech industry

b) ability to market our existing database and customers in the education and academic industries

c) able to assist the Managing Director to further develop or create business models in the EduTech Field

When you apply, please ensure you talk about how much you have/do not have on each of the skills, apps, programs, software etc mentioned above.

Interested applicants MUST apply by resume and cover letter through emailing [email protected] (do not only apply via this portal).

(please do not call or whatsapp, as our phone lines do not handle employment, only our email application process).

Project Admin Assistant

Job Description:

- Prepare tender/quotation submissions.

- Prepare claims and photo report submissions.

- Coordinate with site supervisors for photos & final quantity needed for claim submissions.

- Source and obtain quotations from subcontractors/suppliers for tenders & projects.

- 5.5 days work week (Mon - Sat)

Requirement:

- Good communication skills.

- Proficient in Microsoft Word/Excel.

- Willing to learn.

- Able to work independently, be meticulous, a good team player.

- Attention to detail to ensure accuracy in cost calculations and reporting.

You will be assisting the Manager to arrange meetings and coordinating schedules.

You will be working remotely and online, so you will need to take initiative and work independantly.

This is a part time positon with high hourly rate and bouns for good job performance.

We welcome all homemakers and individuals seeking a flexible working schedule to apply.

You will be invited to an online interview upon shortlisted.

Apply now.

Overview:
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Why Join Us?

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What You’ll Do:

• Use our provided tools and templates to create job ads and generate leads.
• Submit leads through our user-friendly system.
• Track your leads and earn commissions for every qualified submission.
• Additionally, refer others to join and earn even more monthly income!

Requirements:

• A positive attitude and willingness to learn.
• Basic internet and communication skills.
• Singaporean or PR preferred for localized campaigns.
• Minimum age: 18 years old.

How It Works:

1. Sign up as a member on our platform.
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3. Submit your leads and earn commissions for every successful submission.

Join Us Today!

Specific

Patient Care/Relations

i. Assist in the coordination and movement of ambulant and non-ambulant patients requiring radiological services within WH.

ii. Provide basic pre and post-examination care to patients, such as changing attire, oral contrast preparation, and post-procedural instructions.

iii. Demonstrate good interpersonal skills with patients and staff.

iv. Handle general enquiries from patients pertaining to radiology examinations and defer to radiographers when necessary.

v. Guide patients in pre-examination procedures while also overseeing the proper functioning of x-ray accessories and related supplies.

Operational

i. Prepare the imaging room, equipment, and consumables for procedures.

ii. Maintain inventory and supply of linen in storage areas and changing rooms, and consumables within examination rooms.

iii. Collaborate with MMD and vendors for supply delivery, and verify inventory levels regularly.

iv. Assist in the movement and transport of imaging equipment, phantoms, and documentation containing sensitive patient information.

v. Assist radiographer in patient transferring, using proper posture and techniques.

vi. Operate IT Systems (EPIC/RIS/eQMS) for scheduling, registration, starting exams, queue numbers, activation of portering requests, and other relevant tasks.

vii. Assist with the handling and storage of request forms and films during downtime protocols.

viii. Perform routine cleaning of imaging equipment and assist with quality control and basic handling of equipment.

ix. Maintain overall cleanliness and tidiness of the work environment, examination room, waiting areas, and imaging accessories used during examinations.

x. Perform shift and night duties in relevant settings as required to maintain a 24-hour service.

General

i. Perform other general duties as directed by the Supervisor or Lead Radiographer on duty

ii. Lead efforts to maintain high standards of patient care, operational efficiency, and quality assurance.

iii. Lead on-the-job training for new radiography assistants, specifically focusing on equipment usage and safety protocols.

iv. Assist with operating matters as assigned by the Supervisor, including equipment management and department workflow.

v. Serve as the main point of contact for escalations related to imaging workflows, patient concerns, and equipment issues.

vi. Assist in performance evaluations for junior radiography assistants, providing input to the Principal Radiographer or department head.

Education / Training / Experience

i. Diploma OR GCE “N/O/A/NITEC/ITE” Levels OR BTEC III OR equivalent

ii. 5 years of relevant experience in Radiology Departments

iii. Good communication and interpersonal skills.

iv. Able to perform rotating shifts, including nights, weekends and public holidays

Professional License (if any)

i. Nil

Attributes

i. Skilled in relevant Radiology IT systems such as RIS/PACS, SAP, EPIC will be an advantage.

ii. Skilled in Microsoft Office programmes such as Word and Excel.

Others

i. Nil

• Receiving and reviewing customer orders, ensuring accuracy and completeness of order details, and entering orders into the system.
• Monitoring inventory levels to ensure availability of products for fulfilling orders, coordinating with procurement or production teams to restock as needed.
• Tracking the status of orders throughout the fulfillment process, from picking and packing to shipping and delivery, and providing updates to customers as necessary.
• Arranging shipments with appropriate carriers or logistics partners, preparing shipping documentation, and ensuring timely delivery of orders to customers.
• Responding to customer inquiries regarding order status, shipping details, or product availability, and resolving any issues or concerns related to order fulfillment.
• Conducting quality checks on products before they are shipped to ensure they meet customer requirements and quality standards.
• Addressing any issues or delays that arise during the order fulfillment process, such as inventory shortages, shipping delays, or order discrepancies, and finding solutions to resolve them efficiently.
• Generating reports on order fulfillment metrics such as order accuracy, on-time delivery performance, and inventory levels, and analyzing data to identify areas for improvement in the fulfillment process.

Requirements:

• Working experience in a supply chain function (e.g., purchasing, procurement, planning) and/or 3rd party logistics.
• Demonstrated flexibility and resilience in response to constraints, with the ability to respond constructively to new demands and challenges.
• Excellent communication skills and the ability to work effectively with all stakeholders, both internal and external, across the organization.
• Ability to thrive in a fast-paced and deadline-driven environment while maintaining a positive and proactive attitude.
• Analytical mindset with the capability to identify process improvements and implement effective solutions is a plus.

Interested candidates, kindly send in your detailed resume with a recent photo in Ms Words format.

We regret that only short listed candidates will be notified.

Uni Recruit (Singapore) Pte Ltd / EA Lic: 17C8871

Job scope:

• Sales administrative support to Sales Executive

• Coordinate internal & ensure on time delivery to customers

• Preparation documentations for all shipments include export activities

• Liaise with forwarders for collection and ensure documents are in proper

• Perform any others ad-hoc duties as assigned by superior

If you're interested in the position, kindly forward your comprehensive resume, along with your expected salary and availability, in MS Word format to [email protected]

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted.

Job Description

The incumbent shall be part of the Finance Shared Services team and responsible for discharging the following duties:

Duties and Responsibilities

• Handle day-to-day financial matters, month-end and year-end accounts closing (such as assessing the adequacy of accruals/provisions), and preparation of the monthly and year-end audit schedules and financial reporting packages
• Liaise with various departments in the collection of information and documents
• Process internal charge and reclassification requests
• Process miscellaneous receipts and follow up on unaccounted sums
• Identify and perform clearing for offsetting transactions for balance sheet accounts
• Prepare bank reconciliation and resolve reconciling items
• Investigate and resolve user’s queries
• Prepare GST and other statistical submissions
• Assist on corporate tax, internal and external audit matters
• Work with Grants and Intercompany GL teams to resolve issues
• Participate in process improvement projects
• Any other ad hoc duties assigned by supervisor

Requirements

• At least a Diploma in Accountancy
• Minimum 3 years of relevant working experience in General Ledger function
• Higher qualified/ experienced candidates will be considered for the Senior Assistant Executive position
• Self-motivated and able to work in a fast-paced environment
• Proficient in Microsoft Office such as MS Word, Excel and PowerPoint
• Good communication skills; ability to communicate with various departments and levels
• Have a good command of the English language
• Independent, meticulous and with positive attitude

Position Summary: The Assistant General Manager will work closely with the General Manager to support the Singapore branch's operations and growth objectives. This role requires a highly experienced professional fluent in Mandarin and English, with a proven ability to perform consecutive interpretations between the two languages to ensure smooth business communications. Candidates must possess relevant industry expertise, management experience, and the skills to effectively bridge cultural and language differences in a fast-paced international environment.

Key Responsibilities:

1. Strategic Support and Management: Collaborate with the General Manager in strategic planning and execution to support company growth and promote international awareness of China’s futures market.
   Oversee day-to-day operations, ensure alignment with the company's strategic goals, and maintain high operational standards.
   
2. Bilingual Communication and Interpretation: Facilitate effective communication by performing consecutive interpretation in high-level meetings, presentations, and other business interactions between Mandarin and English.
   Draft, review, and translate key documents and communications to ensure clear and professional language in both English and Mandarin.
   
3. Business Development and Client Relations: Assist in expanding the company’s client network by supporting initiatives that encourage both Chinese and overseas clients to participate in the future market.
   Build and maintain relationships with key stakeholders, including industry counterparts, partners, and clients, to support long-term business development.
   
4. Team Leadership and Cross-functional Coordination: Manage and mentor staff within the Singapore office, fostering a high-performance culture and providing guidance to ensure team goals align with company objectives.
   Collaborate with cross-functional teams, including marketing, compliance, and operations, to ensure smooth workflows and timely project delivery.
   

Qualifications:

• Master’s degree or higher in Finance, Economics, Business, Language, or a related field.
• Minimum of 5 years of relevant experience within the futures, financial services, or related industries, with at least 1 year in a managerial role.
• Proficiency in both Mandarin and English, with strong abilities in consecutive interpretation and business-level written communication.
• Demonstrated knowledge of China’s futures market and its international expansion.
• Excellent interpersonal skills, with a proven ability to build relationships and effectively manage a team.
• Strategic mindset with a hands-on approach and the ability to adapt in a rapidly evolving international environment.

This position supports the travel agency’s operations by resolving technical issues, coordinating with vendors, analyzing data, managing social media tools, and exploring new technologies to enhance business efficiency.

Responsibilities:

• Troubleshoot and resolve technical or system issues, including after office hours if needed.
• Assist staff with IT problems and provide basic training on system usage.
• Coordinate with external vendors for system updates and issue resolution.
• Analyze data to generate reports on system performance and trends.
• Manage and monitor the agency’s social media tools and platforms.
• Research and recommend new technologies to improve operations and customer experience.
• Maintain IT equipment, user access, and software licenses.
• Ensure regular data backups and system security.
• To carry out any other job function given by manager / management from time to time

Requirements:

• Degree in IT, Data Analytics, or a related field.
• 3–4 years of IT support experience (travel industry experience is a plus).
• Familiarity with social media tools and platforms.
• Interest in exploring and implementing new technology.
• Proficiency in Excel or other data analysis tools.
• Strong problem-solving and communication skills.

Employer: Grace Orchard School

The Relief Teaching Assistant, reports directly to the Class Teacher and is responsible to assist Class Teachers with the teaching and supervision of students. She/He will also assist in resource preparation.

Duties and Responsibilities:

• Carries out the Mission, Vision, Values and initiatives established by the school
• Improves and upkeeps the repute of the school by conducting oneself in a professional manner at all times in speech, action, appearance and demeanor
• Provide support to the teacher to ensure a safe and stimulating educational environment
• Assist the teacher in the preparation for daily activities by:

a. preparing lesson deliverables including worksheets, drawings and handouts,

b. preparing/developing/making various resources/teaching aids,

c. setting up the classroom and other appropriate facilities,

d. maintaining the cleanliness of the class.

• Present subject matter to children, under the guidance of a teacher, utilizing a variety of methods including stories, activities, and role playing
• Assist children, individually or in groups, with lesson assignments to present or reinforce learning concepts both in and outside the school
• Be familiar with weekly lesson plans, each student’s Individualized Educational Programme and health/medical conditions
• Maintains confidentiality of records and information of students and families

Possess experience in Customer Service in a Hopitality environment

• Possess experience in Customer Service in a Hopitality environment
• Normal office working hours; Mon-Fri
• Management role overseeing a team

On site customer service role for Asian Real Estate Company. Join our client’s dynamic customer service team, a leading provider of real estate solutions in Singapore. They are dedicated to delivering exceptional service and operational excellence in an engaging work environment. They are currently seeking an Assistant Manager to uphold their high standards and improve customer satisfaction.

Responsibilities

• Supervise daily operations to ensure compliance with established standards, performing regular audits and coordinating maintenance with vendors.
• Mentor and support team members, facilitating effective communication of daily tasks and resolving any challenges that arise.
• Collaborate with HR to oversee staff performance, training, and development programs.
• Engage with external service providers, negotiate contracts, and ensure adherence to procedures and budget constraints.
• Assist with month-end billing, track collections, and manage petty cash and inventory.
• Ensure a smooth experience for clients during move-ins and move-outs by promptly addressing their requests and concerns.
• Support sales initiatives in the absence of the Centre Manager and coordinate client events and networking activities.
• Maintain compliance with audit standards while striving for high levels of customer satisfaction.

Requirements

• Bachelor’s degree in Tourism Management, Business Management, or a related field.
• 3-5 years of experience in the Hospitality industry, focusing on customer relations and operations is a MUST.
• Proficient in MS Office, with strong customer service and communication skills, along with the ability to upsell and maintain operational standards.
• Service-oriented, detail-oriented, organized, and dedicated, with a strong sense of urgency.
• As you will be dealing with international candidates a high level of Engllish is Required to uphold service standards.
• Only candidates with valid working rights will be considered.

For more information about this role please contact Alex Beattie at +852 3892 2368 / [email protected]. Data collected will be used for recruitment purposes only. Personal data provided by job applicants will be used strictly in accordance with the Personal Data (Privacy) Ordinance. We regret that only the shortlisted candidates will be notified

We are seeking a highly organised and detail-oriented assistant to join our team!

As a Business Support Assistant, you will provide support to our departments, ensuring seamless day-to-day activities.

Responsibilities:

- Assist in various projects that aim to improve operational processes

- Coordinate with different departments ensuring that projects are completed on schedule

- Able to be on-site to conduct on-site photography when required

- Participate in process, system improvement and disscussions

- Support tasks assigned by various departments and managing relationships

You will be a good candidate if you:

- At least 1 to 2 years of experience

- An all-rounder with good interpersonal and management skill

- Ability to excel independently

- Attention to details and meticulous

- Able to work well under pressure

- Able to work in a dynamic work environment

- Endurance to walk or stand for long hours

- Cultural sensitivity to deal with various nationalities and ethnic groups

- Proficency in microsoft excel is advantageous

- Holds a class 3A licence, not required but advantageous

Working Hours:

5.5 Working Days

Benefits:

- Annual Leave and medical benefits

- Opporunity to work with a dynamic team

Interested applicants please apply with

- Last drawn salary

- Earliest date/month available

Responsibilities:

• Lead daily operations (including opening and closing) efficiently through guiding team members
• Induct, mentor and train junior staff to achieve guest satisfaction
• Recommend and up-sell menu items as well as advise guests on any ongoing promotions to achieve revenue targets
• Enhance customer service quality by ensuring action plans are carried out
• Implement plans to ensure efficient use of resources and minimize wastage
• Provide prompt and excellent customer service to guests
• Cultivate a cohesive, collaborative and high-performing culture to heighten staff morale
• Strategize manpower planning to support operational needs within budget
• Handle guest complaints with care and provide service recovery options
• Ensure smooth implementation of new F&B products
• Ensure cleanliness of restaurant at all times
• Manpower planning

Requirements:

• Diploma in any field
• At least 3 years of relevant experience and experience in managing a team
• Excellent communication, interpersonal, leadership and organisational skills
• Able to perform in a fast paced environment
• Willing to work 5 days rotating shift, on weekends and public holidays
• Business and financial acumen to achieve profitability targets will be advantageous

5 DAYS WORK!

ATTRACTIVE BENEFITS!

Pls send your resume to [email protected] to apply

Job Description

1. Manage daily leave & attendance via time software, including leave type entry, entitlement, application, certificate collection & approval and daily employee’s attendance.

2. Processing monthly payroll for designated job sites including processing new hires, terminations, transfers, and promotions.

3. Reviewing and verifying source documents as well as investigating and correcting payroll discrepancies.

4. Ensure timely & accurate submissions in all government and related claims, e.g., levy Wavier, Childcare Leave, Maternity/Paternity Leave, NS makeup claims, income tax (IR21) matters etc.

5. Provide advice, information and support to department managers and employees on HR policy and Leave Balance, etc.

6. Maintain & regularly update the master database (personal file, personal database) of each employee.

7. Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.

8. Prepare employment contract, confirmation letter, increment, promotion and HR-related letters

9. Assist in performance review process & administer performance appraisals

10. Work closely with operations to manage recruitment exercises, ranging from liaising with candidates, interview arrangement, on-boarding for new hires. orientation, guidance on policies

Requirements

• GCE 'A' level, diploma or higher in relevant discipline.
• 1-2 years of relevant experience
• Meticulous, pro-active, multi-tasking and able to work under tight timelines.
• Proficient in computer application, i.e. Microsoft Office.

Additional Information

• Working Location: Alps Ave
• 5 working days : 830 to 1730
• CompanyTransport pick up points: Bedok, Pasir Ris, Tampines, Punggol, Sengkang,

How to Apply:

Interested applicants may click 'Apply' or contact the Recruitment Team via WhatsApp at +65 97815157

Our client, a leading company in Singapore, is expanding. They value self-development, career progress and most importantly a healthy working culture. Join them in this exciting journey as an:

Assistant Project Manager

Job description

1. Plan the Project schedule and ensure that the work schedules are executed as planned.

2. Review and check the T4e/Project reports and ensure the information is accurate for the purposes of quotation submission or invoicing for completed works or following up action if required rectification works.

3. Assign tasks to the team when there are breakdown calls from the clients.

4. Monitor and follow up on procurement of parts.

5. Ensure the sub-con workers follow proper work processes.

6. Perform price negotiation to meet the budget.

7. Ensure the spare parts / equipment are always maintaining at the minimum stock inventory level.

8. Provide supervision to the Engineers and Technicians for day-to-day work activities.

9. Follow up payment from the customers.

10. Forecast future manpower needs to ensure there is sufficient manpower to perform the assigned tasks.

11. Co-ordinate with the project teams for projects handover.

12. Arrange and conduct training for the staff.

13. Other duties as assigned,

Key Requirements

1. Diploma / Degree in Engineering.

2. At least 3 years of work experience in the related field.

3. Good management Skills.

4. Pleasant personality, excellent customer service skills and able to build and maintain a positive relationship with customer satisfaction.

Remuneration:

• $3,000.00 - $4,200.00 per month

Work Arrangements:

• Work Location: In person

Please submit your updated and comprehensive CV to: [email protected] for a P&C discussion. Your CV should be updated and in MS WORD FORMAT ONLY (NOT PDF) with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date.

For quicker processing, please indicate the position applied for on the subject header. We regret to inform that only shortlisted candidates will be notified. However, if you are not selected, we will explore other positions for you, in the near future. All applications will be treated with the strictest confidence.

What our client offers

Our client offers an attractive remuneration package, a fast-paced and exciting working environment and provides challenging opportunities for career advancement. They care about their employees. They are not just an employer. They are a Team. They do not just offer you a job, they offer you a career. By joining their team, you will find a strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for customers, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic and fast-growing organization.

Our client advocates fair employment practices, recruits talents based on merit and fit with their corporate values and complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. They are committed to achieving diversity and creating an inclusive working environment. They welcome all applications irrespective of social and cultural background, race, gender, age, religious belief or nationality.

Personal Data Protection Statement for Job Applicants

Please be informed that the personal data you provided by way of your job application to Grace HR Solutions will be collected, used and disclosed by or on behalf of Grace HR Solutions to determine or investigate your suitability, eligibility or qualifications for employment with Grace HR Solutions and/or its clients and manage your application for employment with Grace HR Solutions and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.

Thank You!

ANDY LUCAS | CEI No: R24123824 |

Grace HR Solutions | EA Licence No: 22C1305 |

UEN: 53456396A

Company Overview

Grace HR Solutions is a boutique professional recruitment consultancy involved in the recruitment of permanent, contract, and temporary positions. We are fully committed to achieving excellence in every assignment through leveraging our vast candidate pool, industry connections, and strategic insights. As the total recruitment and staffing solutions partner, our goal is to provide our Clients the best staffing solutions through an integrated database network supported by localized content and services. We strive to be efficient and effective in matching the right candidate to the right job. Reach out to us to discover even more about how we can help you with all your staffing needs or your own career

Job Type: Full-time

Pay: $3,000.00 - $4,200.00 per month

Schedule:

• Monday to Friday

Location:

• Singapore (Preferred)

Work Location: In person