Job Title: Academy Administrative Assistant

Job Summary: The Academy Administrative Assistant will play a crucial role in supporting the daily operations of the academy. This position involves a variety of administrative tasks to ensure the smooth functioning of the academy's programs and activities. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

Key Responsibilities:

• Administrative Support:
  • Assist the Academy Manger and other staff with daily administrative tasks.
  • Manage and maintain office supplies and inventory.
  • Handle correspondence, including emails, phone calls, and mail.
  • Prepare and distribute communications such as memos, emails, and other notices.

· Student Services:

o Manage student admissions, registrations, and enrolment processes via TMS system.

o Address student inquiries and concerns, providing guidance and support.

o Coordinate student orientation and other related activities.

· Academic Support:

o Ensuring classrooms and resources are in place before course start

o Manage academic records, including transcripts, grades, and course brochures.

o Coordinate the distribution of textbooks, course materials, and academic resources.

• Event Coordination:

o Oversee facility maintenance and repairs, including classrooms, labs, and common areas.

• Assist in the planning and execution of academy events, workshops, and meetings.
• Coordinate logistics for events, including booking venues, arranging catering, and preparing materials.

· Communication and Outreach:

o Act as a liaison between students, trainers/ assessors, and administration.

o Communicate important information to students and trainer through various channels.

o Assist in organizing and promoting academic events and programs.

• Data Management:
  • Maintain and update databases, spreadsheets, and other records.

· Academic Committees:

o Support academic committees by scheduling meetings, recording minutes, and following up on action items.

o Assist in execution of committee initiatives and projects.

o Any other duties / works as assigned by your reporting superiors.

• General Office Management:
  • Ensure the office environment is clean, organized, and welcoming.
  • Coordinate with maintenance and IT support as needed.
  • Perform other related duties as assigned to support the academy's operations.

Qualifications:

• Diploma or equivalent; an associate's or bachelor’s degree in a related field is preferred.
• Experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Friendly and professional demeanor.

We are looking for an Administrative Assistant to assist with field operations administrative support. Reporting to a project manager, a successful Administrative Assistant possess initiative and will be able to work with minimal supervision as a member of the QAQC/Commissioning team.

Responsibilities:

• Schedule timely meetings with all meeting attendees.
• Communicate with subcontractors on all office matters.
• Assist with procurement and maintenance of field supplies and equipment.
• Collect purchasing requests from team members and submit for approval.
• Liaise with the facility management team for office support.
• Manage, track, and submit permit approvals.
• Work with the overall team to prepare presentations and PowerPoints.
• Timely updates of departments' budgets.
• Assist with recognition and incentives program by procuring materials and publicising events.
• Manage user access and permissions for construction management software (BIM360).

Job Description:

• Manage and coordinate the daily work schedules of the Installations Contract Services Team
• Ensure the timely and efficient execution of the daily work plans
• Liaise with engaged Qualified Person (QP) for the LPG Fire Safety and Shelter Department (FSSD) applications
• Monitor the progress of submission and approval processes
• Handle all operational communications, including schematic drawings, geographical location details
• Provide accurate and timely quotations for engineering projects
• Liaise with engineering vendors to facilitate project requirement
• Assist Team lead in scheduling the installation of LPG manifold systems and downpipes
• Ensure schedules are maintained and adhered to, facilitating smooth project operations
• Communicate and respond to the Singapore Civil Defence Force (SCDF) to address any enquiries
• Any ad-duties as request by HOD

Job Requirement:

• Minimum a Diploma in Mechanical Engineering or any equivalent discipline
• Candidates with SAP software knowledge will be added advantage
• Excellent organizational and multitasking skills;
• Strong verbal and written communication abilities;
• Proficiency in administrative and scheduling duties;
• Ability to effectively liaise with QP, vendors, customers and regulatory bodies;
• Candidate with familiarity to engineering processes, particularly related to LPG systems will be added advantages;
• Proficient in MS Office.

• Responsible for generating reports (SAP system) periodically and when required;
• Involved in sales forecast and analysis process;
• Preparing presentation slides;
• Involved in sales order and credit management process;
• Involved in pricing and discount management process;
• Involved in compliance topics;
• Involved in month end reporting process;
• Involved in the year end stocktake process;
• Other ad hoc assignment.

At Baker Tilly Singapore, we welcome highly motivated and committed individuals who share our core values to join us. We are committed to our values of leading by example, delivering quality services with integrity, communicating openly, acting ethically, and fostering a community built around civic responsibility and teamwork.

We are looking for an Administrative Executive, who will provide administrative support to Partners and various practices.

In this role, you will:

· Provide secretarial and administrative support to Partners, including but not limited to:

• Managing meeting schedules and appointments
• Sorting of mails, preparing, and disseminating of correspondences, memos, reports, and forms, etc.
• Other secretarial and admin duties as necessary or assigned by Partners

· Provide department and office administration support to the practice teams, including but not limited to:

• Assist in client's portfolio management and take on/engagement processes
• Provide service proposal and billing/invoicing support to the practice teams
• Manage email, regular mail, dispatch/courier, correspondence, reports and forms etc.
• Assist in data entry records
• Cover reception duties on an ad-hoc basis
• Assist in administrative and office support duties as necessary or assigned and oversee office equipment and supplies, initiate maintenance/repairs, purchase requisitions etc

We are looking for people with the following:

· Preferably more than 2 years’ experience in secretarial and administrative duties in a fast-paced professional firms or commercial environment

· Good organisation and time management skills

· Proven ability to handle confidential information with discretion

· Self-motivated, confident, and positive attitude

· Good communication and interpersonal skills

We regret that only shortlisted candidates will be notified.

The Events Administrative Executive is responsible for all administrative matters and provision of sale support to the events team. Observes and adheres to the Values of Accor, i.e. Guest Passion, Respect, Innovation, Trust, Sustainable Performance and Spirit of Conquest.

Primary Responsibilities

Delivers Friendly and Efficient Events Service

• Advises on availability and offering alternatives when applicable.
• Preparation and sending of sales proposals and contracts (corporate and wedding).
• Makes a good first impression through first enquiry.

Focuses on Meeting Planner / Guest Experience

• Ensures the accuracy of bookings and internal BEO.
• Familiarises with the house system to assist managers in making booking. (Opera, Table Management System & Social Tables).
• Timeliness in responding to enquiries from various platforms.

Works as a Team and Facilitate Processes

• Keeps the workplace functional.
• Generates relevant reports timely and accurately.  
• Ensures that the department meet timelines required by other department.
• Effective communication among inter departments.
• Promotes team cohesiveness.

Involvement in Wider Job Function Actions / Relationships

• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in employee handbook.
• Understands emergency procedures, health and safety requirements.
• Maintains collaborative working relationships with colleagues, supervisors and managers.
• Upholds the Accor Values in the work nature, increasing stakeholders’ interest.
• Performs any other duties and responsibilities that may be assigned.

Administrative and Operations Executive

Job Description:

• Responsible for submitting monthly promotional forms to distributors
• Data preparation, market research
• Compile wholesaler / importer / distributor information
• Collate sales report and data
• Create monthly promotions for each channel based on what have been planned
• Submit promotions for each channel
• Check Credit Notes
• Prepare listing forms and images
• Update product list

Requirements:

• Diploma or Bachelor’s degree
• Goal-oriented, reliable and organized team player.
• Able to analyze data and sales statistics and translate results into better solutions.
• Self-motivated and self-directed.
• Creative problem solver who thrives when presented with a challenge.
• Proficient computer skills, Microsoft Office Suite (Pivot Table, Word, PowerPoint, Outlook, and Excel)
• Ability to maintain customer satisfaction and relations
• Can work independently once trained.
• Having a positive mindset is required in this fun-loving organization

Job Description

• Handling and drafting of email correspondences.
• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Payroll and CPF contribution for employees.
• Monthly compilation and filing of Company expenses, accounts.
• Organise travel plans for Director such as flight and hotel arrangements.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Requirements

• Minimum GCE ‘A’ Levels or local polytechnic diploma.
• Meticulous and well-organised, able to work independently.
• Proficient in Microsoft Word, Excel, Powerpoint and Outlook.
• Maintain confidentiality of clients' personal information.

Benefits

• Monthly basic pay up to $2,800. Negotiable
• Medical benefits

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives of $3000 per successful placement (subject to terms and conditions)

About the Company:

Global Angle Pte. Ltd. is a rapidly growing market research start-up company that offers companies world-wide connection to build new knowledge and make informed decisions through a team of expertise. We are presently sourcing for a vibrant Administrative(Accounting and HR) Assistant to join us.

Responsibilities:

• Support basic accounting tasks, processing invoices, payments and month-end closing processes.
• Conduct recruitment activities such as posting job openings,paperwork and scheduling interviews.
• Maintain, up-to-date and filing records and profiles and verify timesheets, attendance and leaves balance for all staff.
• Provide general administrative support to both the HR and Accounting including maintaining office supplies, scheduling meetings, coordinating calendars.
• Performing basic office tasks, such as filing, data entry and processing the mail.
• Assist with any ad-hoc duties.

Requirements:

• Relevant experience in administrative role.
• Proficiency with Microsoft Applications such as Word, PowerPoint, and Excel.
• Able to work independently in a fast-paced environment.
• Strong written and verbal communication skills in English.
• Highly motivated and proactive in task management.

Do you have an eye for detail and thrive in providing excellent service? For this role, we are looking for an Administrative Assistant who is collaborative, organized and has excellent communication skills.

Working closely with our Office Manager, you will provide administrative support to senior leaders and multi-functional teams to ensure our office, meetings, events and activities are executed at a high quality with accuracy and efficiency.

The Job

Core Responsibilities include:

• Calendar scheduling and secretarial support for leadership team members and/or senior leaders.
• Support travel and visa arrangements and manage expense reports
• Manage invoices and billings to process in the internal online systems
• Coordinate team meetings and processes (e.g. schedule team meetings, updating organization charts, budget tracking)
• Perform efficient documentation and filing
• Liaise with external parties (e.g. candidates, suppliers, visitors, etc)
• Provide professional office hospitality to visitors and guests.
• Assist in logistic support and organisation of corporate events, conferences, business lunches/dinners, and regional/management meetings.
• Requisite and purchase of office and pantry supplies
• Co-ordinates daily administrative functions for the team and performs other ad hoc duties as and when required eg. assistance with presentations, managing business contact database
• Organise and handle regional meetings and senior management visits

• Minimum Diploma Holder
• At least 5 years secretarial/office administration experience serving Executives in multi-national environments
• Excellent communication skills and strong proficiency in English (both written and spoken)
• Teamplayer and collaborative
• Strong organization and follow through skills
• Meticulous and organized; Able to meet multiple deadlines with excellence
• Pro-active and able to deliver tasks with a sense of urgency
• Should be experienced in administrative support, and comfortable working with Microsoft Outlook and Office applications
• Ability to work across cultures and with diverse range of people
• Able to work well under pressure and multi-task with frequent interruptions and changing priorities
• Proven ability to maintain confidentiality and discretion
• Detail oriented, willing to learn, self-driven, highly motivated individual with positive energy

Working at Novo Holdings

Novo Holdings is a holding and investment company that is responsible for managing the assets and the wealth of the Novo Nordisk Foundation, one of the world’s largest philanthropic enterprise foundations. We are the controlling shareholder of Novo Nordisk A/S and Novozymes A/S, and manages an investment portfolio with a long-term return perspective.

Novo Holdings is a world-leading life sciences investor. Through its Seeds, Venture, Growth and Principal Investments teams, Novo Holdings invests in life science companies at all stages of development. As of year-end 2023, Novo Holdings had Total Assets under Management of DKK 1,114 bn (€149 bn).

We are a team of 180 professionals from various nationalities and diverse backgrounds, all sharing the same mission: to invest for the benefit people and the planet. Our company culture is characterized by collaboration, respect and inclusion.

We are headquartered north of Copenhagen in Hellerup, alongside the Novo Nordisk Foundation, and have offices in London, Boston, San Francisco, Shanghai and Singapore.

For further information visit www.novoholdings.dk

Application and Information

We encourage you to send your application as soon as possible and before 16 June 2024.

To apply, please send in your CV by clicking on the "Apply" button. 

We’re Civica and we make software that helps deliver critical services for citizens all around the World. From local government to central (federal) government, to education, to health and care, over 5000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a GovTech champion everywhere we work across the globe supporting the needs of citizens and those that service them every day. Building on 21 years of continuous growth and success, we’re at a pivotal point on our journey to realise that aspiration.

As a company, we’re passionate about what we do and the citizens we help to serve. If you too would like to champion the use of technology in public services, to improve outcomes for citizens and public sectors organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

What does it take to become a Civican?

Civica is looking for Administrative Executives to be part of the Project Team for a 1-month contract to perform administrative and data entry duties. As an Administrative Executive, you will be providing support in compiling data analytics reports for customers and you should also be able to provide administrative project support as required. Contractual period is strictly from 3rd July 2024 – 31st July 2024.

We welcome your unique talents

Please apply for this role if it would make you excited to come into work every day.

There is no such thing as the perfect candidate, so if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great fit.

• Basic IT skills and computer literacy is a must.
• Proficient in MS Office, able to use Vlookup function and conditional formatting in Excel.
• Highly organised, driven and proactive in approach.
• Excellent time management skills and self-motivation.
• Ability to work as part of a team and independently.

Duties and responsibilities of your role may change from time to time to meet the needs and requirements of the business. This is a temporary role that allows you to work from home as well.

Interns, diploma undergrads or students with A 'Levels who are waiting for results to go university can also apply.

Why you'll love working with us.

We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect:

We're all different - and we love this about us.

We provide an inclusive, safe, and welcoming environment to all Civicans, new and old Focus on learning- there are heaps of opportunities to enable you to grow and be your best.

Giving culture - we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice.

Flexible Work - Flexible work – we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues.

Apply for this job - Become part of something special Do you see yourself in this role? If so, then we would love to hear from you.

We are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can, and we actively encourage everyone to consider becoming a part of it. We are especially keen to receive applications from Aboriginal and Torres Strait Islander peoples of Australia.

• Location: Central, conveniently located near MRT Station
• Working Hours: 5 Days, Monday to Friday, 9:30 am to 6:30 pm
• Competitive Salary: Up to $2700, commensurate with experience
• Permanent Role with Variable Bonus
• Comfortable with coordinating and participating in office ceremonies and rituals, ensuring adherence to established procedures.

Key Responsibilities:

• Execute general administrative and clerical tasks efficiently, tailored for the interior design industry
• Manage phone calls, filing, and provide comprehensive administrative support, enhancing our design processes
• Oversee day-to-day office operations with precision and timeliness, ensuring seamless project execution
• Process invoices, payments, and maintain financial records, particularly in accounts payable, vital for project budgeting
• Ensure accurate and timely entry of all accounting transactions utilizing accounting software, supporting project financial management
• Participate in projects and coordinate company activities as needed, contributing to the realization of creative visions
• Monitor staff leave records including annual, sick, and hospitalization leave, ensuring project continuity
• Fulfill any ad-hoc duties assigned by the office manager, supporting the dynamic needs of our design studio

• Minimum O Level / SPM qualification
• Preferably 2-3 years of relevant experience in accounting administration support
• Proficiency in MS Office suite
• Strong interpersonal skills with a keen eye for detail and organization, essential for client interactions and project coordination
• Ability to work independently and meet deadlines effectively, fostering a collaborative and creative work environment

If you possess the requisite skills and are ready to embark on an enriching career journey within the dynamic world of design, we invite you to apply with us today. Be part of the vibrant team where your contributions shape spaces and inspire lives.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1983718

Triton AI Pte Ltd

License no. 21C0661

ADMIN / ACCOUNTANT JOB SCOPE

Admin cum Accountant at Long Win Aircondition Company, your role would encompass a variety of administrative and financial responsibilities to support the smooth functioning of the company.

Here's an overview of the typical job scope:

1. Financial Management:

- Managing the company's financial transactions, including accounts payable and receivable, invoicing, and payroll processing.

- Recording all financial transactions accurately and ensuring compliance with accounting principles and regulations.

- Preparing financial statements, reports, and forecasts for management review.

- Monitoring cash flow and managing banking relationships.

2. Budgeting and Forecasting:

- Assisting in the preparation of annual budgets and financial forecasts.

- Analyzing financial data to identify trends, variances, and areas for cost optimization.

- Providing financial insights and recommendations to support decision-making.

3. Tax Compliance:

- Ensuring compliance with tax regulations and filing requirements.

- Preparing and submitting tax returns accurately and on time.

- Keeping abreast of changes in tax laws and regulations to ensure compliance.

4. Administrative Support:

- Managing office operations, including handling correspondence, phone calls, and emails.

- Maintaining organized filing systems for documents and records.

- Coordinating meetings, appointments, and travel arrangements for company executives.

- Assisting with HR tasks such as employee onboarding, maintaining personnel records, and managing benefits administration.

5. Inventory Management:

- Monitoring inventory levels of office supplies and equipment.

- Ordering office supplies as needed and maintaining relationships with vendors.

- Tracking inventory usage and expenses to optimize procurement processes.

6. Technology and Systems:

- Utilizing accounting software (e.g., QuickBooks, Xero) to manage financial data and generate reports.

- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for financial analysis, reporting, and presentations.

- Implementing and maintaining efficient electronic filing systems for financial and administrative documents.

7. Communication and Collaboration:

- Liaising with internal teams, external vendors, and clients to facilitate communication and coordination.

- Collaborating with colleagues to support various projects and initiatives as needed.

- Providing exceptional customer service to internal and external stakeholders.

8. Problem-Solving and Adaptability:

- Identifying and addressing financial or administrative issues in a timely manner.

- Being adaptable and proactive in responding to changing priorities and business needs.

In summary, as an Admin cum Accountant at Long Win Aircondition Company, you would play a crucial role in managing both financial and administrative aspects of the business, contributing to its overall efficiency, compliance, and success.

Job Description:

• Provide and handle administrative duties.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager/director.
• Preparation of reports, minutes taking, meeting agendas and presentations.
• Liaising with clients, suppliers, and other staff.
• Devising and maintaining office systems, including data management and filing.
• Maintaining diaries and making appointments.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organising and attending meetings and ensuring the manager is well prepared for meetings.
• Any other duties that may assign from time to time.

Requirements:

• GCE A levels, Diploma, Degree / Professional Certificate
• At least 2 year(s) of working experience in the related field
• Prior experience in customer services, secretarial works or sales will be an advantage.
• Proficient in MS Office applications
• Resourceful and able to work independently
• High degree of discretion and confidentiality in dealing with sensitive information

Responsibilities:

• Manage end-to-end HR processes, including recruitment, onboarding, employee relations, performance management, and offboarding.
• Work closely with hiring managers to identify staffing needs and conduct effective recruitment strategies.
• Coordinate and conduct interviews, assessments, and reference checks.
• Facilitate new hire onboarding and orientation processes.
• Handle employee relations matters, including grievance handling, disciplinary actions, and performance improvement plans.
• Support the performance management process, including goal setting, mid-year performance reviews, and annual performance assessments.
• Administer HR policies and procedures, ensuring compliance with labor laws and company regulations.
• Process payroll and maintain accurate HR records.
• Assist in the implementation of HR programs and initiatives, such as employee engagement activities and talent development programs.
• Handle general administrative tasks, including office supplies procurement, travel arrangements, and facilities management.
• Ensure a positive and conducive working environment for all employees.

• Diploma or degree in Human Resources, Business, or related field.
• Minimum 2 years of HR and admin experience.
• Knowledge of local labor laws and regulations.
• Experience in end-to-end recruitment and employment processes.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in MS Office applications.
• Excellent organizational and time management skills.
• Attention to detail and ability to multitask.
• Proactive and able to work independently as well as in a team environment.
• Positive attitude with a strong desire to create a good working environment.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

We are seeking an energetic and capable adminstrative staff to assist us with office administration.

In this role, you will be responsible for processing documents, maintaining databases, and liaising with clients. You may also be required to manage office supplies.

• To possess excellent communication skills and demonstrable experience.
• Outstanding administrative and organized in performing a wide array of administrative duties.
• Processing, typing, editing and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Directing internal and external calls, emails and faxes to designated clients
• Assisting with copying, scanning, faxing, emailing
• Observing the best business practices and etiquette

Responsibilities:

• Perform general administrative duties
• Provide secretarial support, including managing of calendars and meeting appointments
• Process work pass applications and renewals
• Overseas visa applications and booking of air tickets
• Other ad hoc duties

Requirements:

• At least GCE 'O' Level / Diploma / ITE
• At least 1 year of relevant working experience
• Knowledge of Microsoft Office applications (Word, Excel, Powerpoint etc)
• Able to work independently
• Willingness to work in Loyang area
• Able to commence work immediately or within short notice

Statement Of Purpose (Overall Purpose of job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Update, prepare and co-ordinate the endorsement of warranty for Projects

• Co-ordinate with project managers on completed documents on pre & post project

• Update, prepare and follow up on Track Record and Client Assessment Form.

• Check & monitor monthly materials report.

• Monitor and control the workers flow including driver

• Monitor on the workers welfare including biodata, work permit expiry date, etc

• Handle department staff welfare

(B) General :

• Handle and provide administrative duties within department.

• Other duties as assigned.

(C) Safety:

• To follow the Company safety procedures, rules and regulations and to eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• "O" Level with credits in English and Mathematics or equivalent.

• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills

• Service oriented and good interpersonal skills.

• Good working attitude, self-motivated and able to work independently.

• Good communication skills (verbal and written).

• PC literate and knowledge in MS Office.

• Meticulous and a team-player.

(C) Experience :

• Preferably with at least 3 years in administrative and clerical work in construction industry or in related field.

We are looking for a responsible Administration Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to the team, assisting in daily office needs, managing our company’s general administrative activities and ensure the efficient and smooth day-to-day operations of the company. Critical skillset includes bilingual in English and Mandarin, both spoken and written.

【Responsibilities and Duties】

- Provide general support to visitors

- Greeting clients, answering phone calls and replying to client emails

- Organise and schedule appointments

- Plan meetings and take detailed minutes

- Operate office equipment such as printer and computers

- Assist with hiring and onboarding new employees

- Write and distribute emails, correspondence memos, letters and forms

- Maintain cloud storage filing system on WeCom

- Assist in the drafting and updating of office policies and procedures, as required

- Order and procure office supplies

- Perform simple book-keeping and inventory control

- Passes application in the Immigration & Checkpoints Authority (ICA) system

- Courses enrolment in the schools’ online system

- Accompanying clients to complete formalities at the Immigration & Checkpoints Authority (ICA)

- Accompanying clients to visit schools

- Other administrative tasks as required

【Required Skills and Qualifications】

- Proficient in MS Office (Word, Excel, PowerPoint)

- Excellent time management skills and ability to prioritize work

- Attention to details and problem-solving skills

- Excellent written and verbal communication skills

- Strong organisational and time management skills, with ability to multi-task and prioritise work

- Bilingual in English and Mandarin, both spoken and written (our clients are largely from China*)

- GCE O Levels, or related field, fresh diploma graduates welcome to apply

【Other benefits】

- Medical benefits

- Birthday celebration

Responsibilities:

• Provide general clerical duties and administrative support
• Sort, scan and file documents
• Basic accounting reconciliation task
• Any other job assigned by the management

Requirements:

• No experience required and job is suitable for older workers.
• Able to multitask effecticely and work independently as part of a team
• Proficient in Microsoft Office such as Excel and Word

Our Company would like to hire Administration Clerk with the following citerior:

1) able to handle marine customer for shipping.

2) knowledge of marine port procedure

3) take up phone call for marine customer

4) must be a team player

5) need to perform shift duties and standby duties

6) able to handle stress

Accounting & Administrative Assistant

This is a permanent position attached to a SME in the import and export business and with regional offices. Location: East.

Job Scope

-Maintain monthly full sets of accounts for overseas subsidiaries on real time basis and co-ordinate with banks.

-Update overseas internet sales including inventories and perform reconciliations timely and accurately.

-Update financial data in databases to ensure that information will be accurate and available immediately when needed.

-Assist with local warehouse team in upkeep of inventories on weekly basis.

-Assist with other accounting projects as assigned.

-Other ad-hoc duties as assigned.

Requirements

-Diploma or Degree in Accountancy

-5 years and above of related experience

-Able to work independently with minimum supervision

-Dependable, responsible and possess positive attitude

-Possess initative and able to organise and prioritise work

-With experience of using accounting software

-Able to work independently under tight deadlines

-Able to speak Hindi and English (to liaise with the India and Melbourne subsidiaries)

Working Hours

Monday to Friday 9am to 6pm 5 day week

Salary: $4,000 to $5,000 monthly

To Apply

WhatsApp resume: 8787-1690 or

Email resume: [email protected]

Responsibilities:

· Provide admin support to the lawyers

· Data entry and submission of various forms to relevant government agencies.

· Preparation of legal documents

· Filing of paperwork

· Liaising via phone or email with clients, banks, government agencies and other law firms

· Delivery of documents on an ad-hoc basis

Requirements:

· No experience required

· Computer literate and competent with Microsoft Office applications.

· Good typing speed and accuracy

· Able to work with little supervision

· Decent command of written and spoken English

Accounting & Administrative Assistant

This is a permanent position attached to a SME in the import and export business and with regional offices. Location: East.

Job Scope

-Maintain monthly full sets of accounts for overseas subsidiaries on real time basis and co-ordinate with banks.

-Update overseas internet sales including inventories and perform reconciliations timely and accurately.

-Update financial data in databases to ensure that information will be accurate and available immediately when needed.

-Assist with local warehouse team in upkeep of inventories on weekly basis.

-Assist with other accounting projects as assigned.

-Other ad-hoc duties as assigned.

Requirements

-Diploma or Degree in Accountancy

-5 years and above of related experience

-Able to work independently with minimum supervision

-Dependable, responsible and possess positive attitude

-Possess initative and able to organise and prioritise work

-With experience of using accounting software

-Able to work independently under tight deadlines

-Able to speak Hindi and English (to liaise with the India and Melbourne subsidiaries)

Working Hours

Monday to Friday 9am to 6pm 5 day week

Salary: $4,000 to $5,000 monthly

To Apply

WhatsApp resume: 8787-1690 or

Email resume: [email protected]