Responsibilities:

• Provide comprehensive administrative support to the sales and operations teams.
• Manage calendars, schedule appointments, and arrange travel for assigned staff.
• Prepare and maintain accurate records, including customer files, purchase orders, and inventory control.
• Process invoices, manage expense reports, and ensure timely payments.
• Draft and proofread correspondence, reports, and presentations.
• Coordinate meetings and events, including logistics and preparation of materials.
• Answer phones professionally, respond to inquiries, and direct calls as needed.
• Maintain a clean and organized work environment.

Qualifications:

• Minimum of 2 years of experience as an Administrative Assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong attention to detail and accuracy.
• Impeccable communication and interpersonal skills, both written and verbal.
• Ability to work independently and as part of a team.
• Familiarity with the medical device industry (a plus).
• Understanding of and experience working with Health Sciences Authority (HSA) and National Environment Agency (NEA) regulations (highly preferred).
• Able to use MYOB is a plus.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a fast-paced and dynamic environment.
• Be part of a team dedicated to making a difference in healthcare.

To Apply:

Please submit your resume and cover letter to [email protected]

Responsibilities:

• Perform data entry and filling as well as administrative duties such as invoicing and processing orders etc

• Weekly submission of invoices via portal & follow-up duties

• Stocks take & logistics managment

• Arrange local & overseas courier and dispatch services as needed, ensuring timely delivery of packages and documents

• Liaising with vendors to ensure timely procurement of goods and services

• Undertake any other ad-hoc tasks assigned by management, contributing to the overall efficiency of the department

Key skills & Experiences:

• Relevant experience in similar capacity is preferred

• Able to work independently

• Responsible, excellent team player, independent, and a good level of Initiative

• Comfortable with IT applications including Excel, Ms Word, Google sheet etc

• Office located at Marymount Jalan Pemimpin

Administrative Executive Job Summary

Administrative Executive Duties and Responsibilities

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments, and events for health talk
• Prepare checklist and logistics for internal and external events
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Manage HR payroll using QuickHR software.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Provide support and assistance to other team members as needed.

Administrative Executive Requirements and Qualifications

• On the go, initiative and able to work as a Team.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Detail-oriented and able to maintain accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
• A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
• Previous experience in working effectively in a team-oriented and collaborative environment.

Handle administration and office duties

Assit in daily activities in the office

Any other ad-hoc duties

Training will be provided

Focus Rentals is a Gofleet (Gojek) partner that specialises in Private Hire Car rentals.

Join an ambitious and growing team, with collegial working environment!

Job description:

· Handle customer enquiries and preparation of customer contracts

· Monitor and upkeep customers data and contract filing

· Prepare requests for rebates and deposit refunds

· Prepare accounts receivable, outstanding rental and sales reports

· Provide assistance to finance for hirers payout

· Ensure internal SOP compliance

· Monitor drivers' outstanding rental payment balances

Requirements:

· Able to work in a fast paced environment and cope with company expansion

· Able to work well under pressure and tight timeline

· Customer oriented, good written and verbal communication skills

· Computer literate (experience with spreadsheets highly preferred)

· Team player and customer-oriented

· Ability to adapt and grow in a competitive environment

· No specific education requirements -- we're looking for hustle!

. Bilingual/multi-lingual would be advantageous

Benefits

. Drive home car when available

About the Company

Founded in 2016, Car Choice Group is one of the largest pre-owned automotive dealerships in Singapore with over 10 showrooms islandwide. Our diversified entities include Bike Choice Singapore, SK Magic (Singapore), GEM Credit, and Auto Infinite.

Mission & Vision: Driving Progress

• Mission: Redefine car buying, nurturing long-term relationships, and ownership.
• Vision: Be the preferred destination for car buying in Singapore while upholding our commitment to sustainability and social responsibility.

Core Values: Our Pillars

• People-Centric: Elevating customer experiences, empowering staff.
• Transparent & Genuine: Delivering clear, systemic information.
• Ethical Excellence: Upholding the highest ethical standards.

Responsibilities:

• Assist in the preparation of sales agreements, invoices, billings, and documentation for sales and
• financing transactions.
• Support sales and accounting departments to ensure successful sales and financing transactions.
• Update administrative data in systems and maintain records of such data, including general record keeping and filing duties.
• Provide internal stakeholders with necessary administrative support and undertake any ad-hoc duties as assigned.

Skills Required:

• Minimum Diploma holder.
• Minimum 2 year experience in relevant fields.
• Proficient in MS Office and computerized accounting systems.

Other Requirements:

• Possess good interpersonal and communication skills.
• Team player with positive work attitude.
• Meticulous and able to multi-task.
• Prior experience in automotive industry is highly advantageous.

Duties

Provide general administrative support to the school's management, teachers and students on a daily basis, which may include but not restricted to:

1. Handle phone and walk-in enquiries;
2. Support in the logistics for school activities and events such as Parent Teacher Meetings, uniform sales;
3. Support and manage administrative duties for teachers such as recording and distributing mail/ documents, collating and printing of examination, remedial, focus and placement test papers, distributing and collecting circulars and worksheets, preparing teacher record books;
4. Support and manage administrative duties for students such as preparing student dossiers and student grade books;
5. Record and coordinate defects for Estate department’s action;
6. Assist with the attendance for temperature taking and emergency/ haze-related/ COVID exercises;
7. Ensure fresh supplies of first aid items;
8. Collate and assist with administering surveys for the Parent Teacher Meetings, January Induction Programme, Community Education, Gifted Education Programme, etc.

Any other duties as may be assigned by the school

Requirements

• Minimum GCE ‘O’ levels with at least 2 years of relevant experience
• Excellent IT skills (Word and Excel) and able to present information for management reporting
• Good written and verbal communication skills
• A high level of accuracy and eye for details
• Clear and logical thinking with good organisation and planning skills
• Excellent time management skills with ability to work independently on tight deadlines and under pressure
• Good customer service skills with the ability to build appropriate professional yet friendly working relationships with staff and vendors
• High integrity with the ability to demonstrate an understanding and respect for confidentiality in dealing with job issues
• Willingness to work beyond the call of duty
• Ability to find solutions to problems with some degree of flexibility in the approach whenever possible and investigate enquiries and respond in a timely manner
• Effective contributor and team player within and with other departments
• Able to work on staggered hours (8.30am to 5.30pm usually but may need to cover 7.30am to 4.30pm occasionally)
• Able to commit for a month (subject to extension)

• Procurement and monitoring of office and IT supplies and equipment
• Organize and facilitate corporate events, management meetings and staff recreation events
• Makes travel arrangement and reservations for all staff when needed
• Schedule and arrange meetings and conferences for management staff
• Any other responsibilities as assigned from time to time
• Able to work in small company environment, friendly, community minded
• Multi-tasking and work independently with self-initiative

Job Description

1. Provide administrative support to teachers in the planning and delivery of Co-Curricular Activities (CCA), Values-in-Action Activities (VIA) and Direct School Admission (Sports) in a timely and organised manner
2. Update students' records for CCA, VIA and Physical Fitness Test (PFT) and collate data accurately for simple department reports to assist in analysis for CCA Allocation, LEAPS system, VIA and PFT results
3. Provide administrative and procurement support to teachers in the management of coaches/instructors contracts and renewal process
4. Provide support for logistics and inventory management of equipment and resources
5. Provide operational support to teachers in covering and managing CCA training sessions in their absence. This includes admin roles (attendance taking), working with coaches/instructors as well as ensuring the well-being of the students
6. Provide support in the management of safety of students during PE and CCA activities and events
7. Any other duties as assigned by the school

Job Requirements

• Comfortable working using Microsoft Office Excel
• Good written and verbal communication skills
• High level of accuracy and good eye for details
• Good organisation and time management with the ability to work independently on tight deadlines and under pressure
• Good customer service skills with the ability to build appropriate professional yet friendly working relationships with staff and students
• This is a 1-month coverage role

• Prepares monthly reports for sales, members’ contribution, brands and SKU performance;
• Updates budget / merchandise plan in the merchandising system as required;
• Updates and maintains vendors business terms listing with various parties on business billing and campaigns billing;
• Updates and maintains master file between vendors and Metro IT to ensure accurate data exchange and uploads to Metro system;
• Generates reports and shares sales performance with respective vendors as required;
• Assists to create new SKU and issues purchase orders;
• Works with various teams on all promotional set ups and communication for both in-Store and/or Online businesses; and
• Any other duties that may be assigned from time to time to maintain staffing flexibility and efficiency.

Work Location : Ang Mo Kio

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

• Proactive, analytical and detailed
• Good time management and organizational skills
• Ability to follow-through
• Excellent communication skills
• Able to commence work immediately

We regret that only shortlisted applicants will be contacted.

All data collected will be used for recruitment purpose only.

Job Description:

• Managing data entry and agents claims.
• Perform office administrative works and support the team.
• Perform filing and sorting of documents.
• Assist in Inventory Management & Purchase Orders.
• Any other duties as assigned.

Requirements:

• Diploma/Degree in a related discipline.
• 2-3 years of administrative works experience is preferred
• Able to start immediately or within short notice period will be an added advantage.
• Proficient in Microsoft Office.
• Positive team player.

Note:

• Only shortlisted candidates will be notified.

Provides administrative support to ensure efficient operation of office.

• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

1. Prepare month-end and year-end Financial Reports and Cash Flow

2. Perform daily accounting and finance duties

3. Quarterly Filing of GST Returns & Filing of Annual Returns

4. Handle Payroll Processing

5. Submission of monthly CPF Contributions

6. Prepare disbursement/payment vouchers and Tax Invoices

7. General office duties as required

About Allkin

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

We are seeking a highly organized and proactive individual to provide comprehensive administrative support across various functions, including office operations, human resources, finance, and psychological services. The role involves managing reception duties, maintaining office supplies and records, assisting with staff training and recruitment, processing financial claims, and supporting meetings and events. The ideal candidate will also be responsible for maintaining client and staff data and providing logistical support for psychological service activities. Strong multitasking skills and attention to detail are essential for success in this dynamic position.

Roles & Responsibilities

• Handle reception duties, address queries, and direct them to the appropriate department.
• Perform clerical tasks, including managing incoming and outgoing mail, filing, photocopying, data entry, and arranging courier services.
• Handle psychological service inquiries and referrals, maintain enquiry lists, and collaborate with the Psychologist-on-duty.
• Prepare quarterly statistics and client profile data and present findings for reports and meetings.
• Collaborate with the HOD and Psychologists on psychological service outcome measures.
• Provide administrative and logistical support for training and workshops related to Psychological Services.
• Update and maintain an efficient filing system for administrative records.
• Provide administrative support for psychological services, including managing inquiries, preparing statistics, and assisting with training and workshops.
• Support meetings by preparing materials, equipment, refreshments, and taking minutes when needed.
• Oversee inventory of office supplies and maintain an organized office environment.
• Run official errands and manage office facility repairs and maintenance.
• Update and maintain client and staff records, ensuring data accuracy and compliance.
• Assist with recruitment, staff training, and financial tasks, including fee collection, processing claims, and maintaining petty cash records.
• Monitor fund balances, process reimbursements, and submit financial reports as required.
• Assist in banking and procurement matters and support the management of departmental budgets.
• Provide feedback on new work processes and assist in implementing updated systems.

Candidate Profile:

• At least GCE A Level with 8+ years of experience in office administration, human resources, or financial operations
• Proficient in English (oral and written), with strong communication and interpersonal skills
• Demonstrates strong organizational, time management, and problem-solving abilities
• Committed to continuous learning and adapting to feedback to improve performance
• Resourceful in utilizing tools and resources effectively to achieve work targets efficiently
• Proficient in Microsoft Office (Word, PowerPoint, Excel), with knowledge of Access preferred
• High integrity, with a professional approach to work and responsibility in financial accounting tasks (if applicable)

Position: Accounts/Administrative Internship

· Handle day to day operations of the administrative functions and duties

· Check, verify AP invoices with PO and submit for approval.

· Input data entries via ShipNet Software.

· Reconcile Purchase Orders and Accounts Payable Subsidiary Ledgers.

· Booking of air tickets, prepare Travel Expenses claim and other ad-hoc duties assigned.

Requirement:

· Responsible, motivated and able to work independently as well as a team

· Proficient in Microsoft Office software applications

· Preferable can work from March to September 2025.

About Allkin

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

The Office Administrator ensures the smooth and efficient operations of the Corporate HQ working and meeting spaces by managing administrative tasks, coordinating office activities, and supporting team members.

This role involves overseeing daily operations, maintaining organisational systems, and serving as the primary point of contact for office-related needs. The role also supervises the cleaning of the HQ space to ensure a conducive environment for staff and users.

The Office Administrator also supports the S&T Division leadership in administrative tasks such as tracking of Division expenditure, updating of staff data and procurement for the Division. This role will also provide administrative support the Shared Services Division as and when needed.

Roles & Responsibilities:

Office Administration

• Supervise cleaner/cleaning vendor to ensure the HQ spaces and workstations are clean, tidy and functional at all times.
• Maintain office supplies inventory for HQ spaces and procuring as and when these need to be replenished via established processes and systems.
• Maintain administrative records in relevant online and/or hardcopy repositories, posting and collection of office mail or deliveries as required.
• Coordinate, maintain and update records of HQ office assets where necessary.
• Perform administrative work for meetings when required such as setting up of presentation equipment, printing materials and ordering of refreshments.
• Coordinate with relevant colleagues and contractors to ensure timely and appropriate access to HQ office facilities and maintenance/repair of office facilities and equipment e.g. office printer, air-conditioning, etc.
• Ensure plants are watered and rooms aired on a daily basis, as part of upkeeping the office.
• Meeting Rooms Administration

1. Work with cleaning services/cleaner to ensure meeting rooms are clean, tidy and functional at all times.
2. Manage administration of HQ meeting room bookings, ensuring that users use the rooms responsibly and clean up after each use.
3. Ensure that the tables, chairs, boards and other equipment in the 235 meeting rooms are kept in good working condition, and to arrange for repair as and when needed.

• Pantry Administration.

1. Ensure that the pantries in 235 are clean and well-stocked with refreshments, and healthy snacks.
2. Ensure that pantry equipment and fittings such as the refrigerator, kitchen sink, shelves, microwave ovens are cleaned on a regular basis.

• Cleaning Administration

1. Supervise cleaning company/cleaning staff to ensure office and meeting spaces are cleaned on a regular basis, in accordance with the cleaning list provided.
2. Ensure toilets and pantries are cleaned and disinfected on a regular basis to ensure high standards of hygiene for users.
3. Ensure pantries and toilets are well-stocked with paper towels, dishwashing liquid, hand soap, toilet paper, etc.

• Administrative Support to S&T Division

1. Support S&T Division Leadership in accurate tracking of division expenditure and balance.
2. Liaise with Finance department as necessary to support in extracting necessary financial data for Division Leadership.
3. Support Division Leadership in procurement matters, ensuring to adhere to proper SOPs articulated in agency’s Procurement and Finance Policies and Manuals.
4. Update S&T division repository of staff data (birthdays, addresses) in a timely manner and maintain these records.

• Other assigned duties from time to time

Candidate Profile:

• Diploma in any field or study; candidates with specific administrative qualifications will have an advantage.
• 5 years of experience in an administrative function (eg office administration, HR operations or Finance operations).
• Good written and oral communication skills.
• Able to connect with others and establish efficiency working relationships.
• Up-to-date with technology; proficient with MS Office tools and other IT enabling solutions.
• Good with details, persistent with follow-up and able to keep track of multiple priorities and which need attention.
• Self-starter, resourceful and resilient with a strong sense of responsibility.

This role will be based at our Corporate HQ in Ang Mo Kio.

Job Description

You will be situated at Year 5-6 staffroom to:

1. Prepare the Y56 testimonial template
2. Submit and edit the Y56 SGC write-up into the School Cockpit
3. Edit, format and print Y56 testimonials
4. Prepare Y6 transcripts for the Higher Education Office – for UK/US University Applications
5. Provide administrative support to the teachers in the Y56 staffroom
6. Ensure that there are sufficient stationeries in stock
7. Assist in ordering school flags etc. for Y56
8. Print and supervise Y56 examination printing
9. Support Student Affairs Centre (SAC) when required
10. Be the contact person for student accident insurance
11. Update and handle the catering list
12. Perform any other duties as assigned by the School

Job Requirements

• Minimum GCE ‘A’ levels or equivalent
• Excellent IT skills (Words and Excel) and able to present information for management reporting
• Good written and verbal communication skills
• High level of accuracy and good eye for details
• Clear and logical thinking
• Good organisation and planning skills to organise and present quotations received
• Excellent time management skills with ability to work independently on tight deadlines and under pressure
• Good customer service skills with the ability to build appropriate professional yet friendly working relationships with staff and students
• High integrity with the ability to demonstrate an understanding and respect for confidentiality in dealing with job issues
• Willingness to work beyond the call of duty
• Able to find solutions to problems with some degree of flexibility in the approach whenever possible and investigate enquiries and respond in a timely manner
• Effective contributor and team player within and with other departments
• Prior understanding of MOE systems and able to work on rotating shifts and weekends for school events will be a plus
• This is a 2-year contract (renewable)

Job Description

1. Provide administrative support to teachers in the planning and delivery of Co-Curricular Activities (CCA), Values-in-Action Activities (VIA) and Direct School Admission (Sports) in a timely and organised manner
2. Update students' records for CCA, VIA and Physical Fitness Test (PFT) and collate data accurately for simple department reports to assist in analysis for CCA Allocation, LEAPS system, VIA and PFT results
3. Provide administrative and procurement support to teachers in the management of coaches/instructors contracts and renewal process
4. Provide support for logistics and inventory management of equipment and resources
5. Provide operational support to teachers in covering and managing CCA training sessions in their absence. This includes admin roles (attendance taking), working with coaches/instructors as well as ensuring the well-being of the students
6. Provide support in the management of safety of students during PE and CCA activities and events
7. Any other duties as assigned by the school

Job Requirements

• Minimum diploma in any discipline with relevant experience
• First Aid, CPR and AED certification preferred
• Good excel skills and comfortable working with new systems and applications i.e. CCA Management System, School Cockpit applications
• Good written and verbal communication skills
• High level of accuracy and good eye for details
• Able to see potential problems in work processes and suggest possible solutions
• Good organisation and time management with the ability to work independently on tight deadlines and under pressure
• Good customer service skills with the ability to build appropriate professional yet friendly working relationships with staff and students
• This is a 2-year contract (renewable)

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

The Early Intervention Programme for Infants & Children (EIPIC) division helps equip children with motor, communication, social, self-help and cognitive skills. THK Development Support and Learning Support Programme (THK DS-LS) is a community-based intervention programme for K1 and K2 children with mild learning needs. We provide short-term support to children in their preschools in order to optimise their learning as well as increase their participation and integration in daily classroom activities and routines.

Reports to the Senior Social Worker, and/or DS-LS Programme Manager.

Job Description:

• Work onsite to perform administrative duties such as answering phone calls, mailing and filing of documents, and collection of school fees.
• Assisting in the compilation and verification of attendance records for billing purposes.
• Participate and preparing for case notes for Case Filter Meetings, take notes and maintain good record keeping
• Maintain accurate records, prepare reports for governing agencies, collate information and submit government means-test applications
• Performing the necessary updates on SSNET (e.g enrolments, discharge/graduations)
• Follow up with parents, hospitals and preschools on necessary documents for submission. This may include travelling to different preschools in the Central and Central-South region of Singapore
• Assist with audit preparations such as checking of files
• Ad-hoc duties as assigned by supervisor

• Minimally O levels, with extensive years of working experience / A Levels
• 1 to 3 years of experience working in SSAs preferred, fresh graduates may apply

• Proficient in MS Office Applications (Word, Excel, Powerpoint)
• Team player, meticulous and have good administrative skills
• Able to work independently
• Able to meet deadlines on a tight schedule
• Have some understanding of the diverse cultures and races

Supports day-to-day office functions, ensuring smooth operations and efficient workflow.

Perform other administrative duties as assigned.

About us:

IST SG is a solution provider for the healthcare industry in Singapore and the region. Join us if you want to make a difference in the lives of the needy and improve efficiency for healthcare workers with latest technology.

Job Description:

The Admin Executive oversees and coordinates vendor and client orders and general administrative duties, with min. 1 year work experience. Our team is committed to an employee orientated team that is young and vibrant, providing good career prospects from fast expanding team.

Specific Responsibilities:

• Handling office tasks, such as filing, generating reports and scheduling
• Handle incoming phone calls and emails, provide timely and accurate information to clients

· Assisting with the preparation of reports, presentations, and other business documents

• Maintain filing systems and ensure all documents are organized and up to date
• Handling Accounts Receivable/ Billing/ PO
• Other general admin support

Technical Skills and Competencies:

• Self-motivated learner, passionate and responsible team player
• Strong organizational skills
• Good communication skills in English and Chinese, both written & spoken, are required for this role in order to liaise with China counterparts.
• Proficient in using Microsoft Office suite, particularly Word, Excel, and PowerPoint
• Able to work with and assist the team
• A positive attitude and a willingness to learn and take on new challenges

Responsibilities:

• Assist in the preparation and distribution of HR-related documents, such as offer letters, contracts, performance reviews, and employee handbooks
• Assist with payroll processing, including data entry and calculating wages and deductions.
• Maintain accurate employee records, including changes in employee designation, salary and pay items.
• Verify timekeeping records and resolve any discrepancies or issues related to hours worked.
• Perform other clerical tasks assigned as and when needed
• Performs other adhoc duties as assigned

Qualifications & Requirements:

• Strong skills with HRM systems and Microsoft Office
• No experience required, training will be provided

Duties & Responsibilities

• Handle emails, inquiries, and incoming calls as necessary.
• Manage and organize project-related documents, including contracts, proposals, and reports.
• Assist with the preparation of reports
• Assist with the preparation of quotation
• Maintain accurate records of contract-related correspondence and documentation.
• Conduct occasional travel to project sites for on-site project management oversight and coordination.
• Assist in general administrative tasks such as filing, scanning, and office supply management.
• Must be able to work night shift and split shift
• Must be able to work extra hours or weekend if needed

Job Description:

• Managing data entry and agents claims.
• Perform office administrative works and support the team.
• Perform filing and sorting of documents.
• Assist in Inventory Management & Purchase Orders.
• Any other duties as assigned.

Requirements:

• Diploma/Degree in a related discipline.
• 2-3 years of administrative works experience is preferred
• Able to start immediately or within short notice period will be an added advantage.
• Proficient in Microsoft Office.
• Positive team player.

About Allkin

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

The Admin Officer will play a key role in providing comprehensive administrative support to the team, ensuring smooth operations and efficient management of office resources. With a focus on data management, report preparation, inventory control, and logistical coordination, this role is essential in maintaining the daily functions of the office.

The ideal candidate will be organized, proactive, and capable of working independently, while being adaptable to a dynamic work environment and passionate about supporting children and caregivers.

Roles & Responsibilities:

Administrative Support

• Maintain and update administrative databases for staff and clients.
• Prepare regular reports.
• Coordinate programme logistics and manage the inventory database.
• Monitor office supplies (e.g., toiletries, stationery, refreshments) and initiate orders for replenishment when needed.
• Take minutes during meetings.
• Ensure timely repair and maintenance of office facilities and equipment through the necessary office processes.
• Provide general administrative and operational support to the team (e.g., processing monthly claims)

Support the KidSTART Practitioners’ (KSP) work with families, whenever necessary

• Accompany KSP for home visits and provide basic support in the engagements of children and/or caregivers.
• Support in information gathering and relevant assessments.

Candidate Profile:

• Minimum of a Diploma qualification in any discipline.
• At least 2 years of experience in office administration, human resource operations, or finance operations (preferred).
• Strong organizational skills with the ability to manage multiple projects and meet deadlines independently.
• Excellent written and verbal communication skills.
• Adaptable and quick to respond to changes.
• Proficient in Microsoft Office Suite (MS Excel and MS PowerPoint, in particular).
• Passionate about working with children and caregivers.
• A collaborative team player with strong interpersonal and communication skills.
• Able to work independently and handle administrative responsibilities efficiently.