Description

Under direct supervision, provides general administration support to a department or group of professionals. Compiles and analyses basic information for inclusion in reports or presentation materials. Also receives and responds to routine correspondence following established procedures not requiring review.

Responsibilities

• To distribute internal and external mails.
• To record and submit time cards for site team.
• To assist in the liaison of HR-related queries from site team to BU-HR Representative.
• To purchase, record and maintain stationery/pantry inventory on site.
• To attend to calls in site office, whenever desk line is provided.
• To record minutes during internal meetings/ discussions.
• To assist the project team in preparing the company portfolio and documents for pre-qualification exercise.
• To prepare purchase orders and project invoices.
• To raise purchase requisition (PR) through SAP software.
• To maintain an organised filing system and historical reference of delivery orders, material and consumable requisition (MCR), purchase orders, memo faxes, correspondences etc.
• To ensure billing to clients are submitted correctly and promptly for claims.
• To file and maintain project-related documents and drawings.
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably 2 years of relevant experience in office administration in MNC environment.

We're Hiring: Part-time Administrative Assistant at Edify: Math & Science, Singapore

Edify: Math & Science is looking for a meticulous and proactive Administrative Assistant to join our team on a part-time basis. If you enjoy working in a dynamic educational environment and are passionate about supporting learning, we’d love to hear from you!

The ideal candidate should have excellent organizational skills, attention to detail, and the ability to communicate effectively while juggling multiple tasks.

Job Responsibilities

• Answer phone calls and direct inquiries appropriately.
• Respond to emails and WhatsApp messages professionally and promptly.
• Assist with scheduling and maintaining calendars.
• Manage and update student and parent contact lists.
• Prepare, draft, and send out letters and emails as needed.
• Assist in creating and monitoring invoices.
• Perform various administrative duties, including typing, copying, filing, and scanning.
• Monitor and manage office supplies.
• Handle and coordinate student administration tasks.

Requirements

• Excellent time management skills with the ability to multi-task and prioritize effectively.
• Strong attention to detail and problem-solving skills.
• Effective communication skills, both written and verbal.
• Basic proficiency in MS Office (Word, Excel, Outlook).
• Minimum educational qualification: GCE O Levels or Diploma.
• Previous experience in an administrative role is a plus.

Why Join Us?

• Hourly pay: $10 to $14, based on experience and qualifications.
• Flexible working hours to support your schedule.
• Be part of a growing, supportive team in the education sector.

Responsibilities

– Assist in data entry into system

– Handling phone calls and enquiries from customers

– Arrange schedules for jobs

– Providing general administrative support

– Adhoc duties given by Supervisor/Management

Requirements

– Minimum 1 year of working experience

– Candidates should possess at least Diploma level certificate

– Fluent in English

– Proficient with Microsoft Office

– Detailed, meticulous and good with administrative work

– Good interpersonal skills to manage relationships with customers

– WFH arrangement available

– SG / PR only

Job description

· Handling all corporate secretarial matters for a portfolio of Singapore and international companies

· Prepare necessary documents for AGM, EGM, resolution, striking off, XBRL and etc

· E-submission of return to ACRA and IRAS

· Any other Corporate Secretarial duties

Requirement

· Possess a Bachelor’s degree or diploma

· Good understanding of corporate secretarial practices such as Companies Act would be an added advantage

· Good verbal & written communication in English and Mandarin. Able to interact with International and Chinese-speaking clients

· Preferably with 1-2 years experience

We're Hiring: Full-time Administrative Assistant at Edify: Math & Science, Singapore

Edify: Math & Science is seeking a dedicated and organized Administrative Assistant to join our team full-time. If you thrive in a dynamic educational environment and have a passion for supporting learning, we’d love to hear from you!

This role offers an opportunity to contribute to a growing organization while developing your administrative and organizational skills in a supportive environment.

Job Responsibilities

• Answer phone calls and direct inquiries appropriately.
• Respond to emails and WhatsApp messages professionally and promptly.
• Assist with scheduling and maintaining calendars.
• Manage and update student and parent contact lists.
• Prepare, draft, and send out letters and emails as needed.
• Assist in creating and monitoring invoices.
• Perform various administrative duties, including typing, copying, filing, and scanning.
• Monitor and manage office supplies.
• Handle and coordinate student administration tasks.

Requirements

• Excellent time management skills with the ability to multi-task and prioritize effectively.
• Strong attention to detail and problem-solving skills.
• Effective communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, Outlook).
• Minimum educational qualification: GCE O Levels or Diploma.
• Previous experience in an administrative role is a plus.

Why Join Us?

• Monthly salary: $1,500 to $2,000, based on experience and qualifications.
• 5-day work week
• Opportunities for growth and skill development.
• Be part of a growing, supportive team in the education sector.

Eligibility

• Open to Singaporeans and work permit holders.

How to Apply

Interested? Send your resume to [email protected] with the subject line "Full-time Administrative Assistant Application" or click 'Apply' on this page.

Join us and help make a meaningful impact on education in Singapore!

Position : Administrative Assistant

Salary：$2500-$3000

Working Hour : 7.30am-5pm

Work Location : Tuas

Job Description and Requirement :

· Able to use ERP system

· Control of inventory records

· Must deal with production worker on sub materials

· deal with delivery schedule

· ⁠do monthly report fir management

· able to work independently

· able to take the stress

About Utrust Biz Solution

Utrust Biz Solution is a trusted provider of business solutions, committed to delivering exceptional service and fostering strong relationships with our clients. We strive for excellence in all aspects of our operations, offering tailored support to meet diverse client needs.

Job Overview

We are seeking a detail-oriented and client-focused Accounts Executive to join our team. This role involves liaising with clients, managing documentation related to accounts, and providing administrative support to ensure seamless operations. The ideal candidate is organized, professional, and adept at handling client interactions and paperwork.

Key Responsibilities

Client Liaison:

• Act as the primary point of contact for client-related account matters.
• Collect and verify client documents for account-related processes.
• Provide guidance to clients regarding account requirements, timelines, and submissions.

Documentation and Records Management:

• Prepare, review, and organize documents for account-related submissions, ensuring accuracy and compliance.
• Maintain and update client records and relevant databases.
• Ensure proper filing and safekeeping of client-related documents.

Administrative Support:

• Collaborate with internal teams to fulfill client needs and complete account-related tasks efficiently.
• Assist with ad hoc projects and administrative duties as required.

Requirements

• Education: Minimum Diploma or equivalent in Business Administration, Accounting, or a related field.
• Experience: At least 1-2 years of experience in a client-facing or administrative role. Prior experience in account documentation or business services is a plus.
• Skills:
  Strong interpersonal and communication skills.
  Excellent organizational and time-management abilities.
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  High attention to detail and confidentiality.
• Attributes:
  Client-focused with a proactive and professional approach.
  Ability to multitask and thrive in a dynamic work environment.

What We Offer

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• A supportive and collaborative work environment.

Processing of invoices, packing of goods for delivery, arranging logistics with drivers and vendors,

data entry and other general office responsibilities.

Must be mature and independent.

Administrative Assistant Responsibilities

• Provide reception duties for the office which includes handling of phone calls and manage internal and external parties timely
• Receive and greet all visitors in a professional and friendly manner
• Manage the office administration for the company including upkeep and maintenance of the office.
• Ensuring all office equipment and office supplies are available for day-to-day operations and research new deals and suppliers
• Provide administrative support to the Singapore team primarily and other offices as and when required
• Prior with/without experience in accurately effecting telegraphic transfer overseas through banking platforms to settle fund's expenses, capital activities and etc
• Communicate effectively with local and overseas internal and external stakeholders.
• Receive, sort, and distribute mails and arrange local/overseas courier
• Assist in the coordination of ad-hoc company functions/events/duties/activities/projects as and when required

Administrative Assistant Requirements:

• Minimum A level/Diploma holders
• 1-year with/without experience
• Desire to be proactive and create a positive experience for others.
• Meticulous, Independent, self-motivated, well-organized, detail-oriented with strong sense of responsibility
• Excellent command of spoken and written English
• Proficient in MS Office (Word, Excel, Outlook)
• A can-do attitude and someone that takes initiative.
• Able to start work on/around Mar'25

To be successful in these roles it is envisaged you are a motivated and self-driven individual eager to contribute and grow with the organization. Critical to your ability to perform this role, you will be required to be meticulous and team focus.

We offer a modern and progressive work environment. You can expect to be challenged and offered a path towards future career growth. Interested parties please send your full resume with availability

Job Responsibilities:

· Assist in all administrative duties assigned.

· Assist Administrative Manager in appointment/administrative duties.

· Any ad hoc duties assigned.

Requirements:

· GCE ‘O’ Level or above

· Minimum 1 year of Admin experience

· Proactive, committed and able to work in fast paced, high volume processing working environments

· Positive attitude, hardworking, possess initiative & ability to work independently

· Computer literacy in Microsoft Excel & Microsoft Words.

· Ability to organize and manage multiple priorities and able to meet deadlines

· Meticulous and detailed oriented, good filing system

· Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving

· Excellent inter-personal skills, problem solving skills and a team player

Interested please email resume to [email protected]

Job Description

• Handling and drafting of email correspondences.
• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Preparation of meeting slides and minutes.
• Assist in coordinating for events, trainings when needed.
• General administrative support Managers when is required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.
• Work pass applications

We are seeking a versatile Associate Administrator to ensure that the administrative and operations at PW Connect run efficiently. To ensure success, an Associate Administrator should possess a great track record not only in office administration, and also exhibit advance organizational skills with a proactive and positive approach. Outstanding Administrators are excellent planners whom demonstrates a high level of integrity and professionalism.

Responsibilities:

• Report to the manager and execute assigned instructions promptly and accurately.
• Liaise with the manager on administrative matters, ensuring smooth communication and task execution.
• Oversee the maintenance, repair, and replacement of tools, equipment, and office assets.
• Handle and manage shipping and logistics operations efficiently.
• Schedule and coordinate meetings, conference calls, workshops, and events.
• Maintain confidentiality when handling sensitive information and correspondence.

Requirements:

• Minimum Diploma in Business Administration or a related field.
• 1-2 years of experience in a similar administrative role.
• Proven experience in handling and managing shipping and logistics.
• Excellent written and verbal communication skills in both English and Mandarin.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong knowledge of administrative recordkeeping practices.
• Ability to work collaboratively within a team and manage office-related events and operations effectively.
• Experience with using and operating ERP systems.
• Skill essential for the role: Time management, multitasking, and attention to detail.

Job Description:

• Support day-to-day office functions, ensuring smooth operations and efficient workflow.

Requirements:

• Minimum N Level and equivalent

• Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Good communication skills, both written and verbal.

• Positive attitude and a willingness to learn.

• Ability to work independently as well as part of a team.

Shi Minjie

CT HR Consultants Pte Ltd

EA License No. 06C5499

EA Personnel Registration Number: R24125515

• Minimum bachelor degree
• Minimum 2+ years working experience
• Scheduling: Arranging meetings and appointments, and managing diaries
• Communication: Answering and directing phone calls, and drafting correspondence
• File management: Developing and maintaining a filing system for electronic and hard copy documents
• Document preparation: Creating, compiling, and storing documents
• Office maintenance: Maintaining office equipment, registers, stores, and stationery
• Customer service: Assisting customers and superiors
• Report preparation: Assisting in the preparation of regularly scheduled reports
• Inventory: Keeping an inventory of office supplies and ordering new materials
• Visitor greeting: Greeting visitors at reception..
• Time management, computer proficiency, attention to detail, communication, organization, adaptability, problem-solving, customer service, multi-tasking, and confidentiality.

Responsibilities

Answer and direct phone calls

Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

ROLE OVERVIEW

The Role: Membership Admin Assistant

You will report to the Membership Retention manager and will oversee admin support of the membership department: acquisition, engagement and retention.

KEY OBJECTIVES & DELIVERABLES

What you will do:

This is a membership admin assistant position, based out of Mandala Club Singapore. You will be a part of the dynamic team, where you’ll have a chance to support the department with all things membership related: member profile building, billing and payments, data clean up and maintenance, tracking processes implementation and enquiries delegation. You will be reporting to the Retention Manager and working closely with the rest of the membership team.

Retention & Engagement

● Ensure all member enquiries are distributed to the appropriate departments

● Respond to general queries and update relevant tracking information to share with the team

● Work closely with the Retention Manager on billing, invoices, credit card expiry, refunds, voucher issuance etc.

● Use various CRM and reservations systems to help with reporting (weekly/monthly)

● Maintain and oversee the tracking system for cancellations, pauses, resignation of member accounts

● Liaise with the finance team regarding the status of refunds, payments, etc.

● Liaise with members on outstanding bills or any billing inquiries via phone, email, WA when required

● Assist with weekly/monthly membership retention and acquisition reports

● Assist the membership team with any administrative tasks as required

Acquisition:

● Manage CRM data relevant to acquisition: update prospective member profiles, status, payment details, lifecycle stage as assigned by the membership manager

● Clean up large sets of data and delegate derived trends to the appropriate team members

● Ensure the requested outbound communication is streamlined and recorded in CRM

Responsibilities:

• Provide sales administrative support to the Sales Team
• Assist in the preparation of delivery order, purchasing order and invoicing
• Handle phone and email enquiries, ensuring timely responses
• Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences
• Prepare schedule plan and arrange delivery
• Provide administrative support and undertake additional tasks as needed

Requirements:

• Secondary level or Diploma in Sales
• Good communication and coordination skills

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. Review and monitor sales pricing to ensure all products sold are priced correctly.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Job Description:

• Managing data entry and agents claims.
• Perform office administrative works and support the team.
• Perform filing and sorting of documents.
• Assist in Inventory Management & Purchase Orders.
• Any other duties as assigned.

Requirements:

• Diploma/Degree in a related discipline.
• 2-3 years of administrative works experience is preferred
• Able to start immediately or within short notice period will be an added advantage.
• Proficient in Microsoft Office.
• Positive team player.

Note:

• Only shortlisted candidates will be notified.

· Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);

· Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;

· Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;

· Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;

· Reconciliation of sub-contractors’ invoices against payment certification issued;

· Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);

· Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;

· Reconciliation of delivery orders against approved purchase orders and suppliers invoices;

· Liaises and rectifies discrepancies/disputes with external supplies;

· Liaises with QS of any discrepancy in certification amount;

· Liaises with finance for payment that requires immediate attention due to site work schedule;

Performs any other duties as may be assigned.

Job Description:

• Accounting data entry, billing, and invoicing
• Accounts Payable/Receivable
• Follow up on debtor payment
• Assist with customer phone & email enquiry
• Filing of documents
• Knowledge in full set of Accounts added advantage

Job Requirements:

• Minimum 2 years of working experience preferred
• 5.5 day work week, alternate Saturday off

Job Requirement

• Data Entry and counting coins
• Support sales and technical staff
• Work 3 days a week
• Monday, Wednesday and Friday : 8am to 5pm
• Any other tasks assigned

About The Opportunity

We are currently seeking Administrative Assistant to join our managed Healthcare team to assist in the development and expansion of our Healthcare service network.

Pay rate: $13/h

Work Location: 25 Bukit Batok Crescent (The Elitist)

Working Hours: 9am to 6pm

Working days: Mondays to Fridays (Minimum 3 working days a week)

• Sorting and filing of documents
• Data cleansing and sorting
• Processing of electronic claims made by members of Alliance Medinet
• Assist in any other ad-hoc duties that are assigned by the manager

Requirements

• Able to follow standard work processes independently
• Able to commit for more than 6 months
• Meticulous
• Intermediate proficiency in Excel, particularly in V-Look up
• Able to work at least 3 days a week(Monday-Friday) based on a 9am - 6pm schedule

We regret to inform that only shortlisted applicants will be notified for a virtual interview.

To learn more about our Organization, please visit https://alliancehealthcare.com.sg.

We are seeking an efficient and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to work in a fast-paced environment.

Responsibilities:

• Answer and direct phone calls and emails

• Organize and schedule appointments

• Write and distribute emails, correspondence memos, letters, faxes, and forms

• Assist in the preparation of regularly scheduled reports

• Order office supplies and research new deals and suppliers

• Perform other duties as assigned by the supervisor

Requirements:

• Open to any age, including senior citizen

• Singapore Citizen

• Secondary 4 or equivalent

• 1-3 years of work experience as an Administrative Assistant or similar role

• Able to communicate in English and Chinese

• Able to write/read English fluently

• Excellent communication and interpersonal skills

• Proficient in Microsoft Office and other relevant software

• Ability to work independently and in a team environment

• Ability to multitask and prioritize effectively

• Ability to maintain confidentiality and discretion

Job description

The Whole Kitchen is a healthy gluten free bakery in Singapore. We are looking to grow our team and business and are looking for a full time Administration & Logistics Coordinator Packer to support our Administration & Logistics Manager.

Key responsibilities:

• Preparing delivery drivers documents
• Packing sales orders and consumer hampers
• Inventory stock take
• Entering invoices and purchase orders to system
• Data entry and filling
• Printing labels

Candidate must have following skills:

• be a team player but also be able to work autonomously
• have good english skills
• good computer skills
• have good attention to detail
• be well organized
• moderate computer skills, including excel

Past experience in admin/logistics, or working in food business is an advantage.

An interest in food, health and wellness a bonus!

5.5 days - Must be able to work Saturday half days, with day off during the week.

START IMMEDIATELY

Please EMAIL complete resume/CV.

Schedule:

• Day shift
• Early shift
• Weekend availability