Admin cum Accounts Assistant Executive

Roles & Responsibilities

Handling general administrative tasks;

Attend to incoming phone calls, emails and mails;

Preparations of documents/ fees proposals for submission

Handling Account Receivable (AR);

Posting of accounting entries for AR;

Issue invoices and statements of accounts;

Preparation and submission of e-invoices at customers’ portals;

Prepare and generate monthly account receivable reports.

Any ad-hoc admin/ accounts duties assigned

Able to work independently.

About the Job:

The Valuation Assistant / Deputy Director is the second in charge of the Valuation Division which provides leadership in various valuation functions in support of the Company’s role to transform industries and support Singapore’s industrial development.

Scope:

· To head, manage and provide technical expertise to the valuation team by providing guidance, support and reviewing team’s assessment for valuation and advisory mandates.

· To foster and advocate quality and continuously improvement to strengthen our solutions, work processes, and forge good relationships with various stakeholders to support the Company’s industrial development role.

· Scope of the Valuation Division includes but not limited to the following:

Valuation Work:-

o In support of the Company’s corporate pricing review of our full portfolio of industrial and non-industrial properties;

o Yearly assessment of the market value of our portfolio of assets for annual financial reporting and budgeting;

o Pricing of new estates and other specialised land / properties;

o Valuation and negotiation for state land alienation;

o Approval of ad-hoc valuation cases comprising rental and capital valuation for lease/ tenancy renewals, compulsory acquisition, etc.

· Process improvement works which involves Automated Valuation Model, system improvement and other streamlining initiatives though digitalisation

· International benchmarking of our land prices to ensure Singapore’s competitiveness

Requirements:

· Strong technical expertise in valuation

· Minimum 10 years of relevant valuation experience with at least 3- 5 yrs in leading a team

· Possess strong leadership, people and management skills

· Excellent communicator who can easily collaborate with colleagues and external parties

· Ability to handle complex conversations with stakeholders which include business units, senior executives, and high-level corporate real estate decision makers

· Possess strong organisational skills, keen initiative and a sense of accountability towards work

**We regret that only shortlisted candidates will be notified**

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EA License No: 01C4394

EA Personnel ID: R1108331

EA Personnel Name: Janelle Katherine Hoeden

Our Client is in the Environmental Industry. Due to their current expansion plan, they are looking for an Assistant General Manager to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibility

• Collaborate with management to resolve operational issues efficiently.
• Review and approve company processes and policies to ensure compliance and effectiveness.
• Analyze organizational structure and recommend improvements to the Managing Director to enhance efficiency.
• Lead initiatives for change, innovation, and continuous improvement to support business opportunities.
• Implement and oversee yield management strategies to ensure competitiveness and profitability across all divisions.
• Ensure proposals meet company standards, including accurate costing.
• Manage headcount and budgets to boost productivity and ensure effective succession planning.
• Provide leadership by communicating and reinforcing the company’s strategic goals to stakeholders.
• Conduct quarterly departmental reviews to monitor and achieve targets.
• Work closely with Business Development to develop a strong sales strategy aligned with company objectives.
• Build and maintain relationships with key stakeholders by participating in relevant meetings and events.
• Any ad-hoc duty given

Requirement

• Min Degree in any field
• Min 4 years of experience in Start up environment
• Experience with Decision making and managerial

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

Assistant Contract Manager
Working day: Monday - Friday (8am - 5.45pm)
Salary: $6,000 - $8,000
Office Location: Woodlands

Job Description:

• Preparing tenders for clients and commercial bids to help bring in new business
• Developing and presenting project proposals
• Meeting with clients to find out their requirements
• Producing plans and estimating budgets and timescales
• Discussing, drafting, reviewing and negotiating the terms of business contracts
• Agreeing budgets and timescales with the clients
• Managing construction schedules and budgets
• Dealing with any unexpected costs
• Attending site meetings to monitor progress
• Acting as the main point of contact for clients, site and project managers
• Working with third parties to ensure that everyone understands their roles and responsibilities
• Making sure construction projects meet agreed technical standards
• Liaising with technical and financial staff, sub-contractors, legal teams and the client’s own representatives
• Working on-site and in an office.
• Work with Director & Project Team to resolve any contractual disputes arising in the projects. Investigate and resolve or refer as appropriate disputes/complaints in accordance with contractual requirements in a timely manner
• Oversee overall planning and execution to ensure optimization of resources and manpower and invoicing at the end of a project
• Provide advice on contractual claims and procurement strategy.
• Analyze outcomes and write detailed progress reports.
• Value completed work and make progress claims.
• Track of any variations for ongoing projects that may affect costs.
• Undertake cost analysis for repair and maintenance project work.
• Prepare and submit catalogues and sample boards.
• Other ad-hoc duties as assigned by the HOD’s.

Job Requirements

• Degree / Diploma in Quantity Surveying / Building or equivalent from a recognized University.
• Minimum 5 years of related working experience in residential and industrial projects.
• Good working knowledge in Mechanical and Electrical.
• Good knowledge of Singapore health and safety rules and regulations.
• Ability to use software tools for costing and budgeting.
• An understanding of the construction industry & legal documentation
• With Maths and IT knowledge

Interested candidates feel free to contact me.

wa.me/6597930832

Liaw Ying Ru Karis Reg No: R24125303

The Supreme HR Advisory Pte Ltd EA No: 14C7279

JOB DESCRIPTION:

Department: MLCC production

Reports to: Manager

Functional relationships:

- MLCC production control in Japan headquarter & factories

- MLCC production control in oversea affiliates: China & ASEAN

POSITION PROFILE:

This position works closely with global affiliates, especially Japan counterparts, to develop and improve production control systems for higher productivity, accurate forecast, and on-time delivery. Recommend changes to current practices and works with business representatives to define requirements and propose appropriate solutions. Display a high level of organizational awareness and leadership skills by working in a collaborative manner with other departments within the organization.

Key Duties & Responsibilities:

• Act as an expert of Production Control and guide for specialized subjects.
• Understand the language/terms/jargon in production control expertise.
• Act as the “go to” person within a department for questions and problems.
• Explain expertise clearly and give advice.
• Promote Innovation in the Organization.
• Help to improve the business performance by identifying the problematic areas and proposing relevant technical solutions.
• Work with business representatives to define requirements and design appropriate solutions.
• Align operation change with related parties and follow up system development & implementation schedule.
• Measure effectiveness and introduce new system & operation clearly to others.
• Be a bridge to connect with Japan headquarter planning and production control in horizontal deployment as well as seeking partnership in new development projects.
• Provide training and coaching to develop individual knowledge and skill for production control.

Ability/Competency required:

• To hold bachelor’s degree or master’s degree in any fields.
• To have more than 4 years working experience in electronics manufacturing industry.
• Deep & specialized knowledge in production control.
• Fluent in Japanese language.
• Logical thinking, analytical skill, and good business sense.
• Strong mind-set for change and improvement.
• Proactive attitude and strong communication and interpersonal skills.
• Networking ability with business counterparts.

Summarized Purpose:

• Provides support to investigator sites, monitors, department, business unit or function through communication of information, training sites and documentation of services pertaining to clinical trials. Supports the overall performance, education and training of the sites on a study level to ensure the execution of protocols are completed accurately and on time. Uses the tools provided to answer all questions, takes orders and ensure clean data at the earliest point in time.

Essential Functions:

• Acts as the point of contact for sites, ensuring that questions, material orders and request for information are responded and documented in an accurate and timely manner. Ensures that the sites are properly trained in aspects of the protocol (following the study flow sheet) relating to the department. Provides guidance on pre-analytical aspects of the study to ensure smooth flow of data to and from the site.
• Triages calls where necessary to appropriate individual/departments and follow through to resolution.
• Resolves queries so that efficient and timely sample analysis is undertaken by the laboratory so report turn around time is met. Continually reviews exceptions to resolve so that the data is cleaned within the agreed timelines.
• Notifies the sites and all necessary contacts via telephone/fax of all relevant critical/voice alert values/ study specific requirements.
• Places all calls to the sites delivering sponsor alert, voice alert values (VAV) and any other critical values. Answers incoming phone calls, resolves different types of exceptions within assigned timelines.
• Monitors and escalates site issues through the appropriate departments/people e.g. project management to resolve and report as soon as possible. Ensures that all site issues are communicated and followed up to resolution, primarily to site and monitor. Reviews site performance metrics to educate where needed or to report back to monitor or sponsor. Informs site of the results or reasoning not to proceed.
• Follows the specifications and scope of work to evaluate requests for any additional test(s) (test performed in protocol) to be added to a sample. Evaluates the request for out of protocol testing following Scope of work for study. Facilitates requests to the appropriate person.
• Coordinates and resolves issues with samples at time of scanning to have the samples in the database and reported as soon as possible.

Job Qualification

Education and Experience: 
High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification

Knowledge, Skills and Abilities:

• Mandate to be fluent in Japanese and English langaugese (Speaking, Reading, Writing)
• Accurate data entry skills with intermediate computer skills including Microsoft Office
• Strong analytical, interpersonal and time management skills
• Strong client and phone service skills
• Basic knowledge of Good Clinical Practices and department principals such as pre-analytical technique
• Excellent verbal communications and customer service skills in the English language - additional languages are an advantage
• Critical thinking and problem solving skills to support quality decision making
• Good written and oral communication skills
• Ability to work in a collaborative team environment

Job Responsibilities:

• Project costing and end to end execution of solar projects.
• Conduct site visits, site feasibility, design and install solar power system.
• Manage from pre-to-post-construction, site acceptance test and handover of solar power system to customer.
• Contact point between the company and customer during construction stage.
• Conduct engineering site audits to collect structural, electrical and related site information for use in the design of commercial and industrial solar power system.
• Design the layout of solar panels and various support electrical equipment.
• Perform computer simulation of solar photovoltaic (PV) generation system performance or energy production to optimise efficiency.
• Create checklists for review or inspection of completed solar installation projects.
• Complete assigned projects on schedule and within budget.
• Cold calling potential customers and identify & engage potential prospects.
• Plan, implement and monitor marketing activities to ensure relevant targets are achieved.
• Manage monthly billing and O&M for existing projects.

Qualifications and Experience:

• Bachelor's/Master's Degree in engineering discipline (electrical/renewable engineering is preferred).
• Good technical understanding about solar PV system.
• Minimum two (2) years of relevant work experience in solar & ESS field is preferred.
• Projet management experience in engineering and construction is a must.
• Knowledge in energy modelling software (PVSyst, Helioscope) and AutoCAD.
• Good communication and interpersonal skills with strong negotiation and resolution skills.

Responsible for providing administrative and client service support to Relationship Managers (RM) within the front office function servicing Private Banking clients.

Responsbilities:

• Provide administrative and client service support to Relationship Managers servicing Private Banking clients.
• Respond to all client enquiries and instructions and provide resolution to most issues and requests.
• Monitor transactions and activities in client accounts
• Maintain client data and reports, such as: contact lists, account numbers, facilities details, status of credit reviews/renewals, etc
• Handle administrative duties including scheduling of appointments, preparing correspondences, making travel arrangements, arranging meetings and receptions, producing presentation materials.
• Coordinate with Product Groups, Operations and other functional areas as necessary
• Ensure adherence to internal and external regulations and policies at all times

Requirements:

• Minimum 3-10 years of relevant experience in client servicing, operations or sales support within financial institutions
• Bachelor degree or diploma from reputable institutions
• Strong understanding of financial products and services
• Excellent interpersonal, communication and client interfacing skills
• Meticulous, strong attention to details
• Possess future oriented mindset, strive to innovate and adapt to changes
• Strong understanding of inter-dependencies within the team and able to collaborate effectively across departments
• Ability to thrive in a fast paced environment and remain empathetic, passionate and resilient
• Preferably CACS certified

Working Location: Changi North Way

Transportation is provided at Tampines MRT

Receive, pick & pack, stuff & un-stuff containers

Store materials with tagging and track records

Receive and inspect all materials to tally against shipping documents

Ensure proper labelling for stock accuracy

Load and unload cargoes

Ensure proper housekeeping in the warehouse

Assist in any other daily operations of warehouse

Accurate and careful

Willing to do manual work

Invictus International School invites you to submit your application for this position as an expression of interest in joining our team. Please note that this posting is part of our talent pool initiative, aimed at identifying potential candidates for future opportunities. While theremight not be an immediate vacancy, we encourage you to apply so we can consider you for upcoming roles that match your skills and qualifications.

Our HR Team will contact you if there’s a current opening that matches your preferred role.

If no such opportunity is available at this time, we will keep your resume on file for consideration for future positions.

Job Description

Invictus International School is seeking an energetic Teaching Assistant who is responsible to carry out the professional duties of a teaching assistant as circumstances may require and in accordance with the school's policies under the direction of the school’s Principal.

• Providing support to children with learning subjects on an individual, class or small group basis
• Helping to develop programmes of learning activities and adapting appropriate materials
• Assist teachers in preparing for lessons by getting materials ready or setting up teaching aids or by preparing lesson plans in advance of classroom activities
• Helping students in their daily care needs
• Daily supervision of children during various activities
• Reinforce lessons presented by teachers by reviewing material with students
• Enforce school and class rules to help teach students proper behavior
• Motivating and encouraging pupils
• Assisting with marking and correcting work and other record keeping
• Observe and assess the students’ progress both in and outside the school’s curriculum (e.g. grades as well as behavior)
• Meet and interact with parents as required by the school principal
• Attending meetings and reviews as required by the school principal
• Helping with the organisation of school events

Job Requirements

• Bachelor’s degree in Education/ Teaching or equivalent, recognised by the CPE/MOE in Singapore.
• Demonstrate an acute and deep understanding of a primary/ secondary school curriculum;
• Administrative and organizational skills
• Good interpersonal and communication skills
• Computer literacy in MS Office
• Good spoken and written skills in English

Safeguarding

Invictus International School Singapore is committed to safeguarding and promoting the welfare of all the students in its care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks and successful references.

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Accounts cum Admin Assistant (AP & Payroll)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Essential for managing administrative tasks related to accounts payable, payroll, and the coordination of work passes and training for staff.
• Accounts Payable: Manage and process all accounts payable duties to ensure timely and accurate payment of invoices.
• Payroll Administration: Oversee the complete payroll process, ensuring accuracy and punctuality in employee payments.
• Work Passes Management: Apply for PSA Work Passes Permit for eligible employees and ensure compliance with all local employment regulations.
• Training Coordination: Organize and send employees for required courses that align with the needs of the marine technology industry.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field, particularly in roles involving accounting principles and payroll procedures
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #70066 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description

• Industry/Organization Type: Steel Pipe Manufacturer
• Position Title: Admin cum Accounts Assistant
• Working Location: Benoi Sector (Transportation Provided at Joo Koon MRT)
• Working Hours: Monday – Friday, 9.30 am – 5.30 pm
• Salary Package: Up to $1,800 + Housing & Lunch Provided
• Duration: Permanent

Key Responsibilities

• Handle general administrative tasks such as filing, data entry, and document management.
• Manage incoming calls, emails, and correspondence.
• Organize and maintain office operations and procedures.
• Support the accounting team with basic bookkeeping tasks.
• Process invoices, receipts, payments, and expenses.
• Ad-hoc duties as assigned.

APPLY NOW!!!

• Basic knowledge of accounting principles and practices
• Proficient in Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #69324 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

• Company: Retail Organization (Leading MNC)
• Location: Changi (Nearest MRT Station)
• Position: Assistant Store Manager (Job ID: 19353)
• 3 years contract, convertible to permanent role based on performance

Job Description:

Our client is seeking a highly motivated and conscientious Assistant Store manager. In this role, you will be supporting the Store Manager to ensure smooth day-to-day store operations, foster an exceptional customer experience, and optimize the overall store performance.

Responsibilities:

• Collaborating with Store Manager in daily store operations including customer service, inventory control, visual merchandising and brand promotion.
• Open and close the store during shifts and oversee daily operations to ensure smooth functionality.
• Coordinate with relevant team members for effective task handovers to maintain operational continuity.
• Monitor key performance metrics and ensure sales targets are achieved or exceeded.
• Oversee and maintain visual presentation standards to optimize customer engagement.
• Analyze consumer behavior and suggest improvements to product placement, sales strategies, and operational efficiency.
• Develop and implement strategies to drive sales growth and enhance customer satisfaction.

Leadership & Staff development

• Supervise, motivate, and mentor the store staff to deliver high performance and meet store objectives.
• Ensure staff are well-trained in product knowledge, sales techniques, and customer service standards, with a specific focus on the unique offerings of our client.
• Conduct regular performance evaluations, offering constructive feedback to support continuous improvement.
• Collaborate with the Store Manager in identifying staffing needs and overseeing in-house training programs.
• Support diversity and inclusion initiatives to foster a positive and productive team
• Ensure compliance with company policies, procedures, and standards, including health and safety regulations and loss prevention protocols.

Customer Service

• Lead by example to provide exceptional customer service and maintain high customer satisfaction levels across the team.
• Ensure the safety and security of the customers and employees within the store premises.
• Resolve customer complaints and concerns in a timely and professional manner and escalate to the store manager if required.
• Take ownership of various operational tasks, including inventory control, staffing management, in-store events, and social media management whenever required.
• Perform any other duties assigned by the Store Manager related to the role.

Job Requirements:

• Have a Diploma / bachelor’s degree or equivalent in Business Administration/Retail/Logistics, or any related field, and/or Minimum 3 to 5 years of proven experience in retail management, or equivalent.
• Demonstrated excellence in customer service, serving as a role model for the team.
• Having a passion and interest in our client's brand and merchandise.
• Flexibility to work in various shifts, including weekends and public holidays
• Experience working in a fast-paced retail environment is a plus.
• Proficiency in SAP ByDesign or similar programs will be advantageous.

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Jeffrey Koh Kok Ann

EA Registration No: R1770345

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Join Our Team as We Bring Vietnamese Flavors to Life in Singapore!

Are you passionate about Vietnamese food and excited to be part of a family-owned, growing bistro in the heart of Singapore’s vibrant Kampong Glam district? If you’re ready to dive into a rich culinary experience inspired by the authentic tastes of Phan Thiết, Vietnam, we want you on our team!

The Role:

The Executive Assistant (EA) plays a vital role in the success of our Executive Search business.

EAs provide project and business administration support to an Executive Search team(s) in all

aspects of the search process including: document preparation and management, scheduling and

planning of candidate and client interviews/meetings, accounts receivable and accounts payable,

expense reporting, correspondence and file organization. An integral part of an EA’s role is

problem-solving within the search execution and administrative process.

Job Responsibilities:

• Formatting, editing, proofreading, preparing and transmitting client deliverables
• Maintaining complex consultant calendars.
• In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process.
• Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team.
• Creating and maintaining an efficient organizational system for all search processes.
• Maintaining client and candidate relationships and building rapport through regular communication via phone and email.
• Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested.
• Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates.
• Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading/etc.
• Maintaining client, candidate and companywide confidentiality
• Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed.
• Assisting with database research and coding of records in collaboration with Associate practices resources.

Required Qualifications:

• Successful completion of High school or GED
• 5+ years of administration experience in roles that required project coordination
• Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace
• Proficient working experience in all Microsoft Office products
• Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally. This includes sharing complex and sensitive information
• Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals
• Available to work Monday – Friday during normal business hours, flexible to work overtime when needed

Preferred Qualifications:

• Experience working in a professional service organization
• Hands-on experience working within a proprietary database environment
• Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers
• Proven ability to maintain composure in a exciting and at times, rapidly changing environment

Interior Designer Assistant

• Working Hours: 5.5 Days [10am - 6pm / 10am - 2pm]
• $3000 - $4500
• Location: Near MacPherson MRT (409959)

Requirements

• Minimum 3-4 years of relevant experiences
• Familiar with AutoCAD

Job Description
To assist Design director in:

1. Propose layout plan

2. Select material

3. Prepare quotation

4. Autocad drawings for layout, lighting & ceiling plan, carpentry details etc

5. Meeting client for discussion on design and proposal

6. Prepare moodboard & do presentation to client

7. Site meeting occasionally

8. Purchasing order for materials/items related to project