Job Description:

• Assist sales personnel in issuing delivery orders and tax invoices
• Answer and direct phone calls/enquiries
• Assist in the preparation of scheduled reports
• Liaise with senior managers to handle documentation preparation and requests
• Follow up with clients on payments
• Assist and follow up on the arrange of container trucking and documentations for inward containers
• Provide general support to visitors
• Perform any other ad-hoc duties when required

Job Requirements:

• Working knowledge of office equipment
• Proficiency in MS Office (Word, Excel, Powerpoint)
• Excellent time management skills and ability to prioritise work
• Attention to detail and problem-solving skills
• Strong organisational skills with the ability to multi-task

Working Hours:

• 5 day work week (Monday - Friday: 8:30a.m. - 6:00p.m.)
• Permanent role with full employee benefits

• Manage Comprehensive Building Systems Oversee the entire building, focusing on Mechanical, Electrical and Fire Alarm systems. This involves routine maintenance, efficiency tests, equipment repairs, and recommending upgrades when necessary. Collaborate effectively with Term contractors.
• Evaluate work procedures for verifying whether they are compiled with the BCA, SCDF, PUB, MOM, EMA regulations.
• Practical experience with management of subcontractors, scheduling resolving, and negotiating skills.
• Review all contract agreement.
• Assisting Property Manager to manage documentation flow for contractor’s payment claim.
• Liaising with respective vendors/ contractors on their invoices and payment claims to the client. (Ad hoc & Routine).
• Assisting Property Manager in keeping client budget and expenditure records.
• Assist the Property Manager with the preparation of documentation e.g. contractor service reports and contractor invoices/claims for Client internal and external audits.
• Preparation and submission of monthly management reports and MA fee claims.
• Assist the Property Manager to track the invoices submitted to the User / Client.
• Assist the Property Manager to prepare and update tracking payments for User / Client.
• To liaise with HR on the Work Permit renewal, OT and other matters pertaining to workers matters.
• Assist the Property Manager with any administrative duties e.g. petty cash consolidation, worker claims (if any), arrangement of office stationaries, vendor servicing for photocopier machine, etc.
• Should be access the SAP, ARIBA networking & SESAMi portal.
• Preparing Electrical reading calculation.

Requirements:

• Diploma Level with at least five (5) years of relevant working experience.
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Able to join within short notice.

Administrative Assistant

Working location: Toa Payoh

5 days per week

Responsibilities:

Perform daily general administrative duties

Process sales order/ invoice/ report

Attend to customer enquiry

Any other duties as and when assigned

Requirement:

Min Nitec certification or equivalent.

Good work attitude and interpersonal skills

Proficient in Microsoft Office applications

Singaporean/ Singapore PR only

Interested applicants, please email your resume to [email protected]

We regret that only shortlisted candidate will be notified.

• Assist in handling and maintaining proper records of feedback or complaints received from the residents.
• Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.
• Update the PMP system of all transactions for the contributions, facilities’ charges and deposits for receipts issuance to residents.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.
• Co-ordinate council meetings and general meetings as instructed by the Condominium Manager.

· Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate

· Minimum 1 year working experience

· Computer literate

· Possess good work attitude

· Pleasant personality and able to work independently

· Good telephone etiquette and communication skills

• Attend to visitors
• Admin support such as scan invoices and filing
• Register scanned documents in system as a claim for processing
• Handle basic queries from internal and external stakeholders
• Other ad-hoc duties as assigned

Job Scope:

• Quotation Management (Prepare and send quotations)
• Audit Coordination (Ensure all necessary documentation and preparations are in place for the audits)
• Generate and send invoices

Requirements:

• Proven experience in an administrative role, preferably with experience in handling quotations, audits, and invoicing.
• Strong organizational skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and meet deadlines in a fast-paced environment.
• Familiarity with basic accounting principles is a plus.

Working Arrangement: Mon to Fri: 9 – 6pm

Location: Ubi

Permanent Role

EA License No: 96C4864

Reg. No.: R24121728 EUNICE WOO JING QI

Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

· Produces and distributes correspondence memos, letters, faxes, and forms;

· Organizes travel arrangements for managers;

· Maintains computer and manual filing systems;

· Takes accurate minutes of meetings;

· Replies to email, telephone or face to face enquiries;

· To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

· Develops and updates administrative systems to make them more efficient;

· Oversees and supervises the work of junior staff & coordinates with them;

· Performs any other ad-hoc duties as assigned

Requirements:

· Minimum 1-year experience;

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work;

· Attention to detail and problem-solving skills;

· Excellent written and verbal communication skills;

· Strong organizational and planning skills;

· Proficient in MS Office

· (Word, Excel, Power Point, Outlook)

Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

· Produces and distributes correspondence memos, letters, faxes, and forms;

· Organizes travel arrangements for managers;

· Maintains computer and manual filing systems;

· Takes accurate minutes of meetings;

· Replies to email, telephone or face to face enquiries;

· To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

· Develops and updates administrative systems to make them more efficient;

· Oversees and supervises the work of junior staff & coordinates with them;

· Performs any other ad-hoc duties as assigned

Requirements:

· Minimum 1-year experience;

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work;

· Attention to detail and problem-solving skills;

· Excellent written and verbal communication skills;

· Strong organizational and planning skills;

· Proficient in MS Office

· (Word, Excel, Power Point, Outlook)

Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

· Produces and distributes correspondence memos, letters, faxes, and forms;

· Organizes travel arrangements for managers;

· Maintains computer and manual filing systems;

· Takes accurate minutes of meetings;

· Replies to email, telephone or face to face enquiries;

· To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

· Develops and updates administrative systems to make them more efficient;

· Oversees and supervises the work of junior staff & coordinates with them;

· Performs any other ad-hoc duties as assigned

Requirements:

· Minimum 1-year experience;

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work;

· Attention to detail and problem-solving skills;

· Excellent written and verbal communication skills;

· Strong organizational and planning skills;

· Proficient in MS Office

· (Word, Excel, Power Point, Outlook)

Job Description & Requirements

· Answering customer questions, providing information, taking and processing orders and addressing complaints

· Positive attitude and pro-active in working

· Assist with daily Administrative team duties.

· Creating of spreadsheets, data entry.

· Daily tasks include administrative, Co-ordinating with project sites and office support activities.

· Assist with project document submissions, claims and preparation of invoices and POs.

· Assist with filing, scanning and photocopying of documents

· Compiling and maintaining records of office business transactions.

· Any other ad-hoc duties as required.

Job Description & Requirements

Job Description

• Print, compile and organise various construction management documents at Division level
• Compile and sort the documents submitted by the various departments using MicroSoft Excel and Word
• Contact and make enquiry of the various departments
• Photocopy and scan documents for various construction management documents
• Assist to coordinate manpower issues and foreign workers matters with the HR Department
• Maintain filings of such documents

Job Requirements

• At least a GCE 'N' Level certificate with more than three years' relevant experience
• Well versed with MicroSoft Excel and Word applications
• Is meticulous and able to manage workloads well - prioritizing and meeting deadlines
• Possess a pleasant personality and is a team player
• 5-Day work week

Job Description

• Administrative support to Audit Department
• Typing of financial report
• Liaising with corporate secretary and tax agent for filing requirement
• General administrative duties

Job Requirement

• We are looking for candidates who seek stable working opportunity and who possess commitment to work long-term.
• Strong organize and coordinate ability
• Good communicate and execute skills
• Good command of PC skills, especially Microsoft Office Software
• Minimum Education qualification : Diploma or above
• Minimum year of working / related experience : 1 year or no work experience, training will be provided to candidates with right attitude
• Fresh schools leaver are welcome to apply.
• Possess good telephone etiquette.
• Hardworking personality and able to work independtly

5 Day Work Week - Ubi Area ( Next to Ubi MRT ) - Enviromental / Built Enviroment Industry

Basic Administrative Tasks for Project Coordination

• Organising and filing of documents
• Create and update records in database ( Updating new projects / contracts or alteration of current contracts )
• Job scheduling and monitoring
• Coordination between office and outdoor technicians
• Support new projects - communciate and update status of work with customers
• Assist in submitting work documentation to customers as and when required
• Application of Permit To Work / Check on status of said permit
• Proficient in Microsoft Office (Word and Excel). Able to craft and reply emails.

Customer and Client Relations

• Handle inquiries and maintain good communication with clients and stakeholders.
• Assist with scheduling and tracking service deadlines and liaising with customer and outfield technicians to meet service requirements.
• Coordinate with outfield technicians and other office staff to support customer's administrative needs.
• Assist in the organization and management of contract / related documents.

Company Overview

Clarksons is the world’s leading provider of integrated shipping and offshore services, bringing our connections and experience to an international client base. Our intelligence adds value by enabling clients to make more efficient and informed decisions. Our global reach, local knowledge and expertise is what makes us unique.

To understand more about day-to-day life at Clarksons, and what you can expect from us as an employer, visit us at www.clarksons.com.

Division

Dry Cargo chartering is a varied and complex market involving more than three billion tonnes of cargo each year. Our experienced team based in 15 countries acts as a vital link between charterers and shipowners who need to transport the goods required by a growing global population.

What you will be doing

• Accurately and efficiently entering data into spreadsheets.
• Preparing tonnage and cargo reports, or any other ad-hoc reports as required for the Broking desk.
• Performing general administrative tasks, including data input, photocopying, and scanning.
• Collaborating with the Finance and Operations teams on administrative matters.
• Supporting other ad-hoc duties as assigned.

What we are looking for

Key Attributes

• Diploma holder.
• Strong data entry skills with high attention to detail.
• Proficiency in Microsoft Office.
• Well-organized, with excellent time management skills and the ability to multi-task under tight schedules.
• A positive and flexible attitude, with the ability to work collaboratively as part of a team.
• Fresh Diploma holders with limited work experience are welcome to apply.
• Fluency in English and Mandarin to liaise with colleagues on the desk.
• Availability to start immediately is preferred.

Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

· Produces and distributes correspondence memos, letters, faxes, and forms;

· Organizes travel arrangements for managers;

· Maintains computer and manual filing systems;

· Takes accurate minutes of meetings;

· Replies to email, telephone or face to face enquiries;

· To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

· Develops and updates administrative systems to make them more efficient;

· Oversees and supervises the work of junior staff & coordinates with them;

· Performs any other ad-hoc duties as assigned

Requirements:

· Minimum 1-year experience;

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work;

· Attention to detail and problem-solving skills;

· Excellent written and verbal communication skills;

· Strong organizational and planning skills;

· Proficient in MS Office

· (Word, Excel, Power Point, Outlook)

· Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

· Produces and distributes correspondence memos, letters, faxes, and forms;

· Organizes travel arrangements for managers;

· Maintains computer and manual filing systems;

· Takes accurate minutes of meetings;

· Replies to email, telephone or face to face enquiries;

· To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

· Develops and updates administrative systems to make them more efficient;

· Oversees and supervises the work of junior staff & coordinates with them;

· Performs any other ad-hoc duties as assigned

Requirements:

· Minimum 1-year experience;

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work;

· Attention to detail and problem-solving skills;

· Excellent written and verbal communication skills;

· Strong organizational and planning skills;

· Proficient in MS Office

· (Word, Excel, Power Point, Outlook)

Responsibilities

· Carry out administrative duties such as filing, typing, copying, scanning, and preparing documents etc.

· Respond to phone calls and emails

· Provide support in training logistics such as registrations, invoicing, scheduling, creating attendance, notify client on confirmation of the training registration

· Managing data in spreadsheets & reports

· Performing other relevant duties when needed

Requirements

● At least 3-5 years’ relevant experience in training related matters

● Able to work in fast-paced and challenging environment

● Possess with a good customer service skill.

● Proficiency in Microsoft Office skills such as Excel and Word.

● Location is at Bukit Batok Crescent

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Position Title: Administrative Assistant

Job Title: Administrative Assistant

About Us: Mox & Lotus is Asia's premier retailer specializing in trading card games and collectibles. We are dedicated to providing exceptional customer experiences and fostering a vibrant community around hobby gaming.

Job Overview: We are seeking administrative assistants to manage a variety of office duties, with a primary focus on order picking and preparation, data entry, inventory accuracy, payment reconciliation, filing, and other general administrative tasks. As a highly reputable player in the industry, we hire based on integrity and aptitude.

Job Location & Hours: We operate from 2pm - 10pm on Mondays to Fridays, 12pm - 10pm on Saturdays, and 12pm to 8pm on Sundays. Full-time and part-time positions available, flexible schedule. Our work location is at 215 Bedok North St 1, #02-85, S460215, a short walk from Bedok MRT.

Key Responsibilities:

Key Duties:

1. Data Entry & Record Keeping - Inputting, updating, and maintaining accurate records in databases, spreadsheets, and other systems.
   Organizing and filing documents (physical and electronic) for easy access and retrieval.
   
2. Order Processing and Preparation - Handling order entries, preparing and packing orders, or coordinating shipments.
   Ensuring that orders are processed accurately and on time.
   
3. Inventory Management - Monitoring and tracking inventory levels, ensuring stock accuracy. Assisting with stock ordering, restocking, and conducting regular inventory checks.
   
4. Payment Reconciliation - Ensuring all payments and transactions are accurately recorded. Reconciling payment records, invoices, and receipts to ensure financial accuracy.
   
5. Communication & Correspondence - Answering phone calls, emails, and other inquiries in a professional and timely manner. Drafting and proofreading internal and external communications, including reports, memos, and letters.
   
6. Office Organization & Tidiness - Maintaining an organized, clean, and efficient office environment. Handling office supplies, ensuring stock levels are maintained, and placing orders as necessary.
   
7. Customer Service & Support - Interacting with clients, customers, or vendors in person, over the phone, or through email.
   Providing assistance, answering questions, and resolving issues as needed.
   
8. Document Management - Creating, updating, and organizing files, ensuring that they are compliant with company policies. Preparing and printing reports, presentations, and other documents for meetings or presentations.
   
9. Support for Other Departments - Assisting other team members or departments with administrative support as needed. Handling ad-hoc tasks like research, travel arrangements, or project coordination.
   

Requirements:

• Integrity, Honesty, and Good Aptitude is our #1 consideration.
• Relevant Experience in Store Management and Office Management.
• Organizational Skills – Strong ability to manage multiple tasks, prioritize effectively, and maintain order.
• Communication – Clear and professional communication, both written and verbal.
• Attention to Detail – Accuracy in tasks like data entry, inventory management, and filing.
• Time Management – Skill in meeting deadlines and managing a diverse workload.
• Tech-Savviness – Proficiency with office software and the ability to learn new tools quickly.
• Dependability – Consistent, reliable, and punctual in performing duties.
• Customer Service – Positive attitude and professionalism in dealing with clients and colleagues.
• Confidentiality – Ability to handle sensitive information with discretion.
• Team Player – Collaborative and supportive, contributing to a positive office environment.
• Proactivity – Initiative in improving processes and anticipating needs.
• Multitasking – Ability to handle several tasks simultaneously without losing focus.
• Professionalism – Courteous and professional behavior in all aspects of work.

Benefits:

• Competitive compensation package with the possibility of managerial-level progression.
• Positive and supportive work environment with a focus on teamwork and excellence.

How to Apply: Join our team at Mox & Lotus and contribute to our mission of delivering exceptional service to hobby enthusiasts. To apply, please submit your resume and a brief cover letter to [email protected]. Due to the volume of applications, we appreciate your understanding that only shortlisted candidates will be contacted for screening and interviews.

~ Prepares the pre-sales and post-sales documents

~ Manage inventory and keep track of the stock on daily basis

~ Coordinates with customers and suppliers to meet their requirement

~ Assist in basic accounting duties such as data entry and etc

~ Provide general administrative support like answering telephones, arranging courier service, collect and distribute mails and etc

~ Assist management on At- hoc duties

~ Prior work experience in administration would be advantageous

~ A positive work attitude and willingness to learn and contribute

~ Good interpersonal skill, well-organized and self-motivated.

Responsibilities:

· Provide administrative and marketing support.

· Responsible for issuing and follow-up sales orders processes.

· Sorting out of Invoices, filing and attachments.

· Any others Sales and Administrative duties.

Requirements:

· Good computer skills, especially in MS Office

· Meticulous and organized personality

· Good attitude and willingness to learn

· Good team player

· Able to start immediately is preferred.

We operate on a 5-days work week and an attractive package will be offered to the successful candidate.

Interested candidates with relevant background are invited to send us an updated resume with your current and Expected Salary, Reason(s) for leaving and earliest availability to commence work.

We regret that only shortlisted candidates will be notified.

Responsibilities :

· Support an SME organisation by assisting in administrative and operational processes for various functions and projects across all departments – sales, purchasing, human resource, warehousing and logistics.

Job Duties :

- Handle day-to-day, general administrative and operational tasks in a trading environment

- Manage sales and delivery transactions; communicate with customers

- Organise purchases and import transactions; communicate with suppliers

- Serve walk-in, write-in and phone-in customers

Requirements

• Familiarity with basic office apps

• Comfortable with the typical SME culture of multi-tasking

• Ability and willingness to meet high demands on learning new skills and processes

• High expectation on competency and professionalism

Responsibilities:

• Assist in the preparation of regularly scheduled reports
• Handle incoming calls, emails, and correspondence
• Maintain and organize files, records, and documents
• Assist in backend operations
• Coordinate office procedures
• Develop and update administrative systems to make them more efficient
• Prefer bilingual

Job scope includes:

• Incorporation of companies (drafting documents for incorporation and lodging on ACRA).
• Drafting of documents and lodging of transactions for other matters, e.g., share issuance or share transfers.
• Filing on government sites such as ACRA and IRAS.
• Applying work passes (Employment Pass, S Pass).
• Upkeep of clientele database.
• Corresponding with clients.
• Liaising with banks on behalf of clients for bank account openings.
• Assisting clients to meet their companies' annual statutory filing obligations.

The ideal candidate must be:

• Able to communicate effectively with clients.
• Able to solve problems dynamically.
• Able to work efficiently in a team.
• Able and willing to learn and develop proficiency in technical skills.
• Proactive in finding solutions for clients.